HomeMy Public PortalAbout12-8452 MDC Department of Housing for FY 2013 Non-Housing Community Block Grant Sponsored by: City Manager
RESOLUTION NO. 12-8452
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO SUBMIT AN APPLICATIONS TO
MIAMI-DADE COUNTY DEPARTMENT OF HOUSING
AND COMMUNITY DEVELOPMENT FOR FY2013 NON-
HOUSING COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG); PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Miami-Dade County's CDBG Program allocates block grant funds for
private, not-for-profit community-based development organizations, community development
corporations,municipalities and County departments for activities that benefit low and moderate-
income persons; and
WHEREAS, the activities for this grant must address high priority needs, as per the
Miami Dade County Entitlement Area Consolidated Plan for FY 2013 through 2017; and
WHEREAS,the County CDBG is a gap fund and does not fund projects 100%; and
WHEREAS, City staff intends to submit application in order to obtain funds for the
currently budgeted projects; and
WHEREAS, The City Commission of the City of Opa-locka desires that the City
Manager submit applications to Miami-Dade County Department of Community Development
for Non-Housing Community Development Block Grant Funding.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 12-8452
Section 2. The City Commission of the City of Opa-locka hereby authorizes and
directs the City Manager to submit applications to Miami-Dade County Department of
Community Development for Non-Housing Community Development Block Grant Funding for
FY 2012.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 12th day of September, 2012.
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RA TAILOR
MAYOR
itest to: j %AL-Pp-
anna Flores
terim City Clerk
Approved as to form and legal sufficiency:
toe, I 0 #
Jo ! S. (Keller
C Atto ey
Moved by: VICE MAYOR JOHNS
Seconded by: COMMISSIONER MILL R
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting September 12,2012 Item Type: Resolution Ordinance Other
Date: X
(EnterXin box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(EnterX in box) X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) CDBG (EnterXin box) X
CIP
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterXin box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev I. Increase public health safety and
Public Safety 0 Economic Growth.
Quality of Education 0
Qual.of Life&City Image MI
Communcation 0
Sponsor Name City Manager Department: Finance
Short Title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,FLORIDA, AUTHORIZING
THE CITY MANAGER TO SUBMIT APPLICATIONS TO MIAMI-DADE COUNTY DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT FOR THE FY 2013 NON-HOUSING COMMUNITY
DEVELOPMENT BLOCK GRANT(CDBG).
Staff Summary:
Miami Dade County Public Housing and Community Development (PHCD) conducted a Capacity
Building Training for the FY 2013 Request for Application. During the program, the county expressed an
intent to issue the RFA on September 12, 2012 with a application due date of October 1, 2012. Staff is
recommending approval,
Proposed Action:
Staff recommends the adoption of the Resolution to authorize the City Manager to submit applications.
Attachment:
The Miami Dade County FY 2012 RFA
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Memorandum
TO: Mayor Myra L.Taylor
Vice Mayor Dorothy Johnson
Commissioner , Timothy Holmes
Commissioner Rose Tydus -
Commissioner Gail E. A er
FROM: Kelvin Baker, Sr., City Mana
DATE: August 28, 2012
RE: Department of Housing and Community Development for the FY 2013 Non-
Housing Community Development Block Grant(CDBG) Funding
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS TO MIAMI-DADE
COUNTY DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE FY 2013
NON-HOUSING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG); PROVIDING FOR AN
EFFECTIVE DATE.
Description: Miami-Dade County's CDBG Program allocates block grant funds from US HUD
to private, not-for-profit community-based development organizations, community development
corporations, community-based organizations, municipalities and County departments for
activities that benefit low and moderate-income persons. The county eligible activities are
housing, public facilities, public services and economic development. Applicants must show that
they have other sources of funding as the County uses its federal funds to address funding gaps.
Activities must address a high priority need as outline in the Miami Dade County Entitlement
Area Consolidated Plan for Fiscal years 2013 through 2017.
Financial Impact: The County CDBG program is a gap fund and will not fund 100% of a
project. Applications will be submitted for projects selected from the currently budgeted projects.
Implementation Time Line: Immediately. Tentatively, applications must be submitted by
October 1, 2012. The County's FY 2013 Request for Applications is expected to be made
available September 12, 2012. These dates will be confirmed once the FY 2013-2017
Consolidated Plan is approved by the Board of County Commission.
Legislative History: None
Recommendation(s): Staff is recommending the approval.
CDBG 2013 H.U.D 2
411111111.111111111.1101` 41111P.'
Attachment(s): FY2012 Guidelines for Non-Housing Community Development Block Grant
(CDBG) Funding (the FY 2013 Guideline is not currently available).
Prepared By: Charmaine Parchment, Grant Coordinator
END OF MEMORANDUM
CDBG 2013 H.U.D 2
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MIAMI-DADE COUNTY
CONSOLIDATED REQUEST FOR APPLICATION (RFA)
FOR FY 2012 FUNDING
NON-HOUSING APPLICATION
FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
FOR:
• PUBLIC FACILITIES AND CAPITAL IMPROVEMENTS (PFCI)
• ECONOMIC DEVELOPMENT (ED)
• PUBLIC SERVICE (PS)
The RFA Application and Attachments are available on-line at
http://www.miamidade.goviced/request_RFA.asp
July 14, 2011
Miami-Dade County
Department of Housing and Community Development
701 NW 1st Court, 14t Floor- Miami, Florida 33136
1
MIAM1•DADE
COUNTY
*** APPLICATION DISCLAIMER ***
Applicants should check the County's website for updates to the FY 2012 RFA,
as dates listed in Books 1-3 are subject to change.
http://www.miamidade.Qov/ced/
2
M IAM I•DADE
COUNTY
MIAMI-DADE COUNTY
CONSOLIDATED REQUEST FOR APPLICATION (RFA)
FOR FY 2012 FUNDING
NON-HOUSING APPLICATION FOR
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
FOR:
• PUBLIC FACILITIES AND CAPITAL IMPROVEMENTS (PFCI)
• ECONOMIC DEVELOPMENT (ED)
• PUBLIC SERVICE (PS)
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t�EV��p�� EQUAL HOUSING
OPPORTUNITY
PART II of the RFA, which contains all Attachments,
is only available online at the following website:
http://www.miamidade.gov/ced/request_RFA.asp
3
MIAMI DADE
COUNTY
MIAMI—DADE COUNTY PROVIDES EQUAL ACCESS AND EQUAL OPPORTUNITY IN
EMPLOYMENT AND SERVICES AND DOES NOT DISCRIMINATE ON THE BASIS OF
DISABILITY.
The Department of Housing and Community Development(DHCD) does not discriminate on
the basis of age, color, religion, sex, national origin, disability or familial status in the
admission or access to, or treatment or employment in its federally and locally assisted
programs or activities. Anyone who requires an auxiliary aid or service for effective
communication, or a modification of policies or procedures to participate in a program,
service, or activity associated with DHCD, should contact the ADA Coordinator, Charles
Brown at (786) 469-4723, as soon as possible but no later than 48 hours before the
scheduled event. The ADA does not require DHCD to take any action that would
fundamentally alter the nature of its programs or services, or impose an undue financial or
administrative burden. Complaints that a program, service, or activity is not accessible to
persons with disabilities should be directed to the ADA coordinator.
4
MIAMI-DADE COUNTY
FY 2012 CONSOLIDATED REQUEST FOR APPLICATION (RFA)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PART I
TABLE OF CONTENTS
THE COMPLETE FY 2012 RFA CAN BE FOUND ONLINE AT DHCD's WEBSITE
http://www.miamidade.gov/ced/request_rfa.asp
GENERAL INFORMATION 9
INTRODUCTION 11
ELIGIBLE APPLICANTS 13
AMOUNT OF FUNDS AVAILABLE FOR ALLOCATION AND ELIGIBLE ACTIVITIES 13
ELIGIBILITY REQUIREMENTS AND EVALUATION CRITERIA 14
INELIGIBLE ACTIVITIES 15
APPLICATION INSTRUCTIONS FOR NON-HOUSING AND HOUSING 17
APPLICATION DEADLINE AND SUBMISSION LOCATIONS 20
FY 2012 RFA SCHEDULE 21
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)PROGRAM
25
7NATIONAL OBJECTIVES FOR CDBG APPLICATIONS 27
PUBLIC FACILITIES AND CAPITAL IMPROVEMENTS(PFCI) 29
ECONOMIC DEVELOPMENT ACTIVITIES 31
MICROENTERPRISE LENDING 33
TECHNICAL ASSISTANCE TO BUSINESSES 35
SPECIAL ECONOMIC DEVELOPMENT PROJECTS 37
BUSINESS INCUBATOR AISSISTANCE PROGRAM 39
PUBLIC SERVICE 41
APPLICATION FORMS 43
APPLICATION CHECKLIST/TABLE OF CONTENTS 45
APPLICATION COVER SHEET 51
ACTIVITY APPLICATION SUBMISSION FORM 53
ACTIVITY SUMMARY FOR"MUST"PRESENTATION (TAB 4) 55
RFA SUBMITTAL CERTIFICATION 57
AFFIDAVIT OF ORGANIZATIONAL CONSISTENCY 59
APPLICATION: GENERAL SECTION 61
PUBLIC FACILITIES AND CAPTIAL IMPROVEMENTS SUB-SECTION 69
ECONOMIC DEVELOPMENT: MICROENTERPRISE LENDING SUB-SECTION 73
ECONOMIC DEVELOPMENT: TECHNICAL ASSISTANCE TO BUSINESSES SUB-SECTION 75
ECONOMIC DEVELOPMENT: SPECIAL ECONOMIC DEVELOPMENT ACTIVITIES SUB-SECTION 77
ECONOMIC DEVELOPMENT: BUSINESS INCUBATOR ASSISTANCE PROGRAM SUB-SECTION 81
PUBLIC SERVICE SUB-SECTION 83
USEFUL WEBSITES 85
5
1
BELOW IS THE TABLE OF CONTENTS FOR THE ATTACHMENTS.
THE ATTACHMENTS MAY BE FOUND ONLINE AT DHCD's WEBSITE ONLY:
htto://www.miamidade.aov/ced/request RFA.asp
MIAMI-DADE COUNTY FY 2012 REQUEST FOR APPLICATION (RFA)
CONSOLIDATED PLANNING PROCESS
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG)
PART II
TABLE OF CONTENTS
The following Attachments may apply to the Housing and/or Non-Housing RFA, as indicated below.
Attachment Title Applies to Housing and/or Attachment
Non-Housing RFA Number
Maps of Targeted Urban Areas Non-Housing RFA Only 1
Maps of State Enterprise Zones Non-Housing RFA Only 2
Contractual Job Agreement Non-Housing RFA Only 3
Promissory Note Non-Housing RFA Only _ 4
Miami-Dade County FY 2008-2012 Consolidated Plan Housing and Non-Housing RFA 5
Priorities
Top Priority Needs for Neighborhood Revitalization Strategy Housing and Non-Housing RFA 6
Areas(NRSAs)
FY 2012 Consolidated Planning Process Policies Housing and Non-Housing RFA 7
CDBG Program Information Housing and Non-Housing RFA 8
Performance Measurement Outcome System Housing and Non-Housing RFA 9
Lead Hazard Requirements Information Housing and Non-Housing RFA 10
US HUD Calculations of Annual and Adjusted Income Housing and Non-Housing RFA 11
US HUD Eligibility Matrix Codes Housing and Non-Housing RFA 12
Miami-Dade County Income Limits Housing and Non-Housing RFA 13
Construction Cost Breakdown/Scope of Work Housing and Non-Housing RFA 14
Budget Samples and Forms/Sources& Uses Statement Housing and Non-Housing RFA 15
Sample of Scope of Services,Action Steps Housing and Non-Housing RFA 16
Maps of NRSAs and List of Eligible Block Groups Housing and Non-Housing RFA 17
Glossary Housing and Non-Housing RFA 18
HOME Investment Partnerships Program Information Housing RFA Only 19
Emergency Solutions Grant Information Housing RFA Only 20
Fair Housing Act Housing RFA Only 21
CHDO Checklist and Listing of Miami-Dade Certified CHDOs Housing RFA Only 22
Section 8 Housing Quality Standard Guidelines Housing RFA Only 23
Section 8 Utility Allowance Chart Housing RFA Only 24
Additional Information on Housing Activities Housing RFA Only 25
Miami-Dade County Rent Limits Housing RFA Only 26
Construction Loan Closing Checklist Housing RFA Only 27
HOME Underwriting Analysis Template Housing RFA Only 28
Changes to the HOME Program Housing RFA Only 29
Overview of Lead Safe Housing Rule Housing RFA Only 30
6
24 CFR Part 35—HUD Lead Based Paint Poison Prevention Housing RFA Only 31
The Renovation Repair and Painting Rule Housing RFA Only 32
Difference Between US HUD Lead Safe Housing and EPA Housing RFA Only 33
Tenant Furnished Utilities(Except City of Homestead) Housing RFA Only 34
Tenant Furnished Utilities(City of Homestead ONLY) Housing RFA Only 35
HUD Income Limits Housing RFA Only 36
FHFC Income Limits Housing RFA Only 37
SHIP Income Limits Housing RFA Only 38
HOME Income Limits Housing RFA Only 39
HOME Rent Limits Housing RFA Only 40
FHFC Tax Credit Rent Limits Housing RFA Only 41
SHIP Rent Limits Housing RFA Only 42
HOME Subsidy Limits Housing RFA Only 43
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8
GENERAL INFORMATION
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MIAMI-DADE COUNTY
FY 2012 CONSOLIDATED REQUEST FOR APPLICATION (RFA)
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
INTRODUCTION
Miami-Dade County, through the Department of Housing and Community Development (DHCD), is
soliciting applications under a Consolidated Request for Application (RFA) process to fund activities
with Community Development Block Grant (CDBG) funds. Specifically, the FY 2012 Non-Housing
RFA is seeking applications to address the high priority needs in the following categories identified in
the County's FY 2008 through 2012 Consolidated Plan:
• Public Facilities and Capital Improvements
• Economic Development
• Public Service
In particular, the County is seeking applications that focus on addressing the high priority needs in the
County's Neighborhood Revitalization Strategy Areas (NRSAs) and Eligible Block Groups. (Please
refer to Attachment 6 for a list of the high priority needs of the NRSAs and Eligible Block
Groups.) This RFA is supported by the FY 2008-2012 Consolidated Plan and the FY 2012 Planning
Process Policies (Policy Paper) approved by the Board of County Commissioners on July 7, 2011
(See Part II, Attachment 7).
Instructions and application forms for the FY 2012 Community Development Block Grant (CDBG)
RFA are included in this package, and are also available on-line at the DHCD website. Additionally,
any updates to this RFA, including responses to questions, will be posted on-line at the DHCD
website. Prospective applicants should check the DHCD website regularly for updates at
www.miamidade.gov Iced/request_RFA.asp.
The application submission deadline is August 3, 2011, no later than 12:00 noon. Applications
submitted on or before August 3, 2011 must be delivered to the Clerk of the Board of County
Commissioners located at the Stephen P. Clark Center, 111 NW 1st Street, 17th Floor, Miami,
Florida 33128.
On August 3, 2011 all applications must be delivered to 701 NW 1St Court, 1St Floor Training
Room, Miami, Florida 33136 between 9:00 a.m. and 12:00 Noon. A representative from the
Clerk's Office will be present to accept the RFA applications.
