HomeMy Public PortalAbout07/25/2002MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA ON THURSDAY, JULY 25, 2002, AT 8:30 A.M., IN THE TOWN HALL, 100
SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order. Chairman Wheeler called the meeting to order at
8:30 A.M.
II. Roll Call.
01 Present and Chris Wheeler Chairman
Participating: Charles Frankel Board Member
Cynthia Neeves Alternate Member
Anne Strawn Alternate Member
Also Present and William Thrasher Town Manager
Participating: John Randolph Town Attorney
Rita Taylor Town Clerk
Shane Ames Agent for Arcaini
Absent with Hewlett Kent Board Member
Notice: Perry O'Neal Board Member
Muriel Anderson Board Member
III. Minutes of the Regular Meeting and Public Hearing of 6-27-02.
Mrs. Strawn moved and Mrs. Neeves seconded that the minutes be
approved as circulated and all voted AYE. Roll Call: Mr. Frankel; AYE,
Mrs. Neeves; AYE, Mrs. Strawn; AYE, and Chairman Wheeler; AYE.
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
Mr. Thrasher requested to add Item VII.B.1, relating to previous
approval 330 Banyan Road - Change of Finish Floor Elevation. There were
no objections.
V. Announcements.
A. Meeting Dates
1. Regular Meeting & Public Hearing
a. September 19, 2002 @ 8:30 A.M.
b. October 24, 2002 @ 8:30 A.M.
c. November 21, 2002 @ 8:30 A.M.
d. December 19, 2002 @ 8:30 A.M.
e. January 23, 2003 @ 8:30 A.M.
f. February 27, 2003 @ 8:30 A. M.
Chairman Wheeler announced these meeting dates.
J VI. PUBLIC HEARING.
A. Applications for Development Approval
Chairman Wheeler asked if any of the Board Members had any ex -parte
communications to declare. Mr. Frankel and Mrs. Neeves declared that
they had driven by the site. Chairman Wheeler advised that he had
spoken with Staff.
Chairman Wheeler asked that all persons who intended to speak to please
stand to take the Oath. Town Clerk Taylor administered the Oath to
Shane Ames.
Architectural Review & Planning Board
Regular Meeting and Public Hearing
July 25, 2002
Page 2
1. An application submitted by Shane Ames, as Agent for 3435
N. Ocean Blvd. (Arcaini), the owners of property located at
3435 N. Ocean Blvd., Gulf Stream, Florida, which is legally
described as a portion of Lot 6, Gulf Stream Ocean Tracts
Subdivision, Gulf Stream, Florida.
Shane Ames, agent for Mr. and Mrs. Arcaini, displayed a rendering of the
O proposed addition and reminded that this application had previous ARPB
approval but the approval had expired before a building permit had been
applied for.
Chairman Wheeler asked Mr. Ames if this is exactly what the ARPB
approved previously. Mr. Ames stated that it is exactly the same
application except that air conditioning was added to the space.
The Chairman asked if there were any questions from the Town Manager or
the Board.
Town Manager Thrasher advised that in 2000 an earlier application for
these improvements was reviewed and approved by the ARPB. Because an
application was not applied for within one year from approval, a new
application/approval is required. Mr. Thrasher confirmed that the
current application meets all the conditions required and air
conditioning was added to the storage area.
a. LEVEL 2 ARCHITECTURAL SITE PLAN REVIEW to permit the
addition of 840 square feet of uninhabitable storage
space above the existing garage of the single family
dwelling.
Mr. Frankel moved and Mrs. Neeves seconded that the Level 2 Architectural
Site Plan Review be approved based on a finding that the proposed
addition meet the minimum intent of the Design Manual and applicable
review standards with the following conditions: 1) A Construction Traffic
Management Plan shall be submitted prior to application for a building
permit and shall be followed during construction. 2) The garage eave
height shall match existing eave height at approximately 12110". 3) The
roof design shall be redesigned to a hip style. 4) 3 tile inserts above
the garage doors and the one tile insert on the front of the dwelling
shall be revised to remove the sills and add stucco bands around the tile
inserts. Roll Call: Mr. Frankel; AYE, Mrs. Neeves; AYE, Mrs. Strawn;
AYE, and Chairman Wheeler; AYE.
