HomeMy Public PortalAbout04/25/20020
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA ON THURSDAY, APRIL 25, 2002, AT 8:30 A.M., IN THE TOWN HALL,
SEA ROAD, GULF STREAM, FLORIDA.
I. Call to' Order.
at 8:30 A.M.
II. Roll Call.
Vice Chairman Kent called the meeting to order
Present and Hewlett Kent
Participating: Muriel Anderson
Charles Frankel III
Perry O'Neal
Anne Strawn
Absent with Chris Wheeler
Notice: Cynthia Neeves
Also Present and William Thrasher
Participating: John Randolph
Rita Taylor
Mark Marsh
John Connelly
III. Minutes.
Vice Chairman
Board Member
Board Member
Board Member
Alternate Member
Chairman
Alternate Member
!Me
Town Manager
Town Attorney
Town Clerk
Agent for G.S. School
Town Resident
A. Regular Meeting & Public Hearing of March 21, 2002
Mr. Frankel moved and Mrs. Strawn seconded that the minutes be approved
as circulated and all voted AYE at Roll Call.
B. Special Joint Workshop Meeting of April 12, 2002
Mrs. Anderson moved for the approval of the minutes as circulated and
Mr. Frankel seconded the motion with all voting AYE at Roll Call.
11LII
re were no requests
V. Announcements.
A. Meeting Dates
1. Regular Meeting & Public Hearing
2. Regular Meeting & Public Hearing
3. Regular Meeting & Public Hearing
4. Regular Meeting & Public Hearing
5. Regular Meeting & Public Hearing
�i 6. Regular Meeting & Public Hearing
7. Regular Meeting & Public Hearing
Mrs. Anderson and Mr. O'Neal advised they would
meeting on May 23, 2002.
of agenda items.
5-23-02 @ 8:30 A.M.
6-27-02 @ 8:30 A.M.
7-25-02 @ 8:30 A.M.
9-26-02 @ 8:30 A.M.
10-24-02 @ 8:30 A.M.
(Nov.) to be decided
12-26-02 @ 8:30 A.M.
not be attending the
VI. PUBLIC HEARING.
Vice Chairman Kent asked if any of the Board Members had ex -parte
communications to declare.
Mr. O'Neal reported he had driven by the property and Mr. Frankel
advised that he had walked through the property.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
April 25, 2002
page 2
Vice Chairman Kent advised that he is declaring a conflict in that he is
currently serving as a Director on the Board of the Gulf Stream School,
the applicant. He then passed the gavel to Mr. Frankel.
O
A. Applications for Development Approval
1. An application submitted by Mark Marsh, as Agent for the
Gulf Stream School Foundation, the owners of the property
located at 3600 Gulf Stream Road, Gulf Stream, Florida,
which is legally described in metes and bounds in Section
3, Township 46, Range 43 East, Palm Beach County, Florida.
Mark Marsh reminded that in 2001 a development application was approved
for improvements to the main building, which included adding a second
story over the existing library. In addition, an amendment to the
existing developers agreement was approved which removed the requirement
that for each square foot that was added, one square foot of existing
covered area must be eliminated. He further reminded that building
envelopes had been established in the agreement of 1994 which limited
the amount of expansion of the school to 10,000 square feet within the
building envelopes. Mr. Marsh stated that since the approval was given,
there have been revised program requirements and orientation of the
facilities as a result of many committee meetings at which
recommendations were received from experts with library expertise along
with input from parents. In addition, contractors were consulted and it
was determined that it would not be financially feasible to construct
the second story over the existing library without disturbing the
existing facility. Mr. Marsh displayed floor plans of the proposed
addition of 6,423 square feet which provide for demolition of the
existing upper school library and a portion of the lower school library
and construction of a two story facility in this space. The new plan
contains approximately 2,500 square feet more than the plan that was
approved in 2001.
Elevations and renderings of the proposed structure were displayed along
with a rendering of the building that was approved in 2001. Mr. Marsh
pointed out that traditional Gulf Stream Bermuda features have been
incorporated in the new design to blend much better with the
neighborhood.
Town Manager Thrasher advised he is recommending approval of the Level 3
Architectural/Site Plan provided the conditions that were attached to
the previous approval bearing File #001-02 are met and two additional
conditions attached to this review. One condition would be to amend the
existing developers agreement to reflect this application if it is
approved. The other relates to the overflow parking area. By way of
explanation, Mr. Thrasher explained that a previous approval had
included a condition that overflow parking be provided on the soccer
field. He further explained that this was shown on the site plan but
when it was constructed, the area was not stabilized to support vehicles
under wet conditions. The Town Manager recommended that this be
Regular Meeting & Public Hearing
Architectural Review & Planning Board
April 25, 2002
page 3
corrected by adding the condition that the overflow parking located on
the soccer field will be signed and certified by a registered engineer
that the subsoil is properly stabilized for parking. Concluding his
O report, Mr. Thrasher noted that one of the conditions from the approval
in 2001 provided that the school must submit an updated long-range
master plan to the Town prior to building permit and that it shall be
detailed in written form. He asked if any of the Board members could
clarify what type of document will satisfy this condition. There was
considerable discussion on this and Attorney Randolph stated that for
purpose of recommendations to the Commission, the current site plan that
has been presented is sufficient at this time but will need to be
clarified at the Commission level with an amendment to reflect the
change in the agreement.