The Department of Housing and Community Development, in cooperation with the Miami-Dade
County Homeless Trust, will hold two (2) technical assistance workshops to review the application
preparation and submission requirements, changes to the FY 2012 evaluation criteria, and program
requirement information for both Housing and Non-Housing Activities. The technical assistance
workshop schedule and registration information are listed below and are posted on the DHCD website
at www.miamidade.gov Iced/request_RFA.asp.
1. South Dade Government Center, July 20, 2011
10710 SW 211th Street, 2nd Floor, Miami, FL 33189
Time: 10:00 a.m. to 12:00 Noon
2. Joseph Caleb Center, July 22, 2011
5400 NW 22nd Avenue, Miami, FL 33142
Time: 10:00 a.m. to 12:00 Noon
All questions regarding the FY 2012 RFA should be submitted via e-mail at the following address:
DHCDRFAeMAIL @miamidade.gov. All responses will be posted on the DHCD website.
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ELIGIBLE APPLICANTS
Not-for-profit Community Based Organizations (CBOs), Community Development Corporations
(CDCs) and for-profit entities are encouraged to respond to this Consolidated RFA process by
submitting applications for an eligible activity. Applicants may apply for multiple funding sources
for the same project. However, the applicant must submit a separate application for each
funding source. Funding eligibility criteria may vary from program to program. Applicants should
refer to specific requirements and/or restrictions for each funding source as set forth in this application
document.
Applicants proposing activities in entitlement jurisdictions or municipalities participating in the State of
Florida Small Cities CDBG Program will only be considered if they can demonstrate that the proposed
activity is of Metropolitan Significance and is consistent with the high priority needs identified in
Miami-Dade County's Consolidated Plan. "Metropolitan Significance" is defined as: a) the activity
necessary to further the purposes of the Housing and Community Development Act of 1974; b) the
activity necessary to further the purposes of Miami-Dade County's community development
objectives; and c) the activity which will be a reasonable benefit to residents within Miami-Dade
County's entitlement jurisdiction's boundaries. For further information on the CDBG Program eligibility
requirements, refer to Part II, Attachment 8.
AMOUNT OF FUNDS AVAILABLE FOR ALLOCATION AND
ELIGIBLE ACTIVITIES
Miami-Dade County is projected to receive approximately $15,470,9501 in FY 2012 CDBG funding, of
which $6,188,380 will be allocated through this Request for Application (RFA) process. The actual
amount received will depend on the Congressional budget and the allocation determined by US HUD.
CDBG funds will be allocated to carry out eligible activities under the following categories:
• Public Facilities and Capital Improvements/Housing $4,116,285
• Economic Development 2 $1,022,095
• Public Service $1,050,000
TOTAL CDBG FUNDING TO BE ALLOCATED— FY 2012: $6,188,380
Federal funds are subject to appropriation by the U.S. Congress. The President's budget must be
approved and may be subject to reductions. All federal funding amounts are estimates. This
solicitation is subject to the receipt of the estimated amount of funds to be received from US HUD.
Any award as a result of this RFA is subject to funding and may be reduced or rescinded based on
the level of funding received from the government.
2 This represents the minimum amount available for Economic Development. Not less than$600,000
of this amount will be set-aside for the Microenterprise Lending category.
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ELIGIBILITY REQUIREMENTS AND EVALUATION CRITERIA
To be eligible for funding, all proposed activities must meet the requirements listed below. Applicants
are strongly encouraged to consider these requirements before preparing an application, as these
factors will be used to rate and evaluate proposals.
1. National Objective: The proposed activity must meet the US HUD National Objective of
benefiting low- to moderate-income (LMI) persons. Applicants proposing activities that will benefit
low- and moderate-income persons will be required to provide the appropriate documentation.
Applicants must provide the income eligibility requirements for the proposed activity or
demonstrate that the activity is located in a Neighborhood Revitalization Strategy Area (NRSA) or
Eligible Block Group (please refer to Part II, Attachment 17).
2. Priority Needs: Activities must address a high priority need identified in the County's FY 2008-
2012 Consolidated Plan. Applications must describe how the priority need will be addressed and
provide supporting data. For the list of the NRSA Community Advisory Committee (CAC) High
Priority Needs (please refer to Part II, Attachment 6).
3. Organizational and Financial Capacity: Applicants must demonstrate that they are fiscally
sound and have the skills, ability and experience required to achieve US HUD's National
Objective, and are able to meet other program requirements. Applicants will be evaluated on
experience, organizational and administrative capacity, financial capacity and management. This
will include a review of résumés, financial statements, monitoring reports, audit findings, and
complete inspections of new proposed activity locations.
4. Leveraging: Where applicable, applicants must show that they have other sources of funding
available for the proposed activity. Since the County only uses its federal and local funds to
address funding gaps, other sources of funding must be in place to ensure the successful
completion of the project. Documentation must be provided with the application to verify the
availability of leveraged resources. Applicants must have complete funding in place, except for
the requested gap funding, and applicants must provide a Sources and Uses Statement.
Applicants must demonstrate maximum leveraging with non-County funds.
5. Timely Completion: Applicants must demonstrate that they have a history of completing projects
in a timely manner. For most CDBG activities, Timely is defined as one year for CDBG [CFR
570.902] activities, except for Capital Improvement projects.
6. Track Record: Prior funded agencies must be in good standing with respect to audit findings and
have a track record of completing projects on time, submitting accurate and complete quarterly
progress reports, and addressing all monitoring findings. Applicants with an existing DHCD
contract that have either 1) failed to demonstrate achievement of the National Objective, or
appropriate performance measure under their existing CDBG, HOME, NSP and/or Section 108
loan agreements as well as SHIP and Surtax contractual requirements, or 2) are currently in a
delinquent payment status with their existing County contracts, shall be ineligible for funding under
the FY 2012 RFA.
7. Site Control: Where applicable, applicants must demonstrate site control (e.g., title, lease
agreement, firm purchase contract, Option-to-Purchase, or Local Government Resolution) of the
site or building proposed for funding.
8. Geographic Location: The County will give priority to activities that are located in and/or serve
the NRSAs and Eligible Block Groups. Applications must describe how these areas and the
residents will be served by the proposed activity.
14
9. Finish What We Started: The County will give special consideration to previously funded
ongoing facility and capital improvement projects, provided the activities remain financially viable,
so we can "finish what we started."
INELIGIBLE ACTIVITIES
The general rule is that any activity not specifically authorized under the CDBG regulations and
statute is ineligible to be assisted with CDBG funds. In addition, the regulations stipulate that the
following activities may not be assisted with CDBG funds:
• Buildings used for the general conduct of government are ineligible. However, the removal of
architectural barriers from government buildings is eligible under the category of Public Facilities
and Capital Improvements.
• General government expenses are ineligible.
• Financing for political activities or to engage in other partisan political activities is ineligible.
However, a facility assisted with CDBG funds may be used on an incidental basis to hold political
meetings, candidate forums, or voter registration campaigns, if the building is available to all
parties and organizations on an equal basis.
The following activities may not be assisted with CDBG funds unless authorized as a Special
Economic Development activity or when carried out by a CDBO:
• Purchase of equipment is generally ineligible.
o Compensation for the use of construction equipment through leasing, depreciation, or use
allowances, pursuant to OMB Circulars A-21, A-87, or A-122 as applicable for an otherwise
eligible activity is eligible.
• Purchase of personal property, including equipment, fixtures, motor vehicles, furnishings, or other
personal property is generally ineligible.
• Operating and maintenance expenses of public facilities, capital improvements and services are
ineligible. Specific exceptions to this general rule are operating and maintenance expenses
associated with public service activities, interim assistance, and office space for program staff
employed in carrying out the CDBG program;
• New housing construction except under certain conditions or when carried out by a CBDO.
• Income payments made to an individual or family for items such as food, clothing, housing, or
utilities are ineligible.
• One time grants, emergency type grants, or loans for such purposes may be eligible under the
category of Public Services.
The eligibility of activities is governed by the CDBG regulations found at 24 CFR Part 570, including
but not limited to, 24 CFR 570.201 —207.
In addition to the above activities, Miami-Dade County will not accept RFA applications for
third party consultants, Commercial Revitalization Program (CRP) activities, Project
Management, Neighborhood Stabilization Program (NSP), Charter or Private Schools, or the
National Objectives of Urgent Need or Slum and Blight.
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APPLICATION INSTRUCTIONS
The Non-Housing RFA is for CDBG funds ONLY.
General Instructions
• All applicants must include the Application Cover Sheet as the first page of each application,
the Activity Application Submission Form Checklist, and all affidavits contained herein. All
applicants must complete the General Section. Homebuyer Counseling applicants need only
complete the first section of the General Section (non-scoring general data).
• Applicants applying for Housing or HOME CHDO Operating Support or HOME Set-Aside funds
must complete the Housing application forms designated in the Housing Submission Checklist in
the Housing Application Booklet.
• Applications must be submitted in three (3) ring binders. Tabs are required and must be
labeled as indicated in the required Checklist/Table of Contents Form. All pages must be
numbered. No pages are to be stapled or clipped.
• All Applicants must submit one (1)original and six (6) copies of the application, each of which is to
be placed in a 3-ring binder. Do not submit more than one application per activity per binder. The
original application must be submitted with the word "ORIGINAL" written on the outside of the
binder, and each of the six (6) binders must be marked as "COPY." ALL originals and copies
of applications must contain all required documents. Please do not exclude any document
from any copy.
• The cover of each binder must include the name of the agency, the name of the proposed activity
and the requested funding source. It should also be marked as "Non-Housing."or "Housing"as
applicable.
• Applicants are limited to three (3) applications per funding source. Those who submit more
than three (3) applications will be penalized five (5) points, which shall be deducted from each
application submitted.
• All applications must be typed.
• All applications must be submitted in the legal name of the agency that is applying for funding. The
applicant must be an active entity registered with the Florida Division of Corporations
(http://www.sunbiz.org).
• All applicants must provide an Employer Identification Number(EIN/Federal Identification Number)
and a D-U-N-S Number. For more information on obtaining the D-U-N-S Number, visit the
following web site: http://fedgov.dnb.com/webform. The Data Universal Numbering System,
also known as D-U-N-S®, is a unique nine-digit identification number that remains with an
organization even if the organization is no longer in operation. The D-U-N-S Number® was
incorporated into the Federal Acquisition Regulation (FAR) in April 1998.
• Applications must comply with all the requirements of this RFA. Applications that are incomplete
or have deficiencies and errors will be submitted to the County Attorney's Office for legal review
and determination of responsiveness.
17
• Miami-Dade County reserves the right to require and participate in the creation of partnerships to
ensure project viability and/or effectiveness of program delivery, should the County determine
such action is in the best interest of the County and the community being served. Applicants are
encouraged to coordinate and collaborate with other organizations in carrying out programs
funded under this RFA. As part of the proposal, a written agreement specifying the role of each
organization in the collaborative arrangement must be included and must be executed by each
partner.
• Applicants shall be entitled to an appeals process to dispute their scores, application rankings,
and final recommendations for funding. DHCD will implement a formal RFA appeals procedure,
which must be completed prior to submission of the funding recommendations to the BCC. All
applicants shall be entitled to a review of their application score. The agency must submit a
formal written request to DHCD within three (3) business days of the publication of the agency's
score(s), ranking, and final funding recommendation. To the extent issues are identified in the
scoring of the application, the appropriate adjustments to the applicant's score and ranking may
be made at that time, prior to final BCC approval. The County shall not address any request that
has not been submitted in writing and received by the County within the three-day appeal period.
Additionally, the appeals process shall not apply to subsequent recapture/reallocation activities.
Notwithstanding the above, Miami-Dade County will not fund an entity or affiliate with
defaulted loans, debarment actions or any other legal encumbrances which cause risk to the
County funding or are determined by the County, in its sole discretion, to threaten the applicant's
ability to timely complete the project proposed, regardless of the merits of the submitted
application. Miami-Dade County will not fund entities listed in the Federal Excluded Parties List
System, as those entities are prohibited from receiving federal contracts or federally approved
subcontracts, or from receiving certain types of federal financial assistance (HOME, ESG, and
CDBG funds) and benefits. Miami-Dade County will not fund entities on the County delinquent
registry.
• All projects or activities awarded funds that fail to complete the activity in a timely manner shall be
subject to recapture and contract termination.
• If the proposed activity is new, the applicant MUST make a three to five minute
presentation in the area in which the project is located. If the activity will serve an NRSA, the
applicant must make a presentation before the Community Advisory Committee (CAC) of the
respective NRSA. Schedules for these meetings are included in this application. The Activity
Summary Presentation Form will be used to schedule the presentations and must be submitted
to Rowena Crawford, Assistant Director, by fax at (786) 469-2226 or via e-mail at
DHCDRFAeMAILCa)miamidade.gov prior to the dates identified for the MUST Presentations.
Agencies will not be allowed to make an unscheduled presentation. Failure to make a
presentation will result in your application being ineligible for funding.
• If the activity will serve an eligible block group, the applicant must make a presentation at the
Countywide MUST Presentation Meeting scheduled in July 2011. The Activity Summary
Presentation Form will be used to schedule the presentation and must be submitted to the
attention of Ms. Rowena Crawford, Assistant Director, DHCD by fax at (786) 469-2226 or via e-
mail at DHCDRFAeMAILAmiamidade.gov prior to the date of the meeting.
• New applicants are required to submit with the RFA application interior and exterior photographs
of the proposed facility or activity location. Applicants must also provide copies of the most
current Certificate of Use for the building, if applicable. DHCD staff will conduct a mandatory site
visit and physical inspection prior to recommending the agency's project or activity for funding.
18
•
• This RFA is not soliciting applications for proposals for third party consultants, studies,
Commercial Revitalization Program (CRP) activities, Project Management, Neighborhood
Stabilization Program (NSP), Charter or Private Schools, or the National Objective of Urgent
Need. Funding for these activities may be requested through a separate process. In addition, this
RFA is not seeking applications for activities that aid in the prevention or elimination of Slum and
Blight, as defined by 24 CFR 570.483.
• All agencies applying for CDBG funding under the Economic Development category, the Public
Facilities and Capital Improvements category, or the Public Service category must complete
the General Section and the appropriate sub-section in the Non-Housing RFA application
booklet.
• All applicants awarded funds shall be required to execute the County's shell CDBG contract and
all attachments. All awards will be evidenced by a contract, Memorandum of Understanding
(MOU), or interlocal/interdepartmental agreement, as well as appropriate security instruments,
including a Promissory Note. The award shall also be evidenced by a Mortgage, in cases where
the funding is being used to improve real property and is being secured or collateralized by real
estate (applicable only for grants of$100,000 or greater).
• Field visits will be conducted on behalf of DHCD to evaluate the viability and/or feasibility of the
project site with the proposed scope of work and requested funds by the agency.
Environmental Review: Environmental Review forms must be completed in their entirety and received
within thirty (30)days of contract execution or funding will be assessed for recapture.
19
•
APPLICATION DEADLINE AND SUBMISSION LOCATIONS
• The application deadline is 12:00 Noon on Wednesday, August 3, 2011. Immediately
following the deadline, the Department of Housing and Community Development (DHCD) will
open applications and initiate the review process. Once the RFA review process has commenced,
no late applications will be accepted.
• Faxed or electronic applications will not be accepted.
