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HomeMy Public PortalAbout03/03/2010C n, `i MINUTES OF THE SPECIAL MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA ON WEDNESDAY, MARCH 3, 2010 @ 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order 8:30 A.M. II. Roll Call. Present and Participating Also Present and Participating Chairman Ganger called the meeting to order at Robert Ganger Scott Morgan Amanda Jones Malcolm Murphy Thomas Smith William H. Thrasher Rita L. Taylor Mark Marsh, Bridges, Marsh & Associates Chairman Board Member Board Member Alternate Member Board Member Town Manager Town Clerk Rep. Applicant Morgan Chairman Ganger asked if there is a need or desire to be more specific in the Code concerning monograms on gates. Mr. Thrasher said the matter will be added to the Questions list to be submitted to the Commission when they are ready to revise the Code. III. Minutes of the Regular Meeting and Public Hearing of 2-25-10. Mr. Smith moved and Mrs. Jones seconded to approve the Minutes of the Regular Meeting and Public Hearing of February 25, 2010. There was no discussion. All voted AYE. IV. Additions, withdrawals, deferrals, arrangement of agenda items. There were no changes. V. Announcements. Chairman Ganger stated that Mr. Nilsen submitted a letter to the Town stating that he was going to remove the monogram from his gate within a month. He asked Clerk Taylor if there were any item for March and Clerk Taylor said there were none and there will probably be no meeting in March. She said applicants have until March 15th to submit applications for the April meeting, but nothing has been submitted to date. Chairman Ganger noted the urgent need for members and alternates and he is hoping for new candidates in the near future. A. Meeting Dates 1. Regular Meeting & Public Hearing a. April 22, 2010 @ 8:30 A.M. b. May 27, 2010 @ 8:30 A.M. c. June 24, 2010 @ 8:30 A.M. d. July 22, 2010 @ 8:30 A.M. Mr. Smith asked Clerk Taylor if all announced meetings will take place. Clerk Taylor said she could not confirm a meeting until the 15th of the previous month which is the deadline for submissions. She said there have been recent inquiries and purchases of the Land Development Regulations, which could indicate new projects coming up. Architectural Review and Planning Board Special Meeting and Public Hearing - March 3, 2010 Page 2 Chairman Ganger asked if there was any indication that the applicant who applied for construction of a 2 -story garage/studio was moving forward on his project. Clerk Taylor said they have applied for a building permit, but it has not yet been issued by the City of Delray Beach. Chairman Ganger explained that there were issues and a lot of time was spent on the matter. He said that it was originally denied by the ARPB and brought to the Town Commission where it was approved. C" Clerk Taylor administered the oath to Mark Marsh of Marsh & Associates, agent for Mr. and Mrs. Scott Morgan. Mr. Morgan did not participate in the matter of this application in that he is the owner of the subject property. VI. PUBLIC HEARING. A. Application for Development Approval CONTINUED FROM 2-25-10 1. An application submitted by Mark Marsh, Bridges, Marsh & Associates, as agent for Scott and Lisa Morgan, owners of the property located at 1140 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as part of Lots 7 and 8 in Golf Course Addition. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW & SITE PLAN REVISION to permit enlargement of a previously approved addition, construction of a roof over a porch to replace a previously approved trellis and the addition of a small one-story storage area, a total of 837 square feet, to an existing Anglo-American single family dwelling. Mr. Marsh introduced himself, thanked the Board for regrouping to hear Mr. Morgan's application and explained that the Morgan's are requesting two additions to their previously approved project. He said an addition for a storage area on the back of the garage was previously approved and the Morgan's would like to enlarge that storage area. In addition, he said that an open trellis over a loggia was previously approved, which the Morgan's now wish to cover with the construction of a roof over the porch to replace the trellis. Mr. Marsh distributed photos showing the previously constructed laundry room and the porch covered by the trellis. He said that all of the materials to be used will match the existing and they have complied with all of the setbacks. Chairman Ganger asked if the storage area will be under air. Mr. Marsh Jstated that it would not be air conditioned at this time and will be used primarily for storage. Mrs. Jones asked if the storage area will accommodate all of the bins. Mr. Marsh said it would and stated that the storage area will be completely out of sight. He said they are relocating some electrical service connections, but they are enlarging the space which will clean up the entire area and it will be impossible to see either by driving or entering the property. Mr. Smith asked if the additional roof will be flat or pitched. Mr. Marsh stated that the roof will be sloped as a continuation of the existing roof. Mrs. Jones said that it will give the home a cleaner appearance. Mr. Murphy asked Mr. Marsh to clarify whether the style of the house is Anglo-American or Architectural Review and Planning Board Special Meeting and Public Hearing - March 3, 2010 Page 3 Anglo -Caribbean. Mr. Marsh confirmed that it is an Anglo -Caribbean style dwelling. Chairman