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HomeMy Public PortalAbout07/29/1999MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JULY 29, 1999, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Chris Wheeler Chairman Participating:Hewlett Kent Vice Chairman Douglas Hornberger Board Member Charles Frankel Alternate Member Absent with Notice: Also Present and Participating Muriel Anderson Perry O'Neal Marjorie McGraw Kristin K. Garrison John Randolph Rita Taylor Dan Carter Mark Marsh Tim Diamond Shane Ames William Wietsma Stan Miller Roger Cope Peg Ekberg Board Member Board Member Alternate Member Town Manager Town Attorney Town Clerk Agent for Urbanek Agent for Caskey Agent for Delray Ocean Estates Architect for Delray Ocean Estates Agent for Overton Agent for Mellon Agent for Johnston Town Resident III. Minutes of the Regular Meeting and Public Hearing of 6-24-99. Mr. Frankel moved and Mr. Kent seconded that the minutes be approved as circulated and all voted AYE at roll call. IV. _Additions, withdrawals, deferrals, arrangement of agenda it Town Manager Garrison requested to add Item VII.C., Propose shutter color for 3223 Polo Drive. There was no objection to the request. V. Announcements. A. Meeting Dates 1. There will be no meeting held in August 1999 2. Regular Meeting & Public Hearing 9-23-99 at 8:30 A.M. 3. Regular Meeting & Public Hearing 10-28-99 at 8:30 A.M. All members present indicated they would be able to attend these meetings. 4. Tentative Joint Workshop with Town Commission -Nov. 1999 5. November Regular Meeting & Public Hearing to be decided Town Manager Garrison explained that the review of the Design Manual would most likely not be completed before November and the staff is Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 2 suggesting that a joint workshop with the Town Commission be held at the same time as the regular meeting for the Town Commission. She advised that the Commission has not confirmed the date at this time but it is likely to be held on Friday, November 19, 1999 at 9:00 A.M. Mrs. Garrison was certain that a firm date would be established prior to the September ARPB meeting. OWith regard to the November Regular Meeting, the Town Clerk advised that the 4th Thursday in November is Thanksgiving Day. The Board Members agreed that the Regular Meeting would be held on Thursday, November 18, 1999 at 8:30 A.M. 6. Regular Meeting & Public Hearing 12-23-99 at 8:30 A.M. This date was not confirmed as yet. VI. PUBLIC HEARING. Chairman Wheeler asked that all persons who intended to speak -at the Public Hearing please stand to take the oath. The Town Clerk administered the Oath to Dan Carter, Mark Marsh, Tim Diamond, Shane Ames, S.P. Miller, Peg Ekberg and Roger Cope. There were no ex -parte communications disclosed other than Chairman Wheeler advised that he had visited a couple of the sites and had spoken to the Town Manager. A. Items related to previous applications (Continued from May 27, 1999 and June 24, 1999) 1. Submitted by Gerald Urbanek, 3777 Gulf Stream Road, Gulf Stream, Florida pursuant to a condition of approval. a. Revised landscape plan Mr. Dan Carter, Landscape Architect and Agent for Mr. Urbanek, presented a revised landscape plan showing the addition of three Cassia surrentensis trees, which will grow to a height of 15 feet, at the corner of the garage/driveway area. The plan also indicated the relocation of a Gumbo -limbo tree. Mr. Carter then offered an alternate design that would add just one Jatropha tree at the southwest corner of the garage. Chairman Wheeler pointed out that this plan does not address the problem in that neither the south or west wall of the garage have been softened With the location of new plantings. He remarked that he was �- disappointed that Mr. Urbanek did not supply a rendering as he remembered Mr. Urbanek nodding his head in agreement to the rendering, even though there is no verbal acknowledgement on the tape. Mr. Carter advised that there is not enough room between the sidewalk and the garage to plant much vegetation. Mr. Hornberger stated that he also was expecting to have a rendering and did not appreciate opening up the packets and each time finding a letter from Mr. Urbanek's attorney stating they are providing something other than what the Board had requested. Mr. Hornberger pointed out that Mr. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 3 Urbanek had felt it would be too expensive to furnish a rendering. He suggested that perhaps Mr. Urbanek should be reminded how expensive it would be if he was ordered to tear down the added portion of the wall that was not a part of the original approval. Mr. Frankel also felt a rendering should have been submitted and was C} sorry that the Board was receiving very little cooperation from the owner. Chairman Wheeler pointed out that the location of the sidewalk had not received previous approval from the Board as a part of the project. Noting that the sidewalk is constructed of brick, Chairman Wheeler stated that it could be moved in order to accommodate acceptable landscape material. All members were in agreement. Mr. Kent believed an elevation looking from the center of the property to the south side of the garage, about 95 degrees, which shows mature vegetation that will mitigate the