Loading...
HomeMy Public PortalAbout04/25/20020 MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, APRIL 25, 2002, AT 8:30 A.M., IN THE TOWN HALL, SEA ROAD, GULF STREAM, FLORIDA. I. Call to' Order. at 8:30 A.M. II. Roll Call. Vice Chairman Kent called the meeting to order Present and Hewlett Kent Participating: Muriel Anderson Charles Frankel III Perry O'Neal Anne Strawn Absent with Chris Wheeler Notice: Cynthia Neeves Also Present and William Thrasher Participating: John Randolph Rita Taylor Mark Marsh John Connelly III. Minutes. Vice Chairman Board Member Board Member Board Member Alternate Member Chairman Alternate Member !Me Town Manager Town Attorney Town Clerk Agent for G.S. School Town Resident A. Regular Meeting & Public Hearing of March 21, 2002 Mr. Frankel moved and Mrs. Strawn seconded that the minutes be approved as circulated and all voted AYE at Roll Call. B. Special Joint Workshop Meeting of April 12, 2002 Mrs. Anderson moved for the approval of the minutes as circulated and Mr. Frankel seconded the motion with all voting AYE at Roll Call. 11LII re were no requests V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing 2. Regular Meeting & Public Hearing 3. Regular Meeting & Public Hearing 4. Regular Meeting & Public Hearing 5. Regular Meeting & Public Hearing �i 6. Regular Meeting & Public Hearing 7. Regular Meeting & Public Hearing Mrs. Anderson and Mr. O'Neal advised they would meeting on May 23, 2002. of agenda items. 5-23-02 @ 8:30 A.M. 6-27-02 @ 8:30 A.M. 7-25-02 @ 8:30 A.M. 9-26-02 @ 8:30 A.M. 10-24-02 @ 8:30 A.M. (Nov.) to be decided 12-26-02 @ 8:30 A.M. not be attending the VI. PUBLIC HEARING. Vice Chairman Kent asked if any of the Board Members had ex -parte communications to declare. Mr. O'Neal reported he had driven by the property and Mr. Frankel advised that he had walked through the property. Regular Meeting & Public Hearing Architectural Review & Planning Board April 25, 2002 page 2 Vice Chairman Kent advised that he is declaring a conflict in that he is currently serving as a Director on the Board of the Gulf Stream School, the applicant. He then passed the gavel to Mr. Frankel. O A. Applications for Development Approval 1. An application submitted by Mark Marsh, as Agent for the Gulf Stream School Foundation, the owners of the property located at 3600 Gulf Stream Road, Gulf Stream, Florida, which is legally described in metes and bounds in Section 3, Township 46, Range 43 East, Palm Beach County, Florida. Mark Marsh reminded that in 2001 a development application was approved for improvements to the main building, which included adding a second story over the existing library. In addition, an amendment to the existing developers agreement was approved which removed the requirement that for each square foot that was added, one square foot of existing covered area must be eliminated. He further reminded that building envelopes had been established in the agreement of 1994 which limited the amount of expansion of the school to 10,000 square feet within the building envelopes. Mr. Marsh stated that since the approval was given, there have been revised program requirements and orientation of the facilities as a result of many committee meetings at which recommendations were received from experts with library expertise along with input from parents. In addition, contractors were consulted and it was determined that it would not be financially feasible to construct the second story over the existing library without disturbing the existing facility. Mr. Marsh displayed floor plans of the proposed addition of 6,423 square feet which provide for demolition of the existing upper school library and a portion of the lower school library and construction of a two story facility in this space. The new plan contains approximately 2,500 square feet more than the plan that was approved in 2001. Elevations and renderings of the proposed structure were displayed along with a rendering of the building that was approved in 2001. Mr. Marsh pointed out that traditional Gulf Stream Bermuda features have been incorporated in the new design to blend much better with the neighborhood. Town Manager Thrasher advised he is recommending approval of the Level 3 Architectural/Site Plan provided the conditions that were attached to the previous approval bearing File #001-02 are met and two additional conditions attached to this review. One condition would be to amend the existing developers agreement to reflect this application if it is approved. The other relates to the overflow parking area. By way of explanation, Mr. Thrasher explained that a previous approval had included a condition that overflow parking be provided on the soccer field. He further explained that this was shown on the site plan but when it was constructed, the area was not stabilized to support vehicles under wet conditions. The Town Manager recommended that this be Regular Meeting & Public Hearing Architectural Review & Planning Board April 25, 2002 page 3 corrected by adding the condition that the overflow parking located on the soccer field will be signed and certified by a registered engineer that the subsoil is properly stabilized for parking. Concluding his O report, Mr. Thrasher noted that one of the conditions from the approval in 2001 provided that the school must submit an updated long-range master plan to the Town prior to building permit and that it shall be detailed in written form. He asked if any of the Board members could clarify what type of document will satisfy this condition. There was considerable discussion on this and Attorney Randolph stated that for purpose of recommendations to the Commission, the current site plan that has been presented is sufficient at this time but will need to be clarified at the Commission level with an amendment to reflect the change in the agreement. Mr. John Connelly, a town resident, spoke in favor of the approval of the application as presented. Acting Chairman Frankel directed that action be taken first on the Level 3 Architectural/Site Plan Review with the presentation of the Variance request to follow. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW requesting the following revisions to the previously approved improvements: (1) Demolition of the existing single story library. (2) Two-story addition of a library and fine arts facility consisting of 8,423 sq. feet as opposed to previously approved two-story addition consisting of 6,236 square feet placed over the center portion of the existing classroom complex. (3) External architectural revisions to reflect the Gulf Stream Bermuda style. (4) External renovation of existing Art Department building to the north to reflect architectural elements of the proposed new building. Mrs. Anderson moved and Mr. O'Neal seconded to recommend approval of the Level 3 Architectural/Site Plan, subject to being in accordance with the master plan, based on a finding that the proposed two-story addition of �) a library and fine arts facility consisting of 8,423 net square feet and the external architectural revisions and renovations meet the minimum intent of the Design Manual and applicable review standards, with the following conditions: Previous conditions (ARPB File Number 001-02: 1. The student enrollment shall be permanently capped at 250, as limited by the existing developers agreement. 2. No additional after-hours functions shall be held at the School other than those allowed by the existing developers agreement. 3. The private school campus shall not be expanded onto existing single- family lots, as dictated by RS -C zoning district use regulations. Regular Meeting & Public Hearing Architectural Review & Planning Board April 25, 2002 page 4 4. The school shall submit an updated long-range master plan to the Town prior to building permit. This master plan shall be detail in written form. 5. A Construction Traffic Management Plan shall be submitted prior to the issuance of a building permit application. This plan shall be reviewed and Approved by the Town Manager and followed during construction. 6. The hedge along Gulf Stream Road shall be supplemented with additional plants to fill in existing gaps, replace dead or dying materials, and create a denser hedgerow. 7. The drainage plan submitted with the application shall be followed. 8. The School shall reimburse the Town for all advertising and Town legal fees associated with this application. 9. The school is respectfully requested to dedicate a 9' utility easement across the entire frontage of AlA, to be used exclusively for future under -grounding of power, phone and utility lines. (A long-term Town goal) Conditions of this review: 1. The overflow parking located on the soccer field will be signed and certified by a registered engineer that the subsoil is properly stabilized for parking. 2. The developers agreement will be amended to reflect this application if approved. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; AYE, Mr. O'Neal; AYE and Acting Chairman Frankel; AYE. Acting Chairman Frankel asked Attorney Randolph if he felt the material that is being presented sufficiently addresses all 8 points to justify the granting of the variance. Attorney Randolph replied that this is a decision that each member of the Board must make. Attorney Randolph left the meeting at 9:30 A.M. for another appoint. b. VARIANCE to exceed the permitted 35' maximum height of roof features by 5' to provide for the bell tower. Mr. Marsh explained that the proposed structure conforms to all provisions of the Code with the exception of the bell tower which exceeds the maximum height for roof features by 5'. He further explained that 2% feet of the five is the finial, which he questioned if it should even be counted as a roof feature. Mr. Marsh pointed out that these maximum heights were established for much smaller lots than the school property and noted that the size is more comparable to the lots in the Beachfront and Ocean West Districts where the permitted heights are greater. He commented that the roof is a very complicated design in order to stay within the maximum structure heights and there is no way the bell tower can be lowered. Mr. Marsh reminded that the bell tower Regular Meeting & Public Hearing Architectural Review & Planning Board April 25, 2002 page 5 is the symbol, or signature, of the school. He pointed out that it is on the building in the middle of the campus, will not be visible from the street and will cause no impact of any kind to the neighborhood. He believed this to be a unique circumstance that permits a private school �) in a residential neighborhood. Mr. Marsh then went over each of the 8 findings in connection with the variance request. Acting Chairman Frankel stated he thinks the bell tower