HomeMy Public PortalAboutFY2019 RecreationRecreation Department - Fiscal Year 2019
Recreation Department Operating Budget
Full Time Wages
This line item includes wages for the two full time department employees, Director and Assistant
Director.
Temp/Seasonal/Lifeguard
This line item will supplement our temporary/seasonal employees.
Temporary/Seasonal/Lifeguard Wages - FY 19
1. Summer Rec Program
Positions
No. of
Positions
No. of
Weeks
Wages/
Hour
Hours/
Week
Individual
Weekly Wages
Total
Wages
Director 1 7 $19.00 22 $418 $2,926
Asst. Director 1 7 $16.00 22 $352 $2,464
Head
Counselors 7 7 $15.00 147 $2,205 $15,435
Jr Counselors 5 7 $11.00 105 $1,155 $8,085
Counselors 8 7 $13.00 168 $2,184 $15,288
Playground Program Total: $44,198
2. Lifeguard Program
Positions
No. of
Positions
No. of
Weeks
Wages/
Hour
Hours/
Week
Individual
Weekly Wages
Total
Wages
Head Lifeguard 1 9 $15.00 40 $600 $5,400
Lifeguard 3 9 $14.00 60 $840 $7,560
Lifeguard Total: $12,960
3. Swimming Program
Positions
No. of
Positions
No. of
Weeks
Wages/
Hour
Hours/
Week
Individual
Weekly Wages
Total
Wages
Instructors 3 6 $14.00 45 $630 $3,780
Swimming Program Total: $3,780
Overall Totals $60,938
Facility Maintenance
This line item helps to support basic maintenance on the office, fields, buildings (sheds/garages), and
recreational facilities around the town. Locations include the Rec Dept Office at the Eddy Elementary
School, Freemans Way Recreational Fields, Town Hall Fields, Gage’s Field, Jean Finch Skate Park,
Brewster Tennis Courts, Long Pond Beach, and Upper Mill Pond.
Meetings/Conference
With this line item, our department pays for membership dues and conference fees for professional
associations, such as Mass Parks and Recreation Assoc.
In-State Travel
This line item covers in-state staff mileage reimbursement.
Playground
This line item supplements costs of the summer playground program “Summer Rec”, such as program
supplies, staff uniforms, etc. (2010: staff of 15, 2011: staff of 18, 2012: Staff of 20, 2012: staff of 20,
2013: staff of 21, 2014 staff of 22, 2015 staff of 22, 2016: staff of 23, 2017: staff of 23) (Participants:
2009: 152, 2010: 158, 2011: 177, 2012: 217, 2013: 260, 2014: 269, 2015: 268, 2016: 250, 2017: 260)
Office Supplies
This budget covers office supplies needed for the daily operations of the Recreation Office.
Youth Sports
This line item supplements costs of the department’s soccer, basketball and softball/baseball programs
(ages 3 – 12). We have costs of field maintenance (paint, goals, etc), uniforms, soccer balls, basketballs,
baseballs, referees, gym supervision, etc.
Boat Maintenance
This line item supports the costs of maintaining our fleet of sail boats and motor boat (utilized by our
summer sailing program). We cover the cost of parts and scheduled repairs.
Seasonal Certifications
This line item covers the costs of making sure our staff is current on certifications such as first aid and
CPR, lifeguard certifications, Water Safety Instructor certifications, Archery Certification, etc.
Advertising
This line item supplements our cost to produce brochures, run advertisements, etc.
Recreation Department Employees
Director – 1
Assistant Direction – 1
Referees/Umpires – 3
Sailing Director – 1
Asst Sailing Director – 1
Sailing Instructors – 4
Head Lifeguard – 1
Lifeguard – 3
Swim Director – 1
WSI – 3
Playground Director – 1
Asst Playground Director – 1
Head Counselor – 8
Counselor – 8
Jr Counselor – 4
Tennis Director – 1
Tennis Instructor – 1
Program Coordinators – 3
Seasonal volunteer coaches – 25
Youth Leader Volunteers – 40
Recreation Department Functions
Cover Office Hours, M-F, 8:30am – 4:00pm
General customer service: answering phone calls, returning emails, forwarding questions to
appropriate departments.
