HomeMy Public PortalAbout12-8451 FDEP for the Florida Recreation Development Assistance Program Sponsored by: City Manager
RESOLUTION NO. 12-8451
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA TO AUTHORIZE THE
CITY MANAGER TO APPLY TO THE FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
FOR THE FLORIDA RECREATION DEVELOPMENT
ASSISTANCE PROGRAM (FRDAP) 2012-2013 GRANT IN
AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY
THOUSAND ($150,000); PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE
WHEREAS, FRDAP provides grants to local governmental entities for acquisition and
development of land for public outdoor recreation use or to construct recreational trails; and
WHEREAS, Florida Department of Environmental Protection is accepting applications
for the Florida Recreation Development Assistance Program (FRDAP) Grant; and
WHEREAS, the City of Opa-locka desires to apply for grant funds in the amount of
$150,000 to improve the Ingram Park facilities; and
WHEREAS, total project improvement cost is anticipated not to exceed $150,000, and
the City is required to contribute a 25% match of the project cost in order to receive the grant
funds, which would be$37,500; and
WHEREAS, the City Commission of the City of Opa-locka, desires the City Manager to
apply for the Florida Recreation Development Assistance Program (FRDAP) Grant.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 12-8451
Section 2. The City Commission of the City of Opa-locka hereby directs and
authorizes the City Manager to apply to Florida Department Of Environmental Protection
for the Florida Recreation Development Assistance Program (FRDAP) 2012-2013 grant
in an amount not to exceed One Hundred Fifty Thousand ($150,000), with a 25% match
of$37,500 from the City of Opa-locka, payable from Account 75-5723630.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 12th day of September, 2012.
MY' .0 AYLOR
MAYOR
• test to:
ALA I •
J;nna Flores
I erim City Clerk
Approved as to form and legal sufficiency:
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Moved by: VICE MAYOR JOHNSO
Seconded by: COMMISSIONER MILLER
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting September 12, 2012 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(Enter X in box) X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) FRDAP (EnterX in box) X
72-572630
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterXin box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational El
Bus.&Economic Dev • Increase public health safety and
Public Safety 0 Economic Growth.
Quality of Education 0
Qual.of Life&City Image •
Communcation 0
Sponsor Name City Manager Department: Finance
Short Title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AUTHORIZING THE CITY MANAGER TO APPLY FOR FY 2012-2013 FLORIDA RECREATION
DEVELOPMENT ASSISTANCE PROGRAM IN THE AMOUNT OF ONE HUNDRED FIFTY
THOUSAND ($150,000.00) DOLLARS
Staff Summary:
Staff is recommending the approval to request funding to improve the Ingram Park facilities. A proposed
project must fall under one of the following categories: (1) acquisition of land for public outdoor
recreational purposes; (2) development and/or renovation of land for public outdoor recreational purposes;
or(3) construction and/or renovation of a public recreational trail.
Proposed Action:
Staff recommends the adoption of the Resolution to authorize the City Manager to submit applications.
Attachment:
FY 2013 -2014 FRDAP Application Package •
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Memorandum
TO: Mayor Myra L. Taylor
Vice Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner Gail Miller
FROM: Kelvin L. Baker, Sr., City Manager
DATE: August 27,2012
RE: 2012-2013 Florida Recreation Development Assistance Program
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR FY 2013-2014 FLORIDA
RECREATION DEVELOPMENT ASSISTANCE PROGRAM IN THE AMOUNT OF
HUNDRED FIFTY THOUSAND ($150,000.00) DOLLARS; PROVIDING FOR AN EFFECTIVE
DATE.
Description: The Florida Recreation Development Assistance Program (FRDAP) is a competitive
program providing grants to local governmental entities for acquisition and development of land for
public outdoor recreation use or to construct recreational trails. A proposed project must fall under
one of the following categories: (1) acquisition of land for public outdoor recreational purposes; (2)
development and/or renovation of land for public outdoor recreational purposes; or (3) construction
and/or renovation of a public recreational trail. The priority resource or facility need for the city's
project as identified for Dade County planning region are picnicking, football, baseball or softball,
outdoor tennis and outdoor basketball.
Financial Impact: Match amount of $37,500 is required. Payable from Account # 72-572630.
The $37,500 is 25% of the total project cost of$150,000.00. The match can be in cash, land value
of undeveloped land owned by applicant and subject to conditions, and/or In-kind services.
Implementation Time Line: Immediately, the deadline for the application is September 28, 2012.
Legislative History: None
Recommendation(s): Staff is recommending the approval to request funding to improve the
Ingram Park facilities.
Attachment(s): FY 2013 - 2014 FRDAP Application Package
Prepared BY: Charmaine Parchment, Grant Coordinator
END OF MEMORANDUM
FLORIDA RECREATION DEVELOPMENT
ASSISTANCE PROGRAM
2013-2014
GRANT APPLICATION PACKAGE
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Office of Financial Management
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FLORIDA Tallahassee, Florida 32399 "ti hr o/'s
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Information Line (850) 245-2501
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Table of Contents
Title Page
Facts about FRDAP 3-4
Part I - General Information 5-12
Applicant Information 5
Project Information 6-8
Financial Information 9-12
Part II — Evaluation Criteria 13-23
General Criteria 13-16
Development Criteria 16-18
Acquisition Criteria 19-20
Trail Construction Criteria 21-23
Part III— Supporting Documents 24-32
Population Densities 24-28
Application Check List 29-31
Contacts for Additional Information 32
List of Grant Program Managers by County Attachment 1
FPS-A033 Page 2 of 32
FACTS ABOUT FRDAP
WHAT IS FRDAP AND HOW IS IT ADMINISTERED?
The Florida Recreation Development Assistance Program (FRDAP) is a competitive program
which provides grants to local governmental entities for acquisition and development of land for
public outdoor recreation use or to construct recreational trails. The Florida Department of
Environmental Protection (DEP), Office of Financial Services administers FRDAP. The FRDAP
Administrative Rule can be downloaded at www.dep.statefl.us/parks/oirs.