JVII. Items by Staff.
A. Report on Town Commission Meeting of 7-12-02
Chairman Wheeler asked the Town Manager if the Town Commission had made
any decisions regarding roof and eave heights. Town Manager Thrasher
said no decisions were made.
1. Reduction of eave & roof heights on 2 -story dwellings
Mark Marsh of Didgy Bridge's, Marsh and Associates, at the invitation of
the Town Commission and the ARPB, was present to discuss eave and roof
heights. Mr. Marsh presented three pages of illustrations showing
various tie beam heights and how this affects the appearance of the
structures.
Architectural Review & Planning Board
Regular Meeting and Public Hearing
July 25, 2002
Page 3
Mr. Marsh felt that roof height could be much better controlled if the
"preferred", "discouraged", and "prohibited" sections of the Design
Manual were removed regarding eave heights and an acceptable measurement
of 12' from the top of the finished floor to the top of the tie beam
would give the best proportioned structure.
O With regard to two story structures, Mr. Marsh recommended a measurement
of 24' from the top of the finished floor of the first story to the top
of the tie beam. Mr. Marsh believed the maximum roof height for single
story structures should be 22' and 30' for two-story structures.
It was also suggested that to better control mass, the code be changed
from floor area ratio to cubic volume, or measurement.
Attorney Randolph advised that the board should decide if they want to
set firm standards as in the Design Manual or allow more flexibility in
design and control the mass through zoning and height restrictions.
Chairman Wheeler and the Board thanked Mr. Marsh for his presentation.
They all thought it was very helpful but, due to the fact that half of
the board was absent, it was suggested that the Town Commission and the
ARPB have a joint meeting to make the recommended changes.
2. Addition of encouraged elements of design in the Manual
There was no discussion in relation to this item.
B. Items Related to previous approval
1. 330 Banyan Road - Change of Finish Floor Elevation
Town Clerk Taylor administered the Oath to Bob Slyer and Mike Daniels,
agents for Mr. and Mrs. Orthwein.
Mr. Syler explained that the original approval for the existing FFE was
7'6" with the ridge at the top of the roof being 2718". He advised
that extensive plumbing changes are necessary and the existing slab
would have to be cut away in so many areas that it would not support the
new structure. As a result, it was determined that it would be more
economically feasible to pour a new slab over the existing after the new
plumbing is installed. This would raise the slab 9" to 813".
Chairman Wheeler asked that if the application had originally come in
for approval with the FFE at 8'3", would there have been any problems.
JMr. Thrasher said probably not, reminding that the application had
previous ARPB and Town Commission approval. When adding 9 inches to the
slab, the FFE will still conform to the Code.
Mrs. Strawn asked how high the ceiling would be. Mr. Syler said it is
13 feet.
The Board all agreed the design will be a nice improvement and that the
new FFE is acceptable.
N
Architectural Review & Planning Board
Regular Meeting and Public Hearing
July 25, 2002
Page 4
VIII. Items by Board Members.
Mrs. Strawn informed the Board that she had spoken with the Mayor
regarding the property at 520 Middle Road, explaining that there is
excessive debris in the front. Mr. Thrasher said the property owners
were away. He had spoken with one of the owners and was told that the
contractor would be clearing the debris.
Mrs. Neeves inquired about the property at 1665 N. Ocean Blvd.,
remarking that it seems that the house is finished but the gates and
landscaping have not been installed.
Mr. Frankel commented that the glass inserts on the entry piers at 1511
N. Ocean Blvd. have not been removed. Mr. Randolph reminded that he had
received a letter from the property owner's attorney, which stated that
there was nothing said in the approval process to prevent them from
having the glass inserts. Mr. Randolph advised that he told the
attorney that the panels were not shown on the site plan and it would be
necessary to return to the Board for an approval to leave them in place.
The Town Manager said the property owners are away for the summer and he
would be contacting them when they returned.
IX. Public. There was no comment from the public
X. Adjournment. Chairman Wheeler adjourned the meeting at 9:30 A.M.
Yv e anboard
Deputy Town Clerk