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HomeMy Public PortalAbout12/19/2013C MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE ARCHITECTURAL REVIEW AND PLANNING BOARD OF THE TOWN OF GULF STREAM, FLORIDA, ON THURSDAY, DECEMBER 19, 2013, AT 8:30 A.M., IN THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order: Chairman Morgan called the meeting to order at 8:31 A.M. II. Roll Call: Present and Scott Morgan Chairman Participating Thomas Smith Vice -Chairman Amanda Jones Board Member Paul A. Lyons, Jr. Board Member Malcolm Murphy Board Member Robert Dockerty Alternate Board Member Hewlett Kent Alternate Board Member Also Present and William H. Thrasher Town Manager Participating Rita L. Taylor Town Clerk Absent w/notice John C. Randolph Town Counsel Mark Marsh Architect Hollis Tidwell Architect Keith Williams Landscape Architect Joaquin Grillo Resident David Frank Precision Drafting & Design III. Minutes: A. Regular Meeting and Public Hearing held on November 21, 2013 Vice -Chairman Smith moved and Board Member Jones seconded to approve the November 21, 2013 Minutes of the Regular Meeting and Public Hearing held by the Architectural Review Board. All voted AYE. IV. Additions, Withdrawals, Deferrals. Arrangement of Agenda Items: There were none. V. Announcements: A. Meeting Dates 1. Regular Meeting & Public Hearing Dates Chairman Morgan announced the following approved ARPB meeting dates: a. January 23, 2014 @ 8:30 A.M. b. February 27, 2014 @ 8:30 A.M. c. March 27, 2014 @ 8:30 A.M. d. April 24, 2014 @ 8:30 A.M. e. May 22, 2014 @ 8:30 A.M. Chairman Morgan asked for any conflicts with the next meeting date and any ex -parte communications, and there were none. He also requested that any persons speaking at this Public Hearing be sworn in. Town Clerk Taylor swore in Mark Marsh, Keith Williams and Joaquin Grillo. ARPB - Regular Meeting & Public Hearing Tawa of Gulf Stream December 19, 2013 — Page 2 VI. PUBLIC HEARING: A. Applications for Development Approval 1. An application submitted by Mark Marsh of Bridges, Marsh & Associates, as agent for Mr. & Mrs. John Smith, owners of the property located at 555 Old School Road, Gulf Stream, Florida, which is legally described as Lot 2, H.V. Pope Subdivision. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit construction of a new entry portico and covered loggia over an existing open patio, a total addition of 597 square feet, to the existing one-story, single family dwelling, relocate existing west driveway, and reopen a previously existing driveway at the south east comer of the property. Mr. Marsh introduced himself, Keith Williams, Landscape Architect, and Hollis Tidwell, who was technically savvy with the power point and sketch -up computer presentation for the massing he was presenting this day. Mr. Marsh continued that it was an auto cad program. He reported this program has been received well from all levels, and that it is simplistic but the elements and proportions are real. Mr. Tidwell described and demonstrated in detail the new computer program. Board Member Lyons inquired regarding encouraging this program being utilized when building a new single-family home. Mr. Marsh responded that it was not substantial for some homes, as size and financial costs are the criteria. As an example, he recommended this great tool for beach front homes, due to the massing of the homes. Chairman Morgan inquired regarding the preservation of this computerized tool for record keeping. Mr. Tidwell reported that it was saved in a PDF file folder, as with photographs. Mr. Marsh stated that he would be leaving a thumb drive for the staff to review. Board Member Jones inquired if it could be printed out, to which Mr. Tidwell answered "Yes". b8. Marsh continued describing the above-named interesting reversed residence which faces the golf course in the back and Old School Road in the front. He reported that the residents were trying to create an entry C feature to replicate a covered porch and loggia over an existing tattered awning. Mr. Marsh identified the exact placement and discussed the color of light white brick, the coin work, which will contrast with a shadow line. Vice -Chairman Smith inquired regarding the distance of the awning with regard to the eaves. Mr. Marsh stated that the "silly" wall will come out. He continued that the portico element will anchor the element to the floor. Mr. Marsh also reported that the loggia will be wider than the front door, and will ARPB Regular Meeting & Public Hearing TORT of Gulf Stream December 19, 2013 — Page 3 now give a sense of entry and arrival to the house. He commented that the house is on line with a Georgian style but with more elements. Mr. Marsh stated that the roof is flat and dramatic. Mr. Williams described and demonstrated the landscaping improvements with photographs. He reported that the entrance will be adjusted with the driveway. Mr. Williams continued and discussed the motor court with canopy trees. He stated that coral and cast stone will be used on the driveway, and gardens will flank the entrance. Mr. Williams also stated that this will create better circulation in the driveway. He commented that the present ficus hedges will be replaced with more white fly tolerant hedges being put in, and that the pool will remain, with the removal of quite a bit of paving, and will incorporate the cast stone for the pool furniture area. Mr. Williams also reported that there will be a feeling of expanse with the elevations. Mr. Marsh continued that the new driveway will still