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HomeMy Public PortalAbout03/22/2001MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, MARCH 22, 2001, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Participating Also Present: Chris Wheeler Hewlett Kent Muriel Anderson Charles Frankel III Perry O'Neal Cynthia Neeves Anne Strawn Also Present and Kristin Garrison Participating: Rita Taylor Janice Whitsell Raymond Balassiano Ned Macdonald Harold Snowden Evelyn Snowden Chairman Vice -Chairman Board Member Board Member Board Member Alternate Member Alternate Member Town Manager Town Clerk Applicant Agent for Fahmy Resident Resident Resident III. Minutes of the Regular Meeting and Public Hearing of 2-22-01. Mrs. Anderson moved and Mr. O'Neal seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals There were no changes in the agen t of agenda items. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing, 4-26-01 @ 8:30 A.M. 2. Regular Meeting & Public Hearing, 5-24-01 @ 8:30 A.M. 3. Regular Meeting & Public Hearing, 6-21-01 @ 8:30 A.M. 4. Regular Meeting & Public Hearing, 7-26-01 @ 8:30 A.M. 5. Regular Meeting & Public Hearing, 9-27-01 @ 8:30 A.M. 6. Regular Meeting & Public Hearing, 10-25-01 @ 8:30 A.M. 7. Regular Meeting & Public Hearing, 11-15-01 @ 8:30 A.M. 8. Regular Meeting & Public Hearing, 12-20-01 @ 8:30 A.M. Chairman Wheeler called attention to the above dates. He then advised he had a conflict with May 24, 2001 but could make the meeting if it were to be held on May 17, 2000. Some of the other Board Members advised that they also had a conflict on May 24, 2001 and it was agreed unanimously that the May meeting would be held on May 17, 2001 at 8:30 A.M. Mrs. Neeves stated for the record that she has a conflict with the April 26, 2001 meeting date. VI. PUBLIC HEARING. A. Applications for Development Approval Chairman Wheeler asked if any of the Board Members had ex -parte communications to declare. Regular Meeting & Public Hearing Architectural Review & Planning Board March 22, 2001 page 2 Mrs. Anderson visited sites, spoke to staff, Mr. Fahmy's architect and O builder and some residents in Place Au Soleil. Mr. Kent spoke to the Wiles regarding enclosing the third garage and Chairman Wheeler had spoken to staff and reviewed some plans that will be presented later in the meeting. Town Clerk Taylor administered the Oath to Ned Macdonald, Harold Snowden, Evelyn Snowden, Janice Whitsell and Raymond Balassiano. 1. An application submitted by Laurence W. Lane, as Agent for Janice Whitsell, the owner of property located at 3420 Gulf Stream Road, Gulf Stream, Florida, which is legally described as Lot 1, Block 1, Plat No. 1, Polo Fields Subdivision. In the absence of Mr. Lane, Mrs. Whitsell explained that she is requesting approval to construct a two-story garage in front of the southeast corner of the house, with the second floor to be used as storage area. She further explained that a new front entry is planned and a new bay window on the south side. Mr. Kent questioned if all setbacks would be met and was advised that none of the new structure would encroach. He then observed that the cupola appears to be out of scale with the structure. Mrs. Whitsell advised that if the Board so desired, she would have the cupola removed. Some of the members felt a cupola would add to the design and Mrs. Neeves and the Town Manager suggested that a cupola atop the one-story portion may tend to balance the structure with the second story roof extending above the single story roof. Mr. Kent noted that the original plan he had seen showed four posts near the front of the garage that are not there on this plan. Mrs. Whitsell stated she had not requested those posts but she inquired if it would be acceptable to construct one entry post on each side of the driveway near the street in front of the garage and was advised this would be acceptable. a. A LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit additions to the existing dwelling, totaling 1,533 sq. feet, that include; a 2 -story garage in front of the southeast corner of house; a new front entry; and a new bay window on the south side. Mrs. Anderson moved and Mr. Frankel seconded to recommend that the Level 3 Architectural/Site Plan Review be approved, based on a finding that the proposed plans are consistent with applicable review standards with Regular Meeting & Public Hearing Architectural Review & Planning Board March 22, 2001 page 3 the following conditions: 1) The Construction Traffic Management Plan submitted with the application shall be followed during construction. 2) Exterior colors shall comply with the provisions of the design manual. 3) The owner must comply with all National Flood Insurance Program requirements applicable to the addition. 4) The property owner is requested to bury electrical, cable and phone service lines underground, if possible. 5) The cupola shall be removed or redesigned to be in scale with other cupolas in the area. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. b. SPECIAL EXCEPTION to permit additional floor area for a 95 sq. foot unenclosed balcony above the new garage. Mrs. Anderson moved and Mr. Frankel seconded to recommend approval of a Special Exception to allow unenclosed porch area to exceed the permitted FAR by 95 square feet, subject to the following condition: Prior to the issuance of a certificate of occupancy, the owner shall record a deed restriction requiring that 273 square feet of front porch and balcony area shall forever remain unenclosed as long as the structure exists. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. 