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HomeMy Public PortalAbout07/17/2003MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY JULY 17, 2003, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Wheeler called the meeting to order at 8:30 A.M. II. Roll Call. Present and Chris Wheeler Chairman Participating: Perry O'Neal Board Member Charles Frankel Board Member Cynthia Neeves Alternate Member Also Present and Participating: William Thrasher Town Manager Rita Taylor Town Clerk John Randolph Town Attorney William Luke Resident Cass O'Brien Resident Carlos Martin Architect Roger Janssen Architect Mike Juriga Agent Absent with Notice: Hewlett Kent Vice -Chairman Muriel Anderson Board Member III. Minutes of the Regular Meeting and Public Hearing of 6-9-03. Mrs. Neeves moved and Mr. O'Neal seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes requested. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. September 18, 2003 @ 8:30 A.M. b. October 23, 2003 @ 8:30 A.M. c. November 20, 2003 @ 8:30 A.M. d. December 18, 2003 @ 8:30 A.M. Chairman Wheeler announced these dates and requested to change the J September 18th meeting to September 11th There were no objections. Chairman Wheeler asked if there was any exparte communication to declare. Mrs. Neeves disclosed that she had spoken with staff and had driven by the sites. Chairman Wheeler asked that all persons who intended to speak please stand to take the Oath. Town Clerk Taylor administered the Oath to Dr. Luke, Mr. Janssen, Carlos Martin, John Reynolds, Cass O'Brien, Mike Juriga, Mr. Souaid, Mr. Jansen and Candace Friis. Architectural/Review & Planning Board Regular Meeting & Public Hearing July 17, 2003 Page 2 VI. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Dailey, Janssen Architects, agents for Donald C. McGraw, Jr., owners of the property located at 1330 N. Ocean Blvd., Gulf Stream, Florida. Mr. Janssen displayed a color rendering and elevation drawings and added that ownership of the property has been transferred to John Reynolds. He C) explained that the proposed improvement is a 766 sq. ft. addition to the existing home which includes a bedroom, laundry room and a new covered entry. He stated that the roof tile would be flat white to match the existing with a stucco finish on the walls. Chairman Wheeler reminded that the entry piers should be lowered as recommended by staff and asked if there were any comments. There were none. a. LEVEL 2 ARCHITRCTURAL/SITE PLAN REVIEW for a 766 square foot addition consisting of a guest bedroom suite, laundry room and covered entry. New doors and windows will be included and there will be a new driveway with entry piers and new landscaping. Mr. Frankel moved and Mr. O'Neal seconded to approve the Level 2 Architectural Site Plan based on a finding that the proposed 766 sq. ft. addition of a guest bedroom suite, laundry room and covered entry to the existing Island Bermuda residence meets the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) PBC Health Department approval of the septic system shall be submitted prior to issuance of a building permit. 2) Entry piers shall be lowered to 6 feet. Roll Call: Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Neeves; AYE and Chairman Wheeler; AYE. 2. An application submitted by Carlos Martin & Robert Souaid, agents for Howard P. Colhoun, the owner of the property located at 3410 Gulf Stream Road, Gulf Stream, Florida, legally described in metes and bounds in Gulf Stream Properties #2 Subdivision. Mr. Martin displayed a color rendering, site plan and elevation drawings of the proposed home. He explained that he is proposing a two-story Gulf Stream Bermuda style home with a pool and three -car garage consisting of 7,403 sq. ft. He added that the two-story portion would be over the middle part of the structure; the roof would be flat white wash tile with a stucco finish, contrasting green shutters, outriggers, and lush landscaping. Mr. Martin stated that the lot is very overgrown and he plans to clear out the overgrowth and incorporate the existing trees into the landscape and keep it natural looking. He is also requesting a Special Exception to permit construction of unenclosed covered porches that exceed the maximum FAR by 167 square feet. Chairman Wheeler asked the Town Manager if all the criteria have been met and if there were any comments from the public or the Board. Cass O'Brien expressed that she is concerned about the construction traffic when school starts and asked how many trees are being kept. Architectural/Review & Planning Board Regular Meeting & Public Hearing July 17, 2003 Page 3 Town Manager Thrasher stated that all the criteria has been met and explained that prior to a building permit being issued, a Construction Management Plan is submitted and approved by the police department. The Town Manager stated that at this time he does not anticipate any problems. Mr. Martin stated that all the existing royal palms and five banyan trees 01 would be incorporated into the landscape. Mrs. Neeves complimented the design and commented that it is a big house for the lot but that it meets all the criteria. Chairman Wheeler suggested that the proposed ixora hedge be replaced with a ficus hedge in order to provide adequate screening for the garage. Mr. Martin agreed with the change. Mr. Frankel expressed that he is concerned about the 300 feet requirement for Special Exceptions for open spaces/patios. He requested that it be an item for code revision on the agenda. There were no objections. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story Gulf Stream Bermuda style dwelling consisting of 7,403 square feet. Mr. Frankel moved and Mrs. Neeves seconded to approve the Level III Architectural/Site Plan based on a finding that the proposed two-story Gulf Stream -Bermuda style residence with a pool meet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) Gulf Stream Driveway Permit and removal agreement must be filed prior to issuance of a building permit. 