WHO MAY APPLY FOR FRDAP FUNDS?
Municipal and county governments or other legally constituted entities with the legal
responsibility to provide public outdoor recreation.
WHAT IS THE GENERAL APPLICATION INFORMATION?
A proposed FRDAP project must be for one of the three following categories: acquisition of land
for public outdoor recreational purposes, development and/or renovation of land for public
outdoor recreational purposes, or construction and/or renovation of a public recreational trail. If
an acquisition project receives a FRDAP grant, the applicant must develop the acquired site for
public outdoor recreation use within three(3)years.
HOW DO I APPLY?
Applicants must submit a completed FRDAP Grant Application during an announced submission
period. Applicants may submit up to two applications during the submission period. Each
agency may only have a total of three (3) active projects, including any applications being
submitted. Applications must involve only one project site except for acquisition or development
of salt water beach access. DEP evaluates applications on the basis of the information provided
by the applicants, except where such data is superseded by official DEP information. Failure by
an applicant to present all required application information and documentation may result in the
application being declared ineligible for funding consideration, or may result in a loss of points
from the applicant's competitive score. Application will be evaluated and scored based on
the information submitted by the end of the submission period.
Applicants must submit three copies (1 original and 2 copies) of the completed application and
all supporting documents during the announced submission period of (September 14, 2012,
through September 28, 2012). Please use a soft covered binder, no HARD 3-ring binders.
To facilitate review and scoring, please tab all exhibits. ANY APPLICATIONS SUBMITTED
WITHOUT EXHIBITS BEING TABBED, WILL BE SENT BACK TO THE APPLICANT
AND ASKED TO BE TABBED OR WILL BE CONSIDERED INELIGIBLE. Applications
must be postmarked NO LATER THAN September 285, 2012, and submitted to:
DEPARTMENT OF ENVIRONMENTAL PROTECTION
DIVISION OF RECREATION AND PARKS
OFFICE OF FINANCIAL MANAGEMENT
3900 COMMONWEALTH BOULEVARD,MAIL STATION 585
TALLAHASSEE, FLORIDA 32399-3000
FPS-A033 Page 3 of 32
If you plan to prepare this document by retyping or downloading it to your computer, the
language and format used must exactly match this application. You may request an
electronic application by e-mailing: Rita.Ventrv( ,dep.state.fl.us; or
Marv.Ann.Lee(a),dep.state.fl.us or visit our web site at: www.dep.state.fl.us/parks/oirs
WHAT IS THE MAXIMUM GRANT AMOUNT?
Maximum grant funds an applicant may apply for is $200,000
GRANT MATCH RATIOS: (Based on the grant cap of$200,000)
Project Cost State Share Grantee Share
$50,000 or less 100% 0%
$50,001 to $150,000 75% 25%
$150,001 up to $400,000 50% 50%
Project Cost= State Share+Grantee Share
Refer to Chapter 62D-5.055(4),F.A.C. for complete information on match requirements and
match types.
WHAT CAN I USE TO MATCH A FRDAP GRANT?
*Cash *Land value of undeveloped land owned by applicant(subject to conditions) *In-kind
services
HOW ARE FRDAP GRANTS AWARDED?
Each application is reviewed to determine eligibility. The Division of Recreation and Parks
evaluates each eligible application according to Florida Administrative Code and assigns a final
score. Based on the scores, DEP prepares and submits a recommended priority list to the Florida
Legislature for funding consideration. The Department's performance and obligation to
award program grants is contingent upon an annual appropriation by the Florida
Legislature. Should the project receive funding, the grantee will have up to three (3) years
from the start of the state's fiscal year in which funds are appropriated to complete the
project or funds will revert.
If questions arise while preparing the application, please contact the Office of Financial
Management at 850/245-2501.
FPS-A033 Page 4 of 32
•
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM
GRANT APPLICATION PACKET
2013-2014
PART I — GENERAL INFORMATION (DEP USE ONLY)
Received:
Postmarked:
Application Number:
1. APPLICANT INFORMATION
A. Name of Applicant:
B. Federal Employer Identification Number:**
**(This number must be registered at My Florida Market Place with the address the warrant will be
forwarded)
C. Population:
D. Current Operating Budget:
(This is the operating budget for the city,county or special district,and not just the department budget)
E. Contact Person: Title:
(The contact person is someone who will be in direct contact with DEP and be responsible for
administering this grant if awarded)
F. Mailing Address:
City/State: Zip Code:
Telephone:( ) E-mail:
FAX:
I hereby certify that the information provided in this application is true and accurate. I further
certify that I possess the authority to apply for this grant on behalf of the applicant.
Signature of City or County Manager/Title Date
FPS-A033
2. PROJECT INFORMATION
A. Name of Project:
B. Project Type (Check One): Project cannot be a combination of acquisition and
development
Acquisition:
Development:
On land owned by applicant
On land currently under site control by applicant
Date site control expires:
Trail Construction:
On land owned by applicant
On land currently under site control by applicant
Date site control expires:
Development projects must be under site control (owned by deed, or leased or
dedicated for minimum of 30 years from the date of application) by the close of the
submission period (September 28,2012).
• School board property is ineligible either by lease or ownership.
• Include a copy of the site control documents (e.g., deed, lease, etc.). If providing a
Quit Claim Deed, please attach a copy of a 30 year title search or title opinion.
(Tab as Exhibit"N")
FPS-A033 Page 6 of 32
C. PROJECT LOCATION:
Street Address:
City: County: Zip Code: -
GIS Coordinates: Latitude: Longitude:
1. Submit a boundary map of the project area providing a description and sketch of the
project area boundaries, display known easements and be legally sufficient to identify
the project area. Aerial photographs are accepted as boundary maps, as long as
the boundaries are identified.
(Tab as Exhibit"K")
2. Submit color, on-site photographs for all three copies of your application, sufficient
to depict the physical characteristics of the project area.