2. An application submitted by Raymond Balassiano, as agent For Safwat Fahmy, owner of the property located at 2500 Avenue Au Soleil, Gulf Stream, Florida, which is legally described as Lot 53, less the westerly 6 feet in Place Au Soleil Subdivision. Mr. Balassiano advised that they had recently learned that a calculation error had been made with regard to square footage permitted. He explained that the square footage on the second story exceeded the maximum 75% of the first floor square footage. As a result, an alternate design was presented showing the first floor extended 7' to the west (media room) and the second floor reduced by 4' in the same area, creating a second floor deck. The Board, noting that the railing around the deck was a solid wall, felt this should be changed to an open rail design to reduce the massive appearance. In addition, they suggested that the columns at the front J of the home be extended to penetrate the 2nd floor deck, and that there be no overhead open beams over the deck that are shown as optional. The Board also noted that the porch on the rear should be changed to an open handrail to match the one in the front. Mrs. Anderson advised that neighbors are concerned that the driveway not be made any smaller than what is there currently, citing the number of vehicles that park along the street causing traffic congestion. She believed that by extending the first floor, the driveway would be impacted. This was confirmed by Mr. Balassiano and he added that it may be possible to create additional onsite parking by installing the open Regular Meeting & Public Hearing Architectural Review & Planning Board March 22, 2001 page 4 pavers that permit grass to grow through the centers, giving the appearance of a green lawn. OThe members of the Board also noted there were no muntins in the windows above the garage doors and Mr. Balassiano stated those would be added. Chairman Wheeler asked if anyone from the public cared to speak and Mrs. Snowden was recognized. Mrs. Snowden pointed out that with the addition, she would be seeing nothing but the side of the house and added that since Mr. Fahmy has an extremely large boat parked in the back, her view of the water is already compromised. Chairman Wheeler asked Mrs. Snowden if this could be mitigated with dense landscaping material, to which she replied she would be pleased if that were to be accomplished. Mr. Balassiano stated they would be happy to comply with the suggestions that have been made in order to move the project along. a. A LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two story addition to an existing two-story contemporary style dwelling and the enclosure of existing covered area on the ground floor totaling 2,217 square feet. The roofing material will be changed to wood shakes and there will be new siding, which will conform to existing design provisions. Mr. O'Neal moved and Mr. Kent seconded the motion to recommend approval of the Level 3 Architectural/Site Plan Review, based on a finding that the alternate design with the 2nd floor deck is consistent with applicable review standards, subject to the following conditions: 1) Prior to C.O., the owner shall bring back for ARPB approval a landscape plan prepared by a landscape architect showing tiered landscaping along the Northwest and front side of the property. 2) The Architect shall submit several handrail designs (rear and front) for consideration and approval prior to issuance of a building permit. 3) The exterior color shall comply with the Design Manual. 4) Muntins shall be added to the windows above the garage doors. 5) The site design shall provide adequate off-street parking to accommodate service vehicles on site. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler, AYE. VII. Items Related to Previous Approvals. A. 3223 Polo Drive 1. Amendment to front elevation to remove third car garage door & install a window Regular Meeting & Public Hearing Architectural Review & Planning Board March 22, 2001 page 5 In the absence of Mr. Wietsma, Town Manager Garrison advised that the new owners want to convert the third garage into a utility room and C; reconfigure the driveway to have straight access from the street into the remaining double garage. The Board agreed this would be an improvement to the design but that some foundation landscaping should be installed under the window that will be replacing the garage door. Mr. Frankel moved and Mr. Kent seconded to eliminate the third garage and replace the foundation landscaping is installed under Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; Chairman Wheeler; AYE. 2. Amendment to condition #4 It was noted that condition #4 required a landscaping for the front of the property to screen the garage from street view. recommend approval to door with a window, provided the window. Roll Call: Mrs. AYE, Mr. O'Neal; AYE, and covenant to be filed requiring to be perpetually maintained Inasmuch as the objectionable third garage is being eliminated, Mr. Frankel moved and Mr. Kent seconded that condition #4 be removed from the original approval. Roll Call: Mrs. Anderson; AYE, Mr. Kent AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. VIII. Land Clearing Application. A. Tree Removal Permit Application submitted by Anthony M. Tang, 2774 Ave. Au Soleil, Gulf Stream, and Florida to permit removal of two Norfolk Island pine trees located on his property. Town Manager Garrison explained that Mr. Tang wanted to remove the two very tall Norfolk Island pine trees and replace them with oleander. She advised that if he had been replacing them with two trees, she could have handled this administratively. However, the oleander does not classify as a tree according to the Town's Arborist. She pointed out that this property's landscaping has been significantly upgraded by the current owner. U The Board suggested that the Town Manager offer some alternate flowering tree suggestions but that the decision as to what to plant be left to Mr. Tang. Mr. Frankel moved and Mr. O'Neal seconded to approve the removal of the two Norfolk Island pine trees provided they are replaced with two other large plantings of the owners choice. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE., Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. l ✓! Regular Meeting & Public Hearing Architectural Review & Planning Board March 22, 2001 page 6 IX. Items by Staff. There were no items by staff. X. Items by Board Members. There were no items by Board Members. XI. Reorganization. A. Election of a Chairman Mrs. Anderson moved and Mr. O'Neal seconded that Mr. Wheeler be re- appointed Chairman. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. B. Election of a Vice Chairman Mr. Frankel moved and Mr. O'Neal seconded that Mr. Kent be re -appointed Vice Chairman. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. C. Appointment of a Secretary Mr. Frankel moved and Mrs. Anderson seconded that the Town Clerk be re- appointed as Secretary. Roll Call: Mrs. Anderson; AYE, Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, and Chairman Wheeler; AYE. XII. Public. There was no comment from the public. XIII. Adjournment. Chairman Wheeler adjourned the meeting at 9:45 A.M.