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HomeMy Public PortalAbout06/26/2008MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, JUNE 26, 2008 AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Chairman Frankel called the meeting to order at 8:30 A.M. II. Roll Call. CPresent and Charles Frankel �/ Participating: Perry O'Neal Robert W. Ganger Donna White Scott W. Morgan Absent Amanda Jones With Notice: Tom Smith Also Present and William Thrasher Participating: John Randolph Rita Taylor Mark Marsh Mark Marsh Mark Marsh Keith Williams William Wietsma Chairman Board Member Vice Chairman Board Member Alternate Member Board Member Alternate Member Town Manager Town Attorney Town Clerk Agent for Merrill Agent for Candlestine Agent for Crompton Agent for Crompton Agent for Quarter Track, L.L.C. III. Minutes of the Regular Meeting and Public Hearing of 4-24-08. Mr. Ganger moved and Mr. O'Neal seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals There were no changes of agenda items re V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. July 24, 2008 @ 8:30 A.M. b. September 25, 2008 @ 8:30 A.M. c. October 23, 2008 @ 8:30 A.M. d. November to be decided OChairman Frankel announced these meeting dates. ement of agenda items. The Chairman disclosed that he had spoken with Staff. He asked if there were any other exparte communications to declare. Mr. Ganger stated that he drove by the sites and Mr. O'Neal disclosed that he had spoken with staff. Town Clerk Taylor administered the oath to Mr. Marsh, Mr. Wietsma and Mr. Williams. Regular Meeting Page 2 Architectural Review & Planning Board June 26, 2008 VI. PUBLIC HEARING. A. Applications for Development Approval 1. An application submitted by Bridges, Marsh & Associates, agent for Barrant & Martha Merrill, owners of property located at 3525 Polo Drive, Gulf Stream, Florida, legally described as Lot 8, Block 2, Plat No. 1, Polo Fields Subdivision. Mr. Marsh distributed photos of the existing structure and displayed a site plan and color renderings. He explained that the proposed improvements were approved several years ago but the approvals have since expired. He explained that the improvements include the addition of a 381 sq. ft. bedroom and bath at the northeast corner of the existing Bermuda style residence. Mr. Marsh stated that color, shutters, stucco, roof height and material would match the existing residence and that the addition would not be seen from the street. Chairman Frankel asked if the landscaping would be altered and if there were any more questions or comments. Mr. Marsh stated that foundation planting would be installed but there would be no other changes to the landscape. He added that there was a drainfield on the property but because of the tie in to the private sewer system, it was eliminated, which left space for the addition. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the addition of a bedroom and bath, 381 square feet, to the north east corner of the existing Gulf Stream Bermuda style single family dwelling. Mr. Ganger moved and Mr. Morgan seconded to approve the Level 2 Architectural/Site Plan Review based on a finding that the proposed addition of a bedroom and bathroom consisting of a total of 381 sq. ft. to an existing Gulf Stream Bermuda single family home/meets the minimum intent of the Design Manual and applicable review standards. Roll Call: Mrs. White; AYE, Mr. Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. 2. An application submitted by Bridges, Marsh & Associates, as agent for Candlestine Group, Inc., owners of the property located at 2817 N. Ocean Blvd., Gulf Stream, Florida, which is legally described in metes and bounds as 2 parcels of land approximately 200 feet in width in Government Lot 3, Section 3, Township 46 south, Range 43 C; east. Mr. Marsh distributed photos of the existing property and displayed a site plan and a color rendering of the proposed improvements. He explained that the improvements include demolishing the existing one story kitchen wing and constructing a two-story kitchen wing with a breakfast area, a covered terrace/loggia above and extending a portion of the house next to the kitchen wing for a garage. He added that it is a challenge to renovate the home given that it is the oldest property in town on the ocean. However, the existing details and elements are simple and the new materials would blend in well with the existing structure. Regular Meeting Page 3 Architectural Review & Planning Board June 26, 2008 Town Manager Thrasher explained that the structure has existing non- conforming setbacks and the code requires a Special Exception to allow a conforming addition to the non -conforming structure. Mr. Ganger commented that he is pleased that the home owners are maintaining the integrity of the property by trying to restore it. The O Board agreed. a. Special Exception Review to permit a 499 square foot conforming addition to an existing nonconforming two- story Mediterranean Revival style single family dwelling. Mr. Ganger moved and Mr. Morgan seconded to approve the Special Exception based on a finding that the proposed 499 sq. ft. conforming addition to an existing nonconforming two-story Mediterranean Revival style single family dwelling meets the minimum intent of the Design Manual and applicable review standards. Roll Call: Mrs. White; AYE, Mr. Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. b. Level 3 Architectural Site Plan Review to permit the demolition of existing one-story kitchen wing and re- construction as a two-story kitchen wing, which includes a 499 square foot addition, with covered terrace area above. Mr. Ganger moved and Mr. Morgan seconded to recommend approval of a Level III Architectural/Site Plan Review based on a finding that the demolition of an existing one-story kitchen wing and re -construction as a two-story kitchen wing, which includes a 499 sq. ft. addition, with covered terrace area above meets the minimum intent of the Design Manual and applicable review standards. Roll Call: Mrs. White; AYE, Mr. Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. 3. An application submitted by Bridges, Marsh & Associates, as agent for John S. Crompton, owner of the property located at 1424 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Lots 10 & 10A, McLouth Subdivision in Gulf Stream, Florida. Mr. Marsh distributed photos of the existing house and displayed a site plan, color renderings and landscape plan. He explained that the proposal includes demolishing the existing structure and constructing a 14,524 sq. ft. two-story Anglo Caribbean style single family dwelling with a two-story detached 2 car garage with a music room above, a cabana and swimming pool and two slat houses. Mr. Marsh advised that the property is very large with a lot of hardscape and he is proposing to C} soften it by placing the house further back from the water, adding additional landscape and a koi pond. The materials include white tile roof, white trim, salmon color for the body and projected bay windows on the second floor. Mr. Williams, Marion Nievera Design, explained that the main entrance will have two large specimen seagrape trees. There are a number of trees on the property that will remain or be relocated on the property, with dense tropical planting and flowering shrubs planted in a layering effect. There is an existing hedge along the north property line which will remain. The driveway material will be loose gravel with a brick Regular Meeting Page 4 Architectural Review & Planning Board June 26, 2008 and a large seagrape tree will be in the center of the motor court. On the east and west side there is existing heavy vegetation which will remain and be added on to. Chairman Frankel questioned the 8" above the allowable roof height. Mr. Marsh stated that the roof height was reduced to be within the ' allowable height. Mr. Ganger asked if there is an irrigation analysis and if there is a dock. Mr. Morgan questioned the amount of glass windows on the eastern wing. Mr. Marsh stated that the glass is a jewel box effect to showcase the staircase, allow light and views of the gardens. He added that there is an existing dock but it will be brought up to Code. Mr. Willams stated that the irrigation system will have to be replaced and a drip irrigation system will be installed below grade. a. LAND CLEARING PERMIT to clear building pads for new construction. Mr. Ganger moved and Mr. Morgan seconded to approve the Land Clearing Permit. Mrs. White; AYE, Mr. Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. b. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit the demolition of existing structures and construction of a two-story Anglo Caribbean style single family dwelling consisting of 13,120 square feet, detached two-story garage and a cabana consisting of 1,604 square feet, and a swimming pool. Mr. Ganger moved and Mr. Morgan seconded to recommend approval of the Level III Architectural/Site Plan based on a finding that the demolition of existing structures and construction of a two-story Anglo Caribbean style single family dwelling consisting of 13,120 2q. ft., detached two- story garage and a cabana consisting of 1,604 sq. ft., and a swimming pool meet the minimum intent of the Design Manual and applicable review standards with the following conditions: 1) Any color of the roof, other than white, must be approved by the ARPB. 2) The maximum height �\ of the roof shall not exceed 301. Roll Call: Mrs. White; AYE, Mr. J Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. 