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Home My Public Portal About09/26/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAIII, FLORIDA, ON THURSDAY, SEPTEMBER 26, 2013, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Chairman Morgan called the meeting to order at 8:35 A.M. II. Roll Call: Present and C Scott Dlorgan Chairman Participating Thomas Smith Vice -Chairman Paul A. Lyons, Jr. Board Member Malcolm Nlurphy Board Member Absent w/Notice Amanda Jones Board nlember Absent w/Notice George Delafield Alternate Nlember Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk John C. Randolph Town Counsel Richard Jones Architect Thomas Laudani Developer David Bodker Landscape architect Billy Himmelrich Resident Carlos Linares Architect Maureen Smith Landscape Architect Katareyna Meleda Property Representative III. Minutes: A. Regular Meeting and Public Hearing held on Dlay 23, 2013 B. Regular Meeting and Public Hearing held on July 25, 2013 Chairperson Morgan reported that at both meetings Board Member Murphy and Alternate Member Delafield were absent with notice. Board Member Murphy moved and Board Member Lyons seconded the approval of the amended minutes of May 23, 2013 and July 25, 2013. All voted AYE. IV. Additions, Withdrawals, Deferrals. Arrangement of Agenda Items: There were none. V. Announcements: A. Meeting Dates 1. Regular Meeting & Public Hearing Chairman Morgan held a discussion amongst the Board Members regarding the holiday season meeting dates. ARPB - Regular Mccring & Public Hearing Toon of Gulf Stream September 26, 2013 — Page 2 Chairman Morgan announced the following approved ARPB meeting dates: a. October 24, 2013 @ 8:30 A.M. b. November 21, 2013 @ 8:30 A.M. c. December 19, 2013 @ 8:30 A.M. d. January 23, 2014 @ 8:30 A.M. e. February 27, 2014 @ 8:30 A.M. f March 27, 2014 @ 8:30 A.M. Chairman Morgan asked for es -parte and there was none. He also asked for any persons speaking at this meeting to be swom in. Town Clerk Taylor swore in David Bodker, Billy Himmelrich, Carlos Linares, Maureen Smith and Katareyna Dleleda. VI. PUBLIC HEARING: A. Applications for Development Approval 1. An application submitted by Dave Bodker, Landscape Architect as agent for 1275 North Ocean Blvd., LLC, owners of property located at 1275 North Ocean Blvd., Gulf Stream, Florida, legally described as Palm Beach Shore Acres Rev. Pl. Bllcs. D & E, S 50 ft. of Lt. 6 & Lt. 7 Blk. D a. NORTH OCEAN BOULEVARD OVERLAY PERMIT to install privacy gate, columns, walls, aluminum picket fencing and landscaping at the existing beach access. b. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the installation of a privacy gate, columns, walls, aluminum picket fencing and landscaping to an existing beach access. Mr. Bodker introduced himself and stated he was representing Seaside Builders, with regard to the beach access easement at 1275 North Ocean Blvd. He described the existing conditions and displayed, while discussing, the design that he was presenting. Mr. Bodker reported in detail the landscaping features with the two (2) 3 -foot aluminum gates that would be installed. He continued that the path would be sand, as it is at present. Mr. Bodker stated that he has been in contact with the next door neighbors, Mr. and Mrs. Knobel, conveyed the plans to them, did a wall: through with them, and there were no problems with them. He discussed and displayed the colors being used for the columns and walls. Mr. Bodker reported that the C�Property is 25-26 feet from the edge ofAlA. Chairman Morgan stated he lilted the idea of both gates. Board Member Lyons inquired regarding the beach access. Mr. Bodker stated that there were fifteen (15) homes that had access to this area. ARPB Regular Meeting & Public Hearing Toan of Gulf Stream September 26, 2013 — Page 3 Mr. Himmelrich, a resident at 1304 North Ocean Boulevard for fifteen (15) years introduced himself. He reported that he has a copy of the deed and stated that everyone in that area should have a recorded deed. Mr. Himmelrich continued that anyone that does not have a recorded deed should not be able to use the beach access. Nit. Himmehich stated that he has paid landscapers over the years to maintain the beach access area. He offered his help with any beach access issues, and that he is in favor of this project. ^ Chairman Morgan stated that this project will be an improvement to the area. > Board Member Murphy moved and Vice -Chairman Smith seconded to approve the North Ocean Boulevard Overlay Permit for the