is attractive on the building and is in sympathy with the fact it is a historical symbol. However, he did not believe that a hardship had been proven from a legal point of view. Mr. Kent, speaking from the audience, felt the school did have a hardship in trying to proportion the building to the size of the lot which is 15 times larger than any other lot in this zoning district. Mrs. Anderson moved to recommend approval of the variance request, with the 8 criteria being met, in that the Code has permitted this particular facility to be constructed in a single family residential district and as such has special needs or considerations that would not be applicable to the single family structures in this district, as well as being on a much larger lot than other structures in the district for which the Code was designed. Mr. O'Neal seconded the motion. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; NAY, Mr. O'Neal; AYE and Acting Chairman Frankel; NAY. The motion failed. Mr. Frankel returned the gavel to Vice Chairman Kent. VII. Items by Staff. A. Review of recommendations to Town Commission for Code amendments. Vice Chairman Kent reminded that the Board had informally recommended to the Town Commission that all of the maximum heights on two story dwellings be reduced by 18" in all design districts except the Beachfront and the Ocean West districts. He asked if anyone had any suggested changes and there were none offered. OMrs. Strawn moved and Mr. O'Neal seconded that it be recommended to the Town Commission that the Code be amended to lower all maximum heights for two story dwellings by 18" in all districts except the Beachfront and Ocean West districts. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Vice Chairman Kent; AYE. Vice Chairman Kent then asked if there was a recommendation with regard to permitting metal roofs under certain circumstances. After much discussion, Mr. Frankel moved and Mrs. Strawn seconded that a Code amendment be recommended to permit metal roofs (not Key West style), through a special exception process, for re -roofing existing structures that do not have the structural integrity to support tile roofing Regular Meeting & Public Hearing Architectural Review & Planning Board April 25, 2002 page 6 materials. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Vice Chairman Kent; AYE. Mr. Frankel then moved to recommend that Zoning in Progress be declared if the amendments are approved. The motion was seconded by Mrs. Anderson. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Vice Chairman Kent; AYE. VIII. Items by Board Members. There were no items by Board Members. IX. Reorganization. A. Election of a Chairman Mrs. Anderson moved to re -appoint Mr. Wheeler as Chairman and Mrs. Strawn seconded the motion. All voted AYE at Roll Call. B. Election of a Vice Chairman Mr. Frankel moved to re -appoint Mr. Kent to serve as Vice Chairman and the motion was seconded by Mr. O'Neal. All voted AYE at Roll Call. X. Public. There was no comment from the public. XI. Adjournment. Vice Chairman Kent adjourned the meeting at 10:10 A.M. Rita L. Taylo , Town Clerk •.J FORM 86 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS LAST NAME -FIRST NAME -MIDDLE NAME NAME OF BOARD. COUNCIL. COMMISSION, AUTHORITY. OR COMMITTE Kent, Hewlett E Architectural Review & Planning Board MAILING ADDRESS THE BOARD, COUNCIL. COMMISSION. AUTHORITY. OR COMMITTEE ON WHICH I SERVE IS A UNITOF: 520 Middle Road gCIIY COUNTY ' OTHER LOCAL AGENCY CIT1 COUNTI' NAME OF POLITICAL SUBDIVISION: Gulf Stream Palm Beach Town of Gulf Stream DATE ON WHICH VOTE nCC'URREU 1 MY POSITION IS: April 25. 2002 ELECTIVE APPOINTIVE WHO MUST FILE FORM iB This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law. Your responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES ELECTED OFFICERS: A person holding elective county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. In either Lase, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the necial gain of a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but must disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether made by the officer or at his direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You should complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. • A copy of the form should be provided immediately to the other members of the agency. • The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You should disclose orally the nature of your conflict in the measure before participating. • You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. Hewlett Kent DISCLOSURE OF LOCAL OFFICER'S INTEREST , hereby disclose that on April 25, 2002 (a) A measure came or will come before my agency which (check one) inured to my special private gain; or NA inured to the special gain of (b) The measure before my agency and the nature of my interest in the measure is as follows: , 19_ by whom 1 am retained. —7T;- C�Jc r s� Jc��w �o�� CAPP 1 e d C�Ltx & I .,mac-ft� LC� c UCx6,CernC:e ,AA- t�KC WL t.L Nit 0. L (CGW .J 66i S �� v Date Filed �¢C ✓I.i-�2 �t�`��21r O�i�'� Li. t/L6 iIL — C ou...r 2ati SRT Sdv�.ec�w. Sc,V� c� Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985),-A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY'ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE Oh EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. -E FORM 10 - I0-86 PAY