(Tab as Exhibit"L")
3. Location map and directions: Submit a detailed road map precisely locating the
project site along with clear written driving instructions from the nearest federal or
state highway. NOTE: Confirm that street names listed are the same as those posted
on street signs in the area. Please do not use Map Quest or any other computer
mapping program for this.
(Tab as Exhibit"M")
D. LEGISLATIVE DISTRICTS IN WHICH THE PROJECT SITE IS LOCATED:
This should be the Florida Senate and Florida House district in which the proposed
project site is located. If you are not sure of the district, contact your local office of the
Supervisor of Elections. (There is only one each.)
State Senator: Senate District Number:
State Representative: House District Number:
E. TOTAL NUMBER OF ACRES BEING ACQUIRED OR TOTAL NUMBER OF
ACRES BEING DEVELOPED:
FPS-A033 Page 7 of 32
•
F. DESCRIBE THE PHYSICAL CHARACTERISTICS OF THE PROJECT.
1) For Development Projects:
(a) Provide a description of the proposed project which includes existing and future uses,
existing and proposed physical improvements,natural and historical resources, any
proposed resource protection/conservation and any existing buildings on site.
(b) Indicate if a natural spring is located on project site: Yes No
(c) Indicate if there is public access to the park either through an existing street or
easement:
Yes No
Describe Public Access:
(If additional room needed -Tab as Exhibit "P")
2) For Acquisition Projects: (in addition to the above information)
(a) If the proposed project consists of acquiring multiple parcels or from multiple
owners,
identify specific order in which the parcels will be acquired to ensure that in the event
that all parcels cannot be acquired,the purposes of the project can be achieved. Also
address the ability to have public access to the park either through an existing
street or easement.
(If additional room needed-Tab as Exhibit"P")
FPS-A033 Page 8 of 32
3. FINANCIAL INFORMATION
GRANT MATCH RATIOS: (Based on the grant cap of$200,000)
Project Cost State Share Grantee Share
$50,000 or less 100% 0%
$50,001 to $150,000 75% 25%
$150,001 up to $400,000 50% 50%
Project Cost= State Share+Grantee Share
Refer to Chapter 62D-5.055(4), F.A.C. for complete information on match requirements and
match types. The Total Project Cost(Line F) must equal the grant request(Line A)plus the
total local match (Line E). This figure(Line F)should not total more than $400,000 for the
purpose of this application.
A. FRDAP Funds Requested(State Share) Line A $
B. Local Funds Available: (Grantee Share)
1. Cash: Line B $
2. In-Kind: Line C $
3. Land Value: Line D $
If proper0 is developed, land value CANNOT be used as a match.
Total Local Match: Line E $
Sum of lines B, C and D
C. Total Cost of Proposed Project: Line F $
Sum of Lines A and E
(Should not total more than $400,000)
(If approved for REDI Match Waiver, fill out REDI Waiver Form located under FRDAP
Administrative Forms at www.dep.state.fl.us/parks/OIRS) (Tab as Exhibit"0")
FPS-A033 Page 9 of 32
•
•
D. PROJECT COST ESTIMATE (COMPLETE FOR ALL PROJECTS, IF ACQUISITION
COMPLETE ONE FOR THE DEVELOPMENT OF PARK ONCE ACQUIRED):
Development projects:
The project cost estimate break down is on the following two pages of this application. If
land value is used as match, it should be included under primary cost. Primary costs
include all recreation facilities and opportunities. Primary cost must be equal to or
greater than fifty percent(50%) of the total cost. Remember to include each element in
your conceptual site plan. Submit a conceptual site plan displaying the areas and
facilities to be developed as proposed on page 11 & 12 of this application. The site plan
must correlate with the project boundary map and cost estimate. The site plan must
CLEARLY DELINEATE using color codes between facilities/opportunities currently
existing,facilities proposed for funding(page 11 & 12) in this application and facilities
planned for future development. Also identify different FRDAP phases on the site plan
and any LWCF phases. Remember to include each element in your conceptual site
plan.
Acquisition Projects:
If applying for an acquisition project, submit the proposed development for the project
on the following two pages. Along with the breakdown of the facilities, submit a
construction timeline for the required development of facilities.Also submit conceptual
site plan displaying the areas and facilities to be developed as proposed on page 11 &
12 of this application. The site plan must correlate with the project boundary map and
include each element in the cost estimate.
(Tab as Exhibit"G")
FPS-A033 Page 10 of 32
PRIMARY RECREATION AREAS AND FACILITIES: Primary facilities include all
recreation facilities and opportunities. Primary cost must be equal to or greater than fifty
percent (50%) of the total cost. Primary examples are: beach access, picnic facilities,fishing
piers, ball fields, tennis courts, trails, trailheads, shade structures for recreational facilities, etc.
Enclosed structures are not eligible costs. Costs of planning and site preparation should be
included within the cost of each element. If land value is used as match, it should be included
under primary cost. If this is a trail project, list the uses or types of trails. If developing one trail
for multi purposes state multi purpose trail, but if doing several different trails list separately
with each use (example: walking tail or bike trail) FRDAP funded elements are not eligible for
renovation if funded within the past 5 years.
Quantity Description Estimated Cost
N
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N
0
V
A
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I
0
N
S
Total Primary $
FPS-A033 Page 11 of 32
•
•
SUPPORT FACILITIES AND IMPROVEMENTS: Support facilities are facilities which can
not stand alone, or which would have little or no public outdoor recreational value without the
primary facility. No enclosed structures are eligible except restrooms, bathhouses or
restroom/concession stands. Other support examples are: parking, landscaping, and security
lighting. Amenities such as benches, or bike racks will receive no points when being scored. The
enclosed structures listed above cannot be phased and must be completed with one grant.
FRDAP funded elements are not eligible for renovation if funded within the past 5 years.