be on the west side of the house making it easier to get to the garage. Vice -Chairman Smith stated that he presently loved the house, and that with these new proposed additions, it will be excellent. Chairman Morgan asked for any further comments. There were none. Board Member Murphy moved and Vice -Chairman Smith seconded to approve Level 2 Architectural/Site Plan Review to permit construction of a new entry portico and covered loggia over an existing open patio, a total addition of 597 square feet, to the existing one-story, single family dwelling, relocate existing west driveway and reopen a previously existing driveway at the south east comer of the Property All vote AYE. 2. An application submitted by Mark Marsh & Keith Williams, as agents for Mr. & Mrs. Nelson Grumney, owners of the property located 2960 Polo Drive, Gulf Stream, Florida, which is legally described s Lot 21 & Part of Lot 20, Gulf Stream Cove Subdivision. a. LEVEL 2 ARCHITECTURAL./SITE PLAN REVIEW to slightly modify both driveways, add paver bricks, and revise previously approved landscape design and materials at the above address. Mr. Marsh stated that the residents have asked Mr. Williams to revisit the previously approved elements. OMr. Williams reported that the residents requested to incorporate a spa which would water into the remaining pool, with a new emerald green finish. He continued that the cast stone paving will remain. Mr. Williams also stated there will be no change in the landscaping in the back. Mr. Williams stated that all equipment will be out of the setback and will be walled in. He stated that off the breakfast room there will be a garden, which would have a walk through leading out to a little terrace with an um or sculpture. Mr. Williams discussed and further demonstrated on the computer the driveways and the remaining ficus trees. He stated that the gardens will be all freshened up throughout the property. ARPB Regular Meeting & Public Hearing Towu of Gulf stream December 19, 2013 — Page 4 Vice-Chaitman Smith inquired regarding the hedge in front of the driveway. Mr. Williams responded that it will be replanted out of the right of way and onto the property. Board Member Jones inquired if the plantings would survive that transition, including the citrus trees. C' Mr. Williams commented that there is a 75% chance. Chairman Morgan asked for any comments. There were none. Board Member Lyons moved and Vice -Chairman Smith seconded to approve the Level 2 Architectural/Site Plan Review to slightly modify both driveways, add paver bricks, and revise previously approved landscape design and materials, which meet the intent of the Design Manual and applicable review standards at the above address. All voted AYE. 3. An application submitted by Mark Marsh, as agent for Mr. and Mrs. Steven Silverman, owners of the property located at 1465 North Ocean Blvd., Gulf Stream, Florida 33483, which is legally described in metes and bounds in Section 10, Township 46 South, Range 43 East, Palm Beach County, Florida. a. NORTH OCEAN BOULEVARD OVERLAY PERMIT to permit installation of new driveway pillars and an iron entry gate at the above address. Mr. Marsh reported that this property will be one of the sterling properties in Town, due to the outstanding work done, and the monies invested on this project. He continued that they are requesting a new gate and gate post on AlA. Mr. Marsh described and discussed the sketch of what is being proposed. He further reported that the gate post has no encroachment, is very pricey, antique, and is a very classic element to the property. Mr. Marsh continued that the compositions were rot iron and bronze, eighty (80) years old, and is from France. He reported that there has been a great deal of unfair conflict from some neighbors regarding this property. Mr. Marsh continued that the owners have been very patient with the situation. Town Manager Thrasher stated that he passed through the above-named property and was very impressed with what he saw, and commented that there was no conflict with the approval documents. Mr. Marsh reported that the owners planted very substantial landscaping on their property, at a cost of $500,000, with respect to their neighbors. CVice -Chairman Smith questioned the heights of the gates with regard to the codes. Mr. Marsh stated that the restrictions are between 7 and 8 feet and those were met. Board Member Lyons stated that he liked it because it was not a wall, and the entrance looked great. Chairman Morgan commended Mr. Marsh for the remarkable job. ARPB Regular Meeting & Public Hearing Town of Gulf Stream December 19, 2013 — Page 5 Vice -Chairman Smith moved and Board Member Lyons seconded to approve the North Ocean Boulevard Overlay Permit to permit installation of new driveway pillars and an iron entry gate at the above address. All voted AYE. 4. An application submitted by Maria T. Bonilla and Joaquin Grillo, owners of the property C located 335 Old School Road, Gulf Stream, Florida 33483, which is legally described as Lot 6, H.V. Pope Subdivision. a. LEVEL 2 ARCHITECTURAL/SITE PLAN REVIEW to permit the conversion of the existing garage to living space, the construction of two new additions consisting of a 487 square foot garage and 668 square feet of new living space on the east side of the existing structure, a 174 square foot lanai on the northwest comer of the existing structure, with total additions to the one-story Bermuda style, single-family dwelling being 1,329 square feet, and adjustments to the existing landscaping with