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HomeMy Public PortalAbout12/19/2002O MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, DECEMBER 19, 2002, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Chris Wheeler Participating: Hewlett Kent Muriel Anderson Perry O'Neal Charles Frankel Cynthia Neeves Absent with Anne Strawn Notice: Also Present and William Thrasher Participating: John Randolph Yvonne Manboard Brian McCarron Rustem Kupi Chairman Vice Chairman Board Member Board Member Board Member Alternate Member Alternate Member Town Manager Town Attorney Deputy Town Clerk Agent for O'Reilly Resident III. Minutes of the Regular Meeting and Public Hearing of 11-21-02. Mrs. Anderson moved and Mr. Frankel seconded that the minutes be approved as circulated and all voted AYE at Roll Call. IV. Additions, withdrawals, deferrals, arrangement of agenda items. Mr. Thrasher requested that Item VII.A. be heard before Item VI.A.1. There were no objections. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. January 23, 2003 @ 8:30 A.M. b. February 27, 2003 @ 8:30 A.M. c. March 27, 2003 @ 8:30 A.M. d. April 24, 2003 @ 8:30 A.M. e. May 22, 2003 @ 8:30 A.M. f. June 26, 2003 @ 8:30 A.M. Chairman Wheeler announced these dates. Chairman Wheeler asked that all persons who intended to speak please stand to take the Oath. Ms. Manboard administered the Oath to Rustem Kupi. Item VII.A., Architects opinion regarding a reduction of eave & roof Heights on 2 -story dwellings -Mark Marsh, was heard at this time. Town Manager Thrasher informed the Board that he had received a letter from Digby, Bridges, Marsh and Associates which is signed by three independent architects, Rustem Kupi, Shane Ames and Mark Marsh. Regular Meeting & Public Hearing Architectural Review & Planning Board Page 2 December 19, 2002 The correspondence supports the previous submittal from the ARPB to the Town Commission, regarding the proposed amendment of the reduction of eave and roof heights. Mr. Thrasher said he would be forwarding the recommendation to the Town Commission at the January 10, 2003 meeting, as well as requesting more latitude for the ARPB with regard to comments ^ of similar and dissimilar features. �) Town Manager Thrasher thanked the architects for their generosity of time and input. The Board thought the letter was good and Mr. O'Neal believes it is important for Board members attend the Town Commission meeting. It was agreed that whoever was available would attend the Town Commission meeting. VI. PUBLIC HEARING. Chairman Wheeler asked if any of the Board Members had any ex -parte communications to declare. Mr. Frankel stated that his home is on the same street so he drives by the site daily. Mr. Kent disclosed that he spoke with staff, had driven by the site and had spoken with a neighbor. 6:45 a.m. Ms. Manboard the Oath administered the Oath to Mr. McCarron. A. Applications for Development Approval 1. An application submitted by Brian McCarron, as Agent for Robert O'Reilly, the owner of the property located at 3310 Oleander Way, Gulf Stream, Florida, which is legally described as Lot 43A & Lot 44 less the north 501, Gulf Stream Properties #2 subdivision. Mr. McCarron displayed color renderings of the proposed improvements and similar homes in the area. He explained that given that Oleander Way is a smaller road, the design is reconfigured so the house fronts Lakeview Drive rather than Oleander Way. Chairman Wheeler and members of the Board thought the landscaping was very sparse; they thought a much more mature and lush landscaping effect is more conducive to the area. Town Manager Thrasher stated that there is a lot of overgrowth along the travel lane on Lakeview Road. He is concerned that the public line of Osight not be obstructed. Mrs. Anderson questioned the basement. Mr. McCarron said the basement is below the garage, which is the lowest part of the house. He explained that the second story portion is being added above the garage to balance the massing of the house. The basement ceiling is 3 % feet above finish grade, which meets the town guidelines. Mr. McCarron stated that the finished floor elevation is 11 % feet, and between the southeast corner of the lot and the northwest corner there is a 7 feet difference in grade elevation. 4 Regular Meeting & Public Hearing Architectural Review & Planning Board December 19, 2002 Page 3 Mr. Kent complimented the layout of the design. He asked that the windows on the east elevation be the same height below the eave and shuttered to match with rest of the windows. Mr. Kent asked why there was no banding below the eave along the west elevation. Mr. McCarron said that it was an oversight and he would add banding to ci the west elevation. Mr. Kent suggested adding more landscape screening for the third bay of the garage. He also suggested the use of smooth stucco finish for the walls and a clear cedar wood finish on the eaves. Mr. McCarron said he would reduce the windows a foot and still maintain the facia lines. He added that shutters are on all the windows that can accommodate them. Mr. McCarron agreed to use clear cedar wood finish for the eaves and smooth stucco finish for the walls. Chairman Wheeler asked if exposed rafter tails would be utilized, adding that is what is generally used on