Quantity Description Estimated Cost
N
E
w
R
E
N
0
V
A
T
I
0
N
S
Total Support $
FPS-A033 Page 12 of 32
PART II— EVALUATION CRITERIA
GENERAL CRITERIA
1. CAPITAL IMPROVEMENT PLAN
A. Is the proposed project identified, in whole or in part, in the applicant's capital
improvement plan or schedule during the current or next three(3)fiscal years?
Provide:
1) A letter from the agency's city or county manager certifting the five year capital
improvement schedule is officially adopted and date adopted. Project will not receive
points if letter is not submitted and does not state the date CIP was adopted.
-And-
2) A copy of the five-year capital improvement schedule included in the applicant's
adopted Local Comprehensive Plan, stating project by name, amount and year (County
or City budgets are not the same as capital improvement schedules) Please highlight
project name, amount and year.
(20 points)
Yes No
--- OR B. Is the proposed project identified as part of the plan through an adopted resolution
committing the applicant to amend their capital improvement plan or schedule and
complete the project should it receive program funds?
Provide: a copy of a fully executed resolution amending the existing schedule to include
the proposed project. The resolution must clearly indicate the proposed project by
name, amount and year and cannot be older than 3 years.
(10 points)
Yes No
(Tab as Exhibit"A")
2. STATE COMPREHENSIVE OUTDOOR RECREATION PLAN
A. Explain how the proposed project would address one or more of the issues or goals
identified in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR
RECREATION IN FLORIDA-2008(Chapter 6& 7). Provide quotations or other
appropriate references with explanations to justify the correlation. To receive points,
must give a detailed explanation as to how the project meets the goals, cannot only list
the goals.
(Tab as Exhibit `B") (4 points)
FPS-A033 Page 13 of 32
i/
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11 'L
B. 2008 Relative Need Index by Region
The proposed project provides for a priority resource or facility need
in the applicant's planning region identified in the Statewide Comprehensive } ,
Outdoor Recreation Plan.Locate the applicant's region and circle each priority t
resource/facility need as proposed in the project cost on page 11 & 12 of this application.:
(7 points) y� ,'' 1
Ill v e s II
I Saltwater Beach Activities*Baseball or Softball*Picnicking*Football z
Outdoor Swimming Pool Use* Saltwater Non-Boat Fishing*Golf
RV/Trailer Camping*Freshwater Boat Ramp Use*Soccer or Rugby
II Saltwater Beach Activities*Nature Study*Historical or Archeological Sites `4'•';
Baseball or Softball*Picnicking*Freshwater Boat Ramp Use*Football l
Hunting*Horseback Riding*Outdoor Swimming Pool Use
III Football*Picnicking*Nature Study* Soccer or Rugby*Baseball or Softball ,
Horseback Riding Outdoor Basketball RV/Trailer Camping
Freshwater Boat Ramp Use*Bicycle Riding—Unpaved Trails V. 1 i'
IV Historical or Archeological Sites*Baseball or Softball*Football
Saltwater Beach Activities*Picnicking*Outdoor Swimming Pool Use*Outdoor <
Basketball*Nature Study*Golf* Soccer or Rugby -x
V Picnicking*Football*RV/Trailer Camping*Nature Study*Baseball or Softball
Bicycle Riding-Unpaved Trails*Outdoor Basketball* Soccer or Rugby
Horseback Riding*Outdoor Swimming Pool Use
VI Picnicking*RV/Trailer Camping*Football *Baseball or Softball
Outdoor Swimming Pool Use*Nature Study*Historical or Archeological Sites
Outdoor Basketball * Saltwater Beach Activities* Soccer or Rugby
VII RV/Trailer Camping*Picnicking*Baseball or Softball*Outdoor Swimming Pool Use
Nature Study*Freshwater Boat Ramp Use*Football *Golf*Horseback Riding
Outdoor Basketball
VIII Picnicking*RV/Trailer Camping*Baseball or Softball*Football*Outdoor Swimming Pool Use
Saltwater Beach Activities*Golf*Outdoor Basketball *Outdoor Tennis*Soccer or Rugby
IX Picnicking*RV/Trailer Camping* Saltwater Beach Activities*Outdoor Swimming Pool Use
Golf*Football *Nature Study*Baseball or Softball*Outdoor Tennis*Historical or Archeological
Sites
X Football*Golf*Baseball or Softball *Outdoor Swimming Pool Use*Picnicking*Outdoor Tennis
Saltwater Beach Activities*Outdoor Basketball*RV/Trailer Camping* Soccer or Rugby
XI Outdoor Swimming Pool Use*Picnicking*Football*Baseball or Softball *Saltwater Beach Activities
Outdoor Tennis*Golf*Outdoor Basketball* Saltwater Non-Boat Fishine*RV/Trailer Camnine
FPS-A033 Page 14 of 32
3. PUBLIC PARTICIPATION
Indicate which of the following apply(Check ALL that apply):
(To receive points for this section any meetings, presentations, or surveys must be held in the
current year or within the previous 3 years of application and each of the three meetings must
be held separately to receive each set of points. Meetings also must be held prior to the
application submittal.)
A. A pre-advertised public meeting was held solely for the purpose of discussing the
proposed project. Attach a copy of ad and proof of publication for the advertisement.
Advertisement needs to state where and when advertised. If submitting 2 applications,
must hold separate meeting for each project (unless they are phased projects of the
same park). If not advertised in a newspaper, need a written explanation as to how,
when and where advertised, along with a copy of notice/advertisement.
(Tab as Exhibit"C-1") (10 points)
B. The project was discussed at a regularly scheduled meeting of the applicant's
advisory board responsible for park, recreation or leisure service activities. Provide a
copy of the minutes of the advisory board meeting(s) where this project was discussed.
The board must be an appointed group of citizens, such as a parks and recreation
advisory board, who would normally review projects similar to the proposed grant
application. Planning and zoning or similar boards may be used if a parks and
recreation advisory board does not exist. CITY OR COUNTY COMMISSIONS ARE
NOT CONSIDERED ADVISORY BOARDS.
