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HomeMy Public PortalAbout03/21/2002O IN MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, MARCH 21, 2002, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Chris Wheeler Participating: Hewlett Kent Charles Frankel Perry O'Neal Anne Strawn Absent with Muriel Anderson Notice: Cynthia Neeves Also Present and William Thrasher Participating: John Randolph Rita Taylor William Wietsma Frankie Stevens Chairman Vice Chairman III Board Member Board Member Alternate Member Board Member Alternate Member Town Manager Town Attorney Town Clerk Agent for Stevens Property Owner III. Minutes of the Regular Meeting and Public Hearing of 2-21-02. Mr. Frankel moved and Mr. O'Neal seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arranqement of agenda items. There were no requests for changes in the agenda. V. Announcements. A. Meeting Dates 1. Joint Workshop with Twn. Commission 4-12-02 @ 9 A.M. 2. Regular Meeting & Public Hearing 4-25-02 @ 8:30 A.M. 3. Regular Meeting & Public Hearing 5-23-02 @ 8:30 A.M. 4. Regular Meeting & Public Hearing 6-27-02 @ 8:30 A.M. 5. Regular Meeting & Public Hearing 7-25-02 @ 8:30 A.M. 6. Regular Meeting & Public Hearing 9-26-02 @ 8:30 A.M. 7. Regular Meeting & Public Hearing 10-24-02 @ 8:30 A.M. 8. Regular Meeting & Public Hearing to be decided 9. Regular Meeting & Public Hearing 12-26-02 @ 8:30 A.M. Chairman Wheeler called attention to the above dates and there was no comment. VI. PUBLIC HEARING. Chairman Wheeler asked if any of the Board Members had ex -parte communications to declare. Mrs. Strawn advised she had driven past the site but that she is declaring a conflict in that Mr. Wietsma is a client of Joel Strawn, her husband. Regular Meeting & Public Hearing Architectural Review & Planning Board March 21, 2002 page 2 Mr. O'Neal reported that he is familiar with the property and Mr. Kent and Mr. Frankel had driven past the site. The Town Clerk administered the Oath to William Wietsma. A. Applications for Development Approval O 1. An application submitted by William Wietsma Co., Inc. as Agent for Gary and Frankie Stevens, the owners of property located at 3138 Gulf Stream Road, Gulf Stream, Florida, which is legally described as Lot 23 & South 25' of Lot 24, Gulf Stream Properties Subdivision. Mr. Wietsma displayed a color rendering of the proposed "H" shaped 2 - story Gulf Stream Bermuda style dwelling with the second story being over the center portion of the structure. He explained that they are proposing to demolish the existing home and retain the existing swimming pool. As a result, the proposed structure is placed so that the center of the home will face the pool. He further explained that a guest house is planned in back of the house, which will be used as an office for Mr. Stevens, and the garage will be on the north side of the home with the doors facing north, toward the north side property line, with an existing dense hedge along that property line which will screen the doors. Mr. Kent was very pleased with the design. He noted, however, that the proposed floor elevation is shown at +11.751, the floor elevation of the existing dwelling is +10.27' and the average floor elevation of the homes on each side is +12.51, which is the recommendation of the Town Manager. Mr. Kent believed the 12.5' to be too high and the other members of the Board agreed. Mr. Wietsma stated he would be pleased to stay at +11.75' Town Manager Thrasher advised he had recommended the maximum permitted by Code due to the fact new drainage structures are planned on easements that are being dedicated by Mr. & Mrs. Stevens and believed the run-off would sheet faster to the catch basins from the higher elevation. He added that he had no problem with the floor elevation being lowered some as the property can be graded to the catch basins. Mr. O'Neal observed that the house next door is also a "tear down" and a new structure would have a higher floor elevation than the current one. All agreed that the house on the other side of the proposed new structure is too high. Mr. Frankel liked the design of the new structure. Chairman Wheeler called attention to the landscape plan which indicated that 108 crown of thorn plants that require very little water would be planted next to ficus that requires a large amount of water. He noted that one or the other will die. The Chairman also questioned if mutins are required on the French doors on the rear of the structure and it was determined that they are not required under these circumstances. Regular Meeting & Public Hearing Architectural Review & Planning Board March 21, 2002 page 3 Mr. Wietsma advised that it is the applicants intention to return with a revised landscape plan at a later date which will eliminate this problem and address other landscape issues as well. a. LAND CLEARING PERMIT to remove Hong Kong orchid, gumbo -limbo, fiddle leaf fig, loquat and royal palm trees, to be replaced with new materials. Mr. Frankel moved and Mr. Kent seconded to recommend approval of the Land Clearing Permit as requested. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. b. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to demolish the existing dwelling and construct a new 2 -story Gulf Stream Bermuda style residence and pool house consisting of a total of 5,724 square feet. Mr. Frankel moved and Mr. O'Neal seconded to recommend approval of the Level 3 Architectural Site Plan which includes the demolition of an existing structure, based on a finding that the proposed two-story Gulf Stream Bermuda style residence, pool house and driveway with auto court meet the minimum intent of the Design Manual and applicable review standards as recommended, provided a final landscape design is submitted and receives approval from the Board. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. IV. Items by Staff. A. Review of items for Joint Workshop Meeting 4-12-02 Mr. Wheeler explained that at the Workshop Meeting there will be no motions made and any action that might result from the discussion would be taken at a later date. 1. Eave heights for one-story portions of two-story homes Mr. Kent displayed drawings to compare a first floor eave height of 12' with one of 1016". The Board felt the difference would be more startling if the two were to be shown side by side. Mr. Kent stated he would have such a display for the Workshop of 4-12-02. All were in agreement that this change should be made and agreed that the mass of the structure is driven by the height of the first floor eave height. 