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HomeMy Public PortalAbout09/23/1999MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, SEPTEMBER 23, 1999, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Chris Wheeler Participating: Hewlett Kent Muriel Anderson Perry O'Neal Charles Frankel Absent with Douglas Hornberger Notice: Marjorie McGraw Also Present and Kristin Garrison Participating: John Randolph Rita Taylor Dan Carter Shane Ames Chairman Vice Chairman Board Member Board Member Alternate Member Board Member Alternate Member Town Manager Town Attorney Town Clerk Agent for Urbanek Agent for Arcaini III. Minutes of the Regular Meeting and Public Hearing of 7-29-99. Mr. O'Neal moved and Mr. Frankel seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Garrison requested to add as Item VII.A.2. Shutter Color at 2540 Avenue Au Soleil. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing 10-28-99 at 8:30 A.M. 2. Regular Meeting & Public Hearing 11-18-99 at 8:30 A.M. 3. Joint Meeting with Town Commission 11-19-99 at 8:30 A.M. 4. Regular Meeting & Public Hearing to be decided. These dates were announced by the Chairman after which he advised that he would be unable to attend the meeting scheduled for October 28, 1999. Mr. Frankel advised that he also would be unable to attend this meeting. It was unanimously agreed that the October meeting would be changed to October 21, 1999 at 8:30 A.M. VI. PUBLIC HEARING. Chairman Wheeler asked that all persons who intended to speak please stand to take the oath. The Town Clerk administered the Oath to Dan Carter and Shane Ames. Chairman Wheeler advised that he had met with the Town Manager and Mr. Urbanek on September 8, 1999 to discuss the revised landscape plan for the garage area at 3777 Gulf Stream Road. Regular Meeting & Public Hearing Architectural Review & Planning Board September 23, 1999 page 2 Mr. Kent and Mrs. Anderson advised they had visited the site at 3777 Gulf Stream Road. A. Items related to previous applications (Continued from May 27, 1999, June 24, 1999 & July 29, 1999) 1. Submitted by Gerald Urbanek, 3777 Gulf Stream Road, Gulf Stream, Florida pursuant to a condition of approval. a. Revised landscape plan Dan Carter, Landscape Architect and agent for Mr. Urbanek, advised that he had just planted three Cattley Guava trees at the southwest corner of the garage at 3777 Gulf Stream Road. He then displayed pictures showing the trees in place. Mrs. Anderson questioned what the trees would look like in 5 years and was advised that they are slow growing to a maximum height of 15' to 20' in height. Chairman Wheeler advised that he has this type of tree in his yard and as they grow, the foliage becomes a dense ball. The members of the Board believed this to be an acceptable plan revision under the circumstances. Mr. Frankel moved and Mrs. Anderson seconded that the revised landscape plan be accepted, with an as -built drawing to be submitted to the Town within 30 days, which was a condition of approval for the addition to the garage, and that the landscape material included in the plan be maintained in perpetuity. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. VII. Items by Staff. A. Informal Review 1. Arcaini Residence, 3435 N. Ocean Blvd., Gulf Stream, F1. a. Definition of "attic" Town Manager Garrison advised that Mr. Shane Ames has a proposed plan for the Arcaini residence that involves a second story addition that is being referred to as an "attic". She advised the Standard Building Code provides that occupiable rooms and habitable spaces shall have a ceiling height of not less than 7'6" and corridors, bathrooms, toilet rooms, kitchens, storage rooms and laundry rooms shall be permitted to have a ceiling height of not less than 7'. She requested that the Board give i some direction as to what would be defined as an attic as the Manual provides that attic space is not included when computing the FAR. Chairman Wheeler explained that when he built his home, this question had been raised. He advised that the Town Manager at that time had determined that the attic could be no higher than 6.5 feet at the highest point with no windows. Mr. Ames displayed drawings of the proposed improvements and explained that storage facilities in this dwelling are very limited. He advised that this is a young and growing family and additional living area and Regular Meeting & Public Hearing Architectural Review & Planning Board September 23, 1999 page 3 storage areas are needed. He is proposing that a second story be added over the garage and a portion of the existing home. He stated that in so doing, the height of the eave of the garage will be increased to the same height of the eave on another section of the structure. He pointed O out that this eliminates one roofline, bringing the structure more into conformity with the Manual. The members of the Board informally suggested that the eave height not exceed 12'. Several comments from the Board were offered in regard to changes in the appearance of the exterior that would result from the proposed addition. Chairman Wheeler observed that such comments will no doubt be helpful to Mr. Ames as he refines his design but suggested that the focus be placed on a determination as to what should be considered an "attic". The Board determined that "attic" space shall be no higher than 6.5' at the highest point and shall have no windows. b. Enclosure of non -conforming floor area Mr. Ames called attention to an existing roofed, but unenclosed breezeway alongside the existing structure. He pointed out that persons using this ingress/egress are exposed to the weather and the client would like to enclose this area. Town Manager Garrison advised that the structure is non -conforming in that it exceeds the maximum FAR by 600 square feet. She observed that enclosing the breezeway would add to the non -conformity. Attorney Randolph agreed with this observation. The members of the Board indicated they would not look favorably on adding to the non -conformity. The Board agreed that this project, taking into consideration the comments made at this meeting, could be approved administratively. Town Manager Garrison advised that it had just been discovered that the shutters on a home in Place Au Soleil have been repainted a bright blue color without first having the color approved by the Town. She displayed a picture of the property and asked the Board if they felt the color of the shutters to be appropriate to the Gulf Stream Bermuda style. The Board determined that the new color is not appropriate and asked that the color be changed to a less -bright shade. B. Review of Design Manual and Related Codes 1. Miscellaneous (continued from 6-24-99 & 7-29-99) a. Level 1 Site Plan Review -review language previously discussed Section 66-141 (1) d. was recommended to be changed by adding "mail boxes, awning, or column" after the word "door" in the second line. Regular Meeting & Public Hearing Architectural Review & Planning Board September 23, 1999 page 4 Section 66-141 (1) e. was recommended to be changed by deleting "which do not require a building permit". b. Front Setbacks -review language previously discussed Section 70-74 (a), the front setbacks for the principal structure were recommended to be increased from 25' to 30' in the Gulf Stream Core, OBeachfront, North/South and Place au Soleil districts. The AIA setback was changed from 25' to 30' in the Gulf Stream Core district. Section 70-74 (b) (2) is recommended to read "A five-foot minimum setback is required, except for the driveway apron. A new Section 70-75 (i) is recommended to read "Front setback on lots 100'deep or less". 70-75 (i) (1) "Minimum Setback. The front setback may be reduced to 251." 70-75 (i) (2) "Specific Standards for review." 70-75 (i) (2) a. "The lot shall be equal to or less than 100' deep." b. "All other setback requirements must be met." c. "The reduction of the setback will not result in a structure that is out of character with the surrounding area." d. "The height of the structure is not out of scale relative to neighboring structures." e. "Conformance with a 30' setback is impractical and does not allow for an effective site design." The Board was in agreement with these changes. c. Replacement of prohibited & discouraged features - currently only "preferred" The title of Section 70-107 should be changed to read "Additions, rehabilitations, and replacement of existing features". In Sec. 70-107 (b) (5), the words "fair market" should be added before the word "value" in the first line of the paragraph. There was discussion regarding at what point an owner, when replacing/removing existing discouraged and prohibited design elements, should be required to bring all of the same elements into conformity. It was decided that no changes in the Code were necessary at this time. At this point, Town Manager Garrison advised that improvements are being planned for the structure at 3251 Polo Drive that will require only an administrative approval. She further advised that the renovations will remove several discouraged features and will include features of a Gulf Stream Bermuda style. 2. Revisions to Related Portions of Town's Code a. Subdivision Regulations -Add provisions regarding minimum access requirements It was agreed that the title for Section 62-6 be changed to read "Alignment of streets; provisions for utilities, access requirements" and language be included in this section to require a minimum access width of 20' of pavement with a 5' utility easement on each side. Regular Meeting & Public Hearing Architectural Review & Planning Board September 23, 1999 page 5 b. AlA setbacks -ensure consistency with design manual Town Manager Garrison explained that Section 66-431 provides for a 78' setback from the centerline of AlA while the Manual requires less. She suggested that a paragraph be added to this section which states that this applies unless stated otherwise in the Code. The Board agreed with c} this suggestion. c. North Ocean Blvd. Corridor -Clarify what triggers review (should all walls and gates along side property lines and minor landscape changes be a Level 2 or is Level 1 review sufficient?) The Town Manager called attention to Article VII, NORTH OCEAN BOULEVARD OVERLAY DISTRICT and pointed out that anything that is done in the Corridor, no matter how minor, is required to have a Level II approval. She questioned if the Board felt this to be necessary. The Board favored changing the provisions to require only a Level I approval for minor improvements in the Corridor, adding that gates, front walls and total landscape