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HomeMy Public PortalAbout04/27/20000 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, APRIL 27, 2000 AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Chris Wheeler Participating: Hewlett Kent Muriel Anderson Douglas Hornberger Perry O'Neal Also Present and Kristin Garrison Participating: Rita Taylor Mason Heydt William Koch III Avi Omer Randy Ely Chairman Vice Chairman Board Member Board Member Board Member Town Manager Town Clerk Agent Resident Contract Purchaser Realtor III. Minutes of the Regular Meeting and Public Hearing of 3-23-00. Mrs. Anderson moved and Mr. Kent seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Garrison requested to add as Item VII.B., An informal review of a proposed Special Exception request in relation to redevelopment at 555 Middle Road. There were no objections to this addition. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing, 5-25-00 2. Regular Meeting & Public Hearing, 6-22-00 3. Regular Meeting & Public Hearing, 7-26-00 4. There will be no meeting held in August 2000 5. Regular Meeting & Public Hearing, 9-28-00 6. Regular Meeting & Public Hearing, 10-26-00 7. Regular Meeting & Public Hearing 11-16-00 8. Regular Meeting & Public Hearing 12-21-00 Chairman Wheeler called attention to these dates and asked if there were any schedule conflicts. With regard to the June meeting, Mr. O'Neal advised that he would not be present. Mr. Hornberger and Mr. Kent advised that there is a possibility that they may not be present as well. Mrs. Anderson reminded that she would not be present for the July meeting and Mr. O'Neal stated that he would also be out of Town. There was no comment regarding the other meetings. Architectural Review & Planning Board Regular Meeting & Public Hearing April 27, 2000 Page 2 VI. PUBLIC HEARING. Chairman Wheeler asked that all persons who intended to speak please stand to take the Oath. The Town Clerk administered the Oath to Mason Heydt, Leigh Gove, Randy Ely, William Koch III and Avi Omer. With regard to ex -parte communications, Mrs. Anderson advised she had spoken with staff. Mr. O'Neal stated he had complimented Mr. Gove and had spoken to staff. Mr. Kent advised that he had spoken to Mr. Gove and Mr. Heydt regarding their plan and had also spoken to the neighbor, Mr. Koch. All members had visited the site. A. Applications for Development Approval 1. An application submitted by Leigh Gove & Mason Heydt, as Agents (and contract purchasers) for Arthur Bryant II, owner of the property located at 540 Middle Road, Gulf Stream, Florida, which is legally described as Lot 16 and the West 50' of Lot 17, Gulf Stream Cove Subdivision. Mason Heydt explained that in order to make the submission deadline for appearance at this meeting, they had an architect prepare very simple black and white drawings to show the intended improvements, adding that they have received favorable comments with regard to the fact they are renovating the house rather than demolishing it and constructing a new home. He then displayed a copy of the elevations that were colored, explaining that the walls would be a sand beige and that even though the front door is shown as brown wood, that would change to possibly white. Mr. Heydt then explained that since the drawings were submitted, they have added stone quoins and a Bermuda style chimney cap. He advised that they are changing the existing windows and plan to make some additional changes to the entry area. Mr. Heydt stated that they had considered adding a balcony on the front but have decided against that. He invited the Board to make suggestions for improving the design. Mr. Heydt closed his presentation by calling attention to the landscape plan which includes removing the paver driveway and replacing it with brick edged loose Chattahoochee. He advised that all plant material will be native. Chairman Wheeler asked Town Manager Garrison to present her analysis and recommendation. C� Mrs. Garrison reported that the proposed form of the structure, eave heights, setbacks, etc. meet the guidelines of the Design Manual, however, she noted the simplicity of design and suggested that there could be a little more embellishment such as adding quoins and a Bermuda style chimney cap, which now have been added. The Town Manager pointed out that the existing dwelling is a one story Gulf Stream Bermuda style and the addition of a second story and garage improvement are designed to be harmonious with the existing design and materials, and are in scale. She recommended approval, provided the Construction Traffic Management Plan submitted with the application shall be followed during construction. Architectural Review & Planning Board Regular Meeting & Public Hearing April 27, 2000 Page 3 Mr. Kent commented that he had advised the applicant that if additional changes are contemplated, they should have something for this meeting to show what is being considered. He observed that they have added the quoins and chimney cap and he feels the proposed structure meets the guidelines of the Design Manual. Mr. Hornberger questioned the height of the structure. The Town Manager advised that it was not noted on the drawings that were distributed but that she had asked the applicant for this information and that the elevation was resubmitted showing the maximum height to be 30'. Mr. O'Neal noted that the existing picture window on the front disappears and then reappears. Mr. Heydt advised that there is an existing picture window but that when the architect drew in all of the other new windows, he inadvertently added the dividers in the picture window. Mr. Heydt further advised that they want to leave the picture window as it currently exists. Chairman Wheeler was pleased with the landscape plan but noted there was no plant material list included. Mr. Heydt advised that it was not ready for the submission but that he would provide that information. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the construction of a second story addition consisting of 1,685 square feet on the existing one-story Bermuda style single family dwelling, a new dock and driveway and re -landscaping. Mr. Kent moved and Mrs. Anderson seconded that the Level 2 Architectural/Site Plan Review be approved as revised with quoins and Bermuda chimney cap, based on a finding that the proposed plans are consistent with applicable review standards, with the condition that the Construction Traffic Management Plan submitted with the application shall be followed during construction. