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Home My Public Portal About03/26/2009MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, MARCH 26, 2009 AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order. Vice Chairman Ganger called the meeting to order at 8:30 A.M. II. Roll Call. Present and Participating:Robert W. Ganger Donna White Scott W. Morgan Thomas Smith Thomas Wilson Absent With Notice: Amanda Jones Also Present and William Thrasher Participating: John Randolph Rita Taylor Mark Marsh Steve Mears Vice Chairman Board Member Board Member Board Member Alternate Member Board Member Town Manager Town Attorney Town Clerk Agent for Morgan Agent for Ford III. Minutes of the Regular Meeting and Public Hearing of 2-26-09. Mr. Smith moved and Mr. Morgan seconded that the minutes be approved as circulated and all voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes of agenda items requested. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing a. April 23, 2009 @ 8:30 A.M. b. May 28, 2009 @ 8:30 A.M. c. June 25, 2009 @ 8:30 A.M. d. July 23, 2009 @ 8:30 A.M. e. September 24, 2009 @ 8:30 A.M. Vice Chairman Ganger announced these meeting dates. Town Clerk Taylor advised that there may not be a meeting in April. Vice Chairman Ganger asked if there were any exparte communications declared. He disclosed that he had driven by both the sites under consideration at this hearing. The Town Clerk administered the oath to Mr. Marsh and Mr. Mears. VI. PUBLIC HEARING. A. Applications for Development Approval Regular Meeting Page 2 Architectural Review & Planning Board March 26, 2009 1. An application submitted by Mark Marsh, Bridges, Marsh & Associates, as Agent for Scott & Lisa Morgan, the owners of property located at 1140 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Part of Lots 7 & 8, Golf Course Addition in Gulf Stream, requesting a Mr. Morgan recused himself given that this application covers Oimprovements to his house. Mr. Marsh displayed a site plan and rendering of the proposed improvements. He explained that the proposed addition includes a family room, exercise room, bedrooms and bathrooms totaling 1,734 sq. ft., to the existing home. Mr. Marsh explained that the proposed roof height of 21111" is discouraged, but it matches the existing roof height. He added that the existing lap pool configuration would be altered slightly but the existing orientation would be maintained and the deck would be extended the toward the south west side. Vice Chairman Ganger asked if the cabana is existing. Mr. Marsh stated that it is an existing bathroom cabana. Mr. Smith mentioned that he is the neighbor to the south and he voiced concerns that there be dense landscaping to provide privacy between the neighbors. Mr. Marsh stated that the existing areca palms would not be disturbed and additional landscaping would be installed. The Board Members complimented the changes. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit a first story addition of a family room, exercise room, bedrooms, and bathrooms, a total of 1,734 square feet, to an existing Anglo -Caribbean style single family dwelling. Mrs. White moved and Mr. Smith seconded to approve the Level II Architectural/Site Plan based on a finding that the proposed addition of a family room, exercise room, bedrooms and bathrooms consisting of a total of 1,734 SF, to an existing Anglo -Caribbean single family meets the minimum intent of the Design Manual and applicable review standards. Roll Call: Mrs. White; AYE, Mr. Wilson; AYE, Mr. Smith; AYE and Vice Chairman Ganger; AYE. 2. An application submitted by Steve Mears of Lifetime Exteriors as agent for Michael & Maria Ford, owners of the property located at 3737 Gulf Stream Road, Gulf Stream, Florida, which is legally described in metes and bounds in Range 43, Township 46, Section 3, requesting a Mr. Mears explained that the improvement is to permit removal and re- placement of existing front elevation awning windows with impact resistant sliding windows with divided panes on the existing one-story Gulf Stream Bermuda style dwelling. He added that the home owner wanted the view of the golf course and there were concerns about the ease of opening the windows in the event of a fire, plus, the windows have already been purchased. Regular Meeting Architectural Review & Planning Board Page 3 March 26, 2009 Town Manager Thrasher explained that the home is located in the Core District, it is very visible, and it faces the golf course. The home owner did not like the look or operation of casement windows. However, sliding windows that will have dividers will give the appearance of casement type windows. He added that sliding windows are a discouraged element. However, he recommended approval because the windows will Oappear to be casement windows, they are already purchased and it is a strong desire of the homeowner to have sliders. Vice Chairman Ganger asked that if the application is approved, provided that they are decorated to look like casement windows, will a precedence be set. He added that it doesn't matter if the windows are already purchased or if they are a strong desire of the homeowner. Just so the windows will look like casement and the dividers will stay on, they will be acceptable. The Town Manager advised that he doesn't believe precedence will be set as the applications are reviewed individually. The Chairman asked if there is a price difference between casement and sliding windows. Mr. Smith asked if the all the windows in the front will be replaced. Mr. Mears stated that the casement windows are slightly more and that all the windows in the front will be replaced. Mrs. White asked the advantage of slider compared to casement windows. Mr. Mears stated that the sliders are easier to unlock and open in the event of an emergency. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit replacement of existing front elevation awning windows with impact sliding windows on the one-story Gulf Stream Bermuda style dwelling. Mr. Morgan moved and Mr. Wilson seconded to approve the Level II Architectural/Site Plan in that the new windows will give the appearance of casement type windows while replacing the undivided awning type windows. Roll Call: Mrs. White; AYE, Mr. Morgan; AYE, Mr. Wilson; AYE, Mr. Smith; AYE and Vice Chairman Ganger; AYE. VII. Re -organization. A. Election of a Chairman Mr. Morgan moved and Mr. Smith seconded to elect Vice Chairman Ganger as Chairman. There were no objections. Roll Call: Mrs. White; AYE, Mr. Morgan; AYE, Mr. Wilson; AYE, Mr. Smith; AYE and Vice Chairman Ganger; AYE. B. Election of a Vice Chairman Mr. Smith moved and Mr. Morgan seconded to elect Mrs. White as Vice Chairperson. There were no other nominations. Roll Call: Mrs. White; Regular Meeting Architectural Review & Planning Board Page 4 March 26, 2009 AYE, Mr. Morgan; AYE, Mr. Wilson; AYE, Mr. Smith; AYE and Chairman Ganger; AYE. VIII. Items by Staff. There were no items by staff. O IX. Items by Board Members. Mr. Smith mentioned that he has been receiving comments regarding the brightness of the pink color of the house at 525 Middle Road. Town Clerk Taylor explained that the contractor is supposed to bring in a color sample for review, however, he has not done so as yet. She added that the home owners came into the office to choose colors but they did not make a decision. Vice Chairman Ganger agreed that the color is awfully bright. He added that at the last meeting, the contractor indicated that the color would be lightened and when the landscaping is installed, the color would not look so bright. Attorney Randolph advised that the Town Manager could use Code Enforcement or hold the Certificate of Occupancy (CO) until the contractor changes the color to meet Code. The Town Clerk pointed out that the color that was approved at the original hearing was off white and the new owners wanted pink. She further pointed out that houses that are being repainted are permitted to be changed to a different color as long as that color is on the approved color chart. She asked Attorney Randolph if this new owner would also be permitted to change from the off white to another color from the approved chart. He replied that they would be permitted to change as long as they selected a color from the approved chart. The Town Manager stated that the house does not have a CO as yet but he believes he would get the cooperation from the contractor and he is sure the color would conform to Code. X. Public. There was no public comment. XI. Adjournment. Chairman Frankel adjourned the meeting at 9:05 A.M. JPoDnLne E. Eckert, CMC uty Town Clerk rvKln 00 COUNTY, MI I %,I NAML—FIRST NAML—.N MORGAN, SCOTT NAILING :DURESS 1V1CIYIVKA4nLYHIVI Vr •VIEEsv vv..R IVsv■ ■ . nw IICIPAL, AND OTHER LOCAL PUBLIC OFFICERS NAME I NAME OF aOARQ COUNCIL. COMMISSION. AUTHORITY. OR COMMITTE 1440 N. Ocean Blvd. (III Gulf Stream UAII ON I%H 3-26-09 WHICH 1 SERVE IS A UNIT OF ' Y'ITY ' ! COUNTY i ! OTHER LOCAL AGENCY COUN 1')' NAML OF I'OLI'1'ICAL 5UFIUIVISION: Palm Beach MY POSITION IS: I ELECTIVE }( API'OIN'1'IVE WHO MUST FILE FORM 88 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to membbrs of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law. Your responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES ELECTED OFFICERS: person holding elective county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and fling this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but must disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether made by the officer or at his direction. I1 YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You should complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. • A copy of the form should be provided immediately to the other members of the agency. • The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest. II 10 M6 PAI;1 IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION OR VOTE AT THE MEETING • You should disclose orally the nature of your conflict In the measure before participating. • You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minu of the meeting, who should incorporate the form in the minutes. DISCLOSURE OF STATE OFFICER'S INTEREST Scott Morgan hereby disclose that on March 26 (a) A measure came or will come before my agency which (cf eck one) XX-- inured to my special private gain; or inured to the special gain of (b) The measure before my agency and the. nature of my interest in the measure is as follows: x(ig 2005 , by whom I am retail: An application for development approval for a proposed addition to my dwelling at 1440 N. Ocean Blvd., Gulf Stream, FL was considered at this public hearing on March 26, 2009 Date Filed 3_26-09 NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317 (1985), A FAILURE To MAKE ANY REQUI. DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOW: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTI01 SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. f FORNI RR - 10 86