Bermuda style homes in Gulf Stream. Mr. McCarron replied that exposed rafters would only be used on the front entry. He explained that the owners did not want them at all because they are difficult to maintain. Mrs. Neeves asked about the glass block window on the north elevation. Mr. McCarron said he is aware that it is a prohibited feature if it can be seen from street. He stated that it is in the rear of the property and it would be screened with landscaping, he added that the owners are not sure if they wanted this feature. Rustem Kupi, resident at 3244 N. Ocean Boulevard commented that the corner of Lakeview Road and Gulf Stream Road is well traveled by town residents. Mr. Kupi said the house is exposed on three sides and the roofline and detailing on the west elevation, which faces Gulf Stream Road, is not consistent with the rest of the house. He was also concerned with the glass block window and the landscape design. Mr. Kupi suggested removing a few of the trees on the property and incorporating the remaining trees into the design for a more mature and lush landscaping. Mr. O'Neal complimented the design adding that it is a hard lot to work ` with and the result is good. C Mr. Frankel asked where they would be draining the pool as the area has a history of drainage problems. Town Manager Thrasher advised that there is a drainage problem in that area. He explained that the Town tried to improve the drainage by obtaining an easement but was not successful. Mr. Thrasher stated that swimming pool contractors are advised to neutralize pools before draining it onto the lawn. He asked Mr. McCarron how he plans to address the drainage issue. Regular Meeting & Public Hearing Architectural Review & Planning Board December 19, 2002 Page 4 Mr. Kupi said that Code requires that when pools are drained, the first half-inch of water is retained on their property. Another option is when new pools are built an overflow drain is built into the Swale. Attorney Randolph advised the Board to defer approval of the Level 3 Architectural/Site Plan subject to the agent coming back with the 1 requested changes as well as a revised landscaping and drainage plan. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the demolition of the existing structures and the con- struction of a 5,491 square foot two-story Bermuda style single family dwelling with a three -car garage, basement and swimming pool. Mr. Frankel moved and Mr. O'Neal seconded to defer approval of the Level 3 Architectural/Site Plan to the January 23, 2003 meeting, subject to the following conditions and changes: 1) The reduction of the width of the driveway to less than 20 feet wide in order to screen third bay of the garage from road view with plant material. 2) Revised landscape design to provide for 4-8' screening materials for the third garage stall and review the planting materials shown to be located within the high moisture swale areas. 3) PBC Health Department approval of the septic system shall be required prior to issuance of a building permit. 4) Execution of a Gulf Stream Driveway Permit and removal agreement prior to issuance of a building permit. 5) Lower windows in areas with hidden soffets. 6) Add banding around entire house on the first and second floor. 7) Use of smooth stucco 8) Add shutters on the east elevation 9) First floor roofline to be continuous without breaks and follow wall around entire house. 10) Design pool with overflow drainage built into the swale. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Anderson; AYE and Chairman Wheeler; AYE Town Manager Thrasher asked if the roof alteration would affect the FAR. Mr. McCarron stated it would not. b. SPECIAL EXCEPTION to exceed the Floor Area Ratio by 105 square feet for un -enclosed patio/loggia area. Mrs. Anderson made a motion to recommend approval of a Special Exception to exceed Floor Area Ration by 105 square feet for un -enclosed patio/loggia area with the following condition: Prior to the issuance of a certificate of occupancy, the owner shall record a deed restriction requiring that 315 S.F. of loggia and patio area shall forever remain Ounenclosed as long as the structure exists. Mr. Kent seconded the motion. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Anderson; AYE and Chairman Wheeler; AYE. Attorney Randolph explained to the applicant that deferring the application means that he has to come back to the ARPB for approval before going to the Town Commission for final action. C. LAND CLEARING PERMIT to remove overgrown vegetation and permit the reorientation of the structure to face Lakeview Drive rather than Oleander Way. Regular Meeting & Public Hearing Architectural Review & Planning Board December 19, 2002 Page 5 Mr. Frankel made a motion to defer approval of the Land Clearing Permit to the January 23, 2003 ARPB meeting subject to changes. Mrs. Anderson seconded the motion. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Anderson; AYE and Chairman Wheeler; AYE. O VII. Items by Staff. A. Architects opinion regarding a reduction of eave & roof heights on 2 -story dwellings -Mark Marsh This Item was heard earlier. VIII. Items by Board Members. There were none. IX. Public. There was no comment from the public. X. Adjournment. Chairman Wheeler adjourned the meeting at 9:35 A.M. N