• Applications must be labeled as directed below:
Mr. Harvey Ruvin
Clerk of the Board of County Commissioners
Stephen P. Clark Center
111 N.W. First Street, 17th Floor
Miami, Florida 33128
Attention: Director's Office
Miami-Dade County
Department of Housing and Community Development
• Applications may be submitted to the Clerk of the Board from July 14, 2011 through August
2, 2011 from 9:00 a.m. to 4:30 p.m., Monday through Friday, except on Holidays observed
by the County.
• ON WEDNESDAY, AUGUST 3, 2011, APPLICATIONS WILL ONLY BE ACCEPTED FROM THE
HOURS OF 9:00 A.M. TO 12:00 NOON AT THE ADDRESS LISTED BELOW:
Miami-Dade County
Department of Housing and Community Development
Overtown Transit Village North
701 NW 1St Court— 1St Floor Training Room
Miami, Florida 33136
• Applications will ONLY be accepted at the addresses noted above.
20
FY 2012 RFA SCHEDULE*
• The RFA Application will be available for review at the following locations on July 14, 2011.
(These locations will not have copies available for distribution):
b Miami-Dade Public Library
101 West Flagler Street
Miami, FL 33130
b Miami-Dade Regional Library
2455 NW 183`d Street
Miami Gardens, FL 33056
b South Dade Regional Library
. 10750 SW 211th Street
Miami, FL 33189
Applications may also be downloaded from the Miami-Dade County website at the following
address: http://www.miamidade.gov iced/request_RFA.asp.
• Technical Assistance Workshops will be conducted by DHCD at the following two (2)
locations:
1. South Dade Government Center, July 20, 2011
10710 SW 211th Street, 2nd Floor, Miami, FL 33189
Time: 10:00 a.m. to 12:00 Noon
2. Joseph Caleb Center, July 22, 2011
5400 NW 22nd Avenue, Miami, FL 33142
Time: 10:00 a.m. to 12:00 Noon
• The Application submission deadline is Wednesday, August 3, 2011. Applications
submitted on or before August 3, 2011 must be delivered to the Clerk of the Board of
County Commissioners, located at the Stephen P. Clark Center, 111 NW 1st Street, 17th
Floor, Miami, Florida 33128.
• During July 2011, ALL applicants undertaking new projects or activities must make a
mandatory MUST presentation before the community in which the activity is located. If the
activity is in a NRSA, the applicant MUST make a presentation before the Community Advisory
Committee (CAC) that represents the NRSA. Failure to make the mandatory MUST
presentation shall render the application ineligible for funding consideration under the
FY 2012 RFA.
21
If the activity is not in a NRSA, the applicant will be required to make a presentation at the
Countywide MUST meeting during July 2011. The meeting schedule is included below (Please
refer to the DHCD website at www.miamidade.gov/ced/request RFA.asp for an update of
the respective meeting dates):
➢ Countywide MUST Meeting (for activities to be located in CDBG Eligible Block Group areas)
Overtown Transit Village—North Monday, August 1, 2011
701 NW 1st Court,
1st Floor Training Room
Miami, Florida 33136
6:00 p.m. to 8:00 p.m.
➢ Goulds CAC - Wednesday,July 27, 2011
Isaac A.Withers Community Enrichment Center
21300 SW 122nd Avenue
Miami, FL 33177
7:00 PM
➢ Leisure City/Naranja CAC - Tuesday, July 26, 2011 (Site to be determined)
Naranja Lakes Community Redevelopment Agency(CRA)Community Center
27555 SW 140th Street
Naranja, Miami, FL 33032
6:30 PM
➢ Melrose CAC Tuesday,July 26, 2011
MDTA Auditorium
3300 NW 32nd Avenue
Miami, FL 33142
6:00 PM
➢ Model City CAC Wednesday, July 27, 2011
Joseph Caleb Center, Room#110
5400 NW 22nd Avenue
Miami, FL 33142
7:00 PM
➢ Perrine CAC Thursday, July 28, 2011
Perrine CAA
17801 Homestead Avenue
Miami, FL 33157
6:30 PM
➢ Opa-Locka CAC Thursday,July 21, 2011
Opa-Locka Community Development Corporation
490 Opa-locka Blvd., Suite 20(2nd Floor)
Opa-locka, FL 33054
6:30 PM
➢ South Miami CAC Monday, July 18, 2011
US HUD Senior Center
6701 SW 62nd Avenue
South Miami, FL 33143
7:00 PM
➢ West Little River CAC Thursday, July 28, 2011
Arcola Lakes Park
1301 NW 83rd Street
Miami, FL 33147
6:00 PM
22
• Public Hearing: The staff funding recommendations are normally considered by the
Economic Development and Social Services Committee. This serves as the public hearing
in the Action Plan process, [24 CFR 91.105] - Citizen Participation Plan and local governments,
[24 CFR 91.105(a)(1)].
• The FY 2012 Action Plan will be submitted to US HUD upon approval by the Board of County
Commissioners (BCC).
• Contract Development will begin immediately upon approval of the Action Plan by US HUD.
• For additional information on the Planning Process, please refer to Attachment 7 to review the FY
2012 Consolidated Planning Process Policies.
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24
COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM INFORMATION
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COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Miami-Dade County's Community Development Block Grant (CDBG) Program allocates funds from
US HUD to not-for-profit community-based development organizations, community development
corporations, community-based organizations, municipalities, for-profit entities, and County
departments to support activities that benefit low- and moderate-income persons. This section
describes the basic eligibility requirements under the CDBG program and the types of activites that
will be funded through the FY 2012 Non-Housing RFA, which include:
• Public Facilities and Capital Improvements (PFCI)
• Economic Development Activities (ED)
D Micro Enterprise Lending
D Technical Assistance to Businesses
> Special Economic Development Activities
> Business Incubator Assistance Program (BIAP)
• Public Service (PS)
Non-Housing Applications that address the NRSA high priority needs are limited to the Public Facilties
and Capital Improvements, Economic Development, and Public Service activities listed in Part II,
Attachment 6.
NATIONAL OBJECTIVES FOR CDBG APPLICATIONS
The primary objective of the CDBG program is to benefit low- and moderate-income persons who
earn at or below 80% of the Area Median Income (AMI) and/or reside in census block groups where at
least 51% of the population is at low- and moderate-income levels [Code of Federal Regulations
(CFR) 570.208(a)]. Without exception, federal regulations require all CDBG program activities to
meet one of the National Objectives listed below:
• National Objective 1: Principally benefits low- and moderate-income persons who earn at or
below 80% of the Area Median Income (AMI), [CFR 570.208(a)]
• National Objective 2:* Aids in the prevention or elimination of Slum and Blight, [CFR 570.208(b)]
• National Objective 3: Qualifies as a certified Urgent Need, [CFR 570.208(c)]
Section 24 CFR 570.208 of the US HUD regulations lists the criteria to determine whether a CDBG-
assisted activity complies with the US HUD National Objectives stated above.
Applications for the Slum and Blight National Objective are not being considered for this RFA.
' Additionally, applications for the Urgent Need National Objective are also not being considered.
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28
PUBLIC FACILITIES AND CAPITAL IMPROVEMENTS (PFCI)
Up to $4,116,285 in CDBG Program funds are available for Public Facilties and Capital
Improvements (PFCI)through the FY 2012 RFA.
Public Facilities and Capital Improvements must principally benefit low- and moderate-income
persons. Entities eligible for funding include Miami-Dade County Departments, Participating
Municipalities, and not-for-profit organizations.
Eligible Activities
The acquisition, construction, rehabilitation, or installation of public facilities and capital improvements
are eligible activities under CDBG. The specific types of facilities and improvements eligible for
CDBG funding under 24 CFR 570.201(c) include:
• The construction or installation of infrastructure improvements, such as street improvements, tree
planting, or water and sewer lines;
• Neighborhood facilities such as recreational facilities, parks, and playgrounds; and
• Facilities for persons with special needs such as facilities for battered spouses, nursing homes,
group homes for the disabled, or transitional housing for the homeless.
If the assisted facility is owned by a not-for-profit organization, the CDBG regulations stipulate that the
facility must be open to the public during normal working hours. All facilities constructed with CDBG
funds must comply with ADA requirements, per [24 CFR 570.614(b)]. Public Facilities and
Improvements eligible for assistance are subject to the policies in 24 CFR 570.200(b).
Examples of Public Facilities and Capital Improvements
• Flood Drainage Improvements
• Water/Sewer infrastructure
• Street Improvements
• Sidewalk Improvements
• Tree Planting (This activity requires the applicant to provide a proposed tree planting plan for an
approved capital facilities improvement project funded with CDBG funds. The tree planting plan
should address the environmental benefits, such as use of native trees or trees that require
minimal maintenance.)
• Parks
• Recreational Facilities
• Neighborhood Facilities
• Health Facilities
• Child Care Centers
• Senior Centers
• Handicapped Centers
• Homeless Facilities (excluding operating costs)
• Youth Centers
• Facilities for Abused and Neglected Children
• Asbestos Removal
• Facilities for AIDS Patients (excluding operating costs)
29
Eligible Costs Associated with Activities may include:
• Energy efficiency improvements;
• Handicapped accessibility improvements (including improvements to buildings used for general
conduct of government); and
• Architectural design features and other treatments aimed at improving aesthetic quality (e.g.,
sculptures, fountains).
Ineligible Activities:
• The maintenance and repair of public facilities and capital improvements is generally ineligible
(e.g., filling potholes, repairing cracks in sidewalks, mowing grass at public recreational areas or
replacing street light bulbs).
• Operating costs associated with public facilities or capital improvements are ineligible unless part
of a CDBG-assisted public service activity or eligible as an interim assistance activity.
• A public facility otherwise eligible for assistance under the CDBG program may be assisted with
CDBG funds even if it is part of a multiple use building containing ineligible uses, if:
> The public portion of the facility that is otherwise eligible and proposed for assistance will
occupy a designated and discrete area within the larger facility; and
> It can be determined that the costs attributable to the facility proposed for assistance is
separate and distinct from the overall costs of the multiple-use building and/or facility.
Allowable costs are limited to those attributable to the eligible portion of the building or facility.
Evaluation Criteria
Each application may be awarded a maximum of 100 points (50 points for the General Section and 50
points for the Public Facilities and Capital Improvements Sub-section.) The following table lists the
evaluation criteria and maximum points that may be obtained for each evaluation criterion:
Public Facilties and Improvements
General Section
1. National Objective 5
2. Geographic Location 15
3. Priority Needs 5
4. Leveraging 6
5. Organizational and Financial Capacity 7
6. Track Record 4
7. Timely Completion 8
Total General Section 50
Public Facilities and Capital Improvements Sub-Section
1. Site Control 5
2. Pre-Development 20
3. Pre-Construction 4
4. Project Construction/Finish What We Started 6
5. Shovel-Ready 10
6. Policy Priorities 5
Total Public Facilities and Capital Improvements Sub-Section 50
Total: 100 points
30
ECONOMIC DEVELOPMENT ACTIVITIES
Under the FY 2012 Non-Housing RFA, approximately $1,022,095 in CDBG program funds are
available for Economic Development activities in the categories listed below.
Microenterprise Lending:
Not-for-profit agencies that provide microenterprise or small business loans are eligible to apply under
this catetory, including intermediaries, revolving loan funds, and/or Community Development Financial
Institutions (CDFIs). CDBG funds awarded under this category shall be awarded, principally, to
expand the respective agency's lending capacity, and are expected to be utilized by the agency to
increase its origination of microenterprise or small business loans to for-profit businesses serving the
NRSAs and Eligible Block Groups (EBGs). Bonus points will be awarded to applicants that
demonstrate the ability to leverage the requested CDBG funds with other sources of matching lending
capital.
Technical Assistance to Businesses:
This activity involves providing technical assistance and training directly to businesses (written
agreements with businesses are required) on topics such as business planning, accounting and
financial management, and marketing. Qualified agencies may apply to provide technical assistance
to businesses that have five or fewer employees, one or more of whom owns the enterprise.
Special Economic Development: These activities may be undertaken by not-for-profit, for-profit, or
public entities. Eligible activities include: acquiring, constructing, and/or rehabilitating retail, industrial,
or commercial buildings with the overall objective of creating jobs. Applications for funding under this
category must address the High Priority Needs of the NRSAs and Eligible Block Groups (EBGs) as
identified in Part II, Attachment 6. No other activities will be considered for funding.
Business Incubator Assistance Program (BIAP):
The purpose of the Business Incubator Assistance Program (BIAP) is to help sustain existing
businesses and attract new businesses into low- and moderate-income communities by providing
cost-effective business support services and resources under one roof. Please be advised that,
effective in FY 2012, all small businesses receiving CDBG assistance from any County funded
Business Incubator must apply to become certified as a Miami-Dade County Green business.
Businesses seeking green certification should be directed to the following website:
http://green.miamidade.gov/business certification.htm.
Please note, however, that failure to meet the criteria for certification as a Green business shall not
disqualify the business from receiving assistance from a CDBG-assisted Program. This policy will
allow small businesses to learn about and implement sustainable business practices in their day-to-
day operations.
The pages that follow provide a more detailed description of the above categories and the eligibility
requirements for each.
31
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32
MICROENTERPRISE LENDING
Not-for-profit agencies that provide microenterprise or small business loans are eligible to apply under
this catetory, including intermediaries, revolving loan funds, and/or Community Development Financial
Institutions (CDFIs). CDBG funds awarded under this category shall be awarded, principally, to
expand the respective agency's lending capacity, and are expected to be utilized by the agency to
increase its origination of microenterprise or small business loans to for-profit businesses serving the
NRSAs and Eligible Block Groups (EBGs). Bonus points will be awarded to applicants that
demonstrate the ability to leverage the requested CDBG funds with other sources of matching lending
capital.
Through the Microenterprise Lending Program, not-for-profit intermediaries, revolving loan funds,
and CDFIs are able to help foster economic development in low-to-moderate income communities by
providing capacity-building support to local businesses, as well as critical access to micro and small
business loans ranging from $5,000 to $25,000, and in some cases up to $50,000. The goal of the
Program is to help strengthen and develop businesses, with the overall objective of creating and
retaining jobs.
National Objective
The CDBG National Objective of the Microenterprise Lending program is Low-Mod Jobs (LMJ, 24
CFR 570.208(a)(4)). Federal regulations require that one job be created for every$35,000 awarded.
Eligible Activities
DHCD is requesting proposals from qualified not-for-profit intermediaries, revolving loan funds, and
CDFIs to provide microenterprise and small business loans to for-profit businesses and to assist in job
creation. Services and resources to be provided include, but are not limited to:
• Providing below market-rate secured and unsecured short-term loans
• Providing business development technical assistance
• Facilitating networking opportunities
Activity Requirements
Eligible applicants must meet all the requirements listed below:
• Must have at least five (5) years of experience as a financial intermediary providing loans to small
businesses, with the requisite infrastructure, policies, and guidelines in place to underwrite and
service such loans;
• Must have established, documented, and proven track record of providing technical assistance to
small businesses, including businesses located in the NRSAs and/or Eligible Block Groups;
• May be awarded bonus points for providing firm evidence of matching, or leveraged, funding for
the requested CDBG award. Such matching funds may be in the form of grants (from public
and/or private sources), loans, and/or Program Related Investments. Private sources may include
banks, credit unions, corporations, foundations, pension funds, private individuals and other
philanthropies. Such leveraged matching funds may represent grant or loan funds raised by, or
committed to, the applicant within the 12 months preceding the date of submission of the FY 2012
RFA application, and are expected to be available at the time of contract execution. Up to 20% of
the matching funds may be in the form of Earned Income from the prior year's operations.
