HomeMy Public PortalAbout06/22/2000MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA ON THURSDAY, JUNE 22, 2000 AT 8:30 A.M., IN THE TOWN HALL, 100
SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order. Chairman Wheeler called the meeting to order at
6:30 A.M.
O II. Roll Call.
Present and
Participating
Absent with
Notice:
Chris Wheeler
Hewlett Kent
Muriel Anderson
Douglas Hornberger
Charles Frankel
Perry O'Neal
Also Present and Kristin Garrison
Participating: Clay Brooker
Rita Taylor
Cynthia Neeves
Avi Omer
Randall Stofft
Shane Ames
Chairman
Vice Chairman
Board Member
Board Member
Alternate Member
Board Member
Town Manager
Asst. Town Attorney
Town Clerk
Alternate Member
Agent for Amcap Vent.
Architect for Omer
Agent for O'Brien &
Arcaini
III. Minutes of the Regular Meeting and Public Hearing of May 25,2000.
Mrs. Anderson moved and Mr. Frankel seconded that the minutes be
approved as circulated and all voted AYE at Roll Call.
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
There were no changes to the agenda requested.
V. Announcements.
A. Meeting Dates
1. Regular Meeting & Public Hearing, 7-26-00 at 8:30 A.M.
2. There will be no meeting held in August 2000
3. Regular Meeting & Public Hearing, 9-28-00 at 8:30 A.M.
4. Regular Meeting & Public Hearing, 10-26-00 at 8:30 A.M.
5. Regular Meeting & Public Hearing, 11-16-00 at 8:30 A.M.
6. Regular Meeting & Public Hearing, 12-21-00 at 8:30 A.M.
Chairman Wheeler announced these meeting dates. Mrs. Anderson and Mr.
Kent reminded that they would not be attending the July meeting.
VI. PUBLIC HEARING.
Chairman Wheeler asked that all persons who intended to speak
please stand to take the oath. The Town Clerk administered the Oath to
Avi Omer and Randall Stofft.
Chairman Wheeler then asked if there were any ex -parte communications.
Mr. Kent, Mrs. Anderson and Chairman Wheeler advised they had each
spoken to staff regarding the applications to be heard at this meeting
and Mr. Hornberger disclosed that he had visited the sites.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
June 22, 2000
page 2
A. Applications for Development Approval
1. An application submitted by Avi Omer, as Agent for Amcap
Ventures, the owners of the property located at 555 Middle
Road, Gulf Stream, Florida, which is legally described as
Lot 13 & Part of Lot 14, Gulf Stream Cove Subdivision.
Mr. Omer displayed a color rendering of the proposed Gulf Stream Bermuda
style dwelling. He explained that changes had been made to the original
design as had been suggested by the Town Manager and this Board at a
previous informal presentation. He then asked if there were any
questions.
Chairman Wheeler pointed out that the Town Manager had recommended the
the following changes be made to the original design in order to be more
consistent with the Gulf Stream Bermuda style: 1) Change columns to a
smooth stucco finish. 2) Remove shutters from rear arched windows.
3) Revise muntins in rear arched windows to a more traditional fanlight
design. 4) Remove windowsill brackets. 5) Replace cornice window heads
with a smooth lintel (with or without a keystone). 6) Add muntins to
lower portion of windows to achieve a more traditional Bermuda
appearance and to comply with eight S.F. pane maximum. He asked if
these have been incorporated in the design being presented.
Mr. Omer assured that he agrees to all of the suggestions and that they
will be included in the final design.
Mr. Hornberger asked if there are more than 4 different eave lines on
this design and the Town Manager advised that there are only 3 which is
in the preferred range.
Mr. Kent asked for a description of the eave detail, noting that a more
traditional Bermuda detail would be more acceptable. He further
suggested the design could be improved if the eave line on the portion
of the structure containing the bay window were to be lowered. He noted
that this would add an additional eave line, bringing the total to 4,
yet still in the preferred range.
Randall Stofft replied that the current design shows a 5 or 6 inch crown
molding and outriggers, however they would agree to an open rake. He
advised that the windows will comply and presented amended drawings to
. i confirm this. He further pointed out that the arches have been reversed.
Mr. Stofft stated that they would look at lowering the eave line above
the bay window and that it is a possibility.
Mr. Omer, noting that demolition of the existing structures is part of
this approval process, asked if there is some way that he could move
forward with the actual demolition.
