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HomeMy Public PortalAbout11/21/2013MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA, ON THURSDAY, NOVEMBER 21, 2013, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: II. Roll Call: Present and C : Participating Also Present and Participating Chairman Morgan called the meeting to order at 8:30 A.M. Scott Morgan Thomas Smith Amanda Jones Paul A. Lyons Malcolm Murphy William H. Thrasher Rita L. Taylor John C. Randolph Richard Jones David Bodker Thomas Laudani Christopher O'Hare Louis Roeder Chairman Vice -Chairman Board Member Board Member Board Member Town Manager Town Clerk Town Counsel Architect Landscape Architect Seaside Builders Resident Mr. O'Hare's Attorney III. Minutes: A. Regular Meeting and Public Hearing held on October 24, 2013 Board Member Lyons moved and Vice -Chairman Smith seconded to approve the October 24, 2013 Minutes of the Regular Meeting and Public Hearing held by the Architectural Review Board. All voted AYE. IV. Additions, Withdrawals, Deferrals. Arrangement of Agenda Items• There were none. V. Announcements: A. Meeting Dates 1. Regular Meeting & Public Hearing Dates Chairman Morgan announced the following approved ARPB meeting dates: a. December 19, 2013 @ 8:30 A.M. b. January 23, 2014 @ 8:30 A.M. c. February 27, 2014 @ 8:30 A.M. d. blanch 27, 2014 @ 8:30 A.M. e. April 24, 2014 @ 8:30 A.M. £ May 22, 2014 @ 8:30 A.m. Chairman Morgan asked for any conflicts with the next meeting date and any ex -parte communications, and there were none. He also requested that any persons speaking at this Public Hearing be sworn in. ARPB - Regular Meeting & Public Hearing Town of Gulf Stream November 21, 2013 — Page 2 Town Clerk Taylor swore in Richard Jones and David Bodker at this time. VI. PUBLIC HEARING: A. Applications for Development Approval 1. An application submitted by Seaside Builders, as Agent for Harbor View Estates, LLC, the owners of property located at 1228 N. Ocean Blvd., Gulf Stream, Florida, which is legally described as Lot 1 Hidden Harbour Estates Plat 2. a. LEVEL 3 ARCHITECTURAL SITE PLAN REVIEW to permit construction of a Georgian style partial two-story, single family dwelling, 3 -car garage with guest quarters above, a total of 10,222 square feet, and a swimming pool. Mr. Richard Jones, with Richard Jones Architecture, Delray Beach introduced himself, and stated that this home is on Lot 1, which is the fifth (5") home in the Harbor View Estates of the six (G) homes subdivision. He reported that four (4) have already been sold and under construction. Mr. Jones displayed the plans and renderings and discussed the Georgian Style house with its diversity. He described the carriage home which is above the garage, and stated that the ground floor of the garage is attached to the home in the interior space. Mr. Jones stated that the exterior attachment is on the second floor. He reported that the roof is grey and is consistent with the other grey roofs in the community. Mr. Jones reported that Town Clerk Taylor has the sample of the grey roof. He listed other classical details of the home, e.g. crown moldings, the many balconies, the garages facing the side of the home to minimise their impact, a long 75' reflection pool in the rear yard facing the harbor, and the very prominent presence with the angle view of the entry. Mr. Jones mentioned the great job that Mr. Bodker, Landscaper Architect, did with the proposed elevations. He was happy to report there were no requests or variances with the project. bat. Jones stated that the proposed Lot 2 will be coming before the Board in the near future by Mark Marsh. Board Member Smith inquired if this was still a "spec" house. Mr. Jones responded "No" that it is under contract, and that the owner is a gentleman who owns a corporation in Boca Raton, Florida. Board Member Smith inquired if the grey color of the roof was the same color as the two (2) other homes. Mr. Jones responded "Yes". Board Member Smith questioned the exact shade of grey, due to the inconsistency of the photographs that �) were distributed. Mr. Jones described the problems with various copy machines when copying colors. He emphasized the colors were consistent with the actual color chips that he produced to the Board. Board Member Lyons inquired regarding the long wall on the south elevation even though the landscaping disguises it. ARPB Regular Meeting & Public Hearing Town of Guff stream November 21, 2013 — Page 3 Mr. Jones described it as the master wing and master bath along that wall. He stated that there could be more windows added with a couple of windows in the master closet, although the owner did not prefer any windows in the master closet. Board Member Lyons inquired if that wall would be visual from the road or from the house to the south of O it. Mr. Jones responded that with the total landscaping around the house, it would not be visual to anyone other than the owner of property. He also stated that the home owner has difficulty sleeping, so if the windows were in the closet, it would prove better for him. Board Chairman Morgan inquired if the drainage field was off that wall. Mr. Jones responded "Yes". He continued