Process Program registrations, on-going throughout the year.
Daily revenue reconciliation
Prepare and submit cash/check deposits to the Treasurer’s Office
Prepare monthly credit card deposits to the Treasurer’s Office
Research and Develop seasonal programming: Winter, Spring, Summer, Fall
Facilitate programs on a year round basis
Manage volunteer coaches for sports programs. Approximately 20-25 per season.
Manage a youth leader volunteer program in the summer with approximately 40 8th/9th grade
students.
Advertise, interview, hire approximately 35 summer seasonal staff.
Organize and facilitate employee training for seasonal staff.
Maintain an Archery Instructor Certification
Maintain CPR/First Aid/AED certification
Submit Bi-weekly payroll
Research grant opportunities for facility improvements and equipment purchases.
Set up management software/website for each program on a seasonal basis
Manage program equipment inventory.
Pay the Department’s bills on time, generally a weekly submittal.
Attend quarterly Mass Park and Rec Regional Meetings.
Attend Annual State Conference for Mass Park and Rec Assoc.
Prepare yearly Budget
Prepare yearly Capital Plan
Prepare yearly Annual Report
Organize and post agendas monthly Recreation Commission Meetings. Prepare all meeting
document packets.
Submit minutes from the Recreation Commission meetings.
Regular cleanings of our office, storage areas, including floors and restrooms.
Apply for all necessary food permits, when applicable.
Paint athletic field lines for soccer, baseball, softball, lacrosse and flag football fields.
Regular posting of Tennis Court reservations.
Attend meetings with Lower Cape Rec Departments to organize sports leagues and regional
programs.
Brewster Recreation Programs and Events
January 2017 – December 2017
Below, please find a description of our events and programs this year, including the number of participants.
These programs are funded by both the Operating Budget line items and the Recreation Department’s
Revolving Fund. Our Revolving Fund supports approximately 60% of our department’s payroll, office
functions and programs.
Senior Striders: 10
Skippers: 32
Basketball, ages 5-6: 36
Basketball, ages 7-8: 33
Basketball, grades 3-6: 101
Basketball, ages 3-4: 15
3 Yoga Classes
Floor Hockey: 14
Cape Codder Trip: 30
Soccer Stars: 38
Dodgeball: 20
Bloom Run: 210
Senior Tennis: 59
Easter Egg Hunt
GPS clinic: 9
Tennis, adult: 16
Tennis, spring: 53
Spring soccer: 48
Softball, grades 3-6: 29
Farm league baseball: 29
Archery, spring: 10
Archery, summer: 28
Archery, fall: 18
T-Ball: 92
Mens Basketball, pick up
Whitecaps baseball: 49
Summer Rec: 260
Youth Leader: 34
3v3 Bball: 38
Hoop Fitness: drop in
Sailing: 113
Swimming Lessons: 140
Tennis, youth summer: 83
Tennis, summer adult: 8
Stand Up Paddleboard: 11
Summer Skippers: 29
Golf, summer: 10
Golf, fall: 8
Soccer: summer: 16
Movie Night
Kayak Rentals
Breakfast with Santa: 250
Soccer, grades 3-6: 77
Soccer, ages 3-8: 140
Field Hockey: 45
Fall 3v4 bball: 13
Flag Football: 20
Tennis, fall adult: 11
Tennis, fall youth: 24
SBES Sports Month: 12
Fall Archery: 18
Pickleball: 24
Running Club: 20
Recreation Department Revolving Budget
Summary
The Brewster Recreation Revolving Account allows us to raise revenue through fees and charges for a
specific purpose and to use the revenue without the necessity of a town meeting appropriation to support the
services necessary to run the department. A full time salary employee (with benefits), contracted instructors,
seasonal staff wages, program coordinator wages and private facility usage fees are funded through this
account, which are all crucial to the success of the Recreation Department. Without these items the
department would not be able to provide such diverse programs to the community.
