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HomeMy Public PortalAbout10/22/2009 * Amended MinutesAMENDED MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON THURSDAY, OCTOBER 22, 2009 AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order 8:30 A.M. II. Roll Call Chairman Ganger called the meeting to order at Present and Robert Ganger Participating Donna White Scott Morgan Malcolm Murphy Absent w/Notice Amanda Jones Thomas Smith Also Present and William H. Thrasher Participating Rita L. Taylor John Randolph James Orthwein Ronald Daniels of Daniels Brothers Len Tilka of LTL & Associates Paul Bach & Elmar Benavente of BE Design Associates, Inc. Chairman Vice -Chairman Board Member Alternate Member Board Member Board Member Town Manager Town Clerk Town Attorney Applicant Representing Applicant Orthwein Representing Applicant Orthwein Representing Applicant Dudley Clerk Taylor mentioned an email she received from Amanda Jones saying that she wanted the Board to know she was on her way to South Africa to help her mother who is recovering from heart surgery and she would be back in Paris on November 9th. Chairman Ganger asked if Mrs. Jones would be available, if needed, via telephone for the November meeting. Clerk Taylor said that Mrs. Jones would be available via telephone if needed, and Mr. Smith would be present at the November meeting. III. Minutes of the Regular Meeting and Public Hearing of 9-24-09. Vice -Chairman White noted an error in the opening of the last paragraph on page 3, which should read "Mr. Morgan stated." Mr. Morgan moved and Vice -Chairman White seconded to approve the minutes of the Regular Meeting and Public Hearing of September 24, 2009 as amended. There was no discussion. All voted AYE. 0 IV. Additions, withdrawals, deferrals, arrangement of agenda items. Clerk Taylor read correspondence received by the Town from Charles Carlino which stated: "Please accept this letter as notice that we will not be able to attend the scheduled ARPB meeting for October 22, 2009 due to factors pertaining to my design and building application for my home at 2730 Avenue Au Soleil, Gulf Stream. We believe we will be prepared for the November 19th ARPB meeting and request to be placed on the calendar to present our project for approval." Clerk Taylor noted that this has not yet been confirmed. Mr. Randolph recommended setting a time certain for Mr. Carlino's presentation to avoid having to advertise this item again. Mr. Murphy moved and Vice -Chairman White Architectural Review & Planning Board Regular Meeting - October 22, 2009 Page 2 seconded to grant Mr. Carlino's request to defer his application to November 19, 2009 at 8:30 A.M. There was no further discussion. All voted AYE. There were no other changes to the agenda. V. Announcements. A. Meeting Dates 1. Regular Meeting & Public Hearing Ca. November 19, 2009 @ 8:30 A.M. b. December 17, 2009 @ 8:30 A.M. c. January 28, 2010 @ 8:30 A.M. d. February 25, 2010 @ 8:30 A.M. Chairman Ganger noted that both the November 19th and December 17th meetings were moved up to accommodate holidays that fall on the regular meeting dates. He asked if anyone had a conflict with either date. There were no conflicts. Clerk Taylor said that she expected a full Board for the November meeting. VI. PUBLIC HEARING. Clerk Taylor administered the oath to Ronald Daniels, Paul Bach, Len Tilka and Elmar Benavente. Chairman Ganger asked if there had been any ex -parte communications concerning the applications being presented to the Board. Mr. Morgan stated that he spoke briefly with Mr. Daniels concerning his project wherein Mr. Daniels mentioned he would present today representing Mr. Orthwein. Chairman Ganger, Vice -Chairman White, Mr. Murphy and Mr. Morgan all stated that they had driven by the sites. There were no ex - parte communications concerning these matters, other than what has been disclosed. A. Applications for Development Approval 1. Continued from hearing on September 24, 2009 An application submitted by Anthony Mauro, as Agent for Charles F. Carlino, the owner of property located at 2730 Avenue Au Soleil, Gulf Stream, Florida, which is legally described as Lot 5, Place Au Soleil Subdivision in Gulf Stream, Florida. a. REQUEST BY OWNER FOR FURTHER CONTINUANCE to public hearing to be held on November 19, 2009 at 8:30 A.M. Mr. Carlino's application has been deferred to the November 19, 2009 ARPB Meeting at 8:30 A.M. Ci 2. An application submitted by Ronald Daniels of Daniels Brothers, Inc., Agent for James B. Orthwein, Jr. Trust, owner of property located at 1777 N. Ocean Blvd., Gulf Stream, Florida, legally described as Lot 2 William H. Evans Subdivision. a. DEMOLITION PERMIT to demolish the existing one story garage/apartment consisting of 1,767 sq. ft. (slab to remain), and a small wooden shed. b. NORTH OCEAN BLVD. OVERLAY PERMIT to construct an 8 foot high concrete masonry stucco wall and a 6' high Architectural Review & Planning Board Regular Meeting - October 22, 2009 Page 3 driveway entry gate within the North Ocean Blvd. Corridor, east of the existing landscape barrier. c. