HomeMy Public PortalAbout12/19/2002O
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE
ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM,
FLORIDA ON THURSDAY, DECEMBER 19, 2002, AT 8:30 A.M., IN THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order. Chairman Wheeler called the meeting to order at
8:30 A.M.
II. Roll Call.
Present and Chris Wheeler
Participating: Hewlett Kent
Muriel Anderson
Perry O'Neal
Charles Frankel
Cynthia Neeves
Absent with Anne Strawn
Notice:
Also Present and William Thrasher
Participating: John Randolph
Yvonne Manboard
Brian McCarron
Rustem Kupi
Chairman
Vice Chairman
Board Member
Board Member
Board Member
Alternate Member
Alternate Member
Town Manager
Town Attorney
Deputy Town Clerk
Agent for O'Reilly
Resident
III. Minutes of the Regular Meeting and Public Hearing of 11-21-02.
Mrs. Anderson moved and Mr. Frankel seconded that the minutes be
approved as circulated and all voted AYE at Roll Call.
IV. Additions, withdrawals, deferrals, arrangement of agenda items.
Mr. Thrasher requested that Item VII.A. be heard before Item
VI.A.1. There were no objections.
V. Announcements.
A. Meeting Dates
1. Regular Meeting & Public Hearing
a. January 23, 2003 @ 8:30 A.M.
b. February 27, 2003 @ 8:30 A.M.
c. March 27, 2003 @ 8:30 A.M.
d. April 24, 2003 @ 8:30 A.M.
e. May 22, 2003 @ 8:30 A.M.
f. June 26, 2003 @ 8:30 A.M.
Chairman Wheeler announced these dates.
Chairman Wheeler asked that all persons who intended to speak please
stand to take the Oath. Ms. Manboard administered the Oath to Rustem
Kupi.
Item VII.A., Architects opinion regarding a reduction of eave & roof
Heights on 2 -story dwellings -Mark Marsh, was heard at this time.
Town Manager Thrasher informed the Board that he had received a letter
from Digby, Bridges, Marsh and Associates which is signed by three
independent architects, Rustem Kupi, Shane Ames and Mark Marsh.
Regular Meeting & Public Hearing
Architectural Review & Planning Board Page 2
December 19, 2002
The correspondence supports the previous submittal from the ARPB to the
Town Commission, regarding the proposed amendment of the reduction of
eave and roof heights. Mr. Thrasher said he would be forwarding the
recommendation to the Town Commission at the January 10, 2003 meeting,
as well as requesting more latitude for the ARPB with regard to comments
^ of similar and dissimilar features.
�) Town Manager Thrasher thanked the architects for their generosity of
time and input.
The Board thought the letter was good and Mr. O'Neal believes it is
important for Board members attend the Town Commission meeting. It was
agreed that whoever was available would attend the Town Commission
meeting.
VI. PUBLIC HEARING.
Chairman Wheeler asked if any of the Board Members had any ex -parte
communications to declare. Mr. Frankel stated that his home is on the
same street so he drives by the site daily. Mr. Kent disclosed that he
spoke with staff, had driven by the site and had spoken with a neighbor.
6:45 a.m. Ms. Manboard the Oath administered the Oath to Mr. McCarron.
A. Applications for Development Approval
1. An application submitted by Brian McCarron, as Agent for
Robert O'Reilly, the owner of the property located at 3310
Oleander Way, Gulf Stream, Florida, which is legally
described as Lot 43A & Lot 44 less the north 501, Gulf
Stream Properties #2 subdivision.
Mr. McCarron displayed color renderings of the proposed improvements and
similar homes in the area. He explained that given that Oleander Way is
a smaller road, the design is reconfigured so the house fronts Lakeview
Drive rather than Oleander Way.
Chairman Wheeler and members of the Board thought the landscaping was
very sparse; they thought a much more mature and lush landscaping effect
is more conducive to the area.
Town Manager Thrasher stated that there is a lot of overgrowth along the
travel lane on Lakeview Road. He is concerned that the public line of
Osight not be obstructed.
Mrs. Anderson questioned the basement. Mr. McCarron said the basement
is below the garage, which is the lowest part of the house. He
explained that the second story portion is being added above the garage
to balance the massing of the house. The basement ceiling is 3 % feet
above finish grade, which meets the town guidelines. Mr. McCarron
stated that the finished floor elevation is 11 % feet, and between the
southeast corner of the lot and the northwest corner there is a 7 feet
difference in grade elevation.
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Regular Meeting & Public Hearing
Architectural Review & Planning Board
December 19, 2002
Page 3
Mr. Kent complimented the layout of the design. He asked that the
windows on the east elevation be the same height below the eave and
shuttered to match with rest of the windows. Mr. Kent asked why there
was no banding below the eave along the west elevation.
Mr. McCarron said that it was an oversight and he would add banding to
ci the west elevation. Mr. Kent suggested adding more landscape screening
for the third bay of the garage. He also suggested the use of smooth
stucco finish for the walls and a clear cedar wood finish on the eaves.