Mr. John Connelly, a town resident, spoke in favor of the approval of
the application as presented.
Acting Chairman Frankel directed that action be taken first on the Level
3 Architectural/Site Plan Review with the presentation of the Variance
request to follow.
a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW requesting the
following revisions to the previously approved
improvements:
(1) Demolition of the existing single story library.
(2) Two-story addition of a library and fine arts
facility consisting of 8,423 sq. feet as opposed
to previously approved two-story addition
consisting of 6,236 square feet placed over the
center portion of the existing classroom complex.
(3) External architectural revisions to reflect the
Gulf Stream Bermuda style.
(4) External renovation of existing Art Department
building to the north to reflect architectural
elements of the proposed new building.
Mrs. Anderson moved and Mr. O'Neal seconded to recommend approval of the
Level 3 Architectural/Site Plan, subject to being in accordance with the
master plan, based on a finding that the proposed two-story addition of
�) a library and fine arts facility consisting of 8,423 net square feet and
the external architectural revisions and renovations meet the minimum
intent of the Design Manual and applicable review standards, with the
following conditions:
Previous conditions (ARPB File Number 001-02:
1. The student enrollment shall be permanently capped at 250, as limited
by the existing developers agreement.
2. No additional after-hours functions shall be held at the School other
than those allowed by the existing developers agreement.
3. The private school campus shall not be expanded onto existing single-
family lots, as dictated by RS -C zoning district use regulations.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
April 25, 2002
page 4
4. The school shall submit an updated long-range master plan to the Town
prior to building permit. This master plan shall be detail in written
form.
5. A Construction Traffic Management Plan shall be submitted prior to the
issuance of a building permit application. This plan shall be
reviewed and Approved by the Town Manager and followed during
construction.
6. The hedge along Gulf Stream Road shall be supplemented with additional
plants to fill in existing gaps, replace dead or dying materials, and
create a denser hedgerow.
7. The drainage plan submitted with the application shall be followed.
8. The School shall reimburse the Town for all advertising and Town legal
fees associated with this application.
9. The school is respectfully requested to dedicate a 9' utility easement
across the entire frontage of AlA, to be used exclusively for future
under -grounding of power, phone and utility lines. (A long-term Town
goal)
Conditions of this review:
1. The overflow parking located on the soccer field will be signed and
certified by a registered engineer that the subsoil is properly
stabilized for parking.
2. The developers agreement will be amended to reflect this application
if approved.
Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; AYE, Mr. O'Neal; AYE and
Acting Chairman Frankel; AYE.
Acting Chairman Frankel asked Attorney Randolph if he felt the material
that is being presented sufficiently addresses all 8 points to justify
the granting of the variance.
Attorney Randolph replied that this is a decision that each member of
the Board must make.
Attorney Randolph left the meeting at 9:30 A.M. for another appoint.
b. VARIANCE to exceed the permitted 35' maximum height
of roof features by 5' to provide for the bell tower.
Mr. Marsh explained that the proposed structure conforms to all
provisions of the Code with the exception of the bell tower which
exceeds the maximum height for roof features by 5'. He further
explained that 2% feet of the five is the finial, which he questioned if
it should even be counted as a roof feature. Mr. Marsh pointed out that
these maximum heights were established for much smaller lots than the
school property and noted that the size is more comparable to the lots
in the Beachfront and Ocean West Districts where the permitted heights
are greater. He commented that the roof is a very complicated design in
order to stay within the maximum structure heights and there is no way
the bell tower can be lowered. Mr. Marsh reminded that the bell tower
Regular Meeting & Public Hearing
Architectural Review & Planning Board
April 25, 2002
page 5
is the symbol, or signature, of the school. He pointed out that it is on
the building in the middle of the campus, will not be visible from the
street and will cause no impact of any kind to the neighborhood. He
believed this to be a unique circumstance that permits a private school
�) in a residential neighborhood. Mr. Marsh then went over each of the 8
findings in connection with the variance request.
Acting Chairman Frankel stated he thinks the bell tower is attractive on
the building and is in sympathy with the fact it is a historical symbol.
However, he did not believe that a hardship had been proven from a legal
point of view.
Mr. Kent, speaking from the audience, felt the school did have a
hardship in trying to proportion the building to the size of the lot
which is 15 times larger than any other lot in this zoning district.