2. Overall height in Core District on internal streets The members agreed that the overall height should be reduced in all Design Districts with the exception of Beachfront and Ocean West Subdivisions. They further agreed that if the first floor eave were to be reduced to 10'6", the second story eave height and the overall height should be reduced by 18" each. Attorney Randolph suggested it would be helpful if staff would prepare amending language incorporating these changes for review at the Workshop Meeting. The Board agreed that a field trip would be necessary to view homes on Wrightway, Middle Road and Oleander. 3. Metal roofs (material) Regular Meeting & Public Hearing Architectural Review & Planning Board March 21, 2002 page 4 Mr. Thrasher displayed a sample of the metal roofing material using ceramic colored granules bonded to galvalume. He explained that this is lightweight, sustains winds of 120 MPH with no damage and carries a 50 yr. Warranty. He reminded that a resident had proposed to use this material to replace a wood shake roof as it is more durable. He pointed out that this might be a substitute for the cement tile for structures that are not strong enough for the cement tile. In addition, it could be used to replace asphalt shingles. Mr. Thrasher closed his presentation by recommending that if this material were to be considered at all, it should only be used when improving existing homes, and then only under certain circumstances. There were mixed opinions regarding this matter and it was agreed that there would be an open discussion held at the Workshop Meeting. VIII. Items by Board Members. There were no items from the members. IX. Public. There was no comment from the public. Mr. Thrasher requested clarification regarding the recommended finished floor elevation on the Stevens home. Mr. Frankel amended his motion to recommend approval of the Level III Architectural/Site Plan, which includes demolition of an existing structure, based on a finding that the proposed two-story Gulf Stream Bermuda style residence, pool house and driveway with auto court meet the minimum intent of the Design Manual and applicable review standards as submitted with the finished floor elevation to be +11.75', provided a final landscape plan is presented and receives approval from the Board. The amended motion was seconded by Mr. Kent. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Chairman Wheeler; AYE. X. Adjournment. Chairman Wheeler adjourned the meeting at 9:45 A.M. Rita L. Taylor, Town Clerk FORM SB MEMORANUUM Vt VVIIIVV COUNTY, MUNICIPAL, AND OTHER LOCAL tV NAML-FIRST NAME -MIDDLE NAME Strawn, Anne AILING ADDRESS 200 Little Club Rd. I1 Gulf Stream kit UN \\'H ll'H vorL OCCURRED March 21, 2002 COUNI Palm Beach %evnin.n.ri rvlK PUBLIC OFFICERS IT MMMISSION. AUTHORITY. OR COMMITTE Architectural Review & Planning THE BOARD. COUNCIL., COMMISSION, AUTHORITY, OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: '$C'ITY ! COUNTY I ! OTHER LOCAL AGENCY NAML• OF POLITICAL SURUIVISIUN: Town of Gulf Stre MY 110SI'I ION I5: , I ELECTIVE -, API'OI N"I'IVE WHO MUST FILE FORM 88 'his form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, ouncil, commission, authority, or committee. It applies equally to members of advisory and non -advisory bodies who are presented rith a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although he use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law. 'our responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending n whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form efore completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES LECTED OFFICERS: person holding elective county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures I his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special tin of a principal (other than a government agency) by whom he is retained. 1 either case, you should disclose the conflict. PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. PPOINTED OFFICERS: person holding appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which ures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the ecial gain of a principal (other than a government agenLy) by whom he is retained. person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but must sclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether ade by the officer or at his direction. YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH iL VOTE WILL BE TAKEN: You should complete and file this form (before making any attempt to influence the decision) with the person responsible for ecording the minutes of the meeting, who will incorporate the form in the minutes. a copy of the form should be provided immediately to the other members of the agency. Che form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest. II III M(, Pu :I 9 IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION OR VOTE AT THE ME1 • You should disclose orally the nature of your conflict in the measure before participating. • You should complete the form and rile it within 15 days after the vote occurs with the person responsible for recording the t of the meeting, who should incorporate the form in the minutes. DISCLOSURE OF STATE OFFICER'S INTEREST 1 Anne Strawn , hereby disclose that on March 21, 2002 , 19_ (a) A measure came or will come before my agency which (check one) _ inured to my special private gain; or _ inured to the special gain of (b) The measure before my agency and the nature of my interest in the measure is as follows: by whom I am re On this date, an application to construct a new home for Mr. & Mrs. Gary Stevens at 3138 Gulf Stream Road was considered for approval before the Architectural Review and Planning Board, of which I am an Alternate Member. The application was presented by William Wietsma, Architect/Contractor, as agent for Mr. & Mrs. Stevens. Inasmuch as Mr. Wietsma is a client of my husband's law firm (Joel Strawn) I declared a conflict. March 21, 2002 Date Filed tl'Irn m Q CT �tLl� Cg 01 0f} j Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985), A FAILURE TO MAKE ANY REQU DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOV IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTIC SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. CF FORM RR • 10.96