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HomeMy Public PortalAbout07/25/2002MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JULY 25, 2002, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. 01 Present and Chris Wheeler Chairman Participating: Charles Frankel Board Member Cynthia Neeves Alternate Member Anne Strawn Alternate Member Also Present and William Thrasher Town Manager Participating: John Randolph Town Attorney Rita Taylor Town Clerk Shane Ames Agent for Arcaini Absent with Hewlett Kent Board Member Notice: Perry O'Neal Board Member Muriel Anderson Board Member III. Minutes of the Regular Meeting and Public Hearing of 6-27-02. Mrs. Strawn moved and Mrs. Neeves seconded that the minutes be approved as circulated and all voted AYE. Roll Call: Mr. Frankel; AYE, Mrs. Neeves; AYE, Mrs. Strawn; AYE, and Chairman Wheeler; AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. Mr. Thrasher requested to add Item VII.B.1, relating to previous approval 330 Banyan Road - Change of Finish Floor Elevation. There were no objections. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. September 19, 2002 @ 8:30 A.M. b. October 24, 2002 @ 8:30 A.M. c. November 21, 2002 @ 8:30 A.M. d. December 19, 2002 @ 8:30 A.M. e. January 23, 2003 @ 8:30 A.M. f. February 27, 2003 @ 8:30 A. M. Chairman Wheeler announced these meeting dates. J VI. PUBLIC HEARING. A. Applications for Development Approval Chairman Wheeler asked if any of the Board Members had any ex -parte communications to declare. Mr. Frankel and Mrs. Neeves declared that they had driven by the site. Chairman Wheeler advised that he had spoken with Staff. Chairman Wheeler asked that all persons who intended to speak to please stand to take the Oath. Town Clerk Taylor administered the Oath to Shane Ames. Architectural Review & Planning Board Regular Meeting and Public Hearing July 25, 2002 Page 2 1. An application submitted by Shane Ames, as Agent for 3435 N. Ocean Blvd. (Arcaini), the owners of property located at 3435 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as a portion of Lot 6, Gulf Stream Ocean Tracts Subdivision, Gulf Stream, Florida. Shane Ames, agent for Mr. and Mrs. Arcaini, displayed a rendering of the O proposed addition and reminded that this application had previous ARPB approval but the approval had expired before a building permit had been applied for. Chairman Wheeler asked Mr. Ames if this is exactly what the ARPB approved previously. Mr. Ames stated that it is exactly the same application except that air conditioning was added to the space. The Chairman asked if there were any questions from the Town Manager or the Board. Town Manager Thrasher advised that in 2000 an earlier application for these improvements was reviewed and approved by the ARPB. Because an application was not applied for within one year from approval, a new application/approval is required. Mr. Thrasher confirmed that the current application meets all the conditions required and air conditioning was added to the storage area. a. LEVEL 2 ARCHITECTURAL SITE PLAN REVIEW to permit the addition of 840 square feet of uninhabitable storage space above the existing garage of the single family dwelling. Mr. Frankel moved and Mrs. Neeves seconded that the Level 2 Architectural Site Plan Review be approved based on a finding that the proposed addition meet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) A Construction Traffic Management Plan shall be submitted prior to application for a building permit and shall be followed during construction. 2) The garage eave height shall match existing eave height at approximately 12110". 3) The roof design shall be redesigned to a hip style. 4) 3 tile inserts above the garage doors and the one tile insert on the front of the dwelling shall be revised to remove the sills and add stucco bands around the tile inserts. Roll Call: Mr. Frankel; AYE, Mrs. Neeves; AYE, Mrs. Strawn; AYE, and Chairman Wheeler; AYE. JVII. Items by Staff. A. Report on Town Commission Meeting of 7-12-02 Chairman Wheeler asked the Town Manager if the Town Commission had made any decisions regarding roof and eave heights. Town Manager Thrasher said no decisions were made. 1. Reduction of eave & roof heights on 2 -story dwellings Mark Marsh of Didgy Bridge's, Marsh and Associates, at the invitation of the Town Commission and the ARPB, was present to discuss eave and roof heights. Mr. Marsh presented three pages of illustrations showing various tie beam heights and how this affects the appearance of the structures. Architectural Review & Planning Board Regular Meeting and Public Hearing July 25, 2002 Page 3 Mr. Marsh felt that roof height could be much better controlled if the "preferred", "discouraged", and "prohibited" sections of the Design Manual were removed regarding eave heights and an acceptable measurement of 12' from the top of the finished floor to the top of the tie beam would give the best proportioned structure. O With regard to two story structures, Mr. Marsh recommended a measurement of 24' from the top of the finished floor of the first story to the top of the tie beam. Mr. Marsh believed the maximum roof height for single story structures should be 22' and 30' for two-story structures. It was also suggested that to better control mass, the code be changed from floor area ratio to cubic volume, or measurement. Attorney Randolph advised that the board should decide if they want to set firm standards as in the Design Manual or allow more flexibility in design and control the mass through zoning and height restrictions. Chairman Wheeler and the Board thanked Mr. Marsh for his presentation. They all thought it was very helpful but, due to the fact that half of the board was absent, it was suggested that the Town Commission and the ARPB have a joint meeting to make the recommended changes. 2. Addition of encouraged elements of design in the Manual There was no discussion in relation to this item. B. Items Related to previous approval 1. 330 Banyan Road - Change of Finish Floor Elevation Town Clerk Taylor administered the Oath to Bob Slyer and Mike Daniels, agents for Mr. and Mrs. Orthwein. Mr. Syler explained that the original approval for the existing FFE was 7'6" with the ridge at the top of the roof being 2718". He advised that extensive plumbing changes are necessary and the existing slab would have to be cut away in so many areas that it would not support the new structure. As a result, it was determined that it would be more economically feasible to pour a new slab over the existing after the new plumbing is installed. This would raise the slab 9" to 813". Chairman Wheeler asked that if the application had originally come in for approval with the FFE at 8'3", would there have been any problems. JMr. Thrasher said probably not, reminding that the application had previous ARPB and Town Commission approval. When adding 9 inches to the slab, the FFE will still conform to the Code. Mrs. Strawn asked how high the ceiling would be. Mr. Syler said it is 13 feet. The Board all agreed the design will be a nice improvement and that the new FFE is acceptable. N Architectural Review & Planning Board Regular Meeting and Public Hearing July 25, 2002 Page 4 VIII. Items by Board Members. Mrs. Strawn informed the Board that she had spoken with the Mayor regarding the property at 520 Middle Road, explaining that there is excessive debris in the front. Mr. Thrasher said the property owners were away. He had spoken with one of the owners and was told that the contractor would be clearing the debris. Mrs. Neeves inquired about the property at 1665 N. Ocean Blvd., remarking that it seems that the house is finished but the gates and landscaping have not been installed. Mr. Frankel commented that the glass inserts on the entry piers at 1511 N. Ocean Blvd. have not been removed. Mr. Randolph reminded that he had received a letter from the property owner's attorney, which stated that there was nothing said in the approval process to prevent them from having the glass inserts. Mr. Randolph advised that he told the attorney that the panels were not shown on the site plan and it would be necessary to return to the Board for an approval to leave them in place. The Town Manager said the property owners are away for the summer and he would be contacting them when they returned. IX. Public. There was no comment from the public X. Adjournment. Chairman Wheeler adjourned the meeting at 9:30 A.M. Yv e anboard Deputy Town Clerk