installation of a privacy gate, columns, walls, aluminum picket fencing and landscaping at the existing beach access. All vote AYE. Board Member Murphy moved and Vice -Chairman Smith seconded to approve the Level 2 Architectural/Site Plan Review to pen -nit the installation of a privacy- gate, columns, walls, aluminum picket fencing and landscaping of the existing beach access which meets the minimum intent of the design manual. Alli vote AYE. 2. An Application submitted by Randall Stofft Architects as agent for Kevin & Nlichelle Clark owners of property located at 3250 Polo Drive, Gulf Stream, Florida, legally described as Lot 13 and part of Lot 14, Polo Cove Subdivision for the following: a. DEMOLITION PERMIT to demolish existing structures. b. LAND CLEARING PERMIT to clear site for new construction. c. SPECIAL EXCEPTION #1 to allow 236 square feet of covered, unenclosed area that exceeds the maximum Floor Area Ratio. d. SPECIAL EXCEPTION #2 to permit rear waterfront setback of 30'. e. LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a Bermuda style, partial 2 -story, single-family dwelling «zth attached garage, pool and pavilion, a total of 7,552 square feet. Nit. Linares, Randall Stofft Architects, introduced himself and described and displayed the rendering of the partial 2 -story Bermuda Style home. He stated that the home has the proper setbacks. nit. Linares reported that the home has 6,000 square feet under A/C, and a total of 7,552 square feet. He continued that the height limitations were met. Maureen Smith, Landscape Architect, Delray Beach described the buffering from the neighbors of the home. C.) She continued that she utilized a great deal of native materials. Nis. Smith highlighted in detail the landscaping from the renderings. She discussed the privacy hedge which is very maintainable, and the other manicured and clipped vegetation. Ms. Smith reported that it will be a very nice Palm Beach, Florida landscape. Chairman Morgan inquired if there were any comments received from the neighbors and Town Clerk Taylor advised there had been no comments. ARPB Regular Sleeting & Public Hearing To%m of Gulf Stream September 26, 2013 — Page 4 Board Member Lyons stated that the neighbors were not in Town, and questioned the procedure of informing them of this project. Tocca Clerk Taylor responded that there was a mailing sent to the neighbors at their address listed on their tax bill. Katareyna Dfeleda stated she represents the neighbors, Mr. and Mrs. Hagen, at 3232 Polo Drive, and their C} concern is regarding the privacy on the south side of their property. She continued that Dir. and Mrs. Hagen will be returning to Town the beginning of November, and spend only 3-4 months in Town. Dis. Dfeleda also inquired regarding when construction Rill begin and how long it would take to complete. DIS. Smith reported that no privacy could be taken away from what is there now. Chairman Morgan discussed the importance of privacy and how all property owners request that. Board Member Lyons inquired about outdoor lighting plans for this home. Dlr. Linares responded that at this time there are no outdoor -landscape lighting plans, but that he will make a proposal at a later date. He continued that there are two (2) sconces at the front entry of the house, and on the each side of the garage. Vice -Chairman Smith inquired regarding the location of the pool pavilion bathrooms stating he had two (2) different site -plans. Mr. Linares reported that the #A101 is the correct one, and that #A102 is not valid any longer. Vice -Chairman Smith inquired regarding the air -flow of the pavilion. Nit. Linares stated that the pavilion will be connected to a small trellis, not a large feature, but rather a garden feature to create a bridge effect between the house and the pavilion, and the structure is open to allow the free flow of the air. Chairman Morgan inquired if the color of the home would be white. C) Mr. Linares responded that it would be a very light color, possible- on a white tone. Chairman Morgan also asked the type of roof. Mr. Linares replied that it will be a flat -tile roof, probably grey, and when he is able to obtain roof samples, he will present his proposal to the Town. Chairman Morgan asked for any further comments or questions. ARPB Regular Nleeting & Public Hearing Town or Gulf Stream September 26, 2013 — Page 5 Town Manager Thrasher pointed out that there was a typo under Level 3 on the Staff Report stating "a total of 7,557 square feet". He continued that