HomeMy Public PortalAbout01/25/20010
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA ON THURSDAY, JANUARY 25, 2001, AT 8:30 A.M., IN THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order. Chairman Wheeler called the meeting to order at
8:30 A.M.
II. Roll Call.
Present and Chris Wheeler
Participating: Hewlett Kent
Muriel Anderson
Charles Frankel III
Perry O'Neal
Cynthia Neeves
Anne Strawn
Also Present and Kristin Garrison
Participating: Rita Taylor
Shane Ames
Mason Heydt
Leigh Gove
Mark Marsh
Chairman
Vice Chairman
Board Member
Board Member
Board Member
Alternate Member
Alternate Member
Town Manager
Town Clerk
Agent for Arcaini
Applicant
Agent for Heydt
Agent for Sargeant
III. Minutes of the Regular Meeting and Public Hearing of 11-16-00.
Mrs. Anderson moved and Mr. Kent seconded that the minutes be
approved as circulated and all voted AYE.
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
Town Manager Garrison requested to add an item following the
application for Heydt Five that would be under the heading of Items
Related to Previous Approvals, for consideration of an alternate rear
window feature for the "Sargeant Project". There were no objections.
V. Announcements.
A. Meeting Dates
1. Regular Meeting & Public Hearing, 2-22-01 @ 8:30 A.M.
2. Regular Meeting & Public Hearing, 3-22-01 @ 8:30 A.M.
3. Regular Meeting & Public Hearing, 4-26-01 @ 8:30 A.M.
4. Regular Meeting & Public Hearing, 5-24-01 @ 8:30 A.M.
5. Regular Meeting & Public Hearing, 6-28-01 @ 8:30 A.M.
6. Regular Meeting & Public Hearing, 7-26-01 @ 8:30 A.M.
7. Regular Meeting & Public Hearing, 9-27-01 @ 8:30 A.M.
8. Regular Meeting & Public Hearing, 10-25-01 @ 8:30 A.M.
9. Regular Meeting & Public Hearing, 11-15-01 @ 8:30 A.M.
10. Regular Meeting & Public Hearing, 12-20-01 @ 8:30 A.M.
Chairman Wheeler called attention to the above dates and asked if there
are any conflicts. Mrs. Anderson, Mr. Kent and Chairman Wheeler advised
they would be unable to attend any meeting in July. Mr. Kent advised
that he would also be,unable to attend any meeting in June. Inasmuch as
there were others who would be unavailable for the June meeting, it was
agreed that it would be changed from June 28, 2001 to June 21, 2001.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
January 25, 2001
page 2
V. PUBLIC HEARING.
Chairman Wheeler asked if any of the Board Members had ex -parte
communications to declare. Mr. Kent, Mr. O'Neal and Mrs. Anderson
advised they had visited the site at 540 Middle Drive and Mrs. Anderson,
Mrs. Strawn and Chairman Wheeler stated they had spoken with staff
regarding this matter.
Town Clerk Taylor administered the Oath to Shane Ames, Mrs. Tonic
Arcaini, Mason Heydt and Leigh Gove.
A. Applications for Development Approval
1. An application submitted by Shane Ames as Agent for
Tonic Arcaini, the owner of the property located at
3435 N. Ocean Blvd., Gulf Stream, Florida, which is
legally described as a portion of Lot 6, Gulf Stream Ocean
Tracts subdivision and a portion of the right-of-way of
Ocean Blvd. (abandoned).
Mr. Shane Ames advised that the Arcaini's are requesting to install a
Diesel generator in the northwest corner of the property in an area that
is currently enclosed on all sides with a wall and is totally
landscaped. He maintained it is the best place for it as there is not
room in the garage and an expansion is not possible as the FAR is at
maximum. He stated that if the unit were to be installed along the side
of the house with the air conditioning units, the noise would be
bouncing between the walls on each side, which would most likely be
unpleasant for the neighbors. He further felt there would not be room
to pass through to the rear yard with mowing equipment and that the
location would be dangerous for the children who often play in the area.
Chairman Wheeler pointed out that the generator would only extend one
foot further than the existing air conditioning equipment which would
leave adequate space for equipment to pass through. Several of the
Board agreed that the unit that is proposed is totally enclosed and
would pose no danger to the children. Chairman Wheeler stated that the
purpose of this discussion is to ascertain if there is an alternate site
for this equipment and it appears that there is.
Mr. Ames then read the 8 mandatory variance review findings that are a
part of the application file. Seven of the justifications appeared to
be well founded, with the exception of criterion #5 relating to the
variance request being the minimum possible reasonable use of the land.
After considerable discussion, it was agreed that the requested location
is the most reasonable use of the land.
a. TWO VARIANCES to permit the installation of a diesel
Generator that would be located in the northwest
corner of the property which would encroach 28' into
the required 30' front setback and 13' into the
required 15' north side setback.
Mr. Frankel moved and Mr. Kent seconded to recommend the variance to
permit a 28' encroachment into the 30' front setback be granted with the
following conditions: 1) The property owner shall dedicate a 15'
underground utility easement adjacent to AlA, across the front of his
Regular Meeting & Public Hearing
Architectural Review & Planning Board
January 25, 2001
page 3
property, prior to issuance of a building permit; 2) The property owner
shall file a removal agreement for the generator in the event that the
Town or a utility company must access this area to install utilities or
other public improvements prior to issuance of a building permit. Roll
Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal;
AYE, and Chairman Wheeler; AYE.
Mr. Frankel next moved and Mr. Kent seconded the motion to recommend
that a variance be granted to permit a 13' encroachment into the
required 15' side setback as requested. Roll Call: Mrs. Anderson; AYE,
Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler;
AYE.
b. NORTH OCEAN BLVD. OVERLAY PERMIT for the installation
of the generator within the 50 -foot North Ocean Blvd.