impact of the extended wall, should be provided. He further believed that there should be some type of agreement to assure this is done. Mr. Hornberger agreed, adding that none of this is the fault of the Board and it is important that the Board be furnished with the material that will aid them in arriving at a proper decision. Attorney Randolph advised that the Board should advise Mr. Urbanek as to what, exactly, he needs to do to come into compliance, with a time in which to achieve compliance. And further, if he is not in compliance, he could be subject to a hearing in front of the Special Master at which he would have an opportunity to present his case, and there would be an opportunity for the Town to issue a daily fine until he comes into compliance. Mr. Kent moved that Mr. Urbanek be directed to provide an accurate, well done rendering, which includes the sidewalk, showing the perspective from the center of the house looking toward the garage, south, showing the effect that mature landscape material will have on the garage in order to mitigate the unapproved addition that was made. Also, this .� material shall be provided for the September 23, 1999 meeting no later than September 13, 1999. Should this material not be provided to the satisfaction of the Board, both in quality and timeliness, Mr. Urbanek will be found in non-compliance with an order of the Board and in non- compliance with a condition that was placed on the approval of the garage extension. Such non-compliance will be considered a violation and the staff will take the appropriate action. The motion was seconded by Mr. Frankel. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 4 B. Applications for Development Approval 1. An application submitted by Mark Marsh, as Agent for Dr. & Mrs. William Caskey, the owners of the property located at 3110 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as the South 50 feet of Lot 36 and Lot 37, less the South 25 feet, in Gulf Stream Properties �} Subdivision. Mark Marsh, Agent for Dr. & Mrs. Caskey, explained that the existing structures will be demolished, the existing pond in the front will be filled in, and a two-story Georgian, Anglo/Caribbean (more Georgian) style will be constructed. Mr. Marsh explained that the center portion of the structure will be two-story with a rather formal appearance and there will be a one-story wing on each side that extends to the west. He further explained that the height of the two-story roof was extended two and one half feet over the 30' maximum permitted in order to achieve the most attractive pitch on the roof. He added that they are willing to reduce this to the 30' and believe they can still keep the more desirable pitch. Mr. Marsh expressed his disagreement with the comment from Urban Design with regard to the two bay windows and the Palladium window on the front elevation, and added that the client preferred a more formal style that could not be achieved if there were exposed rafter tails as opposed to the closed banding at the eave. Mr. Marsh stated that a curved driveway is planned and additional landscape material planted in order to screen a view of the home from AlA. He added that the access off AlA and Gulf Stream Road will remain the same as exists. Mr. Kent noted that there are quoins only on the front of the home. He also observed that the chimneys are shown on the drawing as square and he questioned if there will be anything on top of the chimneys. Mr. Marsh advised they had considered quoins on the entire structure but had determined this appeared to be overdone. In regard to the chimneys, he stated there would be nothing on top and that his draftsman had made an error in drawing square chimneys as they will be rectangular, 31x4'. Mr. Hornberger asked Mr. Marsh if he is in agreement to change the location of the windows on the side elevations as suggested by Urban Design and Mr. Marsh replied that he is in agreement with this and would revise the plans. a. A NORTH OCEAN BOULEVARD OVERLAY PERMIT Mr. Frankel moved and Mr. Hornberger seconded to recommend approval of a North Ocean Boulevard Overlay Permit, based on a finding that the proposed improvements are consistent with the AlA landscape enhancement project. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; Aye, and Chairman Wheeler; AYE. b. A LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the demolition of the existing structure and the construction of a 2 -story single family Gulf Stream Bermuda/Anglo-Caribbean style dwelling. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 5 Mr. Frankel moved and Mr. Kent seconded that approval of a Level 3 Architectural/Site Plan Review be recommended for demolition of the existing residence and construction of a new two-story residence, based on a finding that the proposed home meets the intent of the Design Manual and applicable review standards subject to the following: 1) A Construction Traffic Management Plan shall be submitted prior to C) the issuance of a building permit application. This plan shall be reviewed and Approved by the Town Manager and followed during construction. 2) Overall roof height shall be lowered from 32'5" to a maximum of 30' as set forth in the Design Manual. In addition, any roof features such as chimneys may not exceed 35' overall. 