The Town Manager advised that the paper work can be submitted at this
time but the actual demolition cannot commence until final architectural
approval has been granted by the Town Commission.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
June 22, 2000
page 3
Mr. Hornberger observed that rock columns are shown at the driveway
entrance and Mr. Stofft immediately replied that those will be changed.
G Town Manager Garrison advised that these columns are shown in the right-
of-way. She reminded that if the applicant plans any improvements in
the right-of-way, it will be necessary to receive a maintenance and
removal agreement from the Town Commission.
Mr. Omer advised that there is a possibility that he and the adjacent
property owner may join in a request to place pavers in the cul-de-sac.
Mr. Kent questioned if they plan to keep the ficus arch over the
driveway and was advised that this is their plan.
a. SPECIAL EXCEPTION to reduce rear setback from 50' to
30' for the first floor.
Mr. Frankel moved to recommend approval of the Special Exception to
reduce the rear setback from 50' to 30' for the one-story portion of the
structure, based on a finding that the proposed design meets the
applicable review standards. Mrs. Anderson seconded the motion. Roll
Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr.
Frankel; AYE, and Chairman Wheeler; AYE.
b. LAND CLEARING PERMIT to relocate several trees and
replace landscaping.
Mr. Frankel moved and Mr. Kent seconded that issuance of a Land Clearing
Permit be recommended based on a finding that adequate replacement
landscape materials are proposed. Roll Call: Mrs. Anderson; AYE, Mr.
Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler;
AYE.
c. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to demolish the
existing structures and construct a single family
Bermuda style dwelling with a partial second story, an
attached 3 -car garage and a swimming pool.
Mr. Frankel moved to recommend approval of a Level 3 Architectural/Site
Plan Review, based on a finding that the proposed plans with revisions
are consistent with applicable review standards, subject to the follow-
ing conditions: 1) Prior to C.O., the site shall be graded according to
the drainage plans submitted with the application. The driveway shall
be designed to include a swale, to prevent the run-off onto the road
and to facilitate the free flow of drainage across the front of the
property. 2) The Construction Traffic Management Plan submitted with the
application shall be followed during construction. 3) The driveway
pavers, entry piers and planting island may not extend into the Town's
R.O.W. unless the Commission approves a maintenance and removal
agreement. The driveway entry shall be designed to include plantings or
material changes that inform the public of the distinction between
public and private property. 4) Muntins shall be added to the lower
portion of the windows on front and rear elevations (windowpanes
exceeding 8 S.F. on more than 50% of the windows is prohibited). 5) The
owner has agreed to make the recommended changes outlined in the staff
Regular Meeting & Public Hearing
Architectural Review & Planning Board
June 22, 2000
page 4
report. These revisions should be reflected in the building permit
submittal. 6) If the lot sits vacant for more than 3 months after the
existing building is demolished, the owner shall install sod and
perimeter landscaping on the entire lot, and provide engineered drainage
to retain the first inch of run-off and prevent flooding of adjacent
properties. The motion was seconded by Mr. Kent. Roll Call: Mrs.
Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and
Chairman Wheeler; AYE.
2. An application submitted by Shane Ames, as agent for
Robert O'Brien III, owner of the property located at 12
Banyan Road, Gulf Stream Florida, which is legally
described as Lot 54, Gulf Stream Properties #2
Subdivision.
The Oath was administered to Mr. Shane Ames by the Town Clerk.
Mr. Ames displayed elevation drawings of the 1930 Anglo Caribbean
cottage with the proposed improvements and a site plan. Photos of the
existing cottage were distributed to the Board Members. He explained
that the additions and renovations total 1,158 s.f. and consist of the
addition of a new porch on the front and rear of the home, a new kitchen
and master suite, two new cupola roof features and a new bay window on
the front of the addition to match an existing bay window.
Mrs. Anderson asked if the landscape material would be altered and was
advised by Mr. Ames that the additions are planned for open areas and
that the existing landscaping will remain.
Mr. Frankel, Mrs. Anderson, Chairman Wheeler and Mrs. Neeves were
pleased with the design. Mr. Kent was pleased that they were
maintaining the historic character of the structure. He stated that he
had discussed the proposed improvements with Mr. O'Brien prior to the
application having been submitted.
