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HomeMy Public PortalAbout05/23/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA, ON THURSDAY, MAY 23, 2013, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Chairman Morgan called the Meeting to order at 8:31 A.M. II. Roll Call: C Present and Participating Absent: Absent: Also Present and Participating III. Minutes: Scott Morgan Thomas Smith Paul A. Lyons, Jr. Amanda Jones Malcolm Murphy George Delafield William H. Thrasher Rita L. Taylor John "Skip" Randolph William Wietsma Chairman Vice -Chairman Board Member Board Member Board Member Alternate Member Town Manager Town Clerk Town Counsel Agent for Mr. MacDonald Regular Meeting and Public Hearing held on March 28, 2013 Vice -Chairman Smith moved and Board Member Jones seconded to approve the March 28, 2013 Minutes of the Regular Meeting and Public Hearing held by the Architectural Review and Planning Board. All voted AYE. IV. Additions. Withdrawals, Deferrals. Arrangement of Agenda Items• Chairman Morgan asked for an explanation regarding the Public Record requests on each member's desk. Town Clerk Taylor explained that they are three (3) of the 385 public record requests she has received. She continued that the requests they received solely affect the ARPB Board Members. Town Clerk Taylor stated that after reviewing the requests, if they have any material relating to a specific request, it should be submitted back to her, along with that request. She further stated that if the Board Members do not have any materials relating to a request, they should fill in the appropriate space stating they do not have that information, sign their name, and return it to her. Town Counsel Randolph suggested speaking individually to the Board Members regarding further questions Othey had with regard to those documents they had in their possession. ARPB - Regular Meeting and Public Hearing Town of Gulf Stream May 23, 2013 — Page 2 V. Announcements: A. Meeting Dates Chairman Morgan announced the upcoming Regular Meetings and Public Hearings. 1. June 27, 2013 @ 8:30 A.M. 2. July 25, 2013 @ 8:30 A.M. 3. August 2013 — No Meeting. C 4. September 26, 2013 @ 8:30 A.M. 5. October 24, 2013 @ 8:30 A.M. Board Member Jones announced that she would not be in attendance at the June 270s Meeting. Chairman Morgan asked for ex -parte communication relative to the items this day. There was none. Town Clerk Taylor swore in William Wietsma who would be speaking this day. VI. PUBLIC HEARING: A. Application for Development Approval Town Manager Thrasher stated there was a correction and it should be William Wietsma, as Agent, not Seaside Builders LLC. An application submitted by William Wietsma, as Agent for Charles White III, owner of the property located at 3122 N. Ocean Blvd., Gulf Stream, Florida 33483, which is legally described as Lot 36 less the S. 50 ft. thereof and the S. 47.94 ft. of Lot 35, Gulf Stream Properties Subdivision. a. DEMOLITION PERMIT to remove existing outside stairway on the garage/guest quarters. b. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit an addition of 888 SF to the west side of the existing one-story, single family, Gulf Stream Bermuda style dwelling, an enclosure of 65 SF on the second story of the garage/guest quarters, the removal of the existing outside stairs and the construction of new interior stairs in the garage to the guest quarters, re -location of the existing garage door from the east side to the west side of the garage to provide an entrance off Gulf Stream Road and a new paver brick driveway off Gulf Stream Road. Mr. Wietsma discussed and displayed the additions and changes to the afore -mentioned residence. He Ccontinued that the present state of the home did not functionally work for the family. Mr. Wietsma stated that he was requesting that the garage be turned around and, therefore, the garage door would now face Gulf Stream Road. He also stated that the family room would be re -built, with the addition of a master bedroom, kitchen and bathroom. Mr. Wietsma reported that the architecture of the house stays with the existing house with no changes on how the house looks at present. He also added that there would be new shutters on the windows. ARPB Regular Meeting & Public Hearing Town of Gulf Stream May 23, 2013 — Page 3 Vice -Chairman Smith inquired if there were any objections from the neighbors regarding the change of the direction of the driveway. Town Clerk Taylor stated that she did receive a call from Mr. Stevens who is a resident on Gulf Stream Road. She continued that Mr. Stevens had no objection and asked for a copy of the plans which she forwarded. Board Member Lyons addressed the safety issue of the narrow road and the new location of the driveway. Mr. Wietsma responded that there were several houses on that street with the same driveway location. Board Member Lyons discussed his northern home area not allowing garages to face the road. He inquired if there was any consideration to offset the entrance of the garage so it cannot be seen by persons passing by. Mr. Wietsma replied that it would be difficult and more expensive. Town Manager Thrasher stated for the record it is not prohibited, as proposed. Town Counsel Randolph stated that Palm Beach does not allow garages facing the road. Vice Chairman Smith inquired if the present driveway would be taken out. Mr. Wietsma responded "Yes". Board Member Jones questioned if there would be any changes to the side of the home. Mr. Wietsma stated that would remain the same and nothing would be touched. Board Member Jones inquired if it would be one single garage door to which Mr. Wietsma replied, yes. Vice -Chairman Smith further questioned if the access for the upstairs would be inside the garage. Mr. Wietsma discussed the changes of the stairs to the interior of the garage which would provide a cleaner look. Board Member Lyons stated that the rendering gives the appearance of three (3) separate garage doors rather than one large door. Mr. Wietsma described the good material and product of the garage door he is using, and stated he has worked with that brand for a very long time. Board Member Jones asked the actual length of the garage door? ARPB Regular Meeting Town of Gulf stream May 23, 2013 — Page 4 Mr. Wietsma responded "16 ft. door". Chairman Morgan questioned if that was the standard length because from viewing the diagrams, it almost looks like a three (3) car garage. Mr. Wietsma responded that it was the standard size. Board Member Jones remarked that the three (3) panels on the door did break it up giving it a smaller appearance. Chairman Morgan asked for further questions from the Board Members. There were none. Board Member Lyons moved and Vice -Chairman Smith seconded to approve a Demolition Permit to remove the existing outside stairway on the garage/guest quarters. All voted AYE. Board Member Lyons moved and Vice -Chairman Smith seconded to approve Level 2 Architectural/Site Plan Review to permit an addition of 888 SF to the west side of the existing one-story, single family, Gulf Stream Bermuda style dwelling, an enclosure of 65 SF on the second story of the garage/guest quarters, the removal of the existing outside stairs and the construction of new interior stairs in the garage to the guest quarters, re -location of the existing garage door from the east side to the west side of the garage to provide an entrance off Gulf Stream Road and a new paver brick driveway off Gulf Stream Road. All voted AYE. VII. Items by Staff: Town Manager Thrasher stated that the Town has created a list of items for potential review of the Town's Code. He continued that if any of the Board Members had anything specific they wished to have on that list for possible review, they should contact him by either email or telephone. Chairman Morgan inquired as to when it would be presented. Town Manager Thrasher responded "A minimum of six (6) months out". CVIII. Items by Members: Vice -Chairman Smith inquired if there was anything on the docket for a June Meeting. Town Clerk Taylor responded "Not at the moment". Town Manager Thrasher stated that there may be a possibility. He continued that nothing has been set but it is in discussion. AR&PB Regular Meeting & Public Hearing Town of Gulf Stream May 23, 2013 — Page 5 Chairperson Morgan welcomed Sandy Fein, as the new Recording Secretary. Vice -Chairperson Smith inquired regarding the record requests timeline and was advised that they would appreciate having them ASAP. Town Counsel Randolph reported that the Town should respond within a reasonable time. IX. Public: There was no one in attendance. X. Adjournment: Chairman Morgan adjourned the meeting at 8:49 A.M. tJ Sandra Fein Recording Secretary