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HomeMy Public PortalAbout06/22/2000MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JUNE 22, 2000 AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 6:30 A.M. O II. Roll Call. Present and Participating Absent with Notice: Chris Wheeler Hewlett Kent Muriel Anderson Douglas Hornberger Charles Frankel Perry O'Neal Also Present and Kristin Garrison Participating: Clay Brooker Rita Taylor Cynthia Neeves Avi Omer Randall Stofft Shane Ames Chairman Vice Chairman Board Member Board Member Alternate Member Board Member Town Manager Asst. Town Attorney Town Clerk Alternate Member Agent for Amcap Vent. Architect for Omer Agent for O'Brien & Arcaini III. Minutes of the Regular Meeting and Public Hearing of May 25,2000. Mrs. Anderson moved and Mr. Frankel seconded that the minutes be approved as circulated and all voted AYE at Roll Call. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes to the agenda requested. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing, 7-26-00 at 8:30 A.M. 2. There will be no meeting held in August 2000 3. Regular Meeting & Public Hearing, 9-28-00 at 8:30 A.M. 4. Regular Meeting & Public Hearing, 10-26-00 at 8:30 A.M. 5. Regular Meeting & Public Hearing, 11-16-00 at 8:30 A.M. 6. Regular Meeting & Public Hearing, 12-21-00 at 8:30 A.M. Chairman Wheeler announced these meeting dates. Mrs. Anderson and Mr. Kent reminded that they would not be attending the July meeting. VI. PUBLIC HEARING. Chairman Wheeler asked that all persons who intended to speak please stand to take the oath. The Town Clerk administered the Oath to Avi Omer and Randall Stofft. Chairman Wheeler then asked if there were any ex -parte communications. Mr. Kent, Mrs. Anderson and Chairman Wheeler advised they had each spoken to staff regarding the applications to be heard at this meeting and Mr. Hornberger disclosed that he had visited the sites. Regular Meeting & Public Hearing Architectural Review & Planning Board June 22, 2000 page 2 A. Applications for Development Approval 1. An application submitted by Avi Omer, as Agent for Amcap Ventures, the owners of the property located at 555 Middle Road, Gulf Stream, Florida, which is legally described as Lot 13 & Part of Lot 14, Gulf Stream Cove Subdivision. Mr. Omer displayed a color rendering of the proposed Gulf Stream Bermuda style dwelling. He explained that changes had been made to the original design as had been suggested by the Town Manager and this Board at a previous informal presentation. He then asked if there were any questions. Chairman Wheeler pointed out that the Town Manager had recommended the the following changes be made to the original design in order to be more consistent with the Gulf Stream Bermuda style: 1) Change columns to a smooth stucco finish. 2) Remove shutters from rear arched windows. 3) Revise muntins in rear arched windows to a more traditional fanlight design. 4) Remove windowsill brackets. 5) Replace cornice window heads with a smooth lintel (with or without a keystone). 6) Add muntins to lower portion of windows to achieve a more traditional Bermuda appearance and to comply with eight S.F. pane maximum. He asked if these have been incorporated in the design being presented. Mr. Omer assured that he agrees to all of the suggestions and that they will be included in the final design. Mr. Hornberger asked if there are more than 4 different eave lines on this design and the Town Manager advised that there are only 3 which is in the preferred range. Mr. Kent asked for a description of the eave detail, noting that a more traditional Bermuda detail would be more acceptable. He further suggested the design could be improved if the eave line on the portion of the structure containing the bay window were to be lowered. He noted that this would add an additional eave line, bringing the total to 4, yet still in the preferred range. Randall Stofft replied that the current design shows a 5 or 6 inch crown molding and outriggers, however they would agree to an open rake. He advised that the windows will comply and presented amended drawings to . i confirm this. He further pointed out that the arches have been reversed. Mr. Stofft stated that they would look at lowering the eave line above the bay window and that it is a possibility. Mr. Omer, noting that demolition of the existing structures is part of this approval process, asked if there is some way that he could move forward with the actual demolition. The Town Manager advised that the paper work can be submitted at this time but the actual demolition cannot commence until final architectural approval has been granted by the Town Commission. Regular Meeting & Public Hearing Architectural Review & Planning Board June 22, 2000 page 3 Mr. Hornberger observed that rock columns are shown at the driveway entrance and