Mrs. Anderson moved to recommend approval of the variance request, with
the 8 criteria being met, in that the Code has permitted this particular
facility to be constructed in a single family residential district and
as such has special needs or considerations that would not be applicable
to the single family structures in this district, as well as being on a
much larger lot than other structures in the district for which the Code
was designed. Mr. O'Neal seconded the motion. Roll Call: Mrs.
Anderson; AYE, Mrs. Strawn; NAY, Mr. O'Neal; AYE and Acting Chairman
Frankel; NAY. The motion failed.
Mr. Frankel returned the gavel to Vice Chairman Kent.
VII. Items by Staff.
A. Review of recommendations to Town Commission for Code
amendments.
Vice Chairman Kent reminded that the Board had informally recommended to
the Town Commission that all of the maximum heights on two story
dwellings be reduced by 18" in all design districts except the
Beachfront and the Ocean West districts. He asked if anyone had any
suggested changes and there were none offered.
OMrs. Strawn moved and Mr. O'Neal seconded that it be recommended to the
Town Commission that the Code be amended to lower all maximum heights
for two story dwellings by 18" in all districts except the Beachfront
and Ocean West districts. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn;
AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE and Vice Chairman Kent; AYE.
Vice Chairman Kent then asked if there was a recommendation with regard
to permitting metal roofs under certain circumstances. After much
discussion, Mr. Frankel moved and Mrs. Strawn seconded that a Code
amendment be recommended to permit metal roofs (not Key West style),
through a special exception process, for re -roofing existing structures
that do not have the structural integrity to support tile roofing
Regular Meeting & Public Hearing
Architectural Review & Planning Board
April 25, 2002 page 6
materials. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; AYE, Mr.
Frankel; AYE, Mr. O'Neal; AYE and Vice Chairman Kent; AYE.
Mr. Frankel then moved to recommend that Zoning in Progress be declared
if the amendments are approved. The motion was seconded by Mrs.
Anderson. Roll Call: Mrs. Anderson; AYE, Mrs. Strawn; AYE, Mr.
Frankel; AYE, Mr. O'Neal; AYE and Vice Chairman Kent; AYE.
VIII. Items by Board Members. There were no items by Board Members.
IX. Reorganization.
A. Election of a Chairman
Mrs. Anderson moved to re -appoint Mr. Wheeler as Chairman and Mrs.
Strawn seconded the motion. All voted AYE at Roll Call.
B. Election of a Vice Chairman
Mr. Frankel moved to re -appoint Mr. Kent to serve as Vice Chairman and
the motion was seconded by Mr. O'Neal. All voted AYE at Roll Call.
X. Public. There was no comment from the public.
XI. Adjournment. Vice Chairman Kent adjourned the meeting at
10:10 A.M.
Rita L. Taylo , Town Clerk
•.J
FORM 86 MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME -FIRST NAME -MIDDLE NAME NAME OF BOARD. COUNCIL. COMMISSION, AUTHORITY. OR COMMITTE
Kent, Hewlett E Architectural Review & Planning Board
MAILING ADDRESS THE BOARD, COUNCIL. COMMISSION. AUTHORITY. OR COMMITTEE ON
WHICH I SERVE IS A UNITOF:
520 Middle Road gCIIY COUNTY ' OTHER LOCAL AGENCY
CIT1 COUNTI'
NAME OF POLITICAL SUBDIVISION:
Gulf Stream Palm Beach Town of Gulf Stream
DATE ON WHICH VOTE nCC'URREU
1 MY POSITION IS:
April 25. 2002 ELECTIVE APPOINTIVE
WHO MUST FILE FORM iB
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board,
council, commission, authority, or committee. It applies equally to members of advisory and non -advisory bodies who are presented
with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although
the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law.
Your responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form
before completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
ELECTED OFFICERS:
A person holding elective county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures
to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special
gain of a principal (other than a government agency) by whom he is retained.
In either Lase, you should disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on
which you are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording
the minutes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
A person holding appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the
necial gain of a principal (other than a government agency) by whom he is retained.
A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but must
disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether
made by the officer or at his direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH
THE VOTE WILL BE TAKEN:
• You should complete and file this form (before making any attempt to influence the decision) with the person responsible for
recording the minutes of the meeting, who will incorporate the form in the minutes.
• A copy of the form should be provided immediately to the other members of the agency.
• The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You should disclose orally the nature of your conflict in the measure before participating.
• You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes
of the meeting, who should incorporate the form in the minutes.
Hewlett Kent
DISCLOSURE OF LOCAL OFFICER'S INTEREST
, hereby disclose that on April 25, 2002
(a) A measure came or will come before my agency which (check one)
inured to my special private gain; or
NA inured to the special gain of
(b) The measure before my agency and the nature of my interest in the measure is as follows:
, 19_
by whom 1 am retained.
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Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985),-A FAILURE TO MAKE ANY REQUIRED
DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY'ONE OR MORE OF THE FOLLOWING:
IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE Oh EMPLOYMENT, DEMOTION, REDUCTION IN
SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000.
-E FORM 10 - I0-86 PAY