(Tab as Exhibit"C-2") (7 points)
C. Public input on the proposed project was obtained through presentations to
community organizations, neighborhood associations and/or a written opinion survey.
Provide documentation (minutes from the meetinji which the project was discussed with
date or thank-you letter from an organization, association, etc.) showing that
presentations regarding this project were made to community organizations or groups
OR provide a copy of the survey, who surveyed and summary of the results. Letters of
support are not acceptable to receive points.
(Tab as Exhibit"C-3") (4 points)
FPS-A033 Page 15 of 32
4. OPERATION AND MAINTENANCE
Capability to develop, operate and maintain the project site: (Check ONLY one):
Provide a brief description of how development, programming and maintenance will be
provided and a copy of an agency organizational chart. Must provide both to receive points.
The applicant has a full-time recreation or park department staffed to provide facility
development,programming and maintenance.
(Tab as Exhibit "D") (6 points)
The applicant has demonstrated the existence of a full-time ability to provide facility
development,programming and maintenance.
(Tab as Exhibit"D") (4 points)
The applicant has other means of providing facility development,programming and
maintenance.
(Tab as Exhibit"D") (2 points)
5. PARK PARTNERSHIP
The proposed project is supported through a fully executed written cooperative agreement
between the applicant and a private or public entity(within the current or past 3 years) in which
said entity agrees to furnish 10% or more of the total project costs in cash, land, or labor services
for the development/construction of this project with the applicant holding the leading
management responsibility. The written agreement must be executed by the end of the
submission period and quantify the donation in monetary units. This can be a cooperative
agreement between both parties or a letter from the entity agreeing to furnish 10% of the
total project costs in cash, materials,land,or labor services.
(A management or maintenance agreement is not acceptable.)
Yes No
(Tab as Exhibit"E") (3 points)
6. TRAIL CONNECTIVITY
The project provides for increased trail access by connecting an existing, publicly owned and
designated recreational trail which is outside the project boundary. Indicate on the site plan
the project trail/connection and name and location of existing trail(s).
Yes No
(Tab as Exhibit "G") (5 points)
FPS-A033 Page 16 of 32
DEVELOPMENT CRITERIA (COMPLETE ONLY FOR DEVELOPMENT PROJECTS)
1. NEW DEVELOPMENT
List the existing facilities/improvements on the project site. Include improvements such as
baseball fields, basketball courts, trails, boat ramps, etc. (Bullet lists are encouraged) (If
undeveloped, state None). The site plan must clearly delineate between facilities/opportunities
currently existing, facilities proposed for funding in this application and facilities planned for
future development. Identify and color code different funding phases from the existing
facilities.
(Tab as Exhibit"G") (5 points,if undeveloped)
2. INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION
AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA
A) List the facilities which are addressed on page 11 & 12 of this application which are
identified in the priority ranked index clusters of outdoor facilities needs for renovation
and/or new construction identified within the applicant's population density as set forth
in the Department's study entitled "Infrastructure Assessment of Local Government
Recreation and Park Department Facility Needs in the State of Florida" effective
December 1995. (See attached pages 24-28 for Priority Ranked Index Clusters. A
project facility not listed in the priority ranked indexes will receive a score of a similar
facility included in the indexes, as determined by the Department staff) (If developing
trails, must have separate trails to receive separate points.
(Maximum 30 points)
FPS-A033 Page 17 of 32
B) Does the proposed project, in whole or in part, address the highest priority of
infrastructure funding needs for the applicant's population density as set forth in the
study titled "1995 INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT
RECREATION AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF
FLORIDA". Use the table below to determine in which priority funding need ranking
the project falls. (Check ONLY one):
Highest Priority Funding Need (13 points)
Second Highest Priority Funding Need (8 points)
Population Density 1 —Population Under 10,000 Rank 1 Construction
Rank 2 Renovation
Population Density 2—Population 10,000 to 24,999 Rank 1 Renovation
Rank 2 Construction
Population Density 3—Population 25,000 to 49,999 Rank 1 Construction
Rank 2 Renovation
Population Density 4—Population 50,000 to 99,999 Rank 1 Construction
Rank 2 Renovation
Population Density 5—Population 100,000 and Over Rank 1 Renovation
Rank 2 Construction
Source: The 1995 Infrastructure Assessment of Local Government Recreation and Park
Department Facility Needs in the State of Florida
FPS-A033 Page 18 of 32
ACQUISITION CRITERIA (COMPLETE ONLY FOR ACQUISITION PROJECTS)
1. INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION
AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA
List all the facilities that will be developed for this project. Only facilities identified in the top
three priority ranked index clusters of outdoor facilities needs for new construction identified
within the applicant's population density as set forth in the Department's study entitled
"Infrastructure Assessment of Local Government Recreation and Park Department Facility
Needs in the State of Florida", effective December 1995, will receive these points. (Priority
ranked index clusters are attached as pages 24-28.)
(15 points)
2. NEEDED RECREATIONAL ACREAGE
Describe how the project provides for identified need(s) for additional park acreage pursuant to
the applicant's adopted local comprehensive plan. Provide the following:
A. Needed acres/Person and Total Acreage Under Local Control
B. Provide excerpts of the applicant's local comprehensive plan as supporting back-up
documentation and highlight the information that pertains to this section.
(Tab as Exhibit"F") (15 points)
FPS-A033 Page 19 of 32
3. CAPITAL IMPROVEMENT PLAN
A) Is the proposed development of the property identified in the applicant's capital
improvement plan(CIP) or schedule during the current or next three (3) fiscal years?
1). Provide: a letter from the agency's city or county manager certing the five year
capital improvement schedule is officially adopted and date adopted. Project will not
receive points if letter is not submitted and does not state the date CIP was adopted.
-And-
2). Provide: a copy of the five-year capital improvement schedule included in the
applicant's adopted Local Comprehensive Plan, stating project by name, amount and
year (County or City budgets are not the same as capital improvement schedules).
Highlight project name, amount and year.