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of: 1)A two-story Gulf Stream Bermuda style garage and apartment on the existing slab with an attached electrical/generator room consisting of a total of 2,883 square feet; 2) An 8 foot high stucco wall across the front of the property with a 6 foot high entrance gate; 3) Added fencing along the north and south property lines to match existing. Town Manager Thrasher noted an error in the "Motion to approve" paragraph on Page 2 of the Staff Report, which should read "Motion to approve Level II Architectural/Site Plan." Ronald Daniels, of Daniels Brothers, introduced himself stating that his firm is the agent for Mr. Orthwein in this project. Mr. Daniels said that the property is heavily vegetated on all four sides and that the project was developed with the intention to preserve the existing landscaping with minimal disruption. He said that there is an opening in the landscaping for the front entryway, and the only exposure in the back is about one-half of the east side, which is visible from the beach. Mr. Daniels said that the site wall is located east of existing landscaping to avoid disruption or removal of trees and other vegetation, any additional fencing along the north and south property lines will match existing materials and fencing will be added along the north line to close an existing chain link gap which is visible to the northern neighbor. He said that Mr. Orthwein requires additional storage space, but does not want to add square footage or disturb existing landscaping and, therefore, has elected to demolish the existing one-story frame stucco flat roof garage/apartment structure, which does not comply with the Town's design manual, and construct a two-story concrete stucco Gulf Stream Bermuda style garage/apartment structure on the existing slab, with living space on the second floor, above the garage and storage area. Mr. Daniels introduced Len Tilka of LTL & Associates, who designed the proposed structure. Mr. Tilka stated that the original structure is inconsistent with anything in the area and, other than the color, does not match the architecture of the main house. He said the new structure will replicate the look of the main house and will be compatible with O the rest of the property. Mr. Tilka passed around two aerial shots which show the site and the relativity of the flat -roof building. He pointed out that the main houses in that row are on the ridge of the dune along the beach and the area toward the roadway is more depressed. Mr. Tilka said that the height of the second story of the new structure will be at mid -story of the other homes on the beach and the building will be separated by 200 feet in all directions from any neighbor, which, along with the existing landscaping, provides a huge buffer. He noted that the staircase is located at the front of the building and is turned to remain in the footprint of the landscape in order to maintain that buffer. Chairman Ganger asked if it was an exterior staircase. Mr. Tilka said it is an exterior staircase for the purpose of accessing the living quarters, which will be completely separate from the Architectural Review & Planning Board Regular Meeting - October 22, 2009 Page 4 garage/storage area. He said access to the garage/storage area will be through a door under the staircase and the two garage doors and access to the generator/electrical room will be through two louver doors located on either side of the structure. Chairman Ganger asked if the Town was concerned with the generator being under roof. Mr. Thrasher said the generator would be under a separate permit. Chairman Ganger asked if the generator served the entire property and if it was gas -fed or propane. Mr. Tilka said it is propane serving the entire property and using an existing buried tank. Chairman Ganger commented that it is one of the nicest homes in Gulf Stream and the improvements will enhance the value of the property. Mr. Morgan agreed. Vice -Chairman White asked about the proposed aluminum gates and what will make them look similar in style to the existing wood gates. Mr. Tilka said the painted -on finish will provide the rustic look of wood. Vice -Chairman White moved and Mr. Morgan seconded to approve a Demolition Permit to demolish the existing one-story garage/apartment. There was no discussion. All voted AYE. Vice -Chairman White moved and Mr. Morgan seconded to approve a North Ocean Boulevard Overlay District Permit to construct an 8' high concrete masonry stucco wall and a 6' high driveway entry gate within the North Ocean