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HomeMy Public PortalAbout16-38RESOLUTION NO. 16-38 CITY OF MILLBRAE, COUNTY OF SAN MATEO STATE OF CALIFORNIA * * * RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MILLBRAE AMENDING AND UPDATING THE RULES, DUTIES AND MISSION OF THE YOUTH ADVISORY COMMITTEE OF THE CITY OF MILLBRAE WHEREAS, the City Council adopted a Mission Statement, by Resolution No. 14-38, July 8, 2014 as follows: "Enhancing the quality of life in our shared community, providing great services, encouraging community engagement, fostering economic growth, and embracing cultural diversity in a safe environment"; and WHEREAS, the City Council has established various Committees by Resolution of the City Council for the purpose of advising the City Council concerning matters of importance to the city as determined and referred by the City Council to the particular committee; and WHEREAS, the City Council established the Youth Advisory Committee by Resolution No. 93-19 on February 9, 1993 and as amended by Resolution No. 15-11 on March 24, 2015 to provide students with an opportunity to address issues affecting youth and all Millbrae residents; and WHEREAS, the City Council has defined duties, goals and purposes of Committees which align with the needs of the City of Millbrae as such needs may change over time; and WHEREAS, the City Council has determined that there is a need to establish common rules and procedures for Committees; and WHEREAS, the City Council desires to update the rules, duties, goals and purposes of the Youth Advisory Committee as more specifically set forth in Exhibit A in order to align the Committee's functions with the needs of the City of Millbrae. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Millbrae hereby approves and adopts the updated rules, duties, goals and purposes for the Youth Advisory Committee as set forth in Exhibit A and repeals all prior resolutions regarding the establishment, purpose and rules pertaining to the Youth Advisory Committee. 1 12679813.1 REGULARLY PASSED AND ADOPTED this 27th day of September, 2016. Ctai ()Iwo Mayor ATTEST: City Clerk 2 12679813.1 Resolution No. 16-38 I do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Millbrae this 27th day of September, 2016, by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXCUSED: COUNCILMEMBERS: Oliva, Holober, Papan, Schneider, and Lee COUNCILMEMBERS: None COUNCILMEMBERS: None COUNCILMEMBERS: None COUNCILMEMBERS: None RESOLUTION NO. 16-38 EXHIBIT A CITY OF MILLBRAE YOUTH ADVISORY COMMITTEE September 27, 2016 Creation — Members — Term — Removal - Vacancy. A Youth Advisory Committee (Committee) is created and shall consist of five (5) members, three (3) of which shall be high school students and two (2) of which shall be middle school students, who shall be appointed by the City Council and serve at the Council's pleasure, none of whom shall hold any paid office or employment in the City government. No Committee member may be appointed to or serve concurrently on more than one Commission or Board established by Ordinance or Committee established by Resolution of the City Council at the same time. Members shall reside in the City but need not attend a Millbrae school. Members shall serve for a term of one year and the term will be concurrent with the school year, September 1s` through May 31st. A Committee member may apply for reappointment at the end of his/her term provided that the member continues to satisfy eligibility requirements set forth above. The members shall not receive any compensation for their attendance at Committee meetings or any other services rendered as a Committee member; provided, however, that any actual and necessary expenses incurred by a Committee member in the performance of his or her duties on the Committee may be paid if funds are available in the budget approved by the City Council and the individual expenses are approved, in advance, by the City Manager or designee. Any member may be removed from office prior to the expiration of his or her term, with or without cause by majority vote of the City Council. Unauthorized absence of a Committee member from meetings for a period of sixty days or more or for three consecutive meetings, or greater than 30 percent of meetings held in a fiscal year, may be deemed cause for removal as the term is used in this section. Any vacancy occurring other than by expiration of a term of office shall be filled by City Council appointment for the unexpired portion of the term. Duties. The Youth Advisory Committee duties and objectives are: A) To provide a forum for discussion and resolution of issues affecting youth, and facilitate communication between youth and City government. B) To advise the City Council on matters affecting youth which do not involve or pertain to proposals on capital spending programs. C) To act as liaison with city organizations, as follows: 1. To provide input to other City Commissions and Committees with respect to matters pertaining to youth as may affect the City of Millbrae; 3 12679813.1 2. To establish an effective liaison with the Parks and Recreation Commission, Senior Advisory Committee and the Community Enhancement Advisory Committee. D) To act in concert with the City Council, as follows: 1. The Committee shall perform such other duties as may be assigned to it by the City Council; and 2. No acts of the committee shall be contrary to the established policy of the City Council. Meetings. The Youth Advisory Committee shall hold regular meetings at such time and place within the City as the Committee may determine by resolution. Three (3) members of the Committee shall constitute a quorum for the transaction of business. A majority of the quorum present shall have the authority to act on any matter regularly coming before the Committee. Meetings may be adjourned or special meetings called in compliance with the provisions of the Ralph M. Brown Act (commencing with Government Code Section 54950) or as may hereafter be amended. At least one meeting annually shall be conducted during the budget cycle and shall focus on development of a work plan. At least once per term of the Committee the Chair shall report to the City Council. If at any time any regular meeting falls on a holiday, such regular meeting shall be held on the next business day. Meeting minutes shall be taken of each official meeting of the Committee. Rules. The Youth Advisory Committee by resolution may adopt rules for the transaction of business, and shall keep a record of its resolutions, transactions, findings and determinations, which shall be a public record. The Committee shall, during the month of September each year, appoint a Chair, and a Vice -Chair, who shall serve at the pleasure of the Committee for a period through May 31 the following year. Such officers shall be appointed from among those members then serving on the Committee. Work Plan. The Youth Advisory Committee shall annually adopt a work plan. The plan shall address activities the Committee will pursue during the school year to address City Council priorities. The Youth Advisory Committee may appoint ad -hoc sub -committees among their membership to conduct specific work program duties. Ad -hoc sub -committees shall consist of no more than two (2) members of the Youth Advisory Committee. Expenses. The City Manager may make available to the Committee adequate facilities and necessary administrative assistance for the fulfillment of its duties. The Committee shall not incur, allow or permit to accrue any debt or liability, or expend any funds except as provided for in the budget theretofore approved by the City Council. To avoid a conflict of interest in accordance with the Political Reform Act and other relevant laws, no Committee or any of its members shall fundraise on behalf of the City or donate to the City funds for or with specific use restrictions. 4 12679813.1