(6 points)
Yes No
----OR----
B) Is the proposed development of the property included as part of the plan through an
adopted resolution committing the applicant to amend their CIP and develop the property
should it receive program funds?
Provide: a copy of a fully executed resolution amending the existing schedule to include
the development of the proposed project. The resolution must clearly indicate the
development of the proposed project by name, year and amount and cannot be older
than 3 years.
(3 points)
Yes No
(Tab as Exhibit"A")
FPS-A033 Page 20 of 32
TRAIL CONSTRUCTION CRITERIA (COMPLETE ONLY FOR CONSTRUCTION OF
TRAIL PROJECTS)
1. NEW DEVELOPMENT
List the existing facilities/improvements on the project site. Include improvements such as
trails, trailheads, ball fields, basketball courts, etc. (Bullet lists are encouraged. If
undeveloped, state None.) The site plan must clearly delineate between facilities/opportunities
currently existing,facilities proposed for funding in this application and facilities planned for
future development. Identify and color code different funding phases from the existing facilities.
(Tab as Exhibit"G") (5 points,if undeveloped)
2. STATE GREENWAYS AND TRAILS PLAN
Explain how the proposed project would address one or more issues or goals as identified in the
State's Greenways and Trails Plan. Use "Connecting Florida's Communities with
Greenways and Trails — September 1998". Provide quotations or other appropriate
references to justify the correlation. Use a separate sheet if necessary.
(Tab as Exhibit"II") (6 points)
FPS-A033 Page 21 of 32
3. STATE OF FLORIDA DESIGNATED RECREATIONAL GREENWAY OR TRAIL
The project is located on or connects with a State of Florida designated greenway or trail.
Provide a map and documentation (letter from Office of Greenways and Trails) indicating
connectivity. Designation Agreements must be fully executed by the end of submission period.
Yes No
(Tab as Exhibit"I") (3 points)
4. REGIONAL OR LOCAL GREENWAYS AND TRAILS PLAN
Explain how the proposed project would implement a Greenway and Trail Plan adopted by either
a regional or local governmental entity. Provide quotations or appropriate references with
explanations to justify correlation. Enclose a copy of the regional or local governmental
adopted Greenway Plan.
(Tab as Exhibit"J") (4 points)
FPS-A033 Page 22 of 32
5. MIXED USE OR SINGLE USE TRAILS
Does the specific trail design demonstrate that the project will support:
Mixed use recreational trail opportunities, either motorized or non-motorized, or both?
Yes No (8 points)
OR
Single use recreational trail opportunities?
Yes No (6 points)
6. INFRASTRUCTURE ASSESMENT OF LOCAL GOVERNMENT RECREATION
AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA
Does the proposed project, in whole or in part, address the highest priority of infrastructure
funding needs for the applicant's population density as set forth in the study titled "1995
INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND
PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA". Use the table
below to determine in which priority funding need ranking the project falls. (Check ONLY one):
Highest Priority Funding Need
(13 points)
Second Highest Priority Funding Need
(8 points)
Population Density 1 —Population Under 10,000 Rank 1 Construction
Rank 2 Renovation
Population Density 2—Population 10,000 to 24,999 Rank 1 Renovation
Rank 2 Construction
Population Density 3—Population 25,000 to 49,999 Rank 1 Construction
Rank 2 Renovation
Population Density 4—Population 50,000 to 99,999 Rank 1 Construction
Rank 2 Renovation
Population Density 5—Population 100,000 and Over Rank 1 Renovation
Rank 2 Construction
Source: The 1995 Infrastructure Assessment of Local Government Recreation and Park
Department Facility Needs in the State of Florida
FPS-A033 Page 23 of 32
Part III- Supporting Documents
POPULATION DENSITIES
Outdoor Facility Needs Ranked by Priority Index: Population Density 1
Rank Renovation Construction
Facility Points Facility Points
1 Playgrounds 6 Baseball Fields 6 Cluster I
2 Support Facilities 5 Softball Fields 5
3 Tennis Courts 5 Playgrounds 5 Cluster II
4 Rest Rooms 5 Rest Rooms 5
5 Picnic Facilities 4 Support Facilities 4
6 Baseball Fields 4 Soccer Fields 4
7 Basketball Courts 4 Basketball Courts 4 Cluster III
8 Softball Fields 4 Bike Trails 4
9 Swimming Pools 4 Swimming Pools 4
10 Boating Facilities 4 Tennis Courts 4
11 Fishing Piers 3 Picnic Facilities 3
12 Camping 3 Handball Courts 3
13 Handball Courts 3 Fishing Piers 3 Cluster IV
14 Football Fields 3 Football Fields 3
15 Soccer Fields 3 Boating Facilities 3
16 Beach Access 2 Exercise Trails 2
17 Historical Facilities 2 Camping 2
18 Shuffleboard Courts 2 Beach Access 2 Cluster V
19 Nature Trails 2 Historical Facilities 2
20 Other 2 Shuffleboard Courts 2
21 Golf Courses 2 Nature Trails 2
22 Bike Trails 1 Golf Courses 1
23 Exercise Trails 1 Hiking Trails 1 Cluster VI
24 Hiking Trails 1 Horse Trails 1
25 Horse Trails 1 Other 1
Population Density 1 - Population Under 10,000
FPS-A033 Page 24 of 32
Outdoor Facility Needs Ranked by Priority Index: Population Density 2
Rank Renovation Construction