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. With regard to any future changes made to these approved plans, the Board authorized the Town Manager to review and decide minor changes, especially in the area of the front entrance, but directed that any major changes, such as but not limited to construction of a balcony, be reviewed by the Board. VII. Items by Staff. A. Informal Review -520 Middle Road -Front Elevation Addition Mr. Hewlett Kent was recognized and displayed a model of his home as it would look after incorporating the 300 square foot addition to the front entry section. Mr. Kent advised that he is proposing to extend the Architectural Review & Planning Board Regular Meeting & Public Hearing April 27, 2000 Page 4 front entry portion, now covered with a roof, to add a new front hall and sunroom. In addition, the driveway will be reconfigured, with 2 significantly smaller entrances, and will be old brick lined with a loose pebble fill. New plantings will be added to the front of the house and minor plantings around the pool will be replaced with different materials. �( it The Board Members were pleased with the proposed improvements and complimented Mr. Kent on the model he had constructed. B. Informal Review -555 Middle Road -Special Exception Request Town Manager Garrison displayed a site plan of the proposed dwelling for 555 Middle Road and pointed out this is a point lot fronting both the Intracoastal Waterway and the Cove. Mrs. Garrison reminded that recent code changes had been made with regard to setbacks in order to bring the Codes back more closely to what they were originally. The front setbacks were changed in some districts and the rear setback was changed in the Core District to try to preserve the water views and setbacks that traditionally were built in Gulf Stream. Some properties were impacted by the change and in order to insure that there would be adequate buildable area, a Special Exception provision was added that would allow one-story portions of the building to be constructed within the old setback which was 30' prior to the change. This property is one of those impacted. She explained that the blue line on the drawing on the board is showing the outline of the property, the green line is the 30' setback and the yellow line is the current setback, which shows quite a difference of buildable area on the lot. The Town Manager explained that Mr. Omer, contract purchaser of the property, is in the audience and the closing on the property is set for Monday. She further explained that Mr. Omer had not been aware of the change in setbacks when he went to contract. He has since learned about them and is concerned about whether a Special Exception for the setback would be favorably received, and is hoping to get a read on this before he closes on the property, knowing that there could not be a decision made at this time. Mrs. Garrison stated that if Mr. Omer were to bring in an application for this type of Special Exception, she would recommend that it be granted, since it does meet the criteria for the Special Exception. Chairman Wheeler asked if the homes on either side were built to the 30' setbacks. The Town Manager replied that the home to the east was built v to the 50' setback and the home to the south has one-story wings that are built to the 30' setback and she believed it would conform to the Special Exception provision. In reply to a question from Mr. Hornberger, Mrs. Garrison advised that the site plan reflects the structure that is proposed with the one-story portions being to the 30' setback. She added that Mr. Omer has made substantial changes in the plan since becoming aware of the latest setback provisions. Architectural Review & Planning Board Regular Meeting & Public Hearing April 27, 2000 Page 5 Chairman Wheeler questioned if the existing dwelling encroaches in the 50' setback and was advised that it does, and even a corner of the garage encroaches into the 30' setback. The Board reviewed the various choices included in the Special Exception provisions and concluded that this property meets the standards for review and does qualify for the Special Exception consideration. The Town Manager asked Mr. Omer if he would like some input from the Board in regard to the proposed design of the structure and he replied that he would appreciate having this. Mr. Omer then displayed the proposed elevations, explaining that Mrs. Garrison had suggested several changes that he intends to make but that are not yet reflected on the drawings. The members of the ARPB had considerable discussion regarding the elevations, especially regarding the buttery. They were in agreement that the roof of the buttery should be covered in the same material as the rest of the structure, the eave should be lowered to match the rest of eaves and the wing walls removed. It was emphasized that the structure is a little too "busy" for the "laid back" character of the District. They also agreed that the structure as displayed is a mixture of Bermuda and Mediterranean styles. Some suggestions were made and it was agreed that a Gulf Stream Bermuda would be most favorably considered. Mr. Omer stated that he would contact his architect and direct him in this regard in preparing for the formal hearings. VIII. Items by Board Members. A. Sign Code Review Town Manager Garrison called attention to the summary of signage regulations from other Towns as compared to Gulf Stream. She reminded that the Board had asked for this as a result of reviewing an application for a 6 square foot contractors sign. She further reminded that the Board had shown an interest in recommending a reduction in the permitted size. Mrs. Garrison reported that she had attended classes on sign regulations at a recent conference and learned that regulations should focus on the "manner" of the sign, rather than content. As such, Owe should not make a distinction between contractor signs and real estate signs. Additionally, the Town Manager pointed out that a Code Revision had just been completed and it is not a good practice to do frequent revisions. She noted that in the case of the 6 sq. ft. contractors sign, the Code provides that a contractors sign shall not exceed 6 sq. ft. and in the future a policy could be established that no sign larger than 2 square feet would be approved. In so doing, all signs would be regulated at the same size without having to do a code revision. Mrs. Garrison recommended that at the time that other Code Revisions are being Architectural Review & Planning Board Regular Meeting & Public Hearing April 27, 2000 Page 6 reviewed, the sign code could be included and consideration be given to reducing the size. Randy Ely, speaking from the audience, advised he would be opposed to making signs any smaller than 11,i square feet. OThe Board Members agreed that contractor signs of over 2 -sq. ft. should not be approved. They further agreed that any consideration for a change in the maximum size or the type style should be left until the next Code review. Chairman Wheeler asked if there was anything more the Members would like to discuss and Mr. Kent called attention to the elevations for 555 Middle Road, pointing out that there is a double banding over many of the openings, resulting in a heavy and ornate appearance. A brief discussion of this and other features followed. IX. Public. There was no comment from the Public. X. Adjournment. The Chairman adjourned the meeting at 9:35 A.M. i� i Rita L. Taylor, TdWn Clerk O