HomeMy Public PortalAbout12-8433 Change Order for the Construction of Sherbondy Village Sponsored by: City Manager
Resolution No. 12-8433
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO ACCEPT THE FINAL NEGOTIATED
CHANGE ORDER FOR THE CONSTRUCTION OF
SHERBONDY VILLAGE COMMUNITY CENTER IN THE
AMOUNT OF ONE HUNDRED TWENTY-FIVE THOUSAND
DOLLARS ($125,000), PAYABLE FROM ACCOUNT 44-
541802;PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS by Resolution No. 10-8026, the City selected CBHC, LLC to do the
construction at the Sherbondy Village Community Center and by Resolution 10-8037, the City
Commission authorized the execution of a contract; and
WHEREAS,by Resolution 10-8143,the City selected Lawrence Wright and Partners,LLC,
to act as the City's representative in supervising construction; and
WHEREAS, the construction is now essentially complete and the City is preparing for
turnover; and
WHEREAS,by Resolution No. 12-8418,the City authorized Lawrence Wright and Partners,
LLC, to negotiate the Change Order Requests with the contractor; and
WHEREAS, the parties have reached agreement to reduce $284,433 in Change Order
Requests to $125,000, a 56%reduction.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 12-8433
Section 2. The City Commission of the City of Opa-locka hereby approves the settlement
with CBHC LLC, the contractor, in the amount One Hundred Twenty-Five Thousand Dollars
($125,000)for all Change Order Requests,and authorizes and directs the City Manager to execute all
necessary documents,and upon execution,to pay the$125,000 agreed settlement,as Change Order
compensation, to CBHC, LLC, payable from Account Number 44-541802.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 16th day of July, 2012.
A--AP
MY' `I AYLOR
AYOR
ttest to:
4 A 0 Itc\..,f .
Jt ianna Flores
Interim City Clerk
Approved as to firm and legal sufficie `■
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Cit •ttorn
Moved by: COMMISSIONER HOI ES
Seconded by: VICE MAYOR JOHN'. UN
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting July 16,2012 Item Type: Resolution Ordinance Other
Date: X
(EnterXin box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(EnterXin box) Yes No (EnterXin box)
X Public Hearing: Yes No Yes No
(EnterXin box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) 44-541802 (EnterX in box) X
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterXin box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev 0 Recreation
Public Safety p
Quality of Education LI
Qual.of Life&City Image •
Communcation 0
Sponsor Name City Manager Department: Parks and Recreation
Short Title:
A RESOLUTION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO
ACCEPT THE FINAL NEGOTIATED CHANGE ORDER WITH CBHC, LLC FOR THE CONSTRUCTION
OF SHERBONDY VILLAGE-COMMUNITY CENTER IN AN AMOUNT NOT TO EXCEED $125,000.00
PAYABLE FROM ACCOUNT NUMBER 44-541802
Staff Summary:
As directed by the City Commission of the City of Opa-locka, Florida through Resolution No. 12-8418,
Lawrence Wright & Partners, LLC has completed the negotiation of the final contract change order
request from CBHC, LLC (contractor). The original change order amount requested was $284,433.
This amount was reduced by $159,433 or 56%. The contractor has committed to provide all the
necessary training and to perform the final punch list process
Proposed Action:
Staff recommends approval .
Attachment:
Resolutions # 12-8418; 10-8037; 10-8026
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Memorandum
TO: Mayor Myra L. Taylor-
Vice-Mayor D rothy Johnso
Commissioner Ti othy Hol
Commissioner Ros Tydu /
Commissioner Gail ill r/ I
FROM: Kelvin Baker, Sr., City Managers
DATE: July 16,2012
RE: Resolution to accept CBHC, LLC Negotiated Change Order
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA AUTHORIZING THE CITY MANAGER TO ACCEPT THE FINAL NEGOTIATED
CHANGE ORDER FOR THE CONSTRUCTION OF SHERBONDY VILLAGE— COMMUNITY
CENTER IN THE AMOUNT NOT TO EXCEED ONE HUNDRED AND TWENTY-FIVE
THOUSAND DOLLARS ($125,000.00) PAYABLE FROM ACCOUNT NUMBER 44-541802
Description: As directed by the City Commission of the City of Opa-locka, Florida through Resolution
No. 12-8418, Lawrence Wright & Partners, LLC has completed the negotiation of the final contract
change order request from CBHC, LLC (contractor). The original change order amount requested
was $284,433. This amount was reduced by $159,433 or 56%. The contractor has committed to
provide all the necessary training and to perform the final punch list process.