Ganger asked if there were further comments. Mrs. Jones asked if any neighbors have expressed concern. Clerk Taylor said she did not receive comments from neighbors and Mr. Marsh stated that this project will have no impact on the neighbors. Mr. Thrasher said the Code states that demolition or new construction greater than 300 SF requires the application to be heard at a higher level than administratively. Mr. Marsh said he understands staff's position by Ordinance, but with a covered patio which is open space, and a storage area that falls under the 300 SF limit, he made a mild argument that this was something staff could review. Chairman Ganger said that matters which may seem trivial can end up being controversial due to a certain design feature. He said it is difficult to write a code that covers every eventuality and this case could have been a close call. Mr. Marsh said he knows Mr. Thrasher and Clerk Taylor have a lot of experience, but if there is anything slightly controversial they turn it over to the Board as a safety net. Mr. Thrasher said that staff has made changes to plans that have been heard and approved by the Board, but it must fall within guidelines that cannot be specifically called out in the Code as to prohibiting it and, in this case, the Code is clear. Mr. Smith said that, as a neighbor, he would want to know of any controversy and said it was a good idea to bring it to the Board because there is a lot of new mass there and any more would be undesirable. Mr. Smith moved and Ms. Jones seconded to approve the Level II Architectural /Site Plan based on a finding that the proposed addition of a roof over a porch and the addition of a small one-story storage area, a total of 837 SF, to an existing Anglo -Caribbean single family dwelling meets the minimum intent of the Design Manual and applicable review standards. There was no further discussion. All voted AYE. VII. Items by Staff. Clerk Taylor noted that there will be no March Meeting. VIII. Items by Board Members. There were none. IX. Public. There were none. X. Adjournment. Chairman Ganger asked for a motion to adjourn the meeting. Mr. Smith moved and Mr. Morgan seconded to adjourn the Jmeeting. There was no discussion. All voted AYE. The meeting was adjourned at approximately 8:50 A.M. G it C. Abbale Administrative Assistant FORM 8B MEMORANDUM OF VOTING CONFLICT FOR i COUNTY, MUNICIPAL AND OTHER LOCAL PUBLIC OFFICERS LAST NAME -FIRST NAME -MIDDLE NAME NAME OF BOARD. COUNCIL, COMMISSION. AUTHORITY. OR COMMITTEE MORGAN, SCOTT Architectural Review & Planning Board MAILING ADDRESS THE BOARD. COUNCIL. COMMISSION. AUTHORITY. OR COMMITTEE ON WHICH I SERVE 15 A UNIT OF: 1140 N. Ocean Blvd. XCIIY COUNTY 'OTHER LOCAL AGENCY NAML OF POLITICAL SUBDIVISION: Gulf Stream Palm Beach Town of Gulf Stream i ON WHICH VOIE rX'CURRED MY POSITION IS: ELECTIVE APPOINTIVE WHO MUST FILE FORM BB This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. The requirements of this law are mandatory; although the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by law. Your responsibilities under the law when faced with a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 142.3143, FLORIDA STATUTES ELECTED OFFICERS: A person holding elective county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inure! to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the specia gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure or which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure whict inures to his special private gain. Each local officer also is prohibited frorb knowingly voting on a measure which inures to tht special gain of a principal (other than a government agency) by whom he is retained. A person holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, but mus disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whethe made by the officer or at his direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICF THE VOTE WILL BE TAKEN: • You should complete and file this form (before making any attempt to influence the decision) with the person responsible fo recording the minutes of the meeting, who will incorporate the form in the minutes. • A copy of the form should be provided immediately to the other members of the agency. • The form should be read publicly at the meeting prior to consideration of the matter in which you have a conflict of interest IF YOU MAKE.NO,ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: 4'You should disclose orally the nature of your conflict in the measure before participating. • You should complete the form and file it within IS days after the vote. occurs with the person responsible for recording; the minutes of the meeting, who should incorporate the form in the minutes. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, Scott Morgan hereby disclose that on February 25, 2010 19_ _ (a) A measure came or will come before my agency which (check one) X inured to my special private gain; or inured to the special 'gain of (b) The measure before my agency and the nature of my interest in the measure is as follows: , by whom I am retained. The approval of drawings for an addition to my property located at .1140 N. Ocean Blvd, Gulf Stream, FL 33483 was requested from the Board on which I serve. Date Filed r NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112317 (1985),'A,FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY'ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND„OR A CIVIL PENALTY NOT TO EXCEED S5,000. -=E FORM BB • 10.M PAG