2) PBC Health Department approval of the septic system shall be submitted prior to issuance of a building permit. 3) Landscape plan be revised and approved by the ARPB before C/O. 4) Ixora hedge shall be 'replaced with ficus as a buffer for the garage. a. SPECIAL EXCEPTION to permit construction of un- enclosed covered porches that exceed the maximum FAR by 167 square feet. Mrs. Neeves moved and Mr. O'Neal seconded to approve the Special Exception to permit construction of unenclosed covered porches that exceed the maximum FAR by 167 square feet with the condition that Prior to the issuance of a certificate of occupancy, the owner shall record a deed restriction requiring that 501 S.F. of open covered porches area shall forever remain unenclosed as long as the structure exists. Roll Call: Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Neeves; AYE and Chairman Wheeler; AYE. b. LAND CLEARING PERMIT to clear the building area. Mr. Frankel moved and Mr. O'Neal seconded to approve the Land Clearing Permit to clear the building area. Roll Call: Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Neeves; AYE and Chairman Wheeler; AYE. Architectural/Review & Planning Board Regular Meeting & Public Hearing July 17, 2003 Page 4 3. An application submitted by William Wietsma, agent for William and Joan Luke, owners of the property located at 3211 Polo Drive, Gulf Stream, Florida, which is legally described as Lot 5, Gulf Stream Properties Subdivision. Dr. Luke advised that this is a new home totally for the handicapped and they had not been aware that they would not be able to screen the pool. He explained he has ALS and his wife has a spine condition, all of which C% require exercise in a warm pool. He stated that a pool screen enclosure is needed to screen out 20% of the W rays, which will also reduce the amount of chemical treatment to the water. He further stated that he has installed a retractable pool cover to keep wind blown debris from the pool, since neither of them are able to daily skim the surface. Mr. Juriga displayed elevation drawings of the property and explained that the floor area on the second floor was decreased but the calculations were not updated and this why they are able to meet the criteria for a Special Exception. Mr. Juriga added that the enclosure would be 35 ft from the adjacent properties and would not be visible from the street. Chairman Wheeler thanked Dr. Luke and asked if there any questions. Mr. O'Neal suggested that the enclosure be eliminated when the Lukes are not occupants of the house. Dr. Luke agreed. a. SPECIAL EXCEPTION to permit the construction of a pool screen structure that exceeds the maximum floor area ratio by 294 square feet. Mr. Frankel moved and Mrs. Neeves seconded to recommend approval of the Special Exception that exceeds the FAR by 294 sq. ft. with the following conditions: 1) Prior to the issuance of a Certificate of Completion the owner shall record a deed restriction requiring that 882 S.F. of open covered porches and screen enclosure area shall forever remain un- enclosed as long as the structure exists. 2) If the Lukes are not occupants of the house, the screen enclosure shall be removed. Roll Call: Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Neeves; AYE and Chairman Wheeler; AYE. b. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the installation of a screen enclosure over an existing swimming pool. Mr. Frankel moved and Mr. O'Neal seconded to recommend approval of the Level 3 Architectural Site Plan based on a finding that the proposed screen enclosure over an existing swimming pool meets the minimum intent of the Design Manual and applicable review standards. Roll Call: Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Neeves; AYE and Chairman Wheeler; AYE. VII. Items by Staff. A. Code Revisions 1. Recommendations to Town Commission Town Manager Thrasher asked if the Board was prepared to submit their code revision recommendations to the Town Commission for approval. Architectural/Review & Planning Board Regular Meeting & Public Hearing July 17, 2003 Page 5 Town Clerk Taylor expressed concerns in that Zoning in Progress cannot be declared for new applications if the Town Commission does not approve the code revisions. Attorney Randolph advised that the code revisions could be submitted to the Town Commission and zoning in progress be declared but to postpone adoption until all the items have been submitted to the Town Commission. Chairman Wheeler agreed to submit the code revisions to the Town Commission and delay discussing revising the Special Exception requirements until more ARPB member are present. Mr. Frankel moved and Mr. O'Neal seconded to recommend approval of the code revisions and declare zoning in progress. Roll Call: Mr. Frankel; AYE, Mr. O'Neal; AYE, Mrs. Neeves; AYE and Chairman Wheeler; AYE. VIII. Items by Board Members. Mr. Frankel asked about the status of bike path and added that some of the construction sites are not being cleaned daily. Town Manager Thrasher stated that there have not been any complaints but that he would have the police department check the construction sites daily. With regard to the bike path Mr. Thrasher said there were surveyors from FDOT in town to define construction area according to the recorded deeds and to locate trees and poles. The Town Manager added that dots on the Australian pine trees mean that the surveyors had located them on the survey. The Town Manager added that Mr. Randolph has been in contact with FDOT regarding the Town's position on not widening of AlA. Attorney Randolph and also requested that the Town be properly informed of any plans for construction. Mr. O'Neal asked if the Town's historic designation could be rescinded. Attorney Randolph replied that one could lobby the legislature to amend the legislation. IX. Public. There was no comment from the public. X. Adjournment. Chairman Wheeler adjourned the meeting at 9:30 A.M. I�A �S�A Wonne Manboard, CMC Deputy Town Clerk