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HomeMy Public PortalAbout01/23/2003REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JANUARY 23, 2003, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M II. Roll Call. C Present and Chris Wheeler Chairman Participating: Hewlett Kent Vice Chairman Muriel Anderson Board Member Charles Frankel Board Member Perry O'Neal Board Member Cynthia Neeves Alternate Member Anne Strawn Alternate Member Also Present and William Thrasher Town Manager Participating: Rita Taylor Town Clerk John Randolph Town Attorney Brian McCarron Agent for O'Reilly III. Minutes of the Regular Meeting and Public Hearing of 12-19-02. Mrs. Anderson moved and Mr. Frankel seconded that the minutes be approved as circulated and all voted AYE at Roll Call. IV. Additions, withdrawals, deferrals, Town Manager Thrasher requested to Zoning Changes". There were no objections. of Item VII.B., V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. February 27, 2003 @ 8:30 A.M. b. March 27, 2003 @ 8:30 A.M. c. April 24, 2003 @ 8:30 A.M. d. May 22, 2003 @ 8:30 A.M. e. June 26, 2003 @ 8:30 A.M. Chairman Wheeler announced these meeting dates. O'Neal and Mr. Kent advised that they may not be June 26, 2003, meeting. OChairman Wheeler communications to they had visited site daily. Chairman Wheeler stand to take the Brian McCarron. items. to On Mrs. Anderson, Mr. available to attend the asked if any of the Board Members had any ex -parte declare. Mr. Kent and Mrs. Anderson disclosed that the site. Mr. Frankel stated that he drives by the asked that all persons who intended to speak please Oath. Town Clerk Taylor administered the Oath to Regular Meeting & Public Hearing Architectural Review & Planning Board Page 2 January 23, 2003 VI. PUBLIC HEARING. A. Applications for Development Approval (Cont. from 12-19-02) 1. An application submitted by Brian McCarron, as Agent for Robert O'Reilly, the owner of the property located at 3310 Oleander Way, Gulf Stream, Florida, which is legally described as Lot 43A & Lot 44 less the north 50', Gulf �I Stream Properties #2 subdivision. Mr. McCarron displayed revised renderings of the proposed improvements. He explained that the landscape plan had been revised by removing certain trees and adding a variety of palms for a privacy hedge. Mr. McCarron stated that the roof plan had been revised to follow the outline of the structure and he had added soffit detail on all the elevations on the first and second floor and added shutters on the windows on the east elevation. Chairman Wheeler commented that Mr. McCarron had taken the advice of the Board and asked if there were any questions. Mr. Frankel was concerned that the areca palms along Oleander Way would not be in keeping with the character of the street in that the others have dense ficus hedges. Chairman Wheeler stated that when the plants mature, they would provide a dense hedge. He suggested that Mr. McCarron double the amount of areca palms planned, and that the palms be planted in a staggered pattern. Mr. McCarron agreed to this suggestion. He explained that the palms are 12 feet high; they are slow growing and looks more natural than ficus hedges. Mrs. Anderson asked which trees would be removed from the property. Mr. McCarron replied that they are marked on the landscape key. Mr. Kent asked if the window on the east elevation was lowered. Mr. McCarron stated it is in an isolated area of the house, adding that it is an 8 -foot window in a small area, but that it can be lowered. OMr. Kent asked if a clear smooth finish would be used on the eave on the exterior part of the soffit and if a smooth stucco finish would be used on the walls. Mr. McCarron confirmed the use of clear smooth finish on the eave and smooth stucco finish on the exterior walls. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the demolition of the existing structures and the con- struction of a 5,491 square foot two-story Bermuda style single family dwelling with a three -car garage, basement and swimming pool. Mr. Frankel made a motion to recommend approval of Level III Architectural/Site Plan based on a finding that the proposed 5,491 square foot two-story Gulf Steam Bermuda style single-family dwelling, Regular Meeting & Public Hearing Architectural Review & Planning Board January 23, 2003 Page 3 as presented this date, meets the minimum intent of the Design Manual and applicable review standards, with the following conditions: 1) PBC Health Department approval of the septic system shall be required prior to issuance of a building permit. 2) Gulf Stream Driveway Permit and removal agreement prior to issuance of a building permit. 3) Design Opool with drainage built into the Swale. 4) Double the amount of areca palms for privacy hedge, to be planted staggered. Mr. O'Neal seconded the Motion. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Anderson; AYE and Chairman Wheeler; AYE. b. LAND CLEARING PERMIT to remove overgrown vegetation and permit the reorientation of the structure to face Lakeview Drive rather than Oleander Way. Mr. Frankel moved and Mrs. Anderson seconded to recommend approval of the Land Clearing Permit. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Anderson; AYE and Chairman Wheeler; AYE. VII. Items by Staff. A. Proposed Procedures For Presentation Of Projects Town Manager Thrasher presented a draft of the proposed procedures for presentations of projects and asked for the Board's input. Chairman Wheeler and the Board members agreed with the proposed procedures and suggested adding to, or revising the procedures as applications come in. Mrs. Anderson stated she liked the section where applicants show how the improvement would affect surrounding structures. Mrs. Strawn asked if the applicants leave the plans they present. Town Clerk Taylor stated that the applicants leave everything they show in the office and that it becomes public record, which means the public may view it. Mr. Kent moved and Mr. O'Neal seconded to adopt the proposed procedures for presentation of projects. Roll Call: Mr. Kent; AYE, Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Anderson; AYE and Chairman Wheeler; AYE. B. Update On Zoning Changes Attorney Randolph reported that the Town Commission had approved the recommendation of lowering the save height and declared zoning in progress as to lowering existing maximum save heights for two story homes in all single family design districts, except in the Beachfront and Ocean West Districts, by 18". He advised that the Board could give consideration to new applications before the adoption of the amending ordinance. Regarding the similar and dissimilar designs, the Town Commission believed that the ARPB should have more autonomy in determining if a structure is in keeping with the character of the area. Attorney Randolph added that there is presently language in Code that determines weather a project is consistent with, but not identical to existing or Regular Meeting & Public Hearing Architectural Review & Planning Board January 23, 2003 Page 4 proposed structures in the surrounding area. He advised that he is currently working on the language for the ordinance and he will be submitting it to the Town Manager for review. Town Clerk Taylor asked for clarification regarding the advertising of O the zoning amendment. Attorney Randolph advised that it could be incorporated and advertised with the other amendments to the Design Manual. Mr. O'Neal was concerned with the height of two story structures and added that the Commission did not approve lowering the roof height, as the architects did not recommend this. Town Manager Thrasher advised that Mark Marsh, Town Clerk Taylor and himself had an informal meeting regarding roof heights and Mr. Marsh did not support lowering the roof height, until the matter of determining a point of reference had been addressed. Chairman Wheeler believed the height question can be controlled with the new "similar/dissimilar" language. Mr. Kent and Mrs. Anderson felt that lowering the height might result in flatter roofs, which would not be desirable. VIII. Items by Board Members. Mrs. Neeves suggested that it would be helpful if a member(s) of the ARPB attend the Town Commission meetings. It was agreed that whoever was available would attend the meetings and the decision of who would attend could be made at the conclusion of each ARPB meeting. IX. Public. There was no comment from the public. X. Adjournment. Chairman Wheeler adjourned the meeting at 9:05 A.M. C- Yv ry�ne Manboard Dep ty Town Clerk