some new plantings added. Mr. Grillo introduced himself and stated that he and his wife are the owners of the above-named home for the past two (2) years. He stated his wife fell in love with the house, as soon as she saw it. Mr. Grillo continued that his three (3) children attend school in Town, and discussed the comparison of their small home to their neighbors' larger ones. He commented on how he wanted to "grow" the house towards the east, for more space for his family. Mr. Grillo discussed and referred in detail to the floor plan handout. He wishes to convert the current garage into a guest room, another garage, a mud room and a new bedroom in the northeast comer. Mr. Grillo discussed an entry bathroom which would convert to a cabana bathroom leading out to the pool area, and a lanai as transparent as possible, which would not interfere with the view of the grounds. He discussed in detail the lanai's views from the extreme east and that the existing neighbors cannot be seen. Mr. Grillo commented that there will be a small barbeque structure with drawers on the lanai. Chairman Morgan inquired regarding the driveway. Mr. Grillo responded that there will be two (2) driveways; one goes around the house in the front and will not be touched. He continued that the shorter driveway will be 23 feet east from the property. Mr. Grillo stated that one tree will have to be replaced. Board Member Lyons questioned replacing the roof as it looks old. Mr. Grillo responded "No", and that some pipes have to be amended but the roof will have to be painted to appear as one new roof. Chairman Morgan inquired regarding the landscaping off the addition of the bedroom. ARPB Regular bleeting & Public Hearing Town of Gulf Stream December 19, 2013 — Page G bfr. Grillo stated that the vegetation will move closer to the property line. He continued he will look to the ARPB for suggestions for new vegetation. Mr. Grillo stated that there will be a fence inside the new calusa vegetation, which is the same vegetation as is planted two (2) houses to the south of his house. Vice -Chairman Smith discussed the short driveway and the issues of a car backing out of the driveway. OMr. Grillo responded that the ficus hedge will disappear which would help. He continued that he realizes it is too tall. Board Member Jones inquired regarding the roof line, which seems a lot higher, and if it could be made all one height. Town Clerk Taylor swore in David Frank, of Precisions Drafting and Design who reported that they are working with the same plane and therefore, they cannot lower it. Board Member Lyons inquired as to the new height of the roof. Mr. Frank responded approximately 3 to 4 feet higher. He continued that the only way to lower the roof would be to flatten it out, and that it would not be seen from the ground level. Board Member Lyons questioned the monotonous roof line which would not make it desirable. Chairman Morgan discussed the windows on the north side, which are all vertical, and takes your eyes straight up to the roof. He continued that all structural issues are permissible under Code. Mr. Grillo reported on the large amount of landscaping, and that the roof will only be seen from the golf course, and that there was no major impact on the house. Board Member Murphy inquired if there was any feedback from the neighbors. Town Clerk Taylor replied "No". Chairman Morgan stated that it's a nice improvement and change to the house. Town Manager Thrasher added that he did ask for help from Urban Design Associates, and there were no violations. NRPB Regular Meeting & Public Hearing Tawn of Gulf stream December 19, 2013 — Page 7 Board Member Murphy moved and Board Member Lyons seconded to approve Level 2 Architectural/Site Plan Review to permit the conversion of the existing garage to living space, the construction of two new additions consisting of a 487 square foot garage and 668 square feet of new living space on the east side of the existing structure, a 174 square foot lanai on the northwest corner of the existing structure, with total additions to the one-story Bermuda style, single-family dwelling being 1,329 square feet, and adjustments to the existing landscaping with some new plantings added from the Design Manual. All C' voted AYE. VII. ITEMS BY STAFF: A. Update — Ad Hoc Committee Town Manager Thrasher reported that the Ad Hoc Committee has been completed and is full. The Chairman is William (Bill) Boardman, and the members are: Benjamin Scheier, Richard Mouw, David Bodker, and Patricia (Patsy) Randolph. Town Manager Thrasher requested receiving suggestions or comments from the ARPB for changing the qualifications of the code. He stated that the ground work would take a minimum of ninety (90) days. Town Clerk Taylor stated she hoped an Organizational Meeting would take place right after the holidays, and be totally completed by May 2014. She continued that the Committee was not expected to review the entire code just certain issues brought before the Committee. Town Manager Thrasher reported that Chapter 70 can be addressed, which has caused difficulty in the past. Vice -Chairman Smith inquired regarding the amount of cars in front of the Silverman house. Town Manager Thrasher agreed that it's a nuisance, and that it has nothing to do with the Spence house. He continued these are all related to the Silverman construction. VIII. ITEMS BY BOARD MEMBERS: There were none. IX. PUBLIC: There were none. CX. ADJOURNMENT: Chairman Morgan adjourned the meeting at 9:29 A.M. Sandra Fein Recording Secretary