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Home My Public Portal About12-8449 Contract with F.R. Aleman for Preparation of Water and Sewer System Sponsored by: City Manager Resolution No. 12-8449 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA LOCKA,FLORIDA,TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE CONTRACT WITH F. R. ALEMAN FOR COST SOLICITATION FOR THE PREPARATION OF WATER AND SEWER SYSTEM ATLASES; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,pursuant to Resolution 12-8396,the City of Opa-locka(City)issued Request for Proposal # 12-2106100 (RFP) for the preparation of Water and Sewer System Atlases; and WHEREAS,seven bidders responded to the RFP,and the Evaluation Committee ranked the top three most responsive bidders, 1) F. R. Aleman, 2) Robayna & Associates, 3) Corzo Castella, respectively; and WHEREAS,both Water and Sewer Atlases(Atlases)are funded in Fiscal Year 2012 under the Capital Projects and will have no adverse financial impact to the current budget; and WHEREAS,the Atlases will provide accurate locations of the Water and Sewer Systems and are critical for the Public Works and Utilities Department for maintenance and prevention of problems such as leaks and breakages within the Water and Sewer systems; and WHEREAS, staff recommends the awarding the contract to the most responsive and responsible bidders, F. R. Aleman; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to negotiate and execute the contract with F. R. Aleman for the preparation of Water and Sewer System Atlases for the City of Opa-locka. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF Resolution No. 12-8449 THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs the City Manager to negotiate and execute the contract with F. R. Aleman for cost in preparation of Water and Sewer Atlases. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 12th day of September, 2012. MY' • AYLOR MAYOR Attest to: • J.4 nna Flores In -rim City Clerk Approved as to form and legal sufficiency: ,11/1 Ai J eph 7.. Geller It)/At orney Moved by: VICE MAYOR JOHNSO Seconded by: COMMISSIONER MILLER Commission Vote: 5-0 Commissioner Holmes: YES Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES 10327484 vl pn-LOCk ,'FOI \\.. lU' ni ry "/Jg '0 R pt City of Opa-Locka Agenda Cover Memo Commission Meeting 9/12/2012 Item Type: Resolution Ordinance Other Date: X (EnterXin box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (EnterXin box) Yes No (EnterXin box) x Public Hearing: Yes No Yes No (EnterXin box) X X Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (EnterXin box) Account#64-533630 X Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (EnterXin box) RFP#12-2106100 Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) specific objective/strategy this item will address) X Enhance Organizational p Bus.&Economic Dev - 1. Will help reduce man-hours Public Safety - water and sewer system Quality of Education repair and maintenance. Qual.of Life&City Image - 2. Is required per Consent Communication D Agreement with Miami-Dade County. Sponsor Name City Manager Department: Public Works Short Title: Authorization for the City Manager for the price negotiation to prepare Water and Sewer Systems Atlas Staff Summary: The purpose of this resolution is to negotiate price to seek service from FR Aleman for the Preparation of Water and Sewer Systems Atlas in the City of Opa-Locka. Proposed Action: Staff recommends approval in order to prepare Water and Sewer Atlas to comply with Consent Agreement with Miami-Dade County. 