3) Prior to permit, correct the FAR calculations as they pertain to the entry foyer. The square footage should be counted double due to the ceiling being over 151. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. 2. An application submitted by Tim Diamond, as agent for Delray Ocean Estates, Inc., the contract purchaser of the property located at 600 Wrightway, Gulf Stream, Florida, which is legally described in metes and bounds in Sections 3 and 4, Township 46 South, Range 43 East in Gulf Stream, Florida, and currently owned by Bessie and John Connelly, Jr. Shane Ames, Architect for Delray Ocean Estates explained that there is an existing one-story, Gulf Stream Bermuda style structure and it is proposed that a second story be added and that the existing one -car garage be extended into the north setback to accommodate two cars. He pointed out that the Design Manual stipulates that all homes have a minimum of a 2 car garage and they are requesting a variance of 6'9" in order to meet this requirement. Mr. Ames further advised that they plan to fill in the existing yacht basin and move the seawall to the west to match the existing seawall on the adjacent property. He did not feel that the proposed encroachment on the north side setback would impact the adjacent property as that structure is constructed a very considerable distance from the property line. Mr. Frankel expressed concern that a precedent may be set if the variance request were to be approved. Mr. Hornberger stated he was not concerned about a precedent as each J request is considered individually. He was concerned that this property does not meet the 8 conditions to justify a variance approval. Chairman Wheeler agreed and noted there was no comment from the adjacent property owner. Mr. Diamond advised that he had not spoken to the adjacent property owner. Chairman Wheeler stated that this is the time that the 8 conditions for justification should be addressed, the first being: That special conditions and circumstances exist which are peculiar to the land, Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 6 structure, or building involved and which are not applicable to other lands, structures or buildings in the same zoning district. All Board Members agreed that the property under consideration does not meet this first review standard and there is no need to review the other 7 C since all 8 must be met to justify a variance approval. In regard to the requirement that all homes have a double garage, it was pointed out that this only applies to new homes. a. VARIANCE to permit the expansion of a one car garage to a two -car garage that would encroach approximately 619" into the required 15' north side setback. Mr. Hornberger moved and Mr. Kent second the motion to recommend denial of the variance request in that the first condition for justification was not met. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. The applicant was advised that he could move on to a review by the Town Commission with an unfavorable recommendation from the Board, ask for a continuance to the September meeting and file for a Special Exception to extend the garage to the west, which would not increase the existing encroachment on the north side, or revise the plan by removing the requested garage extension and move forward to the Town Commission. Mr. Diamond indicated that he would remove the garage extension and move forward to the Town Commission in August. b. A LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the construction of a second story addition consisting of 1,598 square feet, and first floor additions consisting of 562 square feet, to an existing Bermuda style single family dwelling at the address stated herein. Mr. Frankel moved and Mr. Kent seconded that approval of a Level 3 Architectural/Site Plan Review be recommended based on a finding that the proposed plans are consistent with applicable review standards, with the following conditions as recommended by staff: 1) Approval from the Army Corp of Engineers shall be required prior to any fill being added to the existing cove area on the southwest portion of the site. This shall be secured prior to the issuance of a building permit. ^, 2) Any replacement driveway shall be designed to include a Swale, to �) prevent the run-off of drainage onto the road and to facilitate the free flow of drainage across the front of the property. 3) A construct- ion Traffic Management Plan shall be submitted prior to the issuance of a building permit application. This plan shall be reviewed and Approved by the Town Manager and followed during construction. 4) Selection of a primary building color that is one or two shades lighter than that shown on the rendering. 5) Drainage Plans, prepared by a professional engineer, shall be submitted prior to building permit. 6) The addition shall comply with all FEMA regulations and procedures. 7) The plans shall be revised to remove the additional encroachment on the north side. The applicant indicated he is agreeable with the conditions. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 7 Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. 