Facility Points Facility Points
1 Rest Rooms 6 Support Facilities 6 Cluster I
2 Support Facilities 6 Rest Rooms 6
3 Playgrounds 6 Playgrounds 6
4 Baseball Fields 5 Softball Fields 5
5 Tennis Courts 5 Soccer Fields 5 Cluster II
6 Softball Fields 5 Baseball Fields 5
7 Basketball Courts 4 Basketball Courts 4
8 Boating Facilities 4 Picnic Facilities 4 Cluster III
9 Swimming Pools 4 Swimming Pools 4
10 Picnic Facilities 4 Football Fields 4
11 Soccer Fields 4 Tennis Courts 4
12 Exercise Trails 3 Handball Courts 3
13 Football Fields 3 Nature Trails 3 Cluster IV
14 Shuffleboard Courts 3 Bike Trails 3
15 Handball Courts 2 Boating Facilities 2
16 Beach Access 2 Other 2
17 Fishing Piers 2 Exercise Trails 2
18 Camping 2 Golf Courses 2 Cluster V
19 Bike Trails 2 Hiking Trails 2
20 Nature Trails 2 Fishing Piers 2
21 Other 2 Camping 2
22 Golf Courses 1 Beach Access 1
23 Hiking Trails 1 Historical Facilities 1
24 Historical Facilities 1 Horse Trails 1 Cluster VI
25 Horse Trails 1 Shuffleboard Courts 1
Population Density 2 -Population From 10,000 to 24,999
FPS-A033 Page 25 of 32
Outdoor Facility Needs Ranked by Priority Index: Population Density 3
Rank Renovation Construction
Facility Points Facility Points
1 Rest Rooms 6 Baseball Fields 6 Cluster I
2 Playgrounds 6 Soccer Fields 6
3 Support Facilities 5 Support Facilities 5
4 Tennis Courts 5 Softball Fields 5 Cluster II
5 Baseball Fields 5 Playgrounds 5
6 Basketball Courts 5 Boating Facilities 5
7 Beach Access 4 Football Fields 4
8 Swimming Pools 4 Tennis Courts 4 Cluster III
9 Soccer Fields 4 Rest Rooms 4
10 Picnic Facilities 4 Picnic Facilities 4
11 Football Fields 3 Basketball Courts 3
12 Softball Fields 3 Other 3 Cluster IV
13 Boating Facilities 3 Exercise Trails 3
14 Exercise Trails 2 Bike Trails 2
15 Handball Courts 2 Nature Trails 2
16 Other 2 Camping 2
17 Golf Courses 2 Handball Courts 2
18 Shuffleboard Courts 2 Historical Facilities 2 Cluster V
19 Fishing Piers 2 Swimming Pools 2
20 Bike Trails 2 Hiking Trails 2
21 Hiking Trails 2 Golf Courses 2
22 Nature Trails 2 Beach Access 2
23 Camping 2 Fishing Piers 2
24 Historical Facilities 1 Horse Trails 1 Cluster VI
25 Horse Trails 1 Shuffleboard Courts 1
Population Density 3 -Population From 25,000 to 49,999
FPS-A033 Page 26 of 32
Outdoor Facility Needs Ranked by Priority Index: Population Density 4
Rank Renovation Construction
Facility Points Facility Points
1 Playgrounds 6 Soccer Fields 6 Cluster I
2 Rest Rooms 5 Playgrounds 5
3 Support Facilities 5 Picnic Facilities 5 Cluster II
4 Tennis Courts 5 Baseball Fields 5
5 Soccer Fields 5 Support Facilities 5
6 Baseball Fields 5 Swimming Pools 5
7 Swimming Pools 4 Softball Fields 4
8 Exercise Trails 4 Basketball Courts 4 Cluster III
9 Softball Fields 4 Rest Rooms 4
10 Basketball Courts 4 Other 4
11 Handball Courts 3 Exercise Trails 3 Cluster IV
12 Picnic Facilities 3 Golf Courses 3
13 Boating Facilities 2 Tennis Courts 2
14 Beach Access 2 Boating Facilities 2
15 Fishing Piers 2 Fishing Piers 2
16 Shuffleboard Courts 2 Football Fields 2
17 Football Fields 2 Handball Courts 2
18 Golf Courses 2 Bike Trails 2 Cluster V
19 Nature Trails 2 Nature Trails 2
20 Other 2 Hiking Trails 2
21 Bike Trails 2 Horse Trails 2
22 Camping 2 Beach Access 2
23 Hiking Trails 2 Camping 2
24 Historical Facilities 1 Historical Facilities 1 Cluster VI
25 Horse Trails 1 Shuffleboard Courts 1
Population Density 4 -Population From 50,000 to 99,999
FPS-A033 Page 27 of 32
Outdoor Facility Needs Ranked by Priority Index: Population Density 5
Rank Renovation Construction
Facility Points Facility Points
1 Support Facilities 6 Support Facilities 6 Cluster I
2 Rest Rooms 5 Baseball Fields 5 Cluster II
3 Playgrounds 5 Playgrounds 5
4 Tennis Courts 4 Softball Fields 4
5 Swimming Pools 4 Rest Rooms 4 Cluster III
6 Boating Facilities 4 Soccer Fields 4
7 Basketball Courts 4 Picnic Facilities 4
8 Golf Courses 3 Bike Trails 3
9 Softball Fields 3 Swimming Pools 3
10 Picnic Facilities 3 Exercise Trails 3
11 Historical Facilities 3 Hiking Trails 3 Cluster IV
12 Baseball Fields 3 Other 3
13 Fishing Piers 3 Golf Courses 3
14 Exercise Trails 3 Camping 3
15 Soccer Fields 3 Beach Access 3
16 Handball Courts 2 Historical Facilities 2
17 Camping 2 Tennis Courts 2
18 Football Fields 2 Basketball Courts 2 Cluster V
19 Nature Trails 2 Boating Facilities 2
20 Beach Access 2 Fishing Piers 2
21 Bike Trails 2 Football Fields 2
22 Other 2 Nature Trails 2
23 Hiking Trails 2 Handball Courts 2
24 Horse Trails 1 Horse Trails 1 Cluster VI
25 Shuffleboard Courts 1 Shuffleboard Courts 1
Population Density 5 -Population From 100,000 &Over
FPS-A033 Page 28 of 32
APPLICATION CHECKLIST
Use this list to make sure that all applicable and all required documentation is included. To facilitate review
and scoring, please tab all exhibits. ANY APPLICATIONS SUBMITTED WITHOUT EXHIBITS BEING
TABBED, WILL BE SENT BACK TO THE APPLICANT AND ASKED TO BE TABBED AS REQUESTED
BELOW OR WILL BE CONSIDERED INELIGIBLE. Attach supporting documents at the end of the
application in alphabetical order as follows:
WHEN ASKED TO SUBMIT MULTIPLE DOUMENTS APPLICATION WILL NOT RECEIVE POINTS IF ALL
DOCUMENTS ARE NOT SUBMITTED.