• Must be able to provide proof that 51% of the jobs created will be for low-to-moderate income
persons. Federal regulations require the creation of one job per$35,000 awarded.
• Must demonstrate that once a job is created, that it is sustained for a period of not less than one
(1) year.
33
• Must have established relationships with professional service providers (e.g., Small Business
Administration, not-for-profit technical assistance providers, accountants, marketing consultants,
loan underwriters, etc.) and others comprising a local business support network.
• Must provide a marketing plan to demonstrate outreach efforts and how services will be promoted
in the NRSAs and Eligible Block Groups.
Ongoing Responsibilities and Monitoring
Agencies receiving CDBG funds will be required to submit quarterly progress reports and will be
subject to an annual monitoring site visit. The reports will be reviewed to assess the activity's progress
in creating jobs for low- and moderate-income persons. The awardees must document and maintain
records of loans provided, jobs created, as well as the training, technical assistance, and all other
services provided for five (5)years after the national objective is met.
Evaluation Criteria
Each application may be awarded a maximum of 100 points (50 points for the General Section and 50
points for the Economic Development Sub-section). The following table lists the evaluation criteria
and maximum points that may be obtained:
Economic Develo•ment: Microenter•rise Lendin•
r F, luation` t a m�
y� uns Point*
General Section
1. National Objective 5
2. Geographic Location 15
3. Priority Needs 5
4. Leveraging 6
5. Organizational and Financial Capacity 7
6. Track Record 4
7. Timely Completion 8
Total General Section 50
Microenterprise Lending Sub-Section
1. Soundness of Approach 30
2. Services Provided 15
3. Policy Priorities 5
Microenterprise Lending Sub-Section 50
Total: 100 points
34
•
TECHNICAL ASSISTANCE TO BUSINESSES
Through the Technical Assistance to Businesses Program, non-profit agencies are able to help
foster economic development in low- and moderate-income communities by providing capacity-
building support to local businesses. The goal is to help strengthen and develop businesses,
with the overall objective of creating and retaining jobs.
National Objective
The CDBG National Objective for the Technical Assistance to Businesses program is Low-Mod Jobs
(LMJ, 24 CFR 570.208(a)(4)). Federal regulations require that one job be created for every $35,000
awarded.
Eligible Activities
DHCD is requesting proposals from qualified agencies to provide Technical Assistance to Businesses
and to assist in job creation. Services and resources to be provided include, but are not limited to, the
following:
• Providing business development training;
• Assisting businesses with business operations related support;
• Assisting businesses in securing loans, grants, and other financial resources;
• Facilitating networking opportunities;
• Assisting businesses with the development and implementation of a business plan; and
• Expanding availability of services to businesses through an established marketing plan.
Activity Requirements
Eligible applicants must meet all the requirements listed below:
• Must have at least five (5)years of experience providing technical assistance to businesses;
• Must have an established business development curriculum which must be submitted to, and
approved by, DHCD;
• Must be able to provide essential business development services and resources;
• Must be able to provide proof that 51% of the jobs created will be for low-to-moderate income
persons. Federal regulations require the creation of one job per$35,000 awarded;
• Must demonstrate that once a job is created, that it is sustained for a period of not less than one
(1) year;
• Must have established relationships with professional service providers (i.e. Small Business
Administration, accountants, marketing consultants, loan underwriters, etc.) and others comprising
a local business support network;
• Must adhere to a mandatory intake process; and
• Must provide a marketing plan to demonstrate outreach efforts and how services will be promoted.
Ongoing Responsibilities and Monitoring
Agencies receiving CDBG funds will be required to sumbit quarterly progress reports and will be
subject to an annual monitoring site visit. The reports will be reviewed to assess the activity's progress
in creating jobs for low- and moderate-income persons. The awardees must document and maintain
records of jobs created, as well as the training, technical assistance, and all other services provided
for five (5)years after the US HUD National Objective is met.
35
Evaluation Criteria
Each application may be awarded a maximum of 100 points (50 points for the General Section and 50
points for the Economic Development Sub-section). The following table lists the evaluation criteria
and maximum points that may be obtained:
Economic Develo•ment: Technical Assistance to Businesses
Avoilationeribuia x$ 1 maitr Polnits�:.
General Section
1. National Objective 5
2. Geographic Location 15
3. Priority Needs 5
4. Leveraging 6
5. Organizational and Financial Capacity 7
6. Track Record—In NRSAs and Eligible Block Groups 4
7. Timely Completion 8
Total General Section 50
Technical Assistance to Businesses Sub-Section
1. Soundness of Approach 30
2. Services Provided 15
3. Policy Priorities 5
Technical Assistance to Businesses Sub-Section 50
Total: 100 points
36
•
•
SPECIAL ECONOMIC DEVELOPMENT PROJECTS
Through Special Economic Development projects, not-for-profit, for-profit, or public entities may apply
for CDBG funding to develop retail, industrial, or commercial buildings with the overall objective of
creating jobs. Participating municipalities may also use CDBG funds to improve public infrastructure
facilties in order to help create economic opportunities. This may include infrastructure improvements
that benefit businesses, such as water or sewer service to a business area. Funding for this
category is limited to activities that address the High Priority Needs of the NRSAs and Eligible
Block Groups (EBGs). Activities that do not address the High Priority Needs listed in Part II,
Attachment 6 will not be eligible for funding for Special Economic Development Projects.
National Objective
All activities funded under the category of Special Economic Development Projects shall be required
to meet the US HUD CDBG National Objective of Low-Mod Jobs (LMJ), in accordance with 24 CFR
570.208(a)(4). Federal regulations require that one job be created for every$35,000 awarded.
Eligible Activities
Special Economic Development activities may only meet the Low-to-Moderate Income Benefit
national objective in the following three ways:
1. Be located in a predominantly low-to-moderate income neighborhood and serve the low-mod
income residents of the neighborhood (i.e. commercial center serving the neighborhood); or
2. Involve facilities designed for use predominantly by low-to-moderate income persons; or
3. Involve the employment of persons, the majority of whom are low-to-moderate income.
Activity Requirements
Eligible applicants must meet all the requirements listed below:
• Must have site control;
• Activity must be shovel-ready. A project is considered "Shovel ready" if the following conditions
are met:
1) the Environmental Site Assessment reports (Phase I and/or II) are completed with a "No Further
Action" recommendation;
2) construction plans and specifications have been completed and approved by all appropriate
local agencies;
3) full funding of construction phase is available (minus the gap funding requested); and
4) construction is ready to start pending the selection and award of the general contractor within
sixty (60) calendar days from the CDBG contract execution date with Miami-Dade County;
• Must be able to prove that the project will create one permanent full-time job for every $35,000
awarded. Created jobs must be maintained for a minimum of one (1) year. (Construction jobs
and jobs related to the development of the project may not be counted toward meeting the
National Objective);
• Must be able to provide proof that at least 51% of the jobs created will employ low-to-moderate
income persons;
• Must adhere to a mandatory income verification process; and
• Must have a project completion timeline of 24 months or less.
Ongoing Responsibilities and Monitoring
Agencies receiving CDBG funds will be required to submit quarterly progress reports and will be
subject to an annual monitoring site visit. The reports will be reviewed to assess the activity's
progress in creating jobs for low- and moderate-income persons. The awardees must document and
maintain records of jobs created for five (5) years after the US HUD National Objective is achieved.
37
Evaluation Criteria
Each application may be awarded a maximum of 100 points (50 points for the General Section and 50
points for the Economic Development Sub-section). The following table lists the evaluation criteria
and the maximum points that may be obtained:
Economic Develo•ment: S•ecial Economic Develo••ment Pro'ects
Evaluation Criteria xM q !> "•General Section
1. National Objective 5
2. Geographic Location 15
3. Priority Needs 5
4. Leveraging 6
5. Organizational and Financial Capacity 7
6. Track Record 4
7. Timely Completion 8
Total General Section 50
Special Economic Development Projects Sub-Section
1. Soundness of Approach 5
2. Site Control 5
3. Pre-Development 15
4. Pre-Construction 4
5. Project Construction/Finish What We Started 6
6. Shovel-Ready 10
7. Policy Priorities 5
Special Economic Development Projects Sub-Section 50
Total: 100points
38
BUSINESS INCUBATOR ASSISTANCE PROGRAM (BIAP)
The purpose of the Business Incubator Assistance Program (BIAP) is to provide cost-effective
business support services and resources to new and growing microenterprise businesses under one
roof by offering a wide range of business training, support programs, flexible leases, networking
opportunities, and shared equipment in a professional setting. The primary goals of the BIAP are
sustaining existing microenterprise businesses and attracting new microenterprise businesses into
low- and moderate-income communities.
Effective for FY 2012, all small businesses receiving CDBG assistance from Business Incubators shall
agree to apply to become certified as a Miami-Dade County Green business. Businesses seeking
green certification should be directed to the following website:
http://green.miamidade.gov/business certification.htm.
Please note, however, that failure to meet the criteria for certification as a Green business shall not
disqualify the business from receiving assistance from a CDBG-funded program. This strategy will
allow small businesses to learn about and implement sustainable business practices in their day-to-
day operations.
National Objective
The CDBG National Objective of this program is Low-Mod Jobs (LMJ), 24 CFR 570.208(a)(4)).
Federal regulations require that one job be created for every$35,000 awarded.
Program Objectives
DHCD is requesting proposals from qualified Business Incubator operators to implement a BIAP using
CDBG funds to provide business support services and resources that include, but are not limited to:
• Providing business planning and business development training (must use an established
curriculum);
• Assisting microenterprises with technical assistance and other business operations related
support;
• Assisting microenterprises in securing loans, grants, and other financial resources;
• Providing office space, conference room, and equipment;
• Facilitating networking opportunities;
• Assisting microenterprises with developing and implementing a business plan;
• Providing affordable workspace and business support services to microenterprises;
• Growing new microenterprises; and
• Expanding the availability of services to businesses in designated areas through an established
marketing plan.
Eligible Applicants
The activity location must have at least 500 square feet of commercial office space specifically
dedicated to the microenterprise businesses. Eligible applicants must meet all the requirements listed
below:
• Must be a Business Incubator for at least three (3) years;
• Must be able to provide space to "house" a minimum of five (5) microenterprises for a minimum of
three (3) years;
• Must be located in one of the following designated areas:
➢ Neighborhood Revitalization Strategy Area (NRSA)
➢ Enterprise Zone
➢ CDBG Eligible Block Groups
• Must be able to provide proof that at least 51% of the jobs created will employ low-to-moderate
income persons. Federal regulations require the creation of one job per$35,000 awarded;
39
•
• Must demonstrate that once a job is created, that it is sustained for a period of not less than one
(1) year;
• Must have an established business development curriculum;
• Must be able to provide essential business development services and resources;
• Must have operational office equipment (e.g., computers, internet access, fax, copier, telephones,
etc.)for use by the microenterprises;
• Must have established relationships with professional service providers (e.g., Small Business
Administration, accountants, marketing consultants, loan underwriters, etc.) and others comprising
a local business support network;
• Must be a member of the National Business Incubation Association (NBIA);
• Must adhere to a mandatory intake process; and
• Must provide a marketing plan to demonstrate outreach efforts and how services will be promoted
in NRSAs and low-to-moderate income areas.
Eligible Participants
Eligible microenterprises participating in the Business Incubator Assistance Program must meet
CDBG guidelines referenced in 24 CFR 570.201(o), which defines microenterprise as a commercial
enterprise that has five or fewer employees, one or more of whom owns the enterprise. The
microenterprise must also be established in a low-to-moderate income neighborhood, as defined in
[24 CFR 570.208(a)(1).]
Ongoing Responsibilities and Monitoring
The awarded agencies must provide on-going essential business operation services for new and
growing microenterprises in low-to-moderate income neighborhoods. The awardees must be able to
provide a physical incubator facility to house a minimum of five (5) microenterprises (for a term of no
more than three (3) years per business) and have the capacity and resources to serve
microenterprises functioning at various stages of development. The awardees must document and
maintain records of the training, technical assistance, and all other business operation support
services carried out for eligible participants for five (5) years after the US HUD National Objective is
met. The Business Incubator Assistance Program will be monitored through quarterly progress
reports and annual site visits pursuant to CDBG requirements.
Evaluation Criteria
Each application may be awarded a maximum of 100 points (50 points for the General Section and 50
points for the Economic Development Sub-section). The following table lists the evaluation criteria
and maximum points that may be obtained:
Business Incubator Assistance Pro•ram BIAP
}'Etioluation Clew la man Polk* •.
General Section
1. National Objective 5
2. Geographic Location 15
3. Priority Needs 5
4. Leveraging 6
5. Organizational and Financial Capacity 7
6. Track Record 4
7. Timely Completion 8
Total General Section 50
Business Incubator Assistance Program Sub-Section
1. Services Provided 13
2. Activity Facility Operations 32
3. Policy Priorities 5
Business Incubator Assistance Program Sub-Section 50
Total: 100 points
40
•
PUBLIC SERVICE
Approximately $1,050,000 in CDBG Program funds are available for Public Service activities through
the FY 2012 RFA. To be eligible for CDBG assistance, a public service must be either a new service
or a quantifiable increase in the level of an existing service above that which has been provided in the
12 calendar months before the submission of the County's FY 2011 Action Plan.
National Objective
CDBG-funded public service activities are typically categorized under the Low-Mod Income (LMI)
Benefit National Objective as Low-Mod Clientele (LMC) activities. Limited Clientele (LMC) activities
must benefit a specific targeted group of persons, of which 51% must be Low-Mod Income. In order
to meet the LMC criteria, the activity must:
• Serve at least 51% Low-Moderate Income persons, as evidenced by documentation and data
concerning beneficiary family size and income;
• Have income-eligibility requirements which limit the service to persons meeting the LMI income
requirement, as evidenced by the administering agency's procedures, intake/application forms,
income limits, and other sources of documentation; and
• Serve primarily LMI persons.
Eligible Activities
Public Service activities must principally benefit low- and moderate-income persons. Entities
eligible for funding include Miami-Dade County Departments, Participating Municipalities, and not-for-
profit Community Based Development Organizations (CBDOs) and Community Development
Corporations (CDCs). Eligible activities under the Public Service category are governed by US HUD
regulations under 24 CFR 570.201(e). The CDBG regulations allow the use of grant funds for a wide
range of public service activities, including, but not limited to:
• Employment services (e.g.,job training);
• Crime prevention and public safety;
• Child care;
• Health services;
• Substance abuse services (e.g., Counseling and treatment);
• Education programs;
• Energy conservation;
• Services for senior citizens;
• Services for homeless persons; and
• Recreational services.
CDBG funds may be used to pay for labor, supplies, and material as well as to operate and/or
maintain the portion of a facility in which the public service is located. This includes the lease of a
facility, equipment, and other property needed for the public service. DHCD will award bonus points
to applicants who propose to target their services and activities to the following target populations:
• Children, youth and families;
• Abused children;
• Battered spouses;
• Elderly persons;
• Severely disabled adults, including mentally and physically challenged populations;
• Homeless persons;
• Persons living with AIDS; and
• Migrant farm workers.
41
Activity Requirements
If awarded funding, the entire CDBG award amount will not be available to access immediately, but
will be distributed proportionately in accordance with each agency's scope and budget during the
contract period.