3. An application submitted by Tim Diamond, as agent for Delray Ocean Estates, the contract purchaser of the property located at 550 Middle Road, Gulf Stream, Florida, which is legally described as the south 50' of Lot 14 and all of Lot 15 in Gulf Stream Cove Subdivision, and currently owned by Whitin Capital, LLC. Mr. Ames advised that this is a point lot with an existing structure that will be demolished. The proposed home is designed for a full view of the Intracoastal Waterway with a wide expanse of lawn adjacent to the Waterway. Pointing to the proposed site plan, he noted that due to the shape of the lot, only a very small portion fronts the street which is actually a hammerhead at the dead end street. He advised that with a circular drive in front of the home and landscape material in place, the new structure will hardly be visible from the street. Mr. Shane closed his presentation by advising this is a two-story light yellow color Gulf Stream Bermuda style structure with mahogany stained shutters, adding that the eave height is 24' which seems justified on a structure of this mass. He was aware this is a discouraged feature. Chairman Wheeler asked Mr. Ames where he would find 1'6" if the Board directed the eave be lowered to 2216". Mr. Ames stated he would reduce the ceiling height on both floors. All of the Board Members indicated they were comfortable with the 24' height on this particular design. Mr. Ames advised that the client intends to replace the asphalt driveway with pavers and may want to extend them into the hammerhead. He was advised that extending them onto the right-of-way would be a matter that would require an agreement with the Town, which would not be a part of the ARPB review. a. A LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the demolition of the existing structure and the construction of a 2 -story single family Bermuda style dwelling. Mr. Hornberger moved and Mr. Frankel seconded that approval of a Level 3 Architectural/Site Plan be recommended for approval, based on a finding that the proposed plans, with revisions, are consistent with applicable review standards, subject to the following conditions: 1) Drainage Plans, prepared by a professional engineer, shall be sub- mitted prior to building permit. The driveway shall be designed to include a swale, to prevent the run-off of drainage onto the road and to facilitate the free flow of drainage across the front of the property. The drainage shall not be designed to direct run-off into the ICWW. 2) A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application, and shall be reviewed and Approved by the Town Manager and followed during Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 8 construction. 3) Driveway pavers and planting island may not extend into the Town's right-of-way unless the Town Commission approves a maint- enance and removal agreement. The driveway entry shall be redesigned to include plantings or material changes that inform the public of the distinction between public and private property. 4) The flat white tile shall be installed with a mitered corner (pursuant to a request from a neighboring property owner). 5) Wherever possible, shutters should not overlap details such as quoins. 6) The Town Commission should delay consideration of this item until the Town is provided with a warranty deed showing ownership by Delray Ocean Estates or an agent authorization form from Whiting Capital. With regard to condition number 6, the Town Manager advised that the closing on the property was to have taken place prior to this hearing but had been delayed. She stated that it is scheduled for the next day. Mr. Diamond confirmed that the closing would take place prior to the Town Commission hearing. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. Inasmuch as William Wietsma was not present when the Oath was issued, the Town Clerk administered it at this time. 4. An application submitted by William Wietsma, as agent for Wendy Overton, the owner of the property located at 2525 Pelican Lane, Gulf Stream, Florida, which is legally described as the westerly 95' of the east 322.5' of the northerly 107' of lot 25 in subdivision 9-46-43. Mr. Wietsma explained that the existing home has only two bedrooms and the owner would like to bring it up to current market standards and those of the surrounding properties. He pointed out that by adding 396 square feet, the home would still be smaller than any in the neighborhood. Mr. Wietsma further pointed out this addition would exceed the FAR limitations by 295 square feet, and he advised that he is requesting that a Special Exception be granted to exceed the maximum FAR for an existing covered porch, adding that the porch could be removed but that it adds to the appearance of the structure and is enjoyed by the resident. Mr. Wietsma stated that the proposed addition would have the same architectural features as the existing structure. Town Manager Garrison advised that if such a Special Exception is to be considered, it would be necessary to approve a variance from one of the Special Exception Review Standards which provides that for each one square foot of roof projection over the maximum permissible FAR, 2 ad- ditional square feet of roof projection must be provided that are within the maximum permissible FAR, and shall remain forever unenclosed. Mrs. Garrison further reported that the applicant has submitted signed support from the surrounding property owners for this project. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 9 a. A SPECIAL EXCEPTION to exceed the maximum Floor Area Ratio by 300 square feet for an existing covered, unenclosed porch. Mr. Frankel moved and Mr. Kent seconded that approval of the Special Exception to retain an existing unenclosed porch that exceeds the maximum permissible FAR by 295 square feet be recommended. Roll Call: C; Mr. Kent; AYE, Mr. Frankel; AYE, Mr. Hornberger; AYE, and Chairman Wheeler; AYE. b. VARIANCE, in relation to the Special Exception, from one of the Special Exception Review Standards which provides that for each one square foot of roof projection over the maximum permissible FAR, 2 additional square feet of roof projection must be provided that are within the maximum permissible FAR, and shall remain forever unenclosed. Mr. Frankel moved and Mr. Kent seconded that a Variance, in relation to the Special Exception, granting relief from one of the Review Standards be recommended for approval. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. c. A LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the construction of a first floor addition consisting of 396 square feet to the existing two-story single family dwelling. Mr. Frankel moved that, based on a finding that the proposed home meets the intent of the Design Manual and applicable review standards, approval be recommended for a Level 3 Architectural/Site Plan Review for a 396 square foot addition, subject to the condition that a Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application with the plan to be reviewed and Approved by the Town Manager and followed during construction. The motion was seconded by Mr. Kent. Roll Call: Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. Chairman Wheeler passed the gavel to Vice Chairman Kent and excused himself, explaining that he had a plane to catch. 5. An application submitted by S.P. Miller, as agent for Henry S. Mellon, the owner of the property located at 4 Driftwood Landing, Gulf Stream, Florida which is legally described as Lot 1, Driftwood Landing Subdivision. Mr. Miller explained that the existing structure is a one-story Gulf Stream Bermuda style and the proposed will be a two-story structure, also a Gulf Stream Bermuda style, consisting of 2,311 square feet. The new structure will contain a three -car garage and exercise room with guest quarters above, and will be connected to the existing home by a breezeway. He advised that this structure will replace an existing 875 square foot carport. Mr. Miller called attention to the revised site plan that was just distributed and stated that the length of the breezeway has been reduced from 12' to 10' due to there being an error on the survey material that had been used originally. He advised that this would not change the appearance. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 10 Peg Ekberg, 5 Driftwood Landing, advised that the Deed Restrictions in Driftwood Landing prohibit two-story construction. She stated that she is not opposed to this particular two-story structure but expressed concern that others would be approved in the subdivision. She asked that the Board give assurances that this approval would not set a precedent. Attorney Randolph advised that the Town is not responsible for enforcing Deed Restrictions, as that is a function of the Driftwood Landing As- sociation. It was further explained that the Town has no restrictions to prohibit two-story construction. Town Manager Garrison advised that the Association had approved this project and that it is a common practice for the Town to have comments from the various Associations prior bringing an application before the ARPB. a. A LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the replacement of an existing 875 sq. foot carport with a two-story, 2,311 square foot addition to include a three -car garage and exercise room with guest quarters above. Mr. Frankel moved and Mr. Hornberger seconded the approval of a Level 2 Architectural/Site Plan Review for a 2,311 square foot addition, based on a finding that the proposed structure meets the intent of the Design Manual and applicable review standards, subject to the following conditions: 1) A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application, which plan shall be reviewed and Approved by the Town Manager and followed during construction. 2) All current "open permits" shall be finalized/closed- out prior to the issuance of a building permit for this addition. Roll Call: Mr. Hornberger; AYE, Mr. Frankel; AYE, and Vice Chairman Kent; AYE. 6. An application submitted by Roger Cope, as agent for Anthony Johnston, the owner of the property located at 825 Canary Walk, Gulf Stream, Florida, which is legally described as Lot 21, Place Au Soleil Subdivision. Mr. Cope explained that the proposed addition would add approximately 1,000 square feet of living space and a small amount to the garage. He advised that the existing staggered quoins would be changed to square quoins and they would be extended around the entire structure. In addition, a wide stucco foundation band is planned for the entire home Jand 4' high walls on each side of the home are being added due to having removed the screen pool enclosure. Mr. Cope stated that the original plan had shown the existing flat roof being extended over the addition. On being advised that flat roofs are prohibited, the roof was redesigned to remove the flat roof on the addition. The existing flat roof will remain. Town Manager Garrison advised that in order to match in the new portion of roof, it was not possible to eliminate the flat roof entirely. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 11 Mr. Frankel asked if the glass in the rear of the structure met the provisions of the Design Manual and he was advised that it does. Vice Chairman Kent believed that it would look better if the foundation band were to be lowered. CMr. Cope advised that it was intended to match the height of the two side walls at 4 feet. However, since he has learned that the walls must be 5' high to meet pool enclosure requirements, he was in agreement that the banding should be lowered to the bottom of the window sill of the lowest window. a. A LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to construct additions consisting of 1,193 square feet to the existing single family one story dwelling. The additions expand the garage by 617" to the west and add a master suite and dining area to the rear of the home. Mr. Hornberger moved and Mr. Frankel seconded that approval of a Level 3 Architectural/Site Plan Review, based on a finding that the proposed plans are consistent with applicable review standards and subject to the following conditions, be recommended: 1) A Construction Traffic Manage- ment Plan shall be submitted prior to the issuance of a building permit application, which plan shall be reviewed and Approved by the Town Manager and followed during construction. 2) Drainage plans for the rear of the site shall be submitted prior to, or concurrent with, an application for a building permit. The drainage plan shall be designed to prevent adverse impacts on neighboring properties. 3) Stucco foundation banding shall be lowered to the height of the lowest window sill on the front elevation. 4) Pool enclosure shall comply with Code Standards. Roll Call: Mr. Hornberger; AYE, Mr. Franakel; AYE, and Vice Chairman Kent; AYE. VII. Items by Staff. A. Shutter Color @ 2770 Cardinal Circle -permissible shades of red Town Manager Garrison displayed pictures of the subject property and a color chart along with the paint formula. She requested that the Board give consideration as to whether the color would be considered a shade of red which is prohibited in the Design Manual. The Board was in unanimous agreement that the color is a shade of red, noting that the formula contained several different shades of red. Mr. Frankel had driven by the property and noted that the shutters are even more reddish than the pictures reflect. B. Review of Design Manual and Related Codes It was agreed that there was not time to continue the Manual review due to the length of the agenda. The Town Manager suggested that since there is not another meeting until late September, the Board Members call her if they have questions about any of the items so the remainder of the review can be completed in a timely manner. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 12 1. Miscellaneous (continued from 6-24-99) a. Level 1 Site Plan Review -review language discussed last month b. Front Setbacks -review language discussed last month n c. Replacement of prohibited & discouraged features - currently only "preferred" 2. Revisions to Related Portions of Town's Code a. Subdivision Regulations -Add provisions regarding minimum access requirements b. AlA setbacks -ensure consistency with design manual c. North Ocean Blvd. Corridor -Clarify what triggers review (should all walls and gates along side property lines and minor landscape changes be a Level 2 or is Level 1 review sufficient?) d. Pool regulations -5' barrier, ensure consistency with Manual, etc. e. Tree removal/land clearing -consistency between Area - wide standards and code 3. Other revisions to be included a. Concurrency Annual Report -annual reporting reports B. Tentative schedule for completion of 1999 Manual Revisions 1. August 1999 -no meeting 2. September 23, 1999 (date may be changed) a. Discuss remaining items not covered at July Meeting 3. October 28, 1999 a. Finish loose ends 4. November, 1999 a. Tentative JOINT WORKSHOP WITH TOWN COMMISSION to consider draft code language. Workshop would be in addition to the Regular ARPB meeting. C. 3223 Polo Drive shutter color review Town Manager Garrison advised that Mr. Wietsma had submitted a sample of a shade of blue that he is considering for shutters on the home at 3223 Polo Drive. She advised that the Board had originally approved dark i 1 green but Mr. Wietsma had noticed that there are a number of homes using the dark green and he wanted to make a change. The Board and the Town Manager felt the color was too light for a Gulf Stream Bermuda style and directed that a darker shade of blue be selected for example, slate blue. VIII. Items by Board Members. There were no items from the Board. Architectural Review & Planning Board Regular Meeting & Public Hearing July 29, 1999 ' page 13 IX. Public. There was no comment from the public. X. Adjournment. Vice Chairman Kent adjourned the meeting at 10:30 A.M. /2k a4 Az-, C� Rita L. Taylor, T n Clerk