Blvd. Corridor, east of the existing landscape barrier. There was no discussion. All voted AYE. Vice -Chairman White moved and Mr. Morgan seconded to approve a Level II Architectural/Site Plan based on a finding that the construction of (1) a two-story Gulf Stream Bermuda style garage and apartment on the existing slab with an attached electrical/generator room consisting of a total of 2,883 SF; (2) an 8 -foot high stucco wall across the front of the property with a 6 -foot high entrance gate; and, (3) added fencing along the north and south property lines to match existing fencing, meet the minimum intent of the Design Manual and applicable review standards. There was no discussion. All voted AYE. 3. An application submitted by Paul H. Bach of BE Design Associates, Inc., agents for Robert H. Dudley, owner of property located at 945 Emerald Row, Gulf Stream, Florida, legally described as Lot 61, Place Au Soleil subdivision in Gulf Stream, Florida. a. DEMOLITION PERMIT to allow demolition of existing O structures in preparation for construction of a new dwelling. b. LAND CLEARING PERMIT to clear building site. c. SPECIAL EXCEPTION to permit 230.72 sq. feet of covered unenclosed roof projection that exceeds the maximum permitted floor area ratio. d. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a two-story single family Spanish Mediterranean Revival style dwelling with two car garage consisting of 4,850.72 square feet and a swimming pool. Architectural Review & Planning Board Regular Meeting - October 22, 2009 Page 5 Elmar Benavente, of BE Design Associates, Inc., introduced himself, and stated that he and his partner, Paul Bach, are agents for Dr. Dudley and his wife in this project. Mr. Benavente said that Dr. Dudley and his family have lived in their home for quite some time and would now like to expand in order to accommodate their parents. He said, because it is an older home and requires major repair on a regular basis, they have decided to demolish the existing structure and construct a two-story O single family Spanish Mediterranean Revival -style dwelling, with a two - car garage and a swimming pool, in its place. Mr. Benavente explained that the house will be situated on an angle facing the Intracoastal, which provides a magnificent view, and the garage and entryway are turned away from street view. He said his firm looked at many different site views which show adjacent properties and assures that the size and height of the proposed structure is in compliance and in conformity with other homes on street. Mr. Benavente explained that the home is not for resale and that the idea is to build a safe, solid structure where Dr. Dudley and his family will live together always. He described features that have been incorporated to provide low maintenance and solid structure, such as a concrete roof, precast stucco with sealer, solid pour or concrete filled block walls with thermo-coat fill, a Therma-Tru front door, which is fiberglass with a painted -on wood look finish, CBI high -impact windows and fiberglass fascia with a painted -on wood look finish. Mr. Benavente explained that the first floor of the home provides common living area for the entire family and includes vacation quarters for one set of parents and living quarters for the other, with separate rear entrances. The second story will provide living quarters for Dr. Dudley and his family, with a master bedroom, bedrooms for the children and a den. He said that the back yard area will be landscaped along the sides with a very private swimming pool and barbeque area that sits back from the neighbors' view, with an area for the children, gardens and benches around the yard. Chairman Ganger asked if there were plans for alterations to the sea wall and bulkhead at this time. Mr. Benavente said there are future plans, which is why the rendering shows a dock, but none included in this project. Chairman Ganger inquired about the view as you look out from the back of the home, which Mr. Murphy stated was part of a golf course, and asked if the view would be maintained. Mr. Benavente said it would, but it becomes partially blocked by a neighboring home and Glandscaping as you move to one side of the balcony. Chairman Ganger asked Mr. Benavente to discuss the area which will be deed restricted. Mr. Benavente said that the deed restricted area, which is the second - story balcony, was designed to be accessed from every room on that level for the family's enjoyment. It is unenclosed space with a roof overhang and will always remain an open area. Chairman Ganger commended the firm for a beautiful design and stated that it is a spectacular home. Clerk Taylor mentioned that the meeting packets include a list of materials to be used for this project and pointed out that the roof color in the rendering is somewhat different from