Ongoing Responsibilities and Monitoring
Agencies receiving CDBG funds will be required to submit quarterly progress reports and will be
subject to an annual monitoring site visit. The reports will be reviewed to assess the activity's
progress in achieving the US HUD National Objective. The awardees must document and maintain
records of persons served, services provided, and where applicable, household size and income
documentation, for five (5)years after the US HUD National Objective is met.
Evaluation Criteria
Each application may be awarded a maximum of 100 points, including 50 points for the General
Section and 50 points for the Public Service Sub-section. The following table lists the evaluation
criteria and maximum points that may be obtained for each evaluation criterion:
Public Service
t � .pk,{
n. ` rt
General Section �
:_ ,. . ,.. . ..
1. National Objective 5
2. Geographic Location 15
3. Priority Needs 5
4. Leveraging 6
5. Organizational and Financial Capacity 7
6. Track Record 4
7. Timely Completion 8
Total General Section 50
Public Service Sub-Section
1. County High Priority Public Service Need/Target Population Served 10
2. Partnerships and Collaborative Efforts with Other Service Providers 25
3. Years Experience Providing the Proposed Activity 10
4. Cost of Service Per Client 5
Total Public Service Sub-Section 50
Total: 100 points
42
APPLICATION FORMS
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44
APPLICATION CHECKLIST/TABLE OF CONTENTS
(Tab 2)
ALL DOCUMENTS MUST BE INCLUDED IN EACH SUBMISSION BINDER.
PLEASE SUBMIT THESE IN THE ORDER AS THEY APPEAR IN THE LIST BELOW AND LABEL THE
SECTIONS WITH THE CORRESPONDING TAB TITLE AND NUMBER.
ALL DOCUMENTS MUST HAVE PAGE NUMBERS
Checklist for General Section
Tab Document Required Page# _
1. Application Cover Sheet Required
2. Application Checklist/Table of Contents Required
3. Activity Application Submission Form Required
4. Activity Summary for MUST Presentations Required
5. Application: General Section Required
6. Application: Sub-Section (Public Facilities & Capital Improvements Required
(PFCI); or Economic Development(ED); or, Public Service(PS)
(as applicable)
Abbreviated Activity Description Required
Detailed Activity Description Required
Activity Location and Description of Service Area (Include interior and Required
exterior pictures of activity location.)
Proposed Accomplishments Required
Quarterly Milestones Required
Priority Needs Statement Required
Action Steps Required
Statement of Metropolitan Significance (Only for activities in Only If Applicable
Entitlement Cities.)
Public Housing Target Area. (Include name and address of housing Only If Applicable
complex and client rolls or intake forms.)
7. Scope of Services — Including Activity Description, Location, Proposed Required
Accomplishments, and Action Steps (See Part II — Attachment 16.)
Please label and include page numbers for each of the sections listed
below:
8. Budget — The applicant shall submit a full and complete total budget Required
including a listing of all funds, which are expected to be utilized as a
match or to partially fund the project or program other than the funds that
the applicant is requesting in its proposal. In addition, the applicant shall
submit written documentation of all anticipated funding sources other than
the FY 2012 funds requested. (See Part II, Attachment 15.) Please label
and include page numbers for each of the sections listed below.
Agency Budget Required
Agency Assets and Liabilities Required
Certified Audit Report—Performed by an independent auditor Required
Detailed Activity Budget Required
Five-Year Operating Pro-Forma (For Public Facilities and Capital Only If Applicable
Improvements and Special Economic Development Projects Only)
Sources & Uses Statement for Proposed Activity(See Attachment 15) Required
Leveraged Sources (Award Letters, Signed Affidavits, and/or Letters of Required
Commitment)
45
Tab Document Required Page#
9. RFA Submittal Certification Required
10. Affidavit of Organizational Consistency(Only for agencies previously Only If Applicable
funded with CDBG funds in FY 2011.)
11. W-9 Form*- Request for Taxpayer Identification Number and Required
Certification
12. Tax Exempt Status Letter*-Evidence of the not-for—profit status. Required
13. IRS 990*-Description of the not-for-profit status. Required
14. Governing Board*- Names and addresses. Required
15. Current Articles of Incorporation*and Corporate Documents - Required
Please label and include page numbers for each of the sections listed
below.
Articles of Incorporation/Corporate Certification Required
Current Certificate of Good Standing or Certificate of Status—From the Required
State of Florida
Business License
Partnership Agreement Only if Applicable
Board Resolutions (If applicable) Only if Applicable
16. Current By-Laws* Required
17. Contact Information for All Partners — Names of the organizations, Required
individuals and the specific governmental agencies involved in the
partnership, to include contact person(s), addresses and telephone
numbers for each and their role in the project. Identify not-for-profit
versus for-profit organizations and include DUNS numbers for each
organization.
18. Program Income Agreement with DHCD Only if Applicable
19. Résumés and Organizational Chart Required
20. Appeals or Other Pending Issues Only if Applicable
21. Certificate of Use for Activity Location — DHCD staff will conduct an Required
on-site mandatory inspection to confirm location prior to recommending
funding.
* Activities that are currently funded and are not requesting a change in either services or funding source are
exempt from submitting documents 11-16. In lieu of submission, applicants are required to submit an
Affidavit of Organizational Consistency attesting to the fact that there have not been any changes in these
documents within the past year.
46
Checklist for Public Facilities and Capital Improvements (PFCI) Sub-section
Tab Document Required Page
1-PFCI Site Control Documentation Required
2-PFCI Community Support Required
3-PFCI Feasibility/Market Analysis Required
4-PFCI Environmental Reviews Required
5-PFCI Past Experience Required
6-PFCI Public Approval Documentation (Land Use, Zoning, Permits, etc.) Required
7-PFCI Infrastructure and Utility Services Required
8-PFCI Construction Project Manager Required
9-PFCI Development Team Required
10-PFCI Plans and Renderings Required
11-PFCI Project Status Required
12-PFCI Lease Agreement(s) Required
13-PFCI Benefits to Low-and Moderate-Income Persons Required
14-PFCI Activity Timeline Required
15-PFCI Historic Preservation Designation Only If Applicable
16-PFCI LEED Standards Only If Applicable
Checklist for Microenterprise Lending AND Technical Assistance to Businesses Sub-section
Tab Document Required Page
1-TA Job Creation Plan Required
2-TA Contractual Job Hiring Agreements (Required to be eligible for Required
funding. See Part II,Attachment 3.)
3-TA Past Experience Required
4-TA Experience in the NRSAs Required
5-TA Community Support Required
6-TA Marketing Plan Required
7-TA Business Assistance Capacity Required
8-TA Collaborative Agreements with Service Providers Required
47
Tab Document Required Page
9-TA Training and Job Creation in Green Manufacturing Jobs Only If Applicable
10-TA Training and Job Creation in Green Jobs Only If Applicable
11-TA Job Creation Agreements Required
12-TA Evidence of Matching/Leveraged Funds (including firm For Microenterprise
commitment or award letters; letter from Board of Directors Lending only
authorizing the pledging of Prior Years' Earned Income)
13-TA Loan Underwriting Guidelines; Lending Policies and Procedures; For Microenterprise
Copy of Standard Loan Application Lending only
Checklist for Special Economic Development Activities Sub-section
Tab Document Required Page
#
1-SED Job Creation Plan Required
2-SED NRSA Economic Development Needs Required
3-SED Community Support Required
4-SED Site Control Documentation Required
5-SED Feasibility/Market Analysis Required
6-SED Environmental Reviews Required
7-SED Past Experience Required
8-SED Public Approval Documentation (Land Use, Zoning, Permits, etc.) Required
9-SED Infrastructure and Utility Services Required
10-SED Construction Project Manager Required
11-SED Development Team Required
12-SED Plans and Renderings Required
13-SED Project Status Required
14-SED Lease Agreement(s) Required
15-SED Job Creation Agreements Required
16-SED Activity Timeline Required
17-SED LEED Standards Only If Applicable
18-SED Project Development Budget, including Sources& Uses Statement Only If Applicable
19-SED Five-Year Project Operating Proforma Only If Applicable
20-SED Historic Preservation Designation Only If Applicable
48
Checklist for Business Incubator Assistance Program Sub-section
Tab Document Required Page
1-BI Collaborative Agreements with Service Providers Required
2-BI Proof of Membership in National Business Incubation Association Required
3-BI Collaboration with Small Business Administration Required
4-BI Graduation Requirements Required
5-BI Annual Capacity Required
6-BI Past Experience Required
7-BI Training Curriculum Required
8-BI Training and Job Creation in Green Manufacturing Jobs Only If Applicable
9-BI Training and Job Creation in Green Jobs Only If Applicable
Checklist for Public Service Sub-section .
Tab Document Required Page
1-PS Narrative Description of Program and Services Provided Required
2-PS Narrative Description of Target Market to be Served Required
3-PS Documentation of Need (e.g., data, statistics, surveys, reports, Required
studies, etc.)
4-PS Map of Target Area/Geographic Area to be served Required
5-PS Collaborative Agreements with Service Providers Required
6-PS Site Control Documentation (e.g., deed, lease agreement) Required
7-PS Past Experience Required
8-PS Marketing &Outreach Plan Required
49
I HEREBY CERTIFY THAT THIS PROPOSAL IS COMPLETE, AS INDICATED ABOVE, AND THAT THE
INFORMATION PROVIDED IS TRUE AND ACCURATE.
AGENCY/APPLICANT
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to$10,000 or imprisonment for a period not to exceed
five years, or both, shall be the penalty for willful misrepresentation and the making of false, fictitious statements,
knowing same to be false.
FOR AN OATH OR AFFIRMATION:
STATE OF FLORIDA
COUNTY OF MIAMI-DADE COUNTY
Sworn to (or affirmed) and subscribed before me this day of , 20 , by
(name of person making statement).
(NOTARY SEAL)
Signature of Notary Public-State of Florida)
(Name of Notary Typed, Printed, or Stamped)
Personally Known or Produced Identification
Type of Identification Produced
50
APPLICATION COVER SHEET
(Tab 1)
FY 2012 REQUEST FOR APPLICATION(RFA)
AGENCY/DEVELOPER/APPLICANT INFORMATION:
Legal Name:
Organization's Fed.Tax or Employer Identification Number(TIN/EIN):
Organization's Dun&Bradstreet D-U-N-S#(Required):
To obtain a DUNS#please call 1.866.705.5711 or visit http://fedgov.dnb.com/webform)
Contact Person Phone: e-mail:
MAILING ADDRESS(P.O.Boxes will not be accepted):
Address Line 1
Address Line 2
City State Zip+4
To answer the questions below,you may obtain the information at the following link:
http//gisims2.miamidade.gov/Cservices/CSReport.asp?
County Commission District(s)where activity is located 1 2 3 4 5 6 7 8 9 10 11 12 13
--Please circle District number(s) County Wide
County Commission District(s)where clients reside(service 1 2 3 4 5 6 7 8 9 10 11 12 13
area): County Wide
--Please circle District number(s)
Neighborhood Revitalization Strategy Area(s): Low-Mod Area(LMA Benefit Eligible Block Group(s)
Opa-locka South Miami
Melrose Leisure City/Naranja Are you applying for Homeless Funds? Yes No
Goulds West Little River Model City Perrine
ACTIVITY INFORMATION:
Activity Title:
For this activity, please list the total amount of CDBG funds requested: $
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52
ACTIVITY APPLICATION SUBMISSION FORM
(Tab 3)
AGENCY/APPLICANT:
ACTIVITY TITLE:
DATE APPLICATION
SUBMITTED:
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54
ACTIVITY SUMMARY FOR "MUST" PRESENTATION (Tab 4)
(For New Applications Only)
Please submit one (1) form for each proposed activity by via fax at 786-469-2226, or via e-mail at
DHCDRFAeMAIL @miamidade.gov. Failure to make the mandatory MUST Presentation shall render the
application ineligible for funding under the FY 2012 RFA.
AGENCY/APPLICANT NAME:
CONTACT PERSON(NAME AND TITLE):
TELEPHONE NUMBER: FAX NUMBER:
AGENCY/APPLICANT DUNS NUMBER:
E-MAIL:
AGENCY/APPLICANT ADDRESS:
ACTIVITY TITLE:
TYPE OF ACTIVITY:
❑ PUBLIC FACILITIES AND CAPITAL IMPROVEMENTS
❑ ECONOMIC DEVELOPMENT
❑ PUBLIC SERVICE
LOCATION OF ACTIVITY(ADDRESS OR FOLIO NUMBER):
CITY: STATE ZIP:
ACTIVITY DESCRIPTION Provide an Abbreviated Activity Description statement about your proposed project
(Who, What, When, Where, Why, and How). An example of a good abbreviated description is: Construction
of an ADA walkway, ADA parking, fencing/landscaping for 50 low/mod income Alzheimer's clients in an adult
day care program located in the Model City NRSA, 123 Main Street, in Commission District 3.
LIST THE COMMISSION DISTRICTS THE ACTIVITY WILL SERVE (1 thru 13):
http://aisims2.miamidadestov/Cservices/CSReport.asp
LIST THE NAME(s)OF THE NRSAs TO BE SERVED BY THIS ACTIVITY
http://Qisims2.miamidade.Qov/Cservices/CSRevort.asp
LIST THE FUNDING SOURCES REQUESTED:
❑ CDBG—NON-HOUSING
❑ CDBG—HOUSING (For Single-Family Rehabilitation in the NRSAs,apply using Housing RFA Application)
❑ HOME(Apply using Housing RFA Application)
❑ SHIP (Apply using Housing RFA Application)
❑ ESG (Apply using Housing RFA Application)
❑ Surtax(Apply using Housing RFA Application)
AMOUNT OF FUNDS REQUESTED FOR FY 2012:
TOTAL ACTIVITY COST:
55
•
•
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56
RFA SUBMITTAL CERTIFICATION
(Tab 9)
Please complete the certification below:
If this application is approved for funding, the organization agrees to comply with all required
Federal, state and local laws and regulations. The organization confirms that it is fully capable of
fulfilling the obligations as stated in this proposal and in any attachments or documents included
with this application.
As a duly authorized representative of this organization, I submit this application to Miami-Dade
County and verify that the information herein is true, accurate, and complete.
PENALTY FOR FALSE OR FRAUDULENT STATEMENT
U.S. Code Title 18, Section 1001, provides that a fine of up to$10,000 or imprisonment for a period not to exceed
five years, or both, shall be the penalty for willful misrepresentation and the making of false, fictitious statements,
knowing same to be false.
APPLICANT: DATE:
FOR AN OATH OR AFFIRMATION:
STATE OF FLORIDA
•
COUNTY OF MIAMI-DADE COUNTY
Sworn to (or affirmed) and subscribed before me this day of , 20 , by
(name of person making statement).
(NOTARY SEAL)
Signature of Notary Public-State of Florida)
(Name of Notary Typed, Printed, or Stamped)
Personally Known or Produced Identification
Type of Identification Produced
57
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58
AFFIDAVIT OF ORGANIZATIONAL CONSISTENCY
(Only for agencies previously awarded CDBG funds in FY 2011)
(Tab 10)
By completing this document, the contractor certifies the following:
• The agency/applicant cited on this form is currently funded in FY 2011 through the Consolidated
Plan Application Process for the Community Development Block Grant (CDBG), HOME Program,
Emergency Solutions Grant (ESG), or through Miami-Dade County.
• Every corporation is required to file an annual report each year with the State of Florida to
maintain "active" status.