Overlay District.
A motion was made by Mr. Frankel and seconded by Mr. Kent to recommend
approval of a North Ocean Blvd. Overlay Permit. Roll Call: Mrs.
Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and
Chairman Wheeler; AYE.
c. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the
Installation of the generator in the northwest corner
of the property.
A final motion was made by Mr. Frankel to recommend approval of the
Level 3 Architectural/Site Plan Review to permit the Installation of the
diesel generator in the northwest corner of the property. The motion
was seconded by Mr. Kent. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE,
Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE.
2. An application submitted by Leigh Gove as Agent for Heydt
Five Enterprise, Inc., the owner of the property located
at 540 Middle Road, Gulf Stream, Florida, which is legally
described as Lot 16 and the west 50' of Lot 17, Gulf
Stream Cove Subdivision.
Mason Heydt explained that while the Board had previously approved the
proposed renovations to this structure, further consideration has been
given to some of the suggestions made by the Board and the Town Manager.
As a result, the window configuration has been changed, one portion of
the roof was lowered and the front columns have been changed to smooth
white stucco. He went on to explain that during this analysis, they saw
an opportunity to create 2 additional rooms and still stay within the
J maximum FAR. He displayed a color rendering of the structure as
proposed with all improvements shown.
The Board felt the changes were an improvement in the design. However,
they believed the proposed front columns were too large, suggesting that
they be reduced in size and match the columns on the rear elevation.
Mr. Heydt agreed with this.
Town Manager Garrison advised that the setback situation when adding the
rooms is unusual and may warrant discussion by the ARPB. She explained
that current development regulations require that side setbacks must
total 30% of the lot width (in this case, 30% of 150' is 451) and shall
Regular Meeting & Public Hearing
Architectural Review & Planning Board
January 25, 2001
page 4
not be less than 15 feet. The existing home is non -conforming in that
the east side setback is only 12' and the west side setback is only 18'
7" totaling 30' or 20% of the lot width. The addition on the east side
is proposed at approximately a 23' setback. When combined with the
existing west setback, the total is 41' (27%) of lot width). However,
23' represents greater than 50% of the required 451. She believed that,
Ogiven the circumstances, it seems reasonable to consider the west side
setback grand fathered and to allow expansions on the east side of the
home, as long as 50% of the required setback is provided and the FAR is
in the allowable range.
The members of the Board were in agreement with this approach and
further agreed that this approach be taken in the future in similar
situations.
The Town Manager then asked Mr. Heydt if he would agree to place
electrical, cable and phone service lines underground, to which Mr.
Heydt stated he would be pleased to do this.
a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the
following:
(1) The addition of two (2) first floor rooms
consisting of 956 square feet, supplementing the
addition of a second story that was approved on
April 27, 2000.
(2) Change in column design that was approved on
April 27, 2000.
(3) Alteration of the window placement and size.
Mrs. Anderson moved and Mr. O'Neal seconded that the Level 2
Architectural/Site Plan Review be approved, based on a finding that the
proposed plans are consistent with applicable review standards, based on
the following conditions: 1) The Construction Traffic Management Plan
submitted with the application shall be followed during construction; 2)
A driveway removal agreement is required for the new paver driveway; 3)
Exterior colors shall comply with the provisions of the design manual;
4) The property owner is requested to bury electrical, cable and phone
service lines underground as agreed at this meeting; 5) The smooth white
stucco columns on the front of the house shall be narrower than shown on
the rendering, shall match the columns on the rear of home and be
subject to approval by the Town Manager. Roll Call: Mrs. Anderson; AYE,
Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler;
AYE.
VII. Items Related to Previous Approvals.
A. 1420 N. Ocean Blvd. -Sargeant Alternate rear window feature
Mark Marsh, Agent for Mr. & Mrs. Sargeant, was administered the Oath by
the Town Clerk. Mr. Marsh then called attention to a comparison between
the rear elevation that was approved with the wide arched window on the
second floor in the center of the rear elevation and the alternate
design showing an octagonal feature in the center of the rear elevation.
He believed this alternate elevation to be more in keeping with the
Regular Meeting & Public Hearing
Architectural Review & Planning Board
January 25, 2001 page 5
architectural style of the structure, adding that Mr. & Mrs. Sargeant
prefer the octagonal feature.
The members of the Board agreed that the octagonal feature improves the
design. Mrs. Anderson moved and Mr. O'Neal seconded that it be
recommended to the Town Commission that Part b. in Condition of Approval
O#5 "redesigning of the window at the center of the rear elevation, but
retaining an arch concept" be eliminated and approval of the alternate
octagonal feature be given. Roll Call: Mrs. Anderson; AYE, Mr. Kent;
AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE.
VIII. Items by Staff.
A. Approval process for basketball goals
Town Manager Garrison advised that a resident has asked what procedure
would be necessary to permit a basketball goal on a post at the edge of
his driveway in the front of the house. She reported that in reviewing
the Code she discovered that this is considered a minor accessory
structure, and being a residential recreational facility, approval from
both the Architectural Review and Planning Board and the Town Commission
would be necessary. She asked if the Board felt this level of review
was necessary.
During discussion it was noted that the noise of a bouncing basketball
can be very annoying to neighbors and there was unanimous agreement that
the full review process should be followed.
IX. Items by Board Members.
The Board advised that a Dolphin
on a mailbox along AlA in violation of
Football Helmet has been painted
the Code.
Town Manager Garrison advised action is being taken to correct the
violation.
X. Public.
There was no comment from the public.
XI. Adjournment.
Chairman Wheeler adjourned the meeting at 10:10 A.M.
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Rita L. Taylor, Tow Jerk