the proposed color. She said, after viewing the rendering, a resident commented that they Architectural Review & Planning Board Regular Meeting - October 22, 2009 Page 6 did not like the dark red roof, but she informed them that the actual roof color will not be that dark. Mr. Benavente confirmed that and explained that the coloring may appear different in the renderings because they are computer generated, but the actual roof color will be more toned down using the blend of colors as stated on the list of materials. C Mr. Morgan complimented Mr. Benavente on his presentation. He said that looking at a street view of the surrounding homes made it easier for him to make height comparisons and evaluate the project. Chairman Ganger agreed with Mr. Morgan and said that the design firm has set a very high standard from which the Town will benefit in the future. Mr. Thrasher asked if the Place Au Soleil Homeowners' Association reviewed these plans and Mr. Bach said they had not. Vice -Chairman White stated that Dr. Dudley sits on the board of the Homeowners Association. Mr. Thrasher said that, as a condition of this Board's recommendation for approval, and prior to its presentation to the Commission, the project plans should be reviewed by the Place Au Soleil Homeowners' Association. Chairman Ganger asked Mr. Murphy if it was a requirement of the Homeowners' Association to review plans prior to approval. Mr. Murphy said offering plans for review would be as a courtesy and that the Homeowners' Association could not make a decision, only comment. Chairman Ganger asked if there were any other comments by homeowners or neighbors that reviewed the plans. Clerk Taylor said that there had been other comments, which were favorable. Mr. Murphy moved and Mr. Morgan seconded to recommend approval of a Demolition Permit to allow demolition of existing structures in preparation for construction of new dwelling. There was no discussion. All voted AYE. Mr. Mprphy moved and Mr. Morgan seconded to recommend approval of a Land Clearing Permit to clear the building site. There was no discussion. All voted AYE. Mr. Murphy moved and Mr. Morgan seconded to recommend approval for a Special Exception to permit 231 SF of covered unenclosed roof projection that exceeds the maximum permitted floor area ratio. There was no discussion. All voted AYE. O Mr. Murphy moved and Mr. Morgan seconded to recommend approval of Level III Architectural/Site Plan based on a finding that the proposed two- story single family Spanish Mediterranean Revival style dwelling with two -car garage consisting of 4,851 SF and swimming pool meet the minimum intent of the Design manual and applicable review standards with the following conditions: 1. Prior to the issuance of a Certificate of Occupancy the owner of the property shall prepare and record a deed restriction which shall provide that all unenclosed roof projection areas as approved shall remain so for as long as the structure is in existence or exceeds the maximum permissible FAR. Architectural Review & Planning Board Regular Meeting - October 22, 2009 Page 7 2. Prior to the issuance of a Certificate of Occupancy the owner of the property shall prepare and record a Gulf Stream Driveway Removal Agreement. 3. Any dock, boat and lifts will conform to the section 66-369 in entirety. 4. Any minor modifications in the landscape plan shall be submitted to the Town manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval prior to commencement of landscaping. 5. These documents and plans should be submitted to the Place Au Soleil Homeowners' Association for their information and review prior to their presentation to the Town Commission. There was no discussion. All voted AYE. Clerk Taylor informed the Dr. Dudley's agents that the next Town Commission meeting is scheduled for Friday, November 13th at 9:00 A.M. and said she would send them an agenda. Mr. Murphy asked when they anticipate completion. Mr. Benavente said that there is a small window remaining for demolition, but as soon as the old structure is demolished, construction will begin and should be complete within ten to eleven months. VII. Items by Staff. There were no items presented by Staff. VIII. Items by Board Members. Mr. Morgan mentioned that the Architectural Review & Planning Board is still looking for new board members and said he spoke with Hewitt Kent who was on the Board in the past and expressed interest. Both Chairman Ganger and Clerk Taylor remembered that Mr. Kent was often out of Town during the summer when he sat on the Board, but Chairman Ganger said that if Mr. Kent is interested and believes he will be in Town, it would be great to have him back on the Board. IX. Public. There were no items presented by the Public. X. Adjournment. The meeting was adjourned at approximately 9:20 A.M. Administrative Assistant