Town Manager Garrison felt the applicant should be complemented on these
proposed improvements as there were many design challenges and they had
other agencies to deal with, since the home is below the base flood
elevation.
a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the
addition of a master suite, kitchen and covered porch
that will wrap around the east wing of the existing
one story structure, and a second covered porch on the
south side, a total addition of 1,158 square feet.
Mr. Frankel moved and Mr. Hornberger seconded that the Level 2
Architectural/Site Plan Review be approved, based on a finding that the
proposed plans are consistent with applicable review standards, subject
to the following conditions: 1) A Construction Traffic Management Plan
shall be submitted prior to application for a building permit and shall
be followed during construction. 2) Compliance with all National Flood
Insurance Program requirements applicable to the addition. Roll Call:
Regular Meeting & Public Hearing
Architectural Review & Planning Board
June 22, 2000
page 5
Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE
and Chairman Wheeler; AYE.
3. An application submitted by Shane Ames, as agent for
3435 Gulfstream Properties (Arcaini), the owner of the
property located at 3435 N. Ocean Blvd., Gulf Stream, FL,
which is legally described as a portion of Lot 6, Gulf
Stream Ocean Tracts Subdivision.
Mr. Ames displayed an elevation of a portion of the front of the
structure and pictures of the existing structure were circulated among
the members of the Board. He explained that Mr. & Mrs. Arcaini are full
time residents and are in need of storage space. Inasmuch as the site
is developed to the maximum, they are proposing to place an addition
over the garage that will measure a maximum of 6.5' in the center and
3'on the sides, have no windows and no air conditioning. He stated that
a gable roof has been designed, as the existing piles were not adequate
to support a hip roof design and the floor that would be installed. He
explained that the design shows a 13' eave height which matches the
existing eave line of the connecting structure.
Town Manager Garrison advised that the 13' eave height is in the
discouraged range with 6' to 12' being the preferred. She observed
that the west end of the garage is visible from AlA and if it is not
possible to construct a hip roof, this topic may warrant further
evaluation and discussion.
Chairman Wheeler felt sure a hip roof could be constructed by using a
weight distributing beam, adding that his engineer has designed such
in similar circumstances for some of his companies apartments.
Mr. Ames stated that there was also a second consideration in designing
the roof, that being extra headroom that is gained with the gable roof.
He then offered two alternate designs using the gable roof.
Mr. Kent felt it important that the eave height not exceed 12'
Mr. Hornberger and Chairman Wheeler preferred the hip roof and felt the
third alternative design for the gable roof was the best if there has
to be a gable roof.
J Chairman Wheeler noted that it is obvious that the Board would like to
approve a hip roof design.
Mr. Ames then requested that if this must be a hip roof, he would like
to keep the eave height at 12'10" which is slightly in the discouraged
range. The members of the Board were agreeable to this as a trade-off
for the hip roof.
Attention was then given to the 3 decorative tile features that are
shown above the garage doors. The Board felt that the window framing
around each should be replaced with banding and that the sills should be
Regular Meeting & Public Hearing
Architectural Review & Planning Board
June 22, 2000
page 6
removed entirely, with the same revision applied to the 4thtile feature
on the front of the home.
a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the
addition of 828 square feet of uninhabitable, non -air
conditioned storage space above the existing garage of
the single-family dwelling.
Mr. Kent moved and Mrs. Anderson seconded that the Level 2
Architectural/Site Plan be approved based on a finding that the proposed
plans with revisions would be consistent with applicable review
standards, provided the following conditions are met: 1) A Construction
Traffic Management Plan shall be submitted prior to application for a
building permit and shall be followed during construction. 2) The garage
eave height shall match existing at approximately 12110". 3) The roof
design shall be redesigned to a hip style. 4) The 4 tile inserts shall
be revised to remove the sills and add stucco bands around the tile.
Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr.
Frankel; AYE, and Chairman Wheeler.
VII. Items by Staff.
A. Construction in Progress as of May 31, 2000
Town Manager Garrison advised this is the revised report from the April
Meeting. She stated that several of the projects had been shown in the
miscellaneous classification in error but corrections have been made and
are reflected in this report.
VIII.
Items by
Board
Members. There
were
no
items by the members.
IX.
Public.
There
was no comment
from
the
public.
X. Adjournment. Chairman Wheeler adjourned the meeting at 9:40 A.M.
JRita L. Taylor, Toin Clerk