• The agency/applicant's organizational status — as it pertains to the structure of its Board of
Directors, its contractual relationships with other businesses, its operations of its projects funded
through the sources mentioned above, and the statements affirmed on the affidavits submitted to
Miami-Dade County during FY 2011 —has remained unchanged.
• The agency/applicant further affirms that it will notify Miami-Dade County's Department of Housing
and Community Development to report any changes in the status of the items mentioned above
that occur after the execution of this affidavit and that it will complete all required documents to
formally report such modifications.
• The failure by the contractor to comply with the items mentioned above shall render any contract
or funding application between the contractor and Miami-Dade County void and result in the
debarment from future County work. The Inspector General shall be authorized to investigate
such alleged violations.
By: 20
Signature of Affiant Date
Printed Name and Title of Affiant Federal Employer Identification Number
Printed Name of Agency/Applicant
Address of Agency/Applicant
SUBSCRIBED AND SWORN TO (of affirmed) before me this day of , 20
He/She is personally known to me or has presented as identification.
Type of Identification
Signature of Notary Serial Number
Printed or Stamped Name of Notary Expiration Date
Notary Public, State of
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60
APPLICATION: GENERAL SECTION
(Tab 5)
ALL INFORMATION IS REQUIRED TO BE CONSIDERED FOR AWARD
ALL APPLICANTS MUST COMPLETE THE GENERAL SECTION AND THE RESPECTIVE SUB-SECTIONS.
THE APPLICATION MAY BE OBTAINED AT THE FOLLOWING LINK:
http://www.miamidade.gov Iced/request_RFA.asp
FOR THE FOLLOWING QUESTIONS, PLEASE TAB EACH PART OF THE DOCUMENT WITH THE
CORRESPONDING QUESTIONS THAT TAB IS ADDRESSING AND HIGHLIGHT THE APPROPRIATE
SECTION. IF THE REQUESTED WRITTEN DOCUMENTATION IS NOT PROVIDED, THE QUESTION WILL
BE SCORED AS A NO. FOR EXAMPLE, FOR ANY QUESTION THAT STATES, BY-LAWS ARE AN
ACCEPTABLE SOURCE OF DOCUMENTATION, YOU ONLY NEED TO SUPPLY ONE SET OF BY-LAWS
WITH EACH QUESTION APPROPRIATELY TABBED AND HIGHLIGHTED TO DENOTE THE ANSWER TO
THAT PARTICULAR QUESTION.
Maximum 50 Points
I. APPLICANT INFORMATION
(Please insert the page number as indicated in your RFA application*)
rn
1. What is the LEGAL NAME of the Agency or Developer applying for funds? Please provide evidence such as Z
Business License, Incorporation Documents, Certificate of Good Standing, Certificate of Status from the State of rn
Florida. Include documents in Tab 15(Articles of Incorporation and Corporate Documents, etc)Page# *
Currently funded agencies must submit DHCD's Affidavit of Organizational Consistency to be exempt from this
requirement. I^
2. Agency or Developer Address. If you are a partnership, you must submit this information for all partners. m
Please use a separate sheet of paper to list all partners. Include documents in Tab17(Contact Information for All
Partners). Page# n
Street Address:
0
z
Zip
City: State: Code: -
Organization TIN#/EIN#:
Organization Dun&Bradstreet D-U-N-S#:
A D-U-N-S#:is mandatory(To obtain a DUNS#,
please call 866-705-5711)
3. Agency or Developer Contact Person. If you are a partnership,you must submit this information for all partners.
Please use a separate sheet of paper to list all contact persons. Include documents in Tab17(Contact Information
for All Partners). Page#
Contact
Person: Title:
Phone Number: ( ) Fax: ( )
E-mail: Website:
61
•
4. Organization Type. Please select one.
❑Community Based Development Organization(CBDO) ❑County Department 4b. Non-Profit ❑Yes ❑No
❑Community Based Organization(CBO) ❑Municipality
❑Community Development Corporation(CDC) ❑Developer 4c. For-Profit ❑Yes ❑ No
❑Community Housing Development Organization(CHDO) ❑College/University
❑Joint Venture(e.g.,LLC,LP,General Partnership) ❑Public Service Provider
❑ Faith-based Institution ❑Other
Please provide evidence such as Corporation certification, Board Resolution or Partnership Agreement. Include
documents in Tab 15(Articles of Incorporation and Corporate Documents). Page#
Not-for-Profit organizations need to include the IRS certification in Tab 12. Page#
Currently funded agencies must submit Affidavit of Organizational Consistency to be exempt from this
requirement.
5. Has there been a tax exemption ruling from the Internal Revenue Service (IRS) under Section 501(c)(3) or
(4)of the IRS Code of 1986? Please provide current Tax Exempt Status Letter or letter of application to the IRS.
Include documents in Tab 12(Tax Exempt Status Letter). Page#
❑ Yes ❑ No
6. Is your agency/business delinquent in any obligation to Miami-Dade County or is the agency/business,
officer or any member of the agency's Board of Directors on the Miami-Dade County Delinquent List? ^
❑ yes ❑ No rn
7. If you answered YES to the above question, has the agency/business filed an appeal? Please provide rn
information regarding appeal. Include documents in Tab 20(Appeals and Other Pending Issues).
Page#
❑ Yes ❑ No
8. Is your agency/business or any officer/board member/employee of your organization listed in the Federal
Excluded Parties list system? Excluded Parties List System (www.epls.gov) includes parties that are excluded rn
from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance n
and benefits,pursuant to the provisions of 31 U.S.C. 6101,note, E.O. 12549, E.O. 12689, 48 CFR 9.404.
❑ Yes ❑ No 0
DHCD Staff will verify Questions 6-8. If you answered YES to either question, your application will be
rejected. If you are currently in appeal, the application will be referred to the Miami-Dade County
Attorney's Office for review.
II. PROPOSED ACTIVITY
9.
Activity Title:
If this is a currently funded activity with DHCD, and you are requesting funding from the same funding source, the
title must be the same as currently contracted.
10. What category are you applying for? Select only one below. Note: There must be a separate application for
each category.
❑ Public Facilities and Capital Improvements ❑ Economic Development ❑ Public Service
62
11. Provide an Abbreviated Activity Description statement for the proposed activity. Description should be no
more than 250 characters, and should include the Who, What, When, Where, Why, and How of the proposed activity.
Sample abbreviated description: Construction of an ADA walkway, ADA parking, fencing/landscaping for 50 low/mod
income Alzheimer's clients in an adult day care program located in the Model City NRSA, 123 Main Street, in
Commission District 3. Include documents in Tab 7(Scope of Services). Page#
12. Provide a full, detailed activity description, limited to one typed page. The description shall include, at a
minimum, who will carry out the activity, what type of service will be provided, the proposed clientele or service
group, how low-to-moderate income persons will be served, when the services will be provided, the location of the
activity, and how the services will be administered.Include documents in Tab 7(Scope of Services).
Page#
13. Please provide quarterly milestones, (4)quarters for the proposed activity. Include documents in Tab 7(Scope
of Services). Page#
14. Please provide EACH of the following documents, which must adhere to the formats provided in Part II,
Attachment 15. Include documents in Tab 8(Budget).Page#
❑ An overall agency budget(from all funding sources)—Page#
❑ A detailed activity budget—Page# ^^
1:1 A detailed 5-year operating pro-forma—Page# Y+
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III. FUNDING REQUEST
15. How much funding are you requesting for the proposed activity? r-
16. If currently funded for this activity, how much funding did you receive for this activity in prior m
years?
Note: You are only considered currently funded if you are requesting funds from the same funding source and for
the same activity. Mark N/A if you did not receive prior year funding for the same activity. Verification of
award will be determined through a BCC Resolution, an Award Letter or an executed contract. O
17. Is the funding request greater than 50% of the total amount of available funding for a particular funding
category?
❑Yes(-3 pts.) ❑ No(0 pts.)
18. How many funding applications has the agency submitted? Note: More than 3 applications will
result in a 5 point deduction in the overall score for each activity submitted.
List the activites for which you are applying and the funding request for each application.
Category
Activity Name (Economic Development, Public Amount
Facilities&Capital Requested
Improvements,or Public Service)
1. $
2. $
3. $
4. $
TOTAL AMOUNT $
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IV. NATIONAL OBJECTIVE (Maximum 5 Points)
The County reserves the right to make the final determination on the following questions.
19. U.S.Department of Housing and Urban Development(US HUD)Activity Type.Please refer
to Part II,Attachment 9 to answer question.
20. US HUD Matrix Code.Please refer to Part 11,Attachment 12 to answer question.
21. What objective of the US HUD mandated Performance Measurement Outcome System does the activity
meet? Please refer to Part II,Attachment 9 to answer question. Select one in each column.
❑ Creating a suitable living environment ❑ Availability/Accessibility
❑ Providing decent housing ❑ Affordability
❑ Creating Economic Opportunities ❑ Sustainability
22. What type of accomplishment units are you proposing to serve with this funding request?Please refer to Part
II,Attachment 9 to answer question. Select only one.
❑ People ❑ Households ❑ Businesses ❑ Organizations ❑ Public Facilities El Jobs
23. How many new units of accomplishment are you proposing to serve with this funding request?
Please provide an unduplicated count for the proposed accomplishment count. ^
24. HUD National Objective for Low-to-Moderate Income (LMI) Persons. The HUD national objective to serve low- m
to-moderate income persons is categorized into the following four areas: 1) Low-Mod Area Benefit; 2) Low-Mod z
Clientele; 3)Low-Mod Jobs;or 4)Low-Mod Housing. Please indicate which of the following applies to your activity. m
You may refer to Part II,Attachment 12 to answer question.
Note: Housing activities are not funded through the Non-Housing RFA; therefore, the LMH option is not
included below.
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❑ Low-Mod Area Benefit(LMA) ❑ Low-Mod Clientele(LMC) ❑ Low-Mod Jobs(LMJ) (/)
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25. The proposed activity meets the CDBG National Objective criteria pursuant to HUD regulations. Please refer
to Part 11, Attachment 12 to answer question. To be eligible for Federal funding, minimum CDBG requirements must ■1
be met.
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❑ Yes(5 pts.) ❑ No(0 pts.) Z
V. GEOGRAPHIC LOCATION (Maximum 15 Points)
26. What is the primary activity address(activity location)? If there are multiple activity addresses,you must submit
this information for all locations. For vacant lots,you may provide crossroads information. Post Office Boxes are not
acceptable; a physical activity location must be provided. If necessary, please use a separate sheet of paper and
include document in Tab 7(Scope of Services). Page#
Street Address:
Zip _
City: State: Code:
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27. Describe the service area of the proposed activity.Include in Tab 7(Scope of Services). Page#
27.b Please indicate whether the proposed activity will principally target one of the following areas:
❑ Countywide ❑ North County ❑ Central County ❑South County
28. Provide the Census Tract and Census Block Group Number of the activity location or service area.
Census Tract Census Block Group
Census information may be obtained at www.census._gov. Select American Fact Finder. Select Street Address.
Type in the activity address. Press Go and your information will come up in a box underneath your address. You
may also obtain the information at the Miami-Dade County Services Near You link:
http://gisims2.miamidade._ciov/Cservices/CSReport.asp. For detailed instructions,see Part II,Attachment 17. C)
29. Is the activity located in any of the following Entitlement Cities? Please select only one below. Note: Funding Z
applications from agencies that propose activities in entitlement jurisdictions or participating municipalities in the
State of Florida Small Cities CDBG Program will only be considered if they can demonstrate that the activity is of rn
Metropolitan Significance and is consistent with the high priority needs identified in that jurisdiction's Consolidated
Plan. To be considered an activity of Metropolitan Significance, the proposed activity must have a countywide benefit
in which the majority of its past and present beneficiaries are from unincorporated Miami-Dade County and r
participating municipalities. If this applies to the proposed activity, provide a statement indicating how the activity
meets the "Metropolitan Significance"criteria and include evidence of client rolls or intake forms. Include documents Cn
in Tab 7(Scope of Services).Page# rn
❑ City of North Miami ❑City of Miami Beach ❑City of Homestead ❑ Florida City n
❑ City of Miami ❑City of Miami Gardens ❑City of Hialeah """I
30. Is the activity located in any of the following Participating Municipalities? `Participating municipalities,"are O
cities that have decided to participate in the County's CDBG program. They include the following cities: Z
(Please select one of the following if applicable)(5 pts.)
❑City of Sweetwater ❑City of Opa-locka ❑City of Hialeah Gardens ❑Village of El Portal
❑City of North Miami Beach ❑ City of South Miami ❑ N/A(0 points)
31. Indicate if the activity will serve or is located in a Neighborhood Revitalization Strategy Area (NRSA) and/or
an Eligible Block Group.
❑ Yes(5 pts.) ❑ No(0 pts.)
See Part II, Attachment 17 for maps of the NRSAs and a list of the eligible block groups. You may also find the
NRSA maps at the following link: http://www.miamidade.gov/ced/nrsa.asp
32. If you answered yes to the above question, indicate the area/s that you will serve. (Please select each NRSA
area that applies.)
NRSAs
❑ Opa-Locka ❑ Model City ❑ West Little River
❑ Melrose ❑ South Miami ❑ Perrine
❑ Goulds ❑ Leisure City/Naranja
Or Eligible Block Group/s
33. If proposing a new activity that has not been previously funded, your organization MUST make a
65
presentation before the community in which the activity is located. Such applicants are required to complete
and Submit the `Activity Summary for MUST Presentations,"as part of Tab 4. Page#
A schedule of the meeting dates may be found in the General Section, under the RFA Schedule. All applicants
who make the MUST presentation will be awarded bonus points.
Has your agency made a MUST presentation?
❑ Yes(3 pts.) ❑ No(0 pts.)
34. Does the activity target Public Housing residents? To receive points, client rolls and/or signed intake forms must
be provided with this RFA application. Include documents in Tab 7(Scope of Services). Page#
❑ Yes(2 pts.) ❑ No(0 pts.)
35. If you answered yes to the above question, please provide the following information: If multiple sites, include
information in Tab 7(Scope of Services). Page#
Name of Public Housing complex:
Street Address:
City/State/Zip
VI. HIGH PRIORITY NEEDS (Maximum 5 Points) ^^
36. Does the activity address a NRSA high priority need or goals/objectives in a community Charrette plan? Y/
Please select only one of the following options listed below. To obtain points for this question, applicants must Z
provide a brief narrative of how the proposed activity is addressing the identified needs in the NRSA or Charrette
areas. Include in Tab 7(Scope of Services). Page# rn
A copy of the NRSA Priority Needs is found in Part II,Attachment 6.A copy of the charrette plans can be found at:
www.miamidade.gov/planzone/planninq comm charrettes.asp. I..,
❑ Yes,addresses an eligible NRSA high priority need listed in the FY 2008-2012 Consolidated Plan. (5 pts.)
❑ Yes,addresses a need listed in the FY 2008-2012 Consolidated Plan Priorities.See Part II,Attachment 4(3 pts.) 171 No 0
VII. LEVERAGING (Maximum 6 Points)
37. What is the TOTAL project cost of the proposed activity?
Must provide detailed project budget, see Part II,Attachment 15. Include in Tab 8(Budget). Page#
38. Has this activity secured documented funding from other sources? If necessary, provide information on a
separate sheet of paper. Must provide Award letters, signed affidavits(if source is from agency's own resources), or
letters of commitment that are not contingent upon subject award or municipal resolutions. Include in Tab 8(Budget).