material changes should continue to have a Level II review. The Board also recommended that there be inserted in the Code in the proper section, a provision that basketball goals are not permitted to be installed in a location that can be viewed from AlA. d. Pool regulations -5' barrier, ensure consistency with Manual, etc. The Board approved changing Section 66-367 (g) to read: "All pools shall be enclosed by a self-locking, child resistant fence, wall or equivalent barrier at least 5 feet high, except as provided elsewhere in this code, and in no event shall a pool be exposed to open view from any public right-of-way." e. Tree removal/land clearing consistency between Area - wide standards and code It was decided that this item should be left for discussion at the Joint Workshop Meeting with the Town Commission. f. Concurrency Annual Report -annual reporting requirements It was agreed, with the approval of the Town Attorney, that this Section 44-34, Annual concurrency report, should be removed from the Code. J 3. Other revisions to be considered/included a. Central Massing It was proposed that "Building forms with central massing" be added as a Preferred feature under Section 70-98, Building form. The Board agreed to make this addition. b. Stucco Banding As a result of comments made at a recent public hearing, the Board agreed to recommend that "Mid -elevation stucco banding, except foundation banding at or below finished floor level" be added as a prohibited feature in Section 70-104 of the Code. Regular Meeting & Public Hearing Architectural Review & Planning Board September 23, 1999 c. RM District -Building Separation page 6 Mrs. Garrison advised that several applications for improvements to the cottages in the Las Casitis have been received. She further advised that this is zoned Residential Multi -family and there are no provisions in the Code for minimum building separations in this district. She C> recommended that the title of Section 66-235 be amended to read "Side yard required and building separation", and that a paragraph (c) be added that would read "The minimum building separation between structures shall be 15 feet". The Town Manager advised that this would create some non -conformities. She had recently spoken to the president of that association and he indicated that some existing separations are as little as 5'. He suggested that existing separations be maintained. The Board supported a 15' separation. d. Minimum Lot Width for Oceanfront lots The Town Manager advised that the Commission had asked that the ARPB consider increasing the minimum lot width requirement in the Beachfront District to possibly give more latitude in designing structures as most of the lots are rather deep. The Board observed that this is worth consideration as the neighborhood characteristics in the Beachfront District accommodate larger structures than in some of the other districts but yet have the same minimum lot width requirements. They agreed to discuss this more at the Joint Workshop with the Town Commission and felt it would be helpful to know how many properties would be affected if the minimum width were increased to either 125' or 1501. e. Parking This matter had been previously resolved. f. Exterior Color Changes -How to enforce? This item has also been previously addressed. g. Spa enclosure requirements Town Manager Garrison reported that she has received 2 applications for the installation of spas on properties where there are existing grandfathered pools with no pool enclosures in place. She asked for the opinion of the Board as to whether the addition of the spas would mandate that a 5' pool enclosure be erected. The Board felt that a 5' pool enclosure would be required if a spa was added. However, if a 4' high enclosure existed around the pool it would be considered grandfathered. h. Garbage curbside This item is no longer a consideration. i. Higher floor elevations Town Manager Garrison advised that the Town Commission, since the Hurricane Floyd threat, felt some study should be given to possibly increasing the maximum floor elevations. She explained that a maximum had been originally established to avoid having a structure appear to be sitting on top of a pedestal, or considerably higher than adjacent residences. There was some discussion but it was decided to discuss this at the Joint Workshop with the Town Commission. Regular Meeting & Public Hearing Architectural Review & Planning Board September 23, 1999 page 7 C. Tentative schedule for completion of 1999 Manual Revisions 1. October 28, 1999 a. Discuss remaining items not covered at September meeting & finish loose ends 2. November 1999 f a. November 18, 1999 ARPB Regular Meeting -Prepare for Joint workshop b. November 19, 1999 Joint Workshop with Town Commission to consider draft code language The Town Manager reviewed the above schedule and advised that there will also be one application, a Level II Review, on the October meeting agenda. VIII. Items by Board Members. The members of the Board commended Town Manager Garrison on the entrance markers and street signs. They commented that they are the nicest they have seen any place. IX. Public. There was no comment from the public. X. Adjournment. Chairman Wheeler adjourned the meeting at 10:45 A.M. Rita L. Taylor, Tc6Ph Clerk