The local business network the department has established provides an economic impact within the
community amounting to thousands of dollars in consumer spending. Finally, the Department is able to
employ 30 young adults during the summer programs, providing jobs to the local community. These
positions provide stable work environments and financial support to families with costs of supporting
children.
Recreation
(PT)= Part time Employee
Recreation Director
Bylaw Grade 4
Recreation Commission
Asst. Recreation Director
Bylaw Grade 2
Asst. Town Administrator
Pers. Bylaw Gr. V
Program Coordinator
Counselors (Qty 20)Pers Bylaw Fixed Rate
Board of Selectmen
Elected
Town Administrator
Appt.by Board of Selectmen
Playground DirectorPers Bylaw Fixed Rate
Sailing DirectorPers Bylaw Fixed Rate Waterfront DirectorPers Bylaw Fixed Rate
Asst. DirectorPers Bylaw Fixed Rate
Head LifeguardPers Bylaw Fixed RateAsst. DirectorPers Bylaw Fixed Rate
InstructorsPers Bylaw Fixed Rate LifeguardsPers Bylaw Fixed Rate
Youth LeaderVolunteer
Swim DirectorPers Bylaw Fixed Rate
InstructorsPers Bylaw Fixed Rate
Youth LeaderVolunteer
Tennis DirectorPers Bylaw Fixed Rate
Asst. DirectorPers Bylaw Fixed Rate
InstructorsPers Bylaw Fixed Rate
GENERAL FUND
DEPT HEAD
TOWN
ADMINISTRATOR SELECTBOARD
FINANCE
COMMITTEE
EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 64,292$ $ 65,821 $ 119,164 $ 119,164 $ 119,164 $ 119,164 81.0% $ 53,343
Temp/Seasonal 54,079$ $ 57,578 $ 60,938 $ 60,938 $ 60,938 $ 60,938 5.8% $ 3,360
Longevity 300$ $ 450 $ 600 $ 600 $ 600 $ 600 33.3% $ 150
SUB TOTAL 118,671$ 123,849$ 180,702$ 180,702$ 180,702$ 180,702$ 45.9% $ 56,853
GENERAL EXPENSES;
R & M Ballfields 385$ $ - $ - $ - $ - $ - 0.0% $ -
Facility Maintenance 1,767$ $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 0.0% $ -
Skateboard Park -$ $ - $ - $ - $ - $ - 0.0% $ -
Meetings/Conferences 425$ $ 300 $ 300 $ 300 $ 300 $ 300 0.0% $ -
In-State-Travel 488$ $ 600 $ 150 $ 150 $ 150 $ 150 -75.0% $ (450)
Playground 1,040$ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 0.0% $ -
Office 1,462$ $ 300 $ 300 $ 300 $ 300 $ 300 0.0% $ -
Youth Soccer 1,600$ $ - $ - $ - $ - $ - 0.0% $ -
Youth Basketball 2,500$ $ - $ - $ - $ - $ - 0.0% $ -
Boat Maintenance 104$ $ 800 $ 800 $ 800 $ 800 $ 800 0.0% $ -
Seasonal Certifications 137$ $ 1,100 $ 1,100 $ 1,100 $ 1,100 $ 1,100 0.0% $ -
Swim 395$ $ 600 $ 600 $ 600 $ 600 $ 600 0.0% $ -
Office Maintenance 744$ $ - $ - $ - $ - $ - 0.0% $ -
Advertising 687$ $ 500 $ 500 $ 500 $ 500 $ 500 0.0% $ -
Softball Expenses 1,188$ $ - $ - $ - $ - $ - 0.0% $ -
Youth Sports -$ $ 6,700 $ 6,700 $ 6,700 $ 6,700 $ 6,700 0.0% $ -
SUB TOTAL 12,923$ 13,400$ 12,950$ 12,950$ 12,950$ 12,950$ -3.4% $ (450)
GRAND TOTAL 131,594$ 137,249$ 193,652$ 193,652$ 193,652$ 193,652$ 41.1% $ 56,403
Vote 4-0-0 Vote 7-0-0
FY2019 request to move Full Time Positions for Assistant Recreation Director from the Recreation Revolving Fund Budget to the General Fund Recreation Budget. Health Insurance and Medicare
Tax Impacts are included in the Fringe Benefit Budget. Community Preservation Grants included in CPC Budget - Babe Ruth Field Restoration, Tennis Courts, and ADA Improvements to Recreation Areas.