it should read 7,552 square feet. and also stated that all landscaping must be located on private property. C Chairman Morgan stated that when Mr. Linares comes before Staff, they would handle those things and have everything spelled out. Town Manager Thrasher repeated that he was concerned that all the plantings and landscaping (not grass), in the front of the home, were on private property, not in the right of way. Vice -Chairman Smith inquired regarding the setbacks. Town Manager Thrasher reported in the core district, Code Section 70-75 allows for a special exception to reduce the rear waterfront setback from 50 ft. to 30 ft. He stated that in his review all code standards have been met. Vice -Chairman Smith inquired if there is a similar structure there at the present time. Dir. Linares stated there were two (2) one-story detached homes on the location. Chairman Morgan asked for any further questions. There were none. Vice -Chairman Smith moved and Board Member Murphy seconded to approve a DEMOLITION PERMIT to demolish the existing structures. All voted AiT. Vice -Chairman Smith moved and Board Member Murphy seconded to approve a LAND CLEARING PERMIT to clear the site for new construction. All voted AYE. Vice -Chairman Smith moved and Board Member Murphy seconded to approve SPECIAL EXCEPTION #1 to allow 236 square feet of covered, unenclosed area that exceeds the maximum Floor Area Ratio. All voted AYE. Vice -Chairman Smith moved and Board Member Murphy seconded to approve SPECIAL EXCEPTION #2 to permit rear waterfront setback of 30 ft. All voted AYE. Vice -Chairman Smith moved and Board Member Murphy seconded to approve a LEVEL 3 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a Bermuda style, partial 2 -story, single-family dwelling with attached garage, pool and pavilion, a total of 7,552 square feet with the following conditions: (1) All boat lift ancillary- fixtures shall conform to Section 66-369 of the Town of Gulf Stream Code (2) Utilities shall be underground (3) Outdoor lighting color selections and roof materials shall be presented for approval prior to completion of the approval process and (4) Landscaping in front shall all be installed on private property, not in the right of way. All voted AI'E. ARPB Regular Meeting & Public Hearing Toum of Gulf Stream September 26, 2013 — Page 6 VII. ITEMS BY STAFF: Town Manager Thrasher updated the progress of the Town's undergrounding project. He advised surveying the locations for the transformers and the staking of the sites is starting. Town ilanager Thrasher reported that Place Au Soleil is being included in upgrading of the street signs. He reported that the custom ' lighting on AU has been eliminated in favor of replacing the existing poles with smaller poles Kith the Cobra fixtures in place of the Viper fixtures. This change resulted in a savings of 5300,000. He continued that there gill be no overhead lines once the project has been completed. Board Member Lyons inquired when the ground breaking gill take place at the south end of Town. Town Manager Thrasher reported optimistically the surveyors will be putting in at least one (1) stake on September 30`h. Board Member Lyons questioned if there would be any increase costs in this project with further delays. Town Manager Thrasher stated he did not expect that to be the case. VIII. ITEMS BY BOARD MEMBERS: Vice -Chairman Smith inquired when restrictions on building activities are in effect. Town Manager Thrasher stated certain construction activities are restricted beginning on December 1, 2013 but that temporary- exemptions for certain activities can be given. Chairman Morgan inquired where the restricted activities information was listed in the Town's Code. Town Manager Thrasher responded either in Section 22 or 41. Town Clerk Taylor stated "In the Nuisance Section". Chairman Morgan asked what action has been taken with regard to Code clarification and modification. 0 Town Counsel Randolph reported that there were no change made at this time. He continued that at the next Commission Meeting there will be a finalization of appointments for the Ad Hoc Committee. Town Counsel Randolph stated then this Committee will begin studying the code, prior to making their suggestions, which could take some time, possibly months, or longer. IX. PUBLIC: There were none. ARPB Regular Meeting & Public Hearing Town of Gulf Stream September 26, 2013— Page 7 X. ADJOURNMENT: Chairman Morgan adjourned the meeting at 9:15 A.M. Sandra Fein Recording Secretary C