4. An application submitted by William Wietsma, agent for Quarter Track L.L.C., owners of property located at 525 Middle Road, Gulf Stream, Florida, legally described as Lots 8 and 9, Gulf Stream Cove Subdivision. Mr. Wietsma displayed a site plan, color renderings and distributed photos of the existing home. He explained that the proposed improvements are a 7571.1 sq. ft. single story Gulf Stream Bermuda style home with white tile roof, quoins, dark green shutters and an off white color for the body, a 3 car garage with a matching 300 sq. ft. cabana and pool. The existing Regular Meeting Architectural Review & Planning Board Page 5 June 26, 2008 structure currently faces Middle Road and he is proposing to reorient the new structure to face Polo Drive. The main entrance would be on Polo Drive and a service entrance on Middle Road. The existing landscaping would remain and added on to. Mr. Wietsma mentioned that maintaining a 6/12 pitch would decrease the massing of the house but it exceeds the preferred roof height by 2 ft. He requested to be allowed exceed the Oallowable roof height by 2ft. Mr. Wietsma stated that there were some concerns with columns in the front being too large but they have since been reduced from 16 to 18 inches to 12 to 14 inches. A neighbor was concerned that there is too much wall and stucco on the east elevation on each side of the door. He proposed to attach a wire lattice against the walls for a vine. He added that he had spoken with Mrs. Weatherbie and Dr. True and they had no objections to the project. Mr. Wietsma advised that he had a new survey of the property and the existing house is 9.37 ft. above grade. He has proposed 8 ft. but is requesting to increase finish floor elevation from 8 ft. to 9 ft., which is in keeping with what is allowed in the Code in Section 70-77(b) to avoid having to remove a large amount of soil. Mr. Thrasher requested a revised survey. Mr. Ganger asked if there is a dock and if approved, when will the demolition and construction start. Mr. Wietsma stated that there is an existing dock but it needs to be re- placed and he has spoken to the town manager about this. He added that if the application is approved, the demolition will start in August and construction in September. Town Clerk Taylor, for the record, advised that she had spoken with neighbors Mr. Kent and Dr. True, and they had no objections to the improvements. She added that she had spoken with another neighbor, Mrs. Weatherbie who had some concerns and she advised her to contact Mr. Wietsma directly. a. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit demolition of the existing structures and construct a single story Gulf Stream Bermuda style single family dwelling with attached 3 car garage consisting of 7,571.1 square feet, a pool, and a 300 sq. ft. detached cabana. Mr. Ganger moved and Mrs. White seconded to recommend approval of the Level III Architectural/ Site Plan based on a finding that the proposed demolition of the existing structures and the construction of a single story Gulf Stream Bermuda style single family dwelling with attached 3 car garage consisting of 7,571.1 sq. ft., a pool, and a 300 sq. ft. detached cabana meets the minimum intent of the Design Manual and applicable review standards with the following conditions: 1)Service lines shall be buried if they are not already. 2) The finished floor elevation shall be 9 ft. instead of 8 ft. Roll Call: Mrs. White; AYE, Mr. Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. Regular Meeting Architectural Review & Planning Board Page 6 June 26, 2008 b. LAND CLEARING PERMIT to allow clearance of the construction area. Mr. Ganger moved and Mr. Morgan seconded to approve the Land Clearing permit. Roll Call: Mrs. White; AYE, Mr. Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. VII. Items by Staff. There were no items by Staff. 0 VIII. Items by Board Members. N Mr. Ganger expressed concerns regarding the length of time debris and damage are left behind following a demolition. He asked if the town has any policy regarding this. Town Manager Thrasher explained the Town currently requires the contractor to post $500 damage bond, which is refunded when an inspection by the Town is done and a Certificate of Occupancy is issued. The contractors are required to complete a traffic management plan and obtain approval from the police department. Mr. Thrasher stated that he is not of any issue concerning this. Town Clerk Taylor commented that it is very difficult to control because most of the time the general contractor hires subs and the Town is not aware of when they are in town even though the general contactor is aware that they must notify the police department. Attorney Randolph suggested increasing the size of the bond to up to $10,000. Mr. Ganger moved and Mr. O'Neal seconded to recommend that the Commission increase the damage bond from $500 up to $10,000 for major construction projects in order to mitigate the cost of damages during a construction project and before the project is completed. Roll Call: Mrs. White; AYE, Mr. Ganger; AYE, Mr. Morgan; AYE, Mr. O'Neal; AYE and Chairman Frankel; AYE. IX. Public. There were none. XI. Adjournment. The meeting was adjourned at 9:55 A.M. ADenne E. Eckert, CMC uty Town Clerk