that the landscape architect for Lot 2 would be putting equal plantings along their property line also. Board Member Lyons inquired regarding protocol of the next door neighbor seeing their plans. Mr. Jones stated that Mr. Laudani has received all plans of Lot 1 and Lot 3 as a courtesy, and he has met with Mr. Marsh who is doing Lot 2. David Bodker discussed the new pure water septic system stating that the trees were right next to the pipes, not on top, and would provide water and nutrition to the plantings. Board Member Jones inquired if the roots would interfere with the drainage system. Mr. Bodker reported that they were compatible with the landscaping. Board Chairman Morgan inquired if that was a root encroachment issue. Mr. Bodker repeated that is more compatible with the landscaping than the old system. Board Chairman Morgan stated that he wanted to make sure that the long stretch of wall was properly J covered and landscaped. He also inquired regarding the large amount of glass traversing the second floor of the home immediately above the main entrance way. Board Chairman Morgan asked what the builder was trying to accomplish with the entrance way. He also stated that when he looks at the plans, his eye goes directly to the second floor rather than the main floor entrance. Mr. Jones explained that the code was met with regard to the height of the glass. He continued the glass was not two (2) -story glass with the nice wooden doors below. Mr. Jones stated that the intent was to let a lot of ARPB Regular Meeting & Public Hearing Town of Gulf Stream November 21, 2013 — Page 4 light into this massive grand space. He further stated that the windows are set back 8' from the entry wall, and said again that the amount of glass is consistent within the Town's zoning requirements. Board Chairperson Morgan stated that he did not think it was a violation but rather an aesthetic feature of a window. He also said the design is fine. C) Board Chairperson Morgan asked for any comments from the public. Town Clerk Taylor swore in Christopher O'Hare. Mr. O'Hare stated the Mr. Jones and Mr. Bodker did a wonderful job. He inquired if there was a section of the Town's Code regarding a window when they met all other regulations of the code. Mr. O'Hare stated this was a public record request not a question. Board Chairperson Morgan responded that Mr. O'Hare should look up that item himself in the code and make that decision. He stated that no one on the Board said there was a violation but rather an aesthetic comment. He continued that there were only landscaping and aesthetic questions. Mr. O'Hare apologized for his mistake. He stated he received a letter from Town Manager Thrasher regarding certain plants not under the Town's code. Nit. O'Hare asked if the Board will approve this new home's illegal plants, and stated his objection to the Town approving certain non -allowable plants. He also identified and read the list of the Town's Code of non -allowable plants. Board Chairperson Morgan thanked Mr. O'Hare for raising that issue and asked for any further questions on the actual building. Vice -Chairperson Smith questioned if there would be any other structure between the back of the house and the dock, e.g. a formal path. Mr. Jones reported that there will be a gate by the pools and steps but no actual built structure. Chairperson Morgan thanked Mr. Jones for his presentation. JMr. Bodker described and highlighted the landscaping from the brightly colored plans. He reported that at the front entrance there would be a railing and a sliding gate. Mr. Bodker continued that on the north side there will be a buffer of 48 trees, 24 existing and 24 proposed. He also stated that the trees are approximately 30' in height and undergrowth of 6' below. He continued 295 shrubs will be planted along the property line with native plants. Mr. Bodker discussed the west property line having 7 trees, and a railing as in the front. He reported the south property line has sable palms to screen windows on the south where a 6' high masonry wall will be built. Mr. Bodker asked for questions. Board Member Lyons inquired where the masonry wall would be built. ARPB Regular Meeting & Public Hearing Town of Gulf Stream November 21, 2013 — Page 5 Mr. Bodker responded on the south property line. Board Member Lyons commented that from the photographs he sees only vegetation on that side and no wall. 0 Mr. Bodker showed him on the renderings where the wall would be placed. Vice -Chairman Smith had Mr. Bodker show him again, with his finger on the photographs, where the wall would exactly be, which Mr. Bodker proceeded to do. Board Member Lyons questioned if it would be a functional wall. Mr. Bodker stated "Yes". Board Member Lyons inquired as to which side of the chain link fence be covered with landscape material. Town Manager Thrasher responded that the screening must be on the neighbor's side. Mr. Jones stated that both home owners want the privacy. Town Clerk Taylor swore in Thomas Laudani, Seaside Builders. Mr. Laudani stated the reason for the wall to the south between Lot 1 and Lot 2 is for additional privacy and for a noise barrier. He displayed on the renderings