1 Attachment: 1. Agenda 2. Evaluation Summary Sheets 3. Panel Member's evaluation sheet 4. Copy of Resolution# 12-8396 2 c,Lopk O a AEI / Z. teo/ Memorandum TO: Mayor Myra L.Taylor Vice-Mayor Dorothy Johnson Commissioner Ti oth olmes Commissioner R .e Ty► s Commissioner Ga 1 Mi e FROM: Kelvin L.Baker,Sr.,City Mana • ' DATE: September 12,2012 RE: Authorization for the City Manager for the price negotiation to prepare Water and Sewer Systems Atlas Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE TOP RANKED BIDDER F.R. ALEMAN SOLICITED UNDER RFP 12-2106100 FOR COST SOLICITATION FOR THE PREPARATION OF WATER AND SEWER SYSTEMS ATLAS. Description: The City of Opa-locka requested and received proposals from seven bidders for the preparation of Water and Sewer Systems Atlas. The evaluation committee ranked the three top most responsive bidders as listed below: BIDDER SCORE RANK F. R. ALEMAN 472 1ST ROBAYNA& ASSOCIATES 442 2ND CORZO CASTELLA 440 3RD The Water and Sewer Atlases in the City of Opa-locka are over thirty (30) years old. The old age of the atlases causes inaccuracy. As a result, the Public Works and Utilities Department has to rely on human memory and staff familiarity with the City's system in order to service some areas of the City utilities. Also, the Utility Crew has to react to problems such as leaks and breakages, etc. rather than monitoring and preventing them. Due to the City's ongoing aggressive Capital Projects Program, it has become critical to have accurate locations of all underground utilities; including size and depth of sewer and water mains; location of hydrants, valves, manholes, etc. to facilitate design and limit construction costs. Ultimately, this information will become part of a Citywide Geographic Information System (GIS). This will provide a visual tool for the location of a water meter, shut off valve, and sewer lateral in relation to a service address. The Water and Sewer Atlas will increase operational efficiencies, safety of staff and citizens and saving costs,as well as an overall savings over a long term outlook. 1 Financial Impact: Both Water and Sewer Atlases are funded in Fiscal Year(FY) 2012 under the capital projects section and therefore will have no adverse financial impact. Rather, the operational costs savings with the capacity for new residences and businesses to connect to the wastewater collection system. There will be cost savings in performing maintenance and repairs which will have a great economic impact for the entire community. Account Number: 64-533630- Water Division-Improvements Other Than Buildings Implementation Time Line: As soon as possible. Legislative History: Resolution#12-8396 Recommendation(s): Staff recommends negotiating the price with the top ranked bidder F.R. Aleman. Analysis: This recommendation is based on the City's inaccurate existing Water and Sewer Atlas, which is over thirty (30)years old. Also, a new atlas will save man-hours in performing maintenance and repairs and the Geographic Information System (GIS) will have a positive economic impact on the entire community. ATTACHMENT(S): 1.Evaluation Summary Sheets 2. Panel Member's evaluation sheet 3. Copy of Resolution# 12-8396 PREPARED BY: Mohammad Nasir,PE,Interim Public Works Director Arshad Vigar, PE, Project Utilities Engineer END OF MEMORANDUM 2 Sponsored by: City Manager Resolution No. 12-8396 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA,TO AUTHORIZE THE CITY MANAGER TO ISSUE REQUEST FOR PROPOSALS (RFP) FOR QUALIFIED CONSULTANTS FOR THE PREPARATION OF WATER AND SEWER SYSTEMS ATLAS,PAYABLE FROM ACCOUNT NUMBER 64-533630; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the Public Works and Utilities Department rely on human memory and staff familiarity with the City's Water and Sewer system to maintain some areas of the system,since the Water and Sewer Atlas in the City of Opa-locka is antiquated and is in need of an update; and WHEREAS,the City needs to have accurate locations of the system in order to monitor and prevent leaks and breakages,within the system; and WHEREAS, as the City of Opa-locka considers major improvement projects to its underground infrastructure, the accurate location of its physical assets will assist in sustainable managements and will bring the system into line with the current technology; and WHEREAS, the water and sewer Atlases are both funded in FY 2012, and the City Commission of the City of Opa-locka desires to authorize the City Manager to issue Request for Proposals(RFP)to qualified consultants for preparation of Water and Sewer Systems Atlases for the City of Opa-locka. NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby authorizes the City Resolution No. 12-8396 Manager to issue Request for Proposals(RFP) for qualified consultants for the preparation of Water and Sewer System Atlases, to be funded from Account 64-533630,Water Division- Improvements other than Buildings. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 25th day of April,2012. • MY TAYLOR MAYOR ttest to: (4k., A.anna Flores terim City Clerk Appr.ved as to form and legal suit ci-ncy: ti' 1 1 � Jos . "G; er Ci a •ttorne Moved by: COMMISSIONER MIL ER Seconded by: VICE MAYOR JOHNSON Commission Vote: 4-1 Commissioner Holmes: NO Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES • CITY OF OPA LOCKA EVALUATION FORM WATER AND SEWER SYSTEMS ATLAS RFP 12-2106100 COMPANY EXPERIENCE REFERENCES LETTER OF TOTALS Max pts 75 Max pts 15 INTRODUCTION Max pts 10 WOOLPERT, INC. Zeke 65 14 9 Howard 70 15 8 Arshad 45 8 5 Mohammad 40 7 5 Shirley 43 6 6 TOTALS 263 50 33 346 CARDNO TBE Zeke 65 14 8 Howard 70 15 10 Arshad 42 7 5 Mohammad 45 8 6 Shirley 46 7 6 TOTALS 268 51 35 354 CALVIN,GIORDANO Zeke 70 15 9 Howard 75 15 10 _ Arshad 50 10 5 Mohammad 50 7 5 Shirley 48 9 5 TOTALS 293 56 34 383 CSA GROUP Zeke 73 14 10 1 Howard 70 15 10 Arshad 45 9 7 Mohammad 40 8 5 Shirley 43 7 5 TOTALS 271 53 37 361 ROBAYNA AND ASSOCIATES Zeke 75 14 10 Howard _70 15 10 Arshad 67 13 8 Mohammad 60 12 7 _ Shirley 65 10 6 TOTAL 37 64 41 442 CORZO CASTELLA Zeke 75 14 9 Howard 75 15 10 Arshad 65 14 9 Mohammad 55 11 8 Shirley 60 12 8 TOTAL 330 66 44 440 1 F. R.ALEMAN Zeke 74 13 10 _ Howard 65 15 10 Arshad 70 15 9 Mohammad 73 14 9 Shirley 72 15 8 TOTALS 354 72 46 472 SUMMARY 1. F. R.ALEMAN 472 2. ROBAYNA&ASSOCIATES 442 3. CORZO CASTELLA 440 4. CALVIN GIORDANO 383 5. CSA GROUP 361 6. CARDNO TBE 354 7. WOOLPERT, INC. 346 CITY OF OPA LOCKA EVALUATION FORM WATER AND SEWER SYSTEMS ATLAS RFP 12-2106100 COMPANY EXPERIENCE REFERENCES LETTER OF Max pts 75 Max pts 15 INTRODUCTION Max pts 10 WOOLPERT, INC. CARDNO TBE 6,5 Jf- CALVIN,GIORDANO _ qt CSA GROUP 7 3 1 ROBAYNA AND ASSOCIATES 75 /4 lu qq CORZO CASTELLA y (/- 9g F.R.ALEMAN 74 , rl q I �� (ea II ommittee M-tuber •,:nature Date: / CITY OF OPA LOCKA EVALUATION FORM WATER AND SEWER SYSTEMS ATLAS RFP 12-2106100 COMPANY EXPERIENCE REFERENCES LETTER OF Max pts 75 Max pts 15 INTRODUCTION Max pts 10 WOOLPERT, INC. '7v / 8 CARDNO TBE 70 /c /o CALVIN,GIORDANO 75 / 5 l6 CSA GROUP 70 / 5- //) ROBAYNA AND ASSOCIATES •-7/, l 5 /i)vv I CORZO CASTELLA 75 16 Jo F. R.ALEMAN ‘ S l S JO t,‹ce,iti, /_i i ci/to,n, (6,2,Ac&) Committee Member ignatur Date: 7-so i Z .Y' p 7'../ k CITY OF OPA LOCKA EVALUATION FORM WATER AND SEWER SYSTEMS ATLAS RFP 12-2106100 COMPANY EXPERIENCE REFERENCES LETTER OF Max pts 75 Max pts 15 INTRODUCTION Max pts 10 WOOLPERT, INC. tis� 8 s' CARDNO TBE It Z - c CALVIN,GIORDANO S d 10 CSA GROUP y S `I 7 ROBAYNA AND ASSOCIATES 67 /3 CORZO CASTELLA 6 5- ) L q F. R.ALEMAN 70 Committee Member Signature Date: 7 3 - /2 • �� J CITY OF OPA LOCKA EVALUATION FORM WATER AND SEWER SYSTEMS ATLAS RFP 12-2106100 COMPANY EXPERIENCE REFERENCES LETTER OF Max pts 75 Max pts 15 INTRODUCTION Max pts 10 WOOLPERT, INC. cc d 7 CARDNO TBE "C CALVIN,GIORDANO 7 CSA GROUP If 6 '� c ROBAYNA AND ASSOCIATES 6 O ! 2_ 7 CORZO CASTELLA Sc // F. R.ALEMAN 7 3 ( 7 dal Comm' t re Member Signature Date: .)7V/2"-- ' .r-? ( ) CITY OF OPA LOCKA EVALUATION FORM WATER AND SEWER SYSTEMS ATLAS RFP 12-2106100 COMPANY EXPERIENCE REFERENCES LETTER OF Max pts 75 Max pts 15 INTRODUCTION Max pts 10 WOOLPERT, INC. CARDNO TBE -Y6 CALVIN,GIORDANO 9 5 CSA GROUP 213 `7 ROBAYNA AND ASSOCIATES Crr l 6 (c, CORZO CASTELLA 2 F. R.ALEMAN . g Corn ittee Member Signature Date: /1/3/(ot› o--- ,./sn l / (2)