Mr. Stofft immediately replied that those will be changed. G Town Manager Garrison advised that these columns are shown in the right- of-way. She reminded that if the applicant plans any improvements in the right-of-way, it will be necessary to receive a maintenance and removal agreement from the Town Commission. Mr. Omer advised that there is a possibility that he and the adjacent property owner may join in a request to place pavers in the cul-de-sac. Mr. Kent questioned if they plan to keep the ficus arch over the driveway and was advised that this is their plan. a. SPECIAL EXCEPTION to reduce rear setback from 50' to 30' for the first floor. Mr. Frankel moved to recommend approval of the Special Exception to reduce the rear setback from 50' to 30' for the one-story portion of the structure, based on a finding that the proposed design meets the applicable review standards. Mrs. Anderson seconded the motion. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. b. LAND CLEARING PERMIT to relocate several trees and replace landscaping. Mr. Frankel moved and Mr. Kent seconded that issuance of a Land Clearing Permit be recommended based on a finding that adequate replacement landscape materials are proposed. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. c. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to demolish the existing structures and construct a single family Bermuda style dwelling with a partial second story, an attached 3 -car garage and a swimming pool. Mr. Frankel moved to recommend approval of a Level 3 Architectural/Site Plan Review, based on a finding that the proposed plans with revisions are consistent with applicable review standards, subject to the follow- ing conditions: 1) Prior to C.O., the site shall be graded according to the drainage plans submitted with the application. The driveway shall be designed to include a swale, to prevent the run-off onto the road and to facilitate the free flow of drainage across the front of the property. 2) The Construction Traffic Management Plan submitted with the application shall be followed during construction. 3) The driveway pavers, entry piers and planting island may not extend into the Town's R.O.W. unless the Commission approves a maintenance and removal agreement. The driveway entry shall be designed to include plantings or material changes that inform the public of the distinction between public and private property. 4) Muntins shall be added to the lower portion of the windows on front and rear elevations (windowpanes exceeding 8 S.F. on more than 50% of the windows is prohibited). 5) The owner has agreed to make the recommended changes outlined in the staff Regular Meeting & Public Hearing Architectural Review & Planning Board June 22, 2000 page 4 report. These revisions should be reflected in the building permit submittal. 6) If the lot sits vacant for more than 3 months after the existing building is demolished, the owner shall install sod and perimeter landscaping on the entire lot, and provide engineered drainage to retain the first inch of run-off and prevent flooding of adjacent properties. The motion was seconded by Mr. Kent. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler; AYE. 2. An application submitted by Shane Ames, as agent for Robert O'Brien III, owner of the property located at 12 Banyan Road, Gulf Stream Florida, which is legally described as Lot 54, Gulf Stream Properties #2 Subdivision. The Oath was administered to Mr. Shane Ames by the Town Clerk. Mr. Ames displayed elevation drawings of the 1930 Anglo Caribbean cottage with the proposed improvements and a site plan. Photos of the existing cottage were distributed to the Board Members. He explained that the additions and renovations total 1,158 s.f. and consist of the addition of a new porch on the front and rear of the home, a new kitchen and master suite, two new cupola roof features and a new bay window on the front of the addition to match an existing bay window. Mrs. Anderson asked if the landscape material would be altered and was advised by Mr. Ames that the additions are planned for open areas and that the existing landscaping will remain. Mr. Frankel, Mrs. Anderson, Chairman Wheeler and Mrs. Neeves were pleased with the design. Mr. Kent was pleased that they were maintaining the historic character of the structure. He stated that he had discussed the proposed improvements with Mr. O'Brien prior to the application having been submitted. Town Manager Garrison felt the applicant should be complemented on these proposed improvements as there were many design challenges and they had other agencies to deal with, since the home is below the base flood elevation. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the addition of a master suite, kitchen and covered porch that will wrap around the east wing of the existing one story structure, and a second covered porch on the south side, a total addition of 1,158 square feet. Mr. Frankel moved and Mr. Hornberger seconded that the Level 2 Architectural/Site Plan Review be approved, based on a finding that the proposed plans are consistent with applicable review standards, subject to the following conditions: 1) A Construction Traffic Management Plan shall be submitted prior to application for a building permit and shall be followed during construction. 2) Compliance with all National Flood Insurance Program requirements applicable to the addition. Roll Call: Regular Meeting & Public Hearing Architectural Review & Planning Board June 22, 2000 page 5 Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE and Chairman Wheeler; AYE. 3. An application submitted by Shane Ames, as agent for 3435 Gulfstream Properties (Arcaini), the owner of the property located at 3435 N. Ocean Blvd., Gulf Stream, FL, which is legally described as a portion of Lot 6, Gulf Stream Ocean Tracts Subdivision. Mr. Ames displayed an elevation of a portion of the front of the structure and pictures of the existing structure were circulated among the members of the Board. He explained that Mr. & Mrs. Arcaini are full time residents and are in need of storage space. Inasmuch as the site is developed to the maximum, they are proposing to place an addition over the garage that will measure a maximum of 6.5' in the center and 3'on the sides, have no windows and no air conditioning. He stated that a gable roof has been designed, as the existing piles were not adequate to support a hip roof design and the floor that would be installed. He explained that the design shows a 13' eave height which matches the existing eave line of the connecting structure. Town Manager Garrison advised that the 13' eave height is in the discouraged range with 6' to 12' being the preferred. She observed that the west end of the garage is visible from AlA and if it is not possible to construct a hip roof, this topic may warrant further evaluation and discussion. Chairman Wheeler felt sure a hip roof could be constructed by using a weight distributing beam, adding that his engineer has designed such in similar circumstances for some of his companies apartments. Mr. Ames stated that there was also a second consideration in designing the roof, that being extra headroom that is gained with the gable roof. He then offered two alternate designs using the gable roof. Mr. Kent felt it important that the eave height not exceed 12' Mr. Hornberger and Chairman Wheeler preferred the hip roof and felt the third alternative design for the gable roof was the best if there has to be a gable roof. J Chairman Wheeler noted that it is obvious that the Board would like to approve a hip roof design. Mr. Ames then requested that if this must be a hip roof, he would like to keep the eave height at 12'10" which is slightly in the discouraged range. The members of the Board were agreeable to this as a trade-off for the hip roof. Attention was then given to the 3 decorative tile features that are shown above the garage doors. The Board felt that the window framing around each should be replaced with banding and that the sills should be Regular Meeting & Public Hearing Architectural Review & Planning Board June 22, 2000 page 6 removed entirely, with the same revision applied to the 4thtile feature on the front of the home. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the addition of 828 square feet of uninhabitable, non -air conditioned storage space above the existing garage of the single-family dwelling. Mr. Kent moved and Mrs. Anderson seconded that the Level 2 Architectural/Site Plan be approved based on a finding that the proposed plans with revisions would be consistent with applicable review standards, provided the following conditions are met: 1) A Construction Traffic Management Plan shall be submitted prior to application for a building permit and shall be followed during construction. 2) The garage eave height shall match existing at approximately 12110". 3) The roof design shall be redesigned to a hip style. 4) The 4 tile inserts shall be revised to remove the sills and add stucco bands around the tile. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Hornberger; AYE, Mr. Frankel; AYE, and Chairman Wheeler. VII. Items by Staff. A. Construction in Progress as of May 31, 2000 Town Manager Garrison advised this is the revised report from the April Meeting. She stated that several of the projects had been shown in the miscellaneous classification in error but corrections have been made and are reflected in this report. VIII. Items by Board Members. There were no items by the members. IX. Public. There was no comment from the public. X. Adjournment. Chairman Wheeler adjourned the meeting at 9:40 A.M. JRita L. Taylor, Toin Clerk