Mr. McCarron said he would reduce the windows a foot and still maintain
the facia lines. He added that shutters are on all the windows that can
accommodate them. Mr. McCarron agreed to use clear cedar wood finish
for the eaves and smooth stucco finish for the walls.
Chairman Wheeler asked if exposed rafter tails would be utilized, adding
that is what is generally used on Bermuda style homes in Gulf Stream.
Mr. McCarron replied that exposed rafters would only be used on the
front entry. He explained that the owners did not want them at all
because they are difficult to maintain.
Mrs. Neeves asked about the glass block window on the north elevation.
Mr. McCarron said he is aware that it is a prohibited feature if it can
be seen from street. He stated that it is in the rear of the property
and it would be screened with landscaping, he added that the owners are
not sure if they wanted this feature.
Rustem Kupi, resident at 3244 N. Ocean Boulevard commented that the
corner of Lakeview Road and Gulf Stream Road is well traveled by town
residents. Mr. Kupi said the house is exposed on three sides and the
roofline and detailing on the west elevation, which faces Gulf Stream
Road, is not consistent with the rest of the house. He was also
concerned with the glass block window and the landscape design. Mr.
Kupi suggested removing a few of the trees on the property and
incorporating the remaining trees into the design for a more mature and
lush landscaping.
Mr. O'Neal complimented the design adding that it is a hard lot to work
` with and the result is good.
C
Mr. Frankel asked where they would be draining the pool as the area has
a history of drainage problems.
Town Manager Thrasher advised that there is a drainage problem in that
area. He explained that the Town tried to improve the drainage by
obtaining an easement but was not successful. Mr. Thrasher stated that
swimming pool contractors are advised to neutralize pools before
draining it onto the lawn. He asked Mr. McCarron how he plans to
address the drainage issue.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
December 19, 2002
Page 4
Mr. Kupi said that Code requires that when pools are drained, the first
half-inch of water is retained on their property. Another option is
when new pools are built an overflow drain is built into the Swale.
Attorney Randolph advised the Board to defer approval of the Level 3
Architectural/Site Plan subject to the agent coming back with the
1 requested changes as well as a revised landscaping and drainage plan.
a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the
demolition of the existing structures and the con-
struction of a 5,491 square foot two-story Bermuda
style single family dwelling with a three -car garage,
basement and swimming pool.
Mr. Frankel moved and Mr. O'Neal seconded to defer approval of the Level
3 Architectural/Site Plan to the January 23, 2003 meeting, subject to the
following conditions and changes: 1) The reduction of the width of the
driveway to less than 20 feet wide in order to screen third bay of the
garage from road view with plant material. 2) Revised landscape design
to provide for 4-8' screening materials for the third garage stall and
review the planting materials shown to be located within the high
moisture swale areas. 3) PBC Health Department approval of the septic
system shall be required prior to issuance of a building permit. 4)
Execution of a Gulf Stream Driveway Permit and removal agreement prior to
issuance of a building permit. 5) Lower windows in areas with hidden
soffets. 6) Add banding around entire house on the first and second
floor. 7) Use of smooth stucco 8) Add shutters on the east elevation 9)
First floor roofline to be continuous without breaks and follow wall
around entire house. 10) Design pool with overflow drainage built into
the swale. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE,
Mrs. Anderson; AYE and Chairman Wheeler; AYE
Town Manager Thrasher asked if the roof alteration would affect the FAR.
Mr. McCarron stated it would not.
b. SPECIAL EXCEPTION to exceed the Floor Area Ratio by
105 square feet for un -enclosed patio/loggia area.
Mrs. Anderson made a motion to recommend approval of a Special Exception
to exceed Floor Area Ration by 105 square feet for un -enclosed
patio/loggia area with the following condition: Prior to the issuance of
a certificate of occupancy, the owner shall record a deed restriction
requiring that 315 S.F. of loggia and patio area shall forever remain
Ounenclosed as long as the structure exists. Mr. Kent seconded the
motion. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE,
Mrs. Anderson; AYE and Chairman Wheeler; AYE.
Attorney Randolph explained to the applicant that deferring the
application means that he has to come back to the ARPB for approval
before going to the Town Commission for final action.
C. LAND CLEARING PERMIT to remove overgrown vegetation
and permit the reorientation of the structure to face
Lakeview Drive rather than Oleander Way.
Regular Meeting & Public Hearing
Architectural Review & Planning Board
December 19, 2002
Page 5
Mr. Frankel made a motion to defer approval of the Land Clearing Permit
to the January 23, 2003 ARPB meeting subject to changes. Mrs. Anderson
seconded the motion. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr.
O'Neal; AYE, Mrs. Anderson; AYE and Chairman Wheeler; AYE.
O VII. Items by Staff.
A. Architects opinion regarding a reduction of eave & roof
heights on 2 -story dwellings -Mark Marsh
This Item was heard earlier.
VIII. Items by Board Members. There were none.
IX. Public. There was no comment from the public.
X. Adjournment. Chairman Wheeler adjourned the meeting at 9:35 A.M.
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