RECREATION
FY2017 FY2018
FY2019
% CHANGE
YR / YR
$ CHANGE
YR / YR
Note: Consolidation of individual youth sporting expenditures such as skateboard park, youth soccer, and youth basketball into a "youth sports' line item to allow for more flexibility as needs change.
Recreation 2/28/2018
DEPT:630
Number of Positions in Department
Full-time 2
Part-time 0
Seasonal Varies
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 2
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/18
(e.g., B -Step 3)
Yearly Salary
as of 6/30/18
Date of
Hire
FY 2019
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
RECREATION DIRECTOR 35.00 2537.47 Bylaw Grade 4 65,974 10/08/08 67,789 600 0 0 0 0 68,389
ASST. REC DIRECTOR 35.00 1923.08 Bylaw Grade 2 50,000 10/13/17 51,375 0 0 0 0 0 51,375
SEASONAL EMPLOYEES 57,578 00/00/00 60,938 0 0 0 0 0 60,938
119,164
60,938
600
0
0
0
0
0
0
180,702
2,600
183,302
Total Holiday Pay
Total Longevity
Total Prorated Salary
Total Seasonal Salary
Recreation
FY 2019 Personnel Spreadsheet
Total Education
Total Certification Pay
Total Other Pay
Medicare
Total Personnel Services
Shift Differential
Overtime
Salary Subtotal
As of 1/26/2018
Town of Brewster - FY18 Budget Projection
SPECIAL REVENUE FUND
DEPT HEAD
TOWN
ADMINISTRATOR SELECTBOARD
FINANCE
COMMITTEE
EXPENDED APPROPRIATED REQUESTED RECOMMENDED RECOMMENDED RECOMMENDED
WAGES:
Full-time 48,898$ $ 45,995 $ - $ - $ - $ - -100.0% $ (45,995)
Temp/Seasonal $ 43,914 $ 45,122 $ 45,122 $ 45,122 $ 45,122 2.8% $ 1,208
Longevity 638$ $ 450 $ - $ - $ - $ - -100.0% $ (450)
Health Insurance 16,156$ $ 19,387 $ - $ - $ - $ - -100.0% $ (19,387)
Medicare Tax $ 1,300 $ 650 $ 650 $ 650 $ 650 -50.0% $ (650)
SUB TOTAL 65,691$ 111,046$ 45,772$ 45,772$ 45,772$ 45,772$ -58.8% $ (65,274)
GENERAL EXPENSES;
R & M Ballfields -$ $ 600 $ 1,500 $ 1,500 $ 1,500 $ 1,500 150.0% $ 900
Skipping Program 2,190$ $ - $ - $ - $ - $ - 0.0% $ -
Adult Fitness 19$ $ - $ - $ - $ - $ - 0.0% $ -
Facility Maintenance 7,344$ $ 116 $ 35,000 $ 35,000 $ 35,000 $ 35,000 30072.4% $ 34,884
Baseball / Softball 586$ $ 190 $ 400 $ 400 $ 400 $ 400 110.5% $ 210
Skateboard Park $ - $ - $ - $ - $ - 0.0% $ -
Meetings/Conferences $ - $ 500 $ 500 $ 500 $ 500 100.0% $ 500
In-State-Travel $ - $ - $ - $ - $ - 0.0% $ -