Development Acquisition
Application Item-If Applicable & Trails Projects Tab as
Projects Exhibit
NOTE: Three(3) copies of the completed and signed Use a soft
application and all supporting documents must be ✓ ✓ covered
postmarked before September 28, 2012. (1 original binder.
and 2 copies). (No Hard
3-ring
binders)
A. 1) A letter from the agency's chief administrator
certfing the five year capital improvement schedule is V
officially adopted and the date adopted and 2) a copy of
the Capital improvements schedule OR 1) a copy
of a fully executed resolution amending the existing
schedule to include the proposed project. Designate
proposed project by name, date and year.
B. SCORP objectives support documentation
--Written response to Part II, Item 2A on page 13 of this
application. Include a brief narrative explaining how
the project implements one or more of the outdoor V V B
recreation goals and objectives as listed in the 2008
SCORP. Provide quotations or other appropriate
references with explanation to juste the correlation.
C. Public participation documentation:
1. Copy of public meeting advertisement
for SOLE PURPOSE of discussing /
the project.Advertisement must state Y Cl
where and when advertised.
2. Minutes of REGULARLY V SCHEDULED advisory board meeting. Y Y C2
3. Documentation of presentation to
community groups (minutes, letter of
thanks from organization, etc.).
OR... .
A copy of the survey and summary C3
of the results as they relate to the proposed
project. (Support letters are not acceptable
for points.)
FPS-A033 Page 29 of 32
Application Item-Required Development Acquisition Tab as
Project Project Exhibit
D. Documentation of ability to support
programming and maintenance of project
site. Provide a copy of an agency
organizational chart AND an explanation
of ability to provide development,
programming and maintenance.
E. Copy of cooperative agreement or letter between
applicant and a private or public nonprofit
entity with the applicant holding the lead V Y
managing responsibility.
F. Excerpts of the Recreation/Open Space
element of the local comprehensive plan
identibring needed acreage. Provide
and highlight excerpt which indicates needed
number of acres and provide how much
acreage local government already controls.
G. Conceptual site plan for development of the
project area: Submit a conceptual site plan
displaying the areas and facilities to be
developed as proposed in the scope of the
application. The site plan must correlate
with the project area identified in the G
project boundary map and cost estimate. Identify Need site plan
The site plan must CLEARLY DELINEATE
between facilities/opportunities currently different for the
existing,facilities proposed for funding funding development
in this application and facilities planned for phases after
future development. Color code your
site plan to indicate facilities that are acquisition is
existing,proposed for funding and completed
planned for future development(not in along with a
this project).Also identibr FRDAP&LWCF timeline for
phases.If acquisition project, also submit a timeline for
the development of the project development
H. Excerpts of the Connecting Florida's 1
Communities with Greenways and Trails. Trails Only H
I. Letter from the Office of Greenways& Trails
documenting project is located on or
connects with a designated State of Florida
Greenway or Trail. Trails Only
J. Copy of Regional or Local Governmental
adopted Greenway Plan.
Trails Only
FPS-A033 Page 30 of 32
Application Item-Required Development Acquisition Tab as
Projects Projects Exhibit
K. Boundary map of the project area:
Submit a boundary map of the project area.
The map must provide a description and
sketch of the project area boundaries,
display known easements and be legally
sufficient to identift the project area. Plat ✓ .✓ K
maps may be accepted if the above criteria
are identified. Aerial photographs are
accepted as boundary maps,as long as the
boundaries are identified..
L. Photographs of the project area: Submit
color, on-site photographs sufficient to depict
the physical characteristics of the project
area. Provide color photographs for all three
copies of your application. Aerial
photographs are requested, but not required. Y L
Mark an approximate boundary of the
project site and note major roads and/or
landmarks on the aerial photo. (Note this is
not the boundary map.)
M. Location map and directions:
Submit a detailed street, road or highway
map precisely locating the project site.
Also,provide clear and concise written
driving instructions from the nearest
federal or state highway. NOTE: Confirm / M
that street names listed in the
written directions are the same as those
posted on street signs in the area. Do
not use Map Quest or any other computer
mapping program for this.
N. Site Control(e.g. , deed, lease):
1) Submit a copy of the site control
documents(e.g.,deed,lease, etc.).
2) If only have a Quit Claim Deed, submit the deed and N
also a 30 year title search by the grantee's attorney
proving the grantee owns the property.Site control Y
must be effective by the close of the submission
period(September 28, 2012)
O. Request for Match Waiver/REDI Form:
If eligible for the Rural Economic Development Initiative
Match Waiver, submit Request for Match Waiver. Y V
P. Description of the Physical Characteristics of the Project:
Provide a written response to Part I, Item 2F(1 &2) on
page 8.Describe the project site including existing Y Y
and future uses, existing natural or historical resources,
public access, etc..
FPS-A033 Page 31 of 32
•
•
CONTACT FOR ADDITIONAL INFORMATION:
Contact Phone
A. FRDAP Application Information &Help 850/245-2501
B. FRDAP Administrative Rule 850/245-2501
www.dep.stateflus/parks/oirs
C. Statewide Comprehensive Outdoor 850/245-3051
Recreation Plan (SCORP)
www.dep.statell.us/parks/planning
D. Bureau of Appraisal 850/245-2658
E. Recreational Americans with Disabilities 850/245-3076
Act(ADA)Information
F. Office of Greenways & Trails 850/245-2052
G. Florida Statewide Greenways & Trails Plan . 850/245-2052
FPS-A033 Page 32 of 32