Financial Impact: $125,000.00 payable from account#44-541802
Implementation Timeline: Immediately upon approval
Legislative History: Resolution 12-8418 authorizing Lawrence Wright& Partner to negotiate change order
Resolution 10-8037 authorizing the execution of CBHC, LLC contract
Resolution 10-8026 selected CBHC, LLC.
Recommendation(s): Staff recommends approval.
Attachments: Resolution 12-8418
Resolution 10-8037
Resolution 10-8026
Prepared By: Ezekiel Orji, Ph.D, CPA
Assistant City Manager&Finance Director
DEVELOPERS-GENERAL CONTRACTORS
CONSULTANTS
Production Construction-License#CGC1514259
Created to make a world of difference!
V\\in.„( 16 &PAWrNERS
July 12, 2012
Mr. Kevin Baker
Office of the City Manager
70 Fisherman Street, 4th Floor
Opa Locka, FL 33054
RE: Final Closeout for Sherbondy Park
Dear Mr. Baker,
It was a pleasure to meet with you today, please let me begin by saying congratulations to
you sir on your new position. As the representation for the Sherbondy Park Project for the
City, please note my recommendations as it refers to the final closet out for the remaining
balances for the Sherbondy Park and Village.
As detailed by CHBC, we will have all necessary components for the Sherbondy Park Project
completed by Friday, July 20, 2012. It is imperative that there be a collective team effort
within the City to close out the remaining balances of this project to assist the acceleration of
closeout for this project that has now come to completion. While the project was a process,
we are honored to have worked alongside such an adroit group of partners to bring a
quality project to this great City.
Again, it was great to meet you and I look forward to finalizing this close out expeditiously.
Should you need to contact me, please do not hesitate to call me at 305.308.3596 or
786.258.2475.
Respectfully,
Lawrence Wright
CEO
4581 Weston Road,#121 -Weston,FL 33331 .Phonel-888.588-4845 Fax 1-888-588-4842
www.lawrencewrightandtartnerscom.info @lawrencewrightandpartners.com
Created to make a world of difference...www.lawrencewrightandpartners.com
CbA HC Current Builders Joint Venture
July 12,2012
The City of Opa-Locka
780 Fisherman Street 4th Floor
Opa-Locka, Florida 33054
2251 Blount Road
'ono Beach,FL 33069 Attn: Mr. Kevin Baker.City Manager
Re:Sherbondy Community Center- Committed to Closeout
PHONE Dear Mr. Baker:
954.977.4211
954.978.4658 Per my conversation with Lawrence Wright this afternoon I'd like put into writing that we are
WEB committed to closing out the Sherbondy Community Project by July 20, 2012. We are scheduling a
currentbuilders.com turnover meeting at the Community Center for July 18, 2012 Q 9:00 am. We will need the appropriate
personnel available from the City of Opa-Locka for training and verification of the buildings system.
Please do not hesitate to call me if you have any questions.
Very truly yours,
Aaron Buttress
Senior Project Manager
CBHC, LLC
cc; Lawrence Wright, Lawrence Wright and Partners
Kathy Phillips, Executive Secretary, City of Opa-Locka
AFFILIATED COMPANIES Arshad Vigar,Chief Building Inspector,City of Opa-Locka
CB STRUCTURES Michael Taylor, President,CBHC
CB CONSTRUCTORS Henry Crespo Sr.,CBHC
B HOTEL STRUCTURES
CB HC
Florida
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Mississippi
North Carolina
South Carolina
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Sponsored by:City Manager
Resolution No. 12-8418
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY
•
MANAGER TO EXTEND THE LAWRENCE WRIGHT &
PARTNERS, LLC., CONTRACT FOR EIGHT MONTHS,
RETROACTIVE FROM DECEMBER 2011 AND ENDING JULY
2012, AS PROJECT MANAGEMENT FOR COMPLETION OF
THE SHERBONDY PARK VILLAGE INITIATIVE, PAYABLE
FROM ACCOUNT NUMBER 44-541802; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
• EFFECTIVE DATE.