Page#
Name of Source Amount
TOTAL $
❑ 0-25%Leverage(0 pts.) ❑ 26-79%Leverage(2 pts.) ❑ 80-100%Leverage(4 pts.)
I 39• I Is the amount of secured funding for the activity greater than or equal to$25,000?DHCD will award extra points
66
•
to applicants who demonstrate that they have secured a minimum of$25,000 in outside funding sources for the
operation of the activity. The implementing agency must provide evidence such as Award letters, signed affidavits (if
source is from agency's own resources), or letters of commitment that are not contingent upon award or municipal
resolutions. Include in Tab 8(Budget).Page#
❑Yes(2 pts.) El No(0 pts.)
VIII. ORGANIZATIONAL CAPACITY (Maximum 7 Points)
40. Does the agency have the technical capacity to carry out the proposed activity?Please provide résumés and/or
statements that describe the experience of key staff members or contract(s) with consultant firms or not-for-profit
organizations who possess program knowledge or experience carrying out the proposed project. Subject to review by
DHCD. Include in Tab 19(Résumés and Organizational Chart).Page#
❑Yes(5 pts.) ❑ No (0 pts.)
41. Is the project or land for which funds are being requested held as collateral for a loan that is more than 90
days delinquent? If yes, must submit copy of bank letters describing the delinquency and a brief description on how
the delinquency will be cured. Include in Tab 20(Appeals or Other Pending Issues).Page#
❑ Yes. (-4 pts.) ❑ No(0 pts.)
42. Has the agency submitted an acceptable prior year independent financial audit report prepared by a Certified G)
Public Accountant (CPA) in accordance with Generally Accepted Accounting Principals (GAAP)? Include in m
Tab 8(Budget). Page# Z
❑ A. Not previously funded;question does not apply(0 pts.) m
❑ B. Submitted all required audits with findings/concerns resolved(2 pts.)
❑ C. Has not submitted a prior year external audit report. (0 pts.)
❑ D.Agency has unresolved audit findings/concerns(-1 pt.) r
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IX. TRACK RECORD (Maximum 4 Points) n
43. If currently funded by DHCD, has the agency submitted acceptable progress reports and met its contractual
requirements in a timely manner in FY 2011? Q
❑ A. Not previously funded,or question does not apply(0 pts.)
❑ B. Submitted all required reports and met all contractual requirements(2 pts.)
❑ C. The agency has not submitted progress reports in a timely manner,or it has submitted incomplete progress
reports(-2 pts.)
44. If agency has been funded by DHCD, does agency have two or more years of unresolved monitoring
findings? FY 2010 and FY 2011 Monitoring reviews will be verified by DHCD staff.
❑ Yes(-5 pts.) ❑ No(0 pts.)
45. If this activity is currently funded by DHCD and the activity has received program income, has DHCD
approved the agency's use of program income for this project? Examples of program income are loan
repayments, property sales, rental income, fees charged for services, interest earned on revolving loans, loan
payments. Acceptable documentation: DHCD approval letter to use program income for project. Include in Tab 18
(Program Income). Page#
❑Yes(2 pts.) ❑ No(0 pts.) ❑ NA(0 pts.)
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X. TIMELY COMPLETION (Maximum 8 Points)
46. If previously funded by DHCD,did the agency achieve the National Objective in a timely manner?
❑ A. Not previously funded,or question does not apply(0 pts.)
❑ B. Achieved the National Objective and met all performance objectives(3 pts.)
❑ C. The agency has not met the National Objective(0 pts.)
47. If the Agency was funded with CDBG funds in FY 2010,did the agency expend at least 80%of the available
funding balances by December 31,2010?
❑Yes (2 pts.) ❑ No(0 pts.) ❑ Not funded in FY 2010
48. If the Agency was funded with CDBG funds in FY 2011, did it expend 60%of the available funding balance
for FY 2011?
❑Yes,at least 90%of the CDBG funds have been spent. (3 pts.)
❑Yes,at least 75%to 89%of the CDBG funds have been spent (2 pts.)
❑Yes,at least 60%to 74%of the CDBG funds have been spent (1 pt.)
❑ No,20%to 59%of the CDBG funds have been spent.(0 pts.)
❑ 1%to 19%of the CDBG funds have been spent. (0 pts.)
❑Contract was not excuted by Sept. 1,2011. (0 pts.)
❑The contract was exectuted,but no funds have been spent. (0 pts.) ^^
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END OF GENERAL SECTION
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PUBLIC FACILITIES AND CAPITAL IMPROVEMENTS (PFCI) SUB-SECTION
(Tab 6) C
THE RFA APPLICATION MAY BE OBTAINED AT THE FOLLOWING LINK: r
r
http://www.miamidade.gov/ced/request RFA.asp
Maximum 50 Points m
I. SITE CONTROL (Maximum 5 Points) D
n
1. Does the organization/applicant have documented site control? Please note that site control is required to F
receive funding. To be eligible for funding, site control must be demonstrated. Applicants must provide
documentation to receive points for this question. Documents must be in the name of the legal entity that will own the
project or the contracting agency. (See Question#2 for a list of documentation.) rn
❑Yes(5 pts) ❑ No(0 pts.) V)
2. If yes, what supportive documentation does your organization hold? Select one below. Include in Tab 1-PFCI 1�
(Site Control Documentation).Page# r
❑ Title/Deed or Municipal owner
❑ A valid option to purchase (Purchase option must be through 6/30/2012. The closing must occur prior to CDBG
contract execution with the County),or n
❑ Executed long term lease. (Land lease must cover timeframe required to achieve US HUD National Objective.)
3. Provide a list of all folio numbers for the project site and attach pictures of the site/structure. Include in Tab 7
(Scope of Services). Page#
Site Address Folio Number
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0
II. PRE-DEVELOPMENT (Maximum 20 Points)
.1. Does agency have documented community support for this project? If yes,please provide evidence of support E
such as a resolution from a NRSA Community Advisory Committee, community letters of support, or other m
documented support from the community. Include in Tab 2-PFCI(Community Support). Page# Z
❑Yes (1 pt.) ❑ No(0 pts.)
2. Have pre-development funds been identified to pay for feasibility/market analysis? Provide copy of
feasibility/market analysis. If analysis is not complete, please provide evidence that funds have been set aside. (J)
Include in Tab 3-PFCI(Feasibility/Market Analysis). Page# C
❑ Yes,and feasibility/market analysis is complete. (2 pts.)
❑ Yes—Funds have been identified but analysis is not complete. (1 pt.)
❑ No (0 pts.)
❑ N/A (0 pts.) ITI
3. Has a Phase I Environmental Audit been initiated? If yes,please provide evidence such as Phase I Audit Report,
which has been conducted and/or updated within 6 months of the application. Include in Tab 4-PFCI(Environmental
Reviews). Page#
0
❑Yes(1 pt.) ❑ No(0 pts.) Z
4. Does the developer have previous development/construction experience with a similar type construction
activity,funded with federal funds? If yes,please provide evidence such as a list of similar projects, the location(s),
funding sources utilized, development team members and client reference(s). Include in Tab 5-PFCI (Past
Experience). Page#
❑Yes(2 pts.) ❑ No(0 pts.)
69
5. Will this request fully fund the gap needed to complete this project on time? In order to receive points, please min
provide Sources and Uses Statement showing other funding sources. Must provide evidence such as Award letters, C
signed affidavits (if source is from agency's own resources), or letters of commitment that are not contingent upon
subject award or municipal resolutions. Include in Tab 8(Budget). Page# CO
❑Yes(8 pts.) ❑ No(0 pts.)
IC;
6. Has public approval, such as land use, zoning, permitting and variances been obtained to the carry out the •
project? Please provide evidence such as Governmental clearance documentation or permits. Include in Tab 6-PFCI
(Public Approval Documentation). Page# n
❑Yes(2 pts.) ❑ No(0 pts.) r
7. Does the project site have access to infrastructure and utility services? (i.e. water and sewer connections, "1
roadway access, and electric service) If yes, provide utilty bills or letters from appropriate agencies. If no, please rn
explain plans for the the appropropriate infrastructure for the site and provide copies of the plans. Include in Tab 7-
PFCI(Infrastructure and Utility Services). Page#
❑Yes(2 pts.) ❑ No(0 pts.) n
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8. Is there an executed agreement with a qualified construction project manager for this project?
Please provide evidence such as a copy of the executed agreement between the construction project manager and
owner/recipient, including copy of résumé. Note:the construction project manager cannot be employed by the general
contractor or be an employee of the G.C. Include in Tab 8-PFCI(Construction Project Manager). Page#
❑Yes(2 pts.) ❑ No(0 pts.)
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III. PRE-CONSTRUCTION (Maximum 4 Points)
1. Have contractual agreements with the development team been fully executed? Please provide evidence such U
as a copy of the executed agreement between developer and owner/recipient. Provide list of development team
members,position,address and telephone numbers. Include in Tab 9-PFCI(Development Team). Page# O
❑Yes(2 pts.) ❑ No(0 pts.)
2. Are construction specifications,construction plans and renderings completed? If yes,please provide copies of
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plans and renderings. If no, please indicate what percent has been completed and provide proof. Please include in
Tab 10-PFCI(Plans and Renderings). Page# Z
❑Yes(2 pts.) ❑ No If no,what percent(%)_has been completed? --1
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IV. PROJECT CONSTRUCTION/FINISH WHAT WE STARTED (Maximum 6 Points) C
1. If the project has been previously funded by the County, please indicate if construction has started. If yes,
please explain what has been completed. If no, please explain why construction has not started. Please include in V
Tab 11-PFCI(Project Status).Page# m
❑Yes(6 pts.) ❑ No(0 pts.) n
0
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V. SHOVEL READY (Maximum 10 Points)
A project is considered "Shovel ready"if the following conditions are met: 1) the Environmental Site Assessment reports a)
(Phase I and/or II) are completed with a "No Further Action"recommendation;2)construction plans and specifications have r
been completed and approved by all appropriate local agencies;3)full funding of construction phase is available (minus the
gap funding requested;and 4)construction is ready to start pending the selection and award of the general contractor within
sixty(60)calendar days from the CDBG contract execution date with Miami-Dade County. -n
1. The Environmental Site Assessment report (Phase I and/or II) is complete with a "No Further Action"
recommendation. Please provide proof. Include in Tab 4-PFCI(Environmental Reviews). Page#
r-
0 Yes (2 pts.) ❑No(0 pts.)
2. Construction plans and specifications have been completed and approved by all appropiate local agencies. m
Please provide proof. Include in Tab 10-PFCI(Plans and Renderings). Page#
❑Yes (2 pts.) ❑ No(0 pts.)
3. Full funding of construction phase is committed(minus the gap funding requested). Please provide proof, such
as committement letters. Include in Tab 8(Budget). Page#
❑Yes (2 pts.) ❑ No(0 pts.)
4. Construction is ready to start pending the selection and award of the general contractor within sixty (60)
calendar days from the CDBG contract execution date with Miami-Dade DHCD.
❑Yes (2 pts.) ❑ No(0 pts.)
5. Will the proposed project be completed in 24 months or less from the CDBG contract execution date with
Miami-Dade County? Please provide project timeline. Include in Tab 14-PFCI(Activity Timeline). Page#
❑Yes (2 pts.) ❑ No(0 pts.)
0
VI. POLICY PRIORITIES (Maximum 5 Points)
1. Does the proposed activity benefit a property that has been designated or that has been determined to be
potentially eligible for designation as a local, state, or national historic site? Please provide proof. Include in rn
Tab 15-PFCI(Historic Preservation Designation). Page# Z
❑Yes (2 pt.) ❑ No(0 pts.) —I
2. Does the proposed project comply with the US Green Building Council's LEED green building grating system
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for New Construction and Major Renovations? Please provide certification. Include in Tab 16-PFCI (LEED
Standards). Page#
CO
❑Yes(3 pts.) ❑ No(0 pts.)
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0
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END OF PUBLIC FACILITIES AND CAPITAL Z
IMPROVEMENTS SUB-SECTION
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72
ECONOMIC DEVELOPMENT:
MICROENTERPRISE LENDING SUB-SECTION
(Tab 6)
THE RFA APPLICATION MAY BE OBTAINED AT THE FOLLOWING LINK:
http://www.miamidade.goviced/request_RFA.asp
Maximum 50 Points
I. SOUNDNESS OF APPROACH (Maximum 30 Points)
1. Does the agency have experience as a Community Development Financial Institution (CDFI), Revolving Loan
Fund, or Micro/Small Business Lender serving small businesses in the NRSAs and Eligible Block Groups?
Provide a list of businesses that have been assisted by the agency during the past two (2) years. Please identify
name and address of business; name and phone number of principal/owner; Commission District; NRSA or Eligible E
Block Group where business is located. Points to be determined by DHCD. Include in Tab 3-TA (Past Experience).
Page# n
❑0 to 4 years(0 pts.) ❑5 to 7 years(3 pts.) ❑ More than 7 years(5 pts.) 0
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2. Has the agency secured matching, or leveraged lending capital, including grants and loans from other m
sources,which funds are, or will be, available to the agency for the purpose of providing loans to qualifying Z
applicants? Private sources may include banks, credit unions, corporations, foundations, pension funds,
private individuals,and other philanthropies. (Leveraged matching funds may represent grant or loan funds raised m
by, or committed to, the applicant within the 12 months preceding the date of submission of the FY 2012 RFA 7:1
application, and are expected to be available at the time of CDBG contract execution.) Include copies of funding
commitments for Matching Funds in Tab 12-TA (Evidence of Matching/Leveraged Fund). Page#
❑ Less than 25%matching funds committed from non-governmental funding sources(0 pts.)
El 26%to 50%matching funds committed from non-governmental funding sources(1 pt.) m
❑51%to 75%matching funds committed from non-governmental funding sources(4 pts.)
❑76%to 100%matching funds committed from non-governmental funding sources(6 pts.) m
❑Agency has secured at least a 1:1 commitment of matching funds from non-governmental funding sources(8 pts.)
Note: Up to 20%of the matching funds may be in the form of Earned Income from the prior year's operations. Z
3. Does the applicant have at least five (5) years of experience providing Economic Development Technical GI
Assistance services within any of the eight Neighborhood Revitalization Strategy Areas (NRSAs) in Miami-
Dade County? Provide proof, such as signed client intake forms, client addresses, loan closing documents, etc. The (/l
maps of the NRSAs may be viewed at the following link: http://www.miamidade.gov/ced/nrsa.asp. The maps are C
also included in Part II,Attachment 16. Include in Tab 4-TA(Experience in NRSAs). Page#
130
❑Yes(5 pts.) ❑No(O pts.)
4. Will the proposed activity create a minimum of one permanent full-time equivalent (FTE) job per $35,000 m
awarded? Pursuant to HUD Regulation, 24 CFR 570.208(a)(4), at least 51%of the jobs created must employ low-to-
moderate income persons.
❑Yes(3 pts.) ❑ No(0 pts.) O
5. How many jobs will this activity create? Total number of jobs
Provide a one page written description of how the proposed project will create jobs. Include a description of the types
of jobs that will be created and the estimated salaries. Include in Tab 1-TA (Job Creation Plan). Page#
6. Does the agency have written contractual job hiring agreements (see Attachment 3)with businesses that the
agency is proposing to assist? To be eligible for funding under the Microenterprise Lending category, applicants
must provide contractual job hiring agreements. Please provide copies of the executed agreement. The agreement
must include appropriate language to ensure that no job pirating has occured. Include in Tab 2-TA (Contractual Job
Hiring Agreements). Page#
❑Yes(2 pts.) ❑ No(0 pts.)