Playground 21,007$ $ - $ 23,000 $ 23,000 $ 23,000 $ 23,000 100.0% $ 23,000
Office Expense 1,875$ $ 5,100 $ 3,000 $ 3,000 $ 3,000 $ 3,000 -41.2% $ (2,100)
Office & Rec Supplies 4,222$ $ 4,475 $ 6,000 $ 6,000 $ 6,000 $ 6,000 34.1% $ 1,525
Youth Soccer 767$ $ 1,345 $ 1,500 $ 1,500 $ 1,500 $ 1,500 11.5% $ 155
Youth Basketball 1,433$ $ 790 $ 1,000 $ 1,000 $ 1,000 $ 1,000 26.6% $ 210
Boat Maintenance $ - $ 300 $ 300 $ 300 $ 300 100.0% $ 300
Seasonal Programs 8,539$ $ 13,350 $ 12,000 $ 12,000 $ 12,000 $ 12,000 -10.1% $ (1,350)
Swim 3,015$ $ 2,900 $ 3,000 $ 3,000 $ 3,000 $ 3,000 3.4% $ 100
Office Maintenance $ - $ - $ - $ - $ - 0.0% $ -
Credit Card Expense 2,970$ $ 2,800 $ 2,800 $ 2,800 $ 2,800 $ 2,800 0.0% $ -
School Vacation Expense $ - $ 2,500 $ 2,500 $ 2,500 $ 2,500 100.0% $ 2,500
Special Events 2,327$ $ 1,880 $ 7,000 $ 7,000 $ 7,000 $ 7,000 272.3% $ 5,120
Summer Tennis 8,198$ $ 6,450 $ 3,000 $ 3,000 $ 3,000 $ 3,000 -53.5% $ (3,450)
Sailing Program 24,165$ $ 2,340 $ 500 $ 500 $ 500 $ 500 -78.6% $ (1,840)
Yoga 3,474$ $ 2,400 $ 1,500 $ 1,500 $ 1,500 $ 1,500 -37.5% $ (900)
Youth Sports 1,304$ $ 13,250 $ - $ - $ - $ - -100.0% $ (13,250)
SUB TOTAL 93,433$ 57,986$ 104,500$ 104,500$ 104,500$ 104,500$ 80.2% $ 46,514
GRAND TOTAL 159,125$ 169,032$ 150,272$ 150,272$ 150,272$ 150,272$ -11.1% $ (18,760)
Vote 4-0-0 Vote 7-0-0
FY2017 FY2018RECREATION - MGL
Chapter 44 S 53 E1/2
FY2019
% CHANGE
YR / YR
$ CHANGE
YR / YR
Other Special Revenue 2/28/2018
DEPT:630
Number of Positions in Department MGL CHP 44 Sec 53 E1/2
Full-time 0
Part-time 0
Seasonal 6
Temporary 0
Vacancies 0
New Positions Requested 0
TOTAL OF ALL POSITIONS 6
Position
Avg Hours Per
Week
Bi-Weekly
Salary / Hrly
Rate
Class & Step
as of 6/30/18
(e.g., B -Step 3)
Yearly Salary
as of 6/30/18 Date of Hire
FY 2019
Projected
Salary
Longevity
Pay
Education
Pay
Certification
Pay
Holiday
Pay Other Total by
Employee
SEASONAL INSTRUCTORS Varies 15.00 43,914 N/A 45,122 0 0 0 0 0 45,122
0
45,122
0
0
0
0
0
0
0
45,122
650
45,772
Salary Subtotal
Medicare
Total Personnel Services
Total Certification Pay
Total Holiday Pay
Total Other Pay
Shift Differential
Overtime
FY 2019 Personnel Spreadsheet
Recreation
Total Prorated Salary
Total Seasonal Salary
Total Longevity
Total Education
As of 1/26/2018
Town of Brewster - FY18 Budget Projection