WHEREAS,pursuant to Resolution 10-8040,the City of Opa-locka issued an RFQ for qualified
construction management services, and pursuant to Resolution 10-8143, approved an agreement with
• Lawrence Wright and Partners,LLC;and
WHEREAS,several construction items have not been completed on the Sherbondy Park Village
Project;and
WHEREAS, an extended eight (8) month contract with Lawrence Wright and Partners, LLC,
will cost the city a monthly rate of$8,125.00 a month,for services to include 1)organizing and finalizing
close out of property with contractor, 2) review and final close out of Change Order, 3) installation of
wireless communication infrastructure,4)Attendance at public meeting if required,5)Coordination of all
furniture,fixtures and equipment purchase,and 6)training of staff on building maintenance; and
WHEREAS, the City of Commission of the City of Opa-locka desires the City Manager to
extend the contract with Lawrence Wright & Partners, LLC., for eight (8) months for the project
management services,to assist the City in the completion and close out of the project.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
i v
Resolution No. 12-8418 z
Section 2. The City Commission of the City of Opa-locka directs and authorizes the City
Manager to extend the contract with Lawrence Wright & Partners, LLC., for eight months, at a cost of
$8,125.00 a month, retroactive from December 2011 and ending July 2012, as project management for
completion of the Sherbondy Park Village initiative,payable from account number 44-541802.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 13th day of June,2012.
i
• • 11 OR
MAYOR
est to:
Joanna Flores
Interim City Clerk
Approved as to form and legal sufficiency:
Jo -ph S. Geller
C Attorney
Moved by: VICE MAYOR JOHNSON
Seconded by: COMMISSIONER MILLER
Commission Vote: 3-2
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: NO
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting June 13,2012 Item Type: _Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No..) 44-541802 (EnterXin box) X
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterXin box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational ❑
Bus.&Economic Dev p 1)Work towards close out of
Public Safety ❑ Sherbondy Village Project
Quality of Education ❑
Qual.of Life&City Image ■
Communcation ❑
Sponsor Name: City Manager Department: Office of the City Manager
Short Title:
APPROVAL OF RESOLUTION TO AUTHORIZE THE CITY MANAGER TO EXTEND LAWRENCE WRIGHT,LIP'S
CONTRACT FOR EIGHT(8)MONTHS FOR A PERIOD RETROACTIVE TO DECEMBER 2011 AND ENDING JULY 2012.
Staff Summary:
The contract for Lawrence Wright and Partners, LLC will be for eight (8) months for retroactive at a monthly rate
of$8,125.00. As per the project description section the Lawrence Wright and Partners, LLC group will perform all
the essential services necessary to close out this project the scope of services will incorporate the information in
the description section. However, what LWP, LLC Group brings to the table is its institutional history of this
project. This knowledge base will allow us to close out this project in a responsible and cost effective manner and
avoid a$213,000 change order.
Lawrence Wright, LLC 1
Agreement Extension
tl
•
Proposed Action:
Extending Lawrence Wright, LLC staff recommends existing contract for a period of eight(8)months in accordance
with the previously mentioned scope of services.
Attachment(s):
1) Resolution#10-8040
2) Resolution#10-8143
3) LWP, LLC Agreement 2010
Lawrence Wright, LLC 2
Agreement Extension
•
'Pr`LOChq
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Memorandum
TO: Mayor Myra L.Taylor
Vice Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner G.;,d■ 1 ler
FROM: Bryan K.Finnie,C 'anager
Y J
DATE: June 13,201
RE: Lawrence Wright and Partners,LLC Agreement Extension,Project Management
-Sherbondy Park Village
Request: APPROVAL OF RESOLUTION TO AUTHORIZE THE CITY
MANAGER TO EXTEND LAWRENCE WRIGHT, LLP'S CONTRACT
FOR EIGHT (8) MONTHS FOR A PERIOD RETROACTIVE TO
DECEMBER 2011 AND ENDING JULY 2012. THIS PROJECT
MANAGEMENT CONTRACT IS IN CONNECTION WITH THE
SHERBONDY PARK VILLAGE INITIATIVE.
Description: The Sherbondy Park Village Project is nearly complete based on the current
numbers the total project cost is estimated to be $ 4,000,000. Never the less,
there are several construction items which remain to be completed. Staff is
requesting the us of Lawrence Wright LLP to facilitate familiarization of the
building, DERM permit (final plans submitted two weeks ago); challenging a
$213,000 change order(time delay); utilizing his services to sign off on the final
payment;assist in developing a site plan for the facility and supporting our Silver
Certification efforts. In addition the following items will be addressed:
1. Low Voltage Wiring: Installing the wireless infrastructure throughout
the entire building. The cost of this infrastructure is $46,000. LPW
negotiated down to this number from $142,000. This all comes under
low voltage wiring category.
