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HomeMy Public PortalAbout01/25/20010 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JANUARY 25, 2001, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Chris Wheeler Participating: Hewlett Kent Muriel Anderson Charles Frankel III Perry O'Neal Cynthia Neeves Anne Strawn Also Present and Kristin Garrison Participating: Rita Taylor Shane Ames Mason Heydt Leigh Gove Mark Marsh Chairman Vice Chairman Board Member Board Member Board Member Alternate Member Alternate Member Town Manager Town Clerk Agent for Arcaini Applicant Agent for Heydt Agent for Sargeant III. Minutes of the Regular Meeting and Public Hearing of 11-16-00. Mrs. Anderson moved and Mr. Kent seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. Town Manager Garrison requested to add an item following the application for Heydt Five that would be under the heading of Items Related to Previous Approvals, for consideration of an alternate rear window feature for the "Sargeant Project". There were no objections. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing, 2-22-01 @ 8:30 A.M. 2. Regular Meeting & Public Hearing, 3-22-01 @ 8:30 A.M. 3. Regular Meeting & Public Hearing, 4-26-01 @ 8:30 A.M. 4. Regular Meeting & Public Hearing, 5-24-01 @ 8:30 A.M. 5. Regular Meeting & Public Hearing, 6-28-01 @ 8:30 A.M. 6. Regular Meeting & Public Hearing, 7-26-01 @ 8:30 A.M. 7. Regular Meeting & Public Hearing, 9-27-01 @ 8:30 A.M. 8. Regular Meeting & Public Hearing, 10-25-01 @ 8:30 A.M. 9. Regular Meeting & Public Hearing, 11-15-01 @ 8:30 A.M. 10. Regular Meeting & Public Hearing, 12-20-01 @ 8:30 A.M. Chairman Wheeler called attention to the above dates and asked if there are any conflicts. Mrs. Anderson, Mr. Kent and Chairman Wheeler advised they would be unable to attend any meeting in July. Mr. Kent advised that he would also be,unable to attend any meeting in June. Inasmuch as there were others who would be unavailable for the June meeting, it was agreed that it would be changed from June 28, 2001 to June 21, 2001. Regular Meeting & Public Hearing Architectural Review & Planning Board January 25, 2001 page 2 V. PUBLIC HEARING. Chairman Wheeler asked if any of the Board Members had ex -parte communications to declare. Mr. Kent, Mr. O'Neal and Mrs. Anderson advised they had visited the site at 540 Middle Drive and Mrs. Anderson, Mrs. Strawn and Chairman Wheeler stated they had spoken with staff regarding this matter. Town Clerk Taylor administered the Oath to Shane Ames, Mrs. Tonic Arcaini, Mason Heydt and Leigh Gove. A. Applications for Development Approval 1. An application submitted by Shane Ames as Agent for Tonic Arcaini, the owner of the property located at 3435 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as a portion of Lot 6, Gulf Stream Ocean Tracts subdivision and a portion of the right-of-way of Ocean Blvd. (abandoned). Mr. Shane Ames advised that the Arcaini's are requesting to install a Diesel generator in the northwest corner of the property in an area that is currently enclosed on all sides with a wall and is totally landscaped. He maintained it is the best place for it as there is not room in the garage and an expansion is not possible as the FAR is at maximum. He stated that if the unit were to be installed along the side of the house with the air conditioning units, the noise would be bouncing between the walls on each side, which would most likely be unpleasant for the neighbors. He further felt there would not be room to pass through to the rear yard with mowing equipment and that the location would be dangerous for the children who often play in the area. Chairman Wheeler pointed out that the generator would only extend one foot further than the existing air conditioning equipment which would leave adequate space for equipment to pass through. Several of the Board agreed that the unit that is proposed is totally enclosed and would pose no danger to the children. Chairman Wheeler stated that the purpose of this discussion is to ascertain if there is an alternate site for this equipment and it appears that there is. Mr. Ames then read the 8 mandatory variance review findings that are a part of the application file. Seven of the justifications appeared to be well founded, with the exception of criterion #5 relating to the variance request being the minimum possible reasonable use of the land. After considerable discussion, it was agreed that the requested location is the most reasonable use of the land. a. TWO VARIANCES to permit the installation of a diesel Generator that would be located in the northwest corner of the property which would encroach 28' into the required 30' front setback and 13' into the required 15' north side setback. Mr. Frankel moved and Mr. Kent seconded to recommend the variance to permit a 28' encroachment into the 30' front setback be granted with the following conditions: 1) The property owner shall dedicate a 15' underground utility easement adjacent to AlA, across the front of his Regular Meeting & Public Hearing Architectural Review & Planning Board January 25, 2001 page 3 property, prior to issuance of a building permit; 2) The property owner shall file a removal agreement for the generator in the event that the Town or a utility company must access this area to install utilities or other public improvements prior to issuance of a building permit. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. Mr. Frankel next moved and Mr. Kent seconded the motion to recommend that a variance be granted to permit a 13' encroachment into the required 15' side setback as requested. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. b. NORTH OCEAN BLVD. OVERLAY PERMIT for the installation of the generator within the 50 -foot North Ocean Blvd. Overlay District. A motion was made by Mr. Frankel and seconded by Mr. Kent to recommend approval of a North Ocean Blvd. Overlay Permit. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. c. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the Installation of the generator in the northwest corner of the property. A final motion was made by Mr. Frankel to recommend approval of the Level 3 Architectural/Site Plan Review to permit the Installation of the diesel generator in the northwest corner of the property. The motion was seconded by Mr. Kent. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. 2. An application submitted by Leigh Gove as Agent for Heydt Five Enterprise, Inc., the owner of the property located at 540 Middle Road, Gulf Stream, Florida, which is legally described as Lot 16 and the west 50' of Lot 17, Gulf Stream Cove Subdivision. Mason Heydt explained that while the Board had previously approved the proposed renovations to this structure, further consideration has been given to some of the suggestions made by the Board and the Town Manager. As a result, the window configuration has been changed, one portion of the roof was lowered and the front columns have been changed to smooth white stucco. He went on to explain that during this analysis, they saw an opportunity to create 2 additional rooms and still stay within the J maximum FAR. He displayed a color rendering of the structure as proposed with all improvements shown. The Board felt the changes were an improvement in the design. However, they believed the proposed front columns were too large, suggesting that they be reduced in size and match the columns on the rear elevation. Mr. Heydt agreed with this. Town Manager Garrison advised that the setback situation when adding the rooms is unusual and may warrant discussion by the ARPB. She explained that current development regulations require that side setbacks must total 30% of the lot width (in this case, 30% of 150' is 451) and shall Regular Meeting & Public Hearing Architectural Review & Planning Board January 25, 2001 page 4 not be less than 15 feet. The existing home is non -conforming in that the east side setback is only 12' and the west side setback is only 18' 7" totaling 30' or 20% of the lot width. The addition on the east side is proposed at approximately a 23' setback. When combined with the existing west setback, the total is 41' (27%) of lot width). However, 23' represents greater than 50% of the required 451. She believed that, Ogiven the circumstances, it seems reasonable to consider the west side setback grand fathered and to allow expansions on the east side of the home, as long as 50% of the required setback is provided and the FAR is in the allowable range. The members of the Board were in agreement with this approach and further agreed that this approach be taken in the future in similar situations. The Town Manager then asked Mr. Heydt if he would agree to place electrical, cable and phone service lines underground, to which Mr. Heydt stated he would be pleased to do this. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the following: (1) The addition of two (2) first floor rooms consisting of 956 square feet, supplementing the addition of a second story that was approved on April 27, 2000. (2) Change in column design that was approved on April 27, 2000. (3) Alteration of the window placement and size. Mrs. Anderson moved and Mr. O'Neal seconded that the Level 2 Architectural/Site Plan Review be approved, based on a finding that the proposed plans are consistent with applicable review standards, based on the following conditions: 1) The Construction Traffic Management Plan submitted with the application shall be followed during construction; 2) A driveway removal agreement is required for the new paver driveway; 3) Exterior colors shall comply with the provisions of the design manual; 4) The property owner is requested to bury electrical, cable and phone service lines underground as agreed at this meeting; 5) The smooth white stucco columns on the front of the house shall be narrower than shown on the rendering, shall match the columns on the rear of home and be subject to approval by the Town Manager. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. VII. Items Related to Previous Approvals. A. 1420 N. Ocean Blvd. -Sargeant Alternate rear window feature Mark Marsh, Agent for Mr. & Mrs. Sargeant, was administered the Oath by the Town Clerk. Mr. Marsh then called attention to a comparison between the rear elevation that was approved with the wide arched window on the second floor in the center of the rear elevation and the alternate design showing an octagonal feature in the center of the rear elevation. He believed this alternate elevation to be more in keeping with the Regular Meeting & Public Hearing Architectural Review & Planning Board January 25, 2001 page 5 architectural style of the structure, adding that Mr. & Mrs. Sargeant prefer the octagonal feature. The members of the Board agreed that the octagonal feature improves the design. Mrs. Anderson moved and Mr. O'Neal seconded that it be recommended to the Town Commission that Part b. in Condition of Approval O#5 "redesigning of the window at the center of the rear elevation, but retaining an arch concept" be eliminated and approval of the alternate octagonal feature be given. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. VIII. Items by Staff. A. Approval process for basketball goals Town Manager Garrison advised that a resident has asked what procedure would be necessary to permit a basketball goal on a post at the edge of his driveway in the front of the house. She reported that in reviewing the Code she discovered that this is considered a minor accessory structure, and being a residential recreational facility, approval from both the Architectural Review and Planning Board and the Town Commission would be necessary. She asked if the Board felt this level of review was necessary. During discussion it was noted that the noise of a bouncing basketball can be very annoying to neighbors and there was unanimous agreement that the full review process should be followed. IX. Items by Board Members. The Board advised that a Dolphin on a mailbox along AlA in violation of Football Helmet has been painted the Code. Town Manager Garrison advised action is being taken to correct the violation. X. Public. There was no comment from the public. XI. Adjournment. Chairman Wheeler adjourned the meeting at 10:10 A.M. tau 4 71 �6�2, /,1,7 Rita L. Taylor, Tow Jerk