the exact position of the wall. blr. Laudon stated all homes in this community will be completed and stabilized within the next twelve (12) months with the exception of Lot 2. He commented that he was happy that the diversity, continuity and design with all the homes were consistent with the laws of the Town. Mr. Laudan also reported that the wall is being paid for by both neighbors, as it is a shared expense. Chairman Morgan stated that both property owners were involved with the decision. Board Member Lyons stated he thought gates were required on AlA. Town Manager Thrasher responded "No". Mr. Bodker addressed the issue of the prohibited plantings brought up by I\/Ix. O'Hare earlier in this meeting. He stated he did not understand the examples given, due to the fact they are used in the Town. Mr. Bodker further commented that if any of the plants are prohibited, it was a mistake on his part. Chairperson Morgan suggested that Town Manager Thrasher and Mr. Bodker get together to discuss if some of the plants are in fact prohibited in the Town, and make acceptable substitutions where necessary. ARPB Regular Meeting & Public Hearing Town of Gua Stream November 21, 2013 — Page 6 Town Manager Thrasher inquired if there were any exotic plantings introduced in these landscape plans. Mr. Bodker responded "No". ^ Town Manager Thrasher continued inquiring if Ms. Bodker has books and materials on these species of 1 plantings which Mr. Bodker answered "Yes". He inquired if any of these species are listed in his materials which he again answered "Yes". Town Manager Thrasher referred the Board to the Town's Code Division 3 Section 70-146, Section 70-149, Section 71-149, Section 71-50 and Page 70, Column 72 and asked if there were any prohibited plantings listed. He stated in the past the Board has approved certain examples of species to fight against white fly disease. Town Manager Thrasher added that he sees nothing wrong with the plantings in this instance. Town Clerk Taylor swore in Louis Roeder, Attorney for Mr. O'Hare. Mr. Roeder discussed his astonishment of what he is hearing this day with regard to Town Manager Thrasher's statements. He continued his client, Mr. O'Hare, was cited by the Code Enforcement Board Hearing under Code Section 71-50. Mr. Roeder further stated that his client was in violation because his plantings were not in the code. He also discussed Mr. Mr. O'Hare's plantings were not allowed under Section client was in violation. Martin Minor's testimony at that bearing stating that 71-50. Mr. Roeder requested an explanation why his Town Counsel Randolph stated that issue was not before the Board this day. He continued that what happened with Mr. O'Hare was not relevant this day. Town Counsel Randolph stated that at this time Mr. Roeder's objection is inappropriate. Mr. Roeder questioned why one code is being applied to Mr. O'Hare and another to everyone else. Town Council Randolph stated that Mr. Roeder's objection has been noted. Chairman Morgan reported that this Board this day is hearing the Harbor View Estates application and that Mr. Roeder should take up his issues with the Town at another time and that this is not an adjudicating body. Board Member Murphy moved and Board Member Lyons seconded to recommend approval of Level ' 111 Architectural/Site Plan based on a finding that the proposed partial two-story single family Georgian style dwelling, a 3 -car attached garage with guest quarters above and pool, a total of 10,222 SF meeting minimum intent of the Design Manual and applicable review standards with the following conditions: ARPB Regular Meeting & Public Hearing Town or Gulf stream Novernber 21, 2013 — Page 7 1. The entry feature, measured from FFE to top of railings, shall be < 14'. 2. The electric service lines shall be buried. 3. Any minor modifications in the landscape plan shall be submitted to the Town Manager for review and approval and any major modifications shall be brought back to the ARPB for review and approval, prior to commencement of landscaping. 4. Wall and/or fences will be measured from the lowest abutting grade with a maximum height of 6' including any lighting fixtures that may be attached. 5. All chain link fencing will be screened from neighbor's view. 6. Any work on the seawall, seawall cap and existing dock shall conform to Section 66-369 Docks. 7. Subject to confirmation by Town Manager Thrasher regarding plants included in the landscaping plans that are not prohibited under the Town's Code. In the event they are prohibited, they will be substituted with plants that are allowed in the Code. All voted AYE. VII. ITEMS BY STAFF: Town Manager Thrasher reminded Board Members to make a list of items in the code that should be revisited and analyzed which will be discussed with regard to code changes. Board Member Smith inquired if Mayor Orthwein has appointed a committee as yet, and was told not as yet. Town Manager Thrasher stated that he was interested in their comments prior to the committee being set VIII. ITEMS BY BOARD MEMBERS: There were none. IX. PUBLIC: There were none. X. ADJOURNMENT: Chairman Morgan adjourned the meeting at 9:23 A.M. � Sandra Fein Recording Secretary