2. Installation of Kitchen: Coordinated the purchase and potential
installation of a commercial kitchen. Market price at $120,000. LWP
recommended a purchase price estimated of $40,000. Will assist in
coordinating relocation,installation of electrical upgrades and plumbing.
3. Pool Cover: Measure and ordered pool cover. Will coordinate
installation.
Lawrence Wright,LLC Agreement Extension 1.
4. Final Furniture Fixtures and Equipment (FF&E): Coordinate/negotiate
pricing for FF&E items such as bleachers,weight room equipment dance
• studio equipment, computer lab equipment, break room furniture, sports
equipment and most importantly signage.
5. Final Punch List Review (Approximately 60 items): Review the entire
building to identify imperfections of contracted work which must be
immediately corrected prior to the contractor being released from the
project. This assures that the City gets the end product promised.
In addition to the items remaining to be completed, directly linked to the project
is the completion of the Lift Station 11A. Work has begun on the lift station and
it is anticipated that it will be completed in five (5) months. Staff will be
working with the contractor and Miami-Dade County to determine the quickest
path of completion.
The contract for Lawrence Wright,LLC will be for eight(8) months at a monthly
rate of$8,125.00 As per the project description section the Lawrence Wright and
Partners,LLC group will perform all the essential services necessary to close out
this project the scope of services will incorporate the information in the
description section. However, what LWP, LLC Group brings to the table is its
institutional history of this project. This knowledge base will allow us to close
out this project in a responsible and cost effective manner. Lawrence Wright &
Partners,LLC group's#1 priority is to eliminate the$213,000 change order.
Account Number: 44-541802
Financial Impact: The funds will be used to complete the project and conduct the final close-
out phase, and approved Lawrence Wright & Partners, LLC shall be paid
on average of$8,125.00 per month for eight (8) months for a total cost of
$65,000. In this agreement Lawrence Wright & Partners will accept a
payment of$12,500 for the months of December 2011 and January 2012.
Lawrence Wright & Partners will accept $8,125.00 average monthly
payment for eight(8) months ending in July.
Implementation Time Line: Immediately
Legislative History: Resolutions#10-8040 and#10-8143
Recommendation(s): Extending Lawrence Wright&Partners, LLC staff recommends existing
contract for a period eight (8) months in accordance with the previously
mentioned scope of services.
Analysis: Utilization of this company will assist the City of Opa-locka in the completion
and close out of the project.
Lawrence Wright,LLC Agreement Extension 2
. Attachments: 1)Resolution#10-8040
2)Resolution#10-8143
3)LW&Partners,LLC Agreement 2010
Prepared by: Office of the City Manager
End of Memorandum
Lawrence Wright,LLC Agreement Extension 3
Sponsored by: City Manager
RESOLUTION NO. 10-8037
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF OPA LOCKA, FLORIDA,
AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH CBHC, LLC FOR THE
CONSTRUCTION OF SHERBONDY VILLAGE -
COMMUNITY CENTER; PROVIDING FOR
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Opa-locka, Florida, by
Resolution No. 10-8026, selected CBHC, LLC, as the first choice to undertake
the Sherbondy Village— Community Center; and
WHEREAS, the City Commission of the City of Opa-locka directed and
authorized the City Manager to negotiate a contract with CBHC, LLC for
construction of Sherbondy Village—Community Center; and
WHEREAS, negotiations have been conducted with CBHC, LLC, to
agree on the terms of a final contract; and
WHEREAS, the financial obligation of the contract is Three Million Seven
Hundred Sixty Thousand Dollars ($3,760,000.00) for which price the contractor
will deliver a LEED Silver Certified Building.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by
reference.
Section 2. The City Commission of the City of Opa-locka, Florida,
directs and authorizes the City Manager to enter into a contract with CBHC, LLC,
Resolution No. 10-8037
for the construction of Sherbondy Village - Community Center, in a form
acceptable to the City Attorney, to provide a LEED Silver Certified Building on the
terms set forth above.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 24th day of March, 2010.
ill=_,Erii
_,...,_
OSEPH L. r Y
MAYOR
Approved as to form and legal su iciency:
Attest to,' ;
/411/ - '
Deborah S. ' ��
y_._____.._._.__ Jo=epr S. Geller
City Clerk I 'eri I City Attorney
Ali
Moved by: JOHNSON I
Seconded by: HOLMES v
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
2