73
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7. Does agency have documented community support for the proposed activity? If yes, please provide written
evidence of support, such as a resolution from a NRSA Community Advisory Committee (CAC), letters or other C
documented forms of community support. Include in Tab 5-TA(Community Support). Page#
❑Yes (5 pts.) ❑No(0 pts.)
8. Does the agency have a comprehensive Marketing Plan for promoting the proposed activity? In order to m
receive points,please provide a copy. Include in Tab 6-TA(Marketing Plan). Page# Z
❑ No(0 pts.) ❑ Moderate(1 pt.) ❑Comprehensive(2 pts.)
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II. SERVICES PROVIDED (Maximum 15 Points)
1. Please check all services that will be provided
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Service (1 point each Yes) m
1. Assistance with business startup basics ❑Yes ❑ No
2. Networking activities with other business professionals ❑Yes ❑ No
3. Marketing assistance ❑Yes ❑ No
4. Business Plan Writing/Development ❑Yes ❑ No
5. Assistance with accounting/financial management ❑Yes ❑ No
6. Technology assistance and software training ❑Yes ❑ No
7. Assistance with business regulatory compliance ❑Yes ❑ No ^
2. How many businesses can you serve on an annual basis? Please provide proof such as a list of businesses
served in the prior year. Include in Tab 7-TA(Business Assistance Capacity). Page#
❑ 10 or less(0 pts.) ❑ 11 -20(1 pt.) ❑21-30(2 pts.) ❑30 or more(3 pts.) ao
3. Does the applicant have current executed agreements with other service providers to enhance the delivery of
services to clients that are clearly defined in the proposal? Please attach copies. Include in Tab 8-TA
(Collaborative Agreements with Service Providers). Page# m
❑ Current agreements(5 pts.) ❑ Proposed agreements(3 pts.) ❑ No such agreements(0 pts.) 0
III. PRIORITIES (Maximum 5 Points) 0
1. Will the activity provide training and job creation for manufacturing jobs for low- and moderate-income
persons in the production of products that will result in gains in energy efficiency or the use of alternative
energy sources recognized as leading to the net reduction in carbon emissions?
Provide a list of the proposed job titles and projected salaries, along with a one page written description of the
proposed project and how it will create jobs. Include in Tab 9-TA (Training and Job Creation in Green Manufacturing
Jobs). Page#
❑ Yes(3 pts.) ❑ No(0 pts.)
2. Will this activity provide training and job creation for low- and moderate-income persons in such areas as
weatherization, or sales/distribution/marketing/installation and repair of solar energy systems or high
efficiency appliances; construction and/or design of energy efficient structures; design, manufacture and
servicing of electric,hybrid or biodiesel vehicles;and recycling of discarded materials?
Provide a list of the proposed job titles and projected salaries along with a one page written description of the
proposed project and how it will create jobs. Include in Tab 10-TA(Training and Job Creation in Green Jobs).
Page#
❑ Yes(2 pts.) ❑ No(0 pts.)
END OF MICROENTERPRISE LENDING SUB-SECTION
74
ECONOMIC DEVELOPMENT:
TECHNICAL ASSISTANCE TO BUSINESSES SUB-SECTION
(Tab 6)
**PLEASE NOTE:
THE RFA APPLICATION MAY BE OBTAINED AT THE FOLLOWING LINK:
http://www.miamidade.goviced/request_RFA.asp
Maximum 50 Points --I
III. SOUNDNESS OF APPROACH (Maximum 30 Points) rn
1• Will the proposed activity create a minimum of one permanent full-time equivalent (FTE) job per $35,000
awarded? Pursuant to HUD Regulation, 24 CFR 570.208(a)(4), at least 51%of the jobs created must employ low-to-
moderate income persons. Z
❑Yes(10 pts.) ❑No(O pts.) (?
2. How many jobs will this activity create? Total number of jobs r
Provide a one page written description of how the proposed project will create jobs. Include a description of the types
of jobs that will be created and the estimated salaries.Include in Tab 1-TA (Job Creation Plan). Page# Cl)
3. Does the agency have written contractual job hiring agreements (see Attachment 3)with businesses that the
agency is proposing to assist? To be eligible for funding under the Technical Assistance to Businesses category,
applicants must provide contractual job hiring agreements. Please provide copies of the executed agreement. The "'I
agreement must include appropriate lanuage to ensure that no job pirating has occured. Include in Tab 2-TA D
(Contractual Job Hiring Agreements).Page# Z
❑Yes(5 pts.) ❑ No(0 pts.)
4. Does the agency have experience in the activity for which it is applying? Provide a description of projects that rn
are similar to the proposed activity. Points to be determined by DHCD. Include in Tab 3-TA (Past Experience). O
Page#
❑0 to 2 years(0 pts.) ❑3 to 5 years(1 pt.) ❑6 to 9 year(2pts.) ❑ 10 or more years(5 pts.) OD
• 5. Does the applicant have at least five (5) years of experience in providing Economic Development services (f)
within any of the eight Neighborhood Revitalization Strategy Areas (NRSAs) in Miami-Dade County? Provide
proof, such as signed client intake forms, client addresses, loan closing documents, etc. The maps of the NRSAs may Z
be viewed at the following link: http.//www.miamidade.gov/ced/nrsa.asp. The maps are also included in Part II, rn
Attachment 17. Include in Tab 4-TA (Experience in NRSAs). Page# (`)
❑Yes(5 pts.) ❑ No(0 pts.) (l)
6. Does agency have documented community support for the proposed activity? If yes,please provide evidence CO
of support,such as a resolution from a NRSA Community Advisory Committee(CAC), community letters of support,or
other documented support from the community. Include in Tab 5-TA (Community Support). Page# Cl)
❑Yes (1 pt.) ❑ No(0 pts.) C
Ca
7. Does the agency have a comprehensive Marketing Plan for promoting the proposed activity? In order to
receive points,please provide a copy. Include in Tab 6-TA(Marketing Plan). Page# o Cl)
rn
❑Marginal(1 pts.) ❑ Moderate(2 pts.) ❑Comprehensive(4 pts.)
0
z
75
•
IV. SERVICES PROVIDED (Maximum 15 Points)
1. Please check all services that will be provided
Service (1 point each Yes)
1. Assistance with business start-up basics ❑Yes ❑No
2. Networking activities with other business professionals ❑Yes El No
3. Marketing assistance ❑Yes ❑ No
4. Business Plan Writing/Development ❑Yes ❑ No
5. Assistance with accounting/financial management ❑Yes ❑ No
6. Assistance with securing funding,i.e. loans,grants ❑Yes ❑No
7. Technology assistance and software training ❑Yes ❑ No
8. Assistance with business regulatory compliance ❑Yes ❑ No
2. How many businesses can you serve on an annual basis? Please provide proof such as a list of businesses
served in the prior year. Include in Tab 7-TA(Business Assistance Capacity).Page# D
❑ 19 or less(0 pts.) ❑20-35(1 pts.) ❑35-49(2 pts.) ❑50 or more(3 pts.)
3. Does the applicant have current executed agreements with other service providers to enhance the delivery
of services to clients who are clearly defined in the proposal? Please attach copies. Include in Tab 8-TA Cin
(Collaborative Agreements with Service Providers). Page#
❑ Current agreements (4 pts.) ❑ Proposed agreements (3 pts.) ❑ No such agreements (n
V. PRIORITIES (Maximum 5 Points)
1. Will the activity provide training and job creation for manufacturing jobs for low- and moderate-income rn
persons in the production of products that will result in gains in energy efficiency or the use of alternative
energy sources recognized as leading to the net reduction in carbon emissions? O
Provide a list of the proposed job titles and projected salaries, along with a one page written description about the m
proposed project and how it will create jobs. Include in Tab 9-TA (Training and Job Creation in Green Manufacturing C
Jobs). Page#
❑ Yes(3 pts.) ❑ No(0 pts.)
2. Will this activity provide training and job creation for low-and moderate-income persons in such areas as
weatherization, or sales/distribution/marketing/installation and repair of solar energy systems or high
efficiency appliances; construction and/or design of energy efficient structures; design, manufacture and Cn
servicing of electric,hybrid or biodiesel vehicles;and recycling of discarded materials? (n
cn
Provide a list of the proposed job titles and projected salaries along with a one page written description about the
proposed project and how it will create jobs. Include in Tab 10-TA(Training and Job Creation in Green Jobs). Cn
Page# C
Ca
❑ Yes(2 pts.) ❑ No(0 pts.)
m
n
0
z
76
ECONOMIC DEVELOPMENT:
SPECIAL ECONOMIC DEVELOPMENT ACTIVITIES SUB-SECTION
(e.g. Acquisition, Construction, Rehabilitation of Retail, Commercial or Industrial Buildings)
(Tab 6)
**PLEASE NOTE: 171
Business Incubator applicants must complete the Business Incubator Section.
THE RFA APPLICATION MAY BE OBTAINED AT THE FOLLOWING LINK:
http://www.miamidade.gov/ced/request RFA.asp rn
Maximum 50 Points
I. SOUNDNESS OF APPROACH (Maximum 5 Points) z
Z
1. Will the proposed activity result in the creation of a minimum of one permanent full-time equivalent (FTE) 0
job per$35,000 awarded? The proposed project must create jobs once the project is complete. Pursuant to HUD
Regulation, 24 CFR 570.208(a)(4), at least 51% of the jobs created must employ low-to-moderate income persons.
Note:Construction jobs or jobs related to the development of the project may not be counted. n
❑Yes ❑ No
2. How many jobs will this activity create? Total number of jobs
Provide a one page written description of how the proposed project will create jobs. Include a description of the rn
types of jobs that will be created and the estimated salaries. Include in Tab 1-SED(Job Creation Plan).
Page#
0
3. Does the project address any of the economic development needs of the eight Neighborhood Revitalization D
Strategy Areas (NRSAs) in Miami-Dade County? To obtain points for this question, applicants must provide a
brief narrative of how the proposed activity is addressing the identified needs in the NRSA or Charrette areas. A rn
copy of the NRSA Priority Needs is found in Part II, Attachment 5. Include in Tab 2-SED (NRSA Economic
Development Needs). Page#
❑Yes(3 pts.) ❑No(0 pts.)
4. Does agency have documented community support for the proposed activity? If yes,please provide evidence
of support,such as a resolution from a NRSA Community Advisory Committe, community letters of support,or other
documented support from the community. Include in Tab 3-SED(Community Support). Page#
El Yes (2 pts.) ❑ No(0 pts.)
II. SITE CONTROL (Maximum 5 Points) rn
1. For Special Economic Development projects that involve retail, commercial or industrial construction, does
Cn
the organization/applicant have documented site control? Please note that site control is required to receive
funding. Application and documents must be in the name of the legal entity that will own the project or the
contracting agency. (Refer to Question#2 in this section for examples of documented site control.) CO
❑Yes(5 pts.) ❑No(0 pts.)
rn
2. If yes, what supportive documentation does your organization hold? Select one below. Include in Tab 4-SED n
(Site Control Documentation). Page#
❑ Title/Deed or Municipal owner 0
❑ A valid option to purchase (Purchase option must be through 6/30/2012. The closing must occur prior to Z
CDBG contract execution with the County)or
❑ Executed long term lease. (Land lease must cover time frame required to achieve US HUD National
Objective.)
❑ Other
77
•
3. Provide a list of all folio numbers for the project site and attach pictures of the site/structure. Include in Tab 7
(Scope of Services). Page# Cl)
Site Address Folio Number n
r
m
0
0
z
III. PRE-DEVELOPMENT (Maximum 15 Points) 0
1. Has a feasibility/market analysis been completed for the proposed activity? Provide copy of feasibility/market =
analysis. If analysis is not complete, please provide evidence that funds have been set aside for its completion. 0
Include in Tab 5-SED(Feasibility/Market Analysis). Page# 0
❑ Yes,and feasibility/market analysis is complete.(2 pts.) m
❑ Yes—Funds have been identified but analysis is not complete. (1 pt.)
❑ No m
2. Has a Phase I Environmental Audit been initiated? If yes, please provide evidence such as Phase I Audit Report, O
which has been conducted and/or updated within 6 months of the application. Include in Tab 6-SED(Environmental
Reviews).Page#
❑Yes(1 pt.) ❑ No(0 pts.) ni
m
3. Does the developer have previous development/construction experience with a similar type construction z
activity, funded with federal funds? If yes, please provide evidence such as a list of similar projects, the '--I
location(s), funding sources utilized, development team members and client reference(s). Include in Tab 7-SED(Past
Experience). Page# D
n
❑Yes(2 pts.) ❑ No(0 pts.)
4. Will this request fully fund the gap needed to complete this project on time? In order to receive points,please
provide sources and uses statement showing other funding sources. Must provide evidence such as Award letters, ••i
signed affidavits (if source is from agency's own resources), or letters of commitment that are not contingent upon
award or municipal resolutions. Include in Tab 8(Budget). Page# rn
Cn
❑Yes(4 pts.) ❑ No(0 pts.)
5. Has public approval, such as land use, zoning, permitting and variances been obtained to carry out the
project? Please provide evidence such as Governmental clearance documentation or permits. Include in Tab 8-SED
(Public Approval Documentation). Page# W
❑Yes(2 pts.) ❑ No(0 pts.) V)
rn
6. Does the project site have access to infrastructure and utility services? (i.e. water and sewer connections, 0
roadway access, and electric service) If yes, provide utility bills or letters from appropriate agencies. If no, please
explain plans for the the appropriate infrastructure for the site and provide copies of the plans. Include in Tab 9-SED
(Infrastructure and Utility Services). Page# 0
❑Yes(2 pts.) ❑ No(0 pts.)
7. Is there an executed agreement with a qualified construction project manager for this project?
Please provide evidence such as a copy of the executed agreement between the construction project manager and
owner/recipient, including copy of résumé. Note: the construction project manager cannot be employed by the
general contractor or be an employee of the G.C. . Include in Tab 10-SED(Construction Project Manager).
Page#
❑Yes(2 pts.) ❑ No(0 pts.)
78
•
•
IV. PRE-CONSTRUCTION (Maximum 4 Points)
1. Have contractual agreements with the development team been fully executed? Please provide evidence such
as a copy of the executed agreement between developer and owner/recipient. Provide list of development team
members,position, address and telephone numbers. Include in Tab 11-SED(Development Team).Page#
❑Yes(2 pts.) ❑No) m
2. Are construction specifications, construction plans and drawings completed? If yes, please provide copies of n
plans and renderings. If no,please indicate what percent has been completed and provide proof. Include in Tab 12-
SED(Plans and Renderings).Page# r-
0 Yes(2 pts.) ❑ No — If no,what percent(%)has been completed? m
0
V. PROJECT CONSTRUCTION/ FINISH WHAT WE STARTED (Maximum 6 Points) 0
1. If the project has been previously funded by the County, please indicate if construction has started. If yes, Z
please explain what has been completed. If no, please explain why construction has not started. Include in Tab 13-
SED(Project Status). Page#
❑Yes(2 pts.) ❑ No(0 pts.) n
2. If the facility will be leasing space, does the applicant have fully executed leases for at least 50 perecent of
the leasable space? Include in Tab 14-SED(Lease Agreements). Page# m
❑Yes(2 pts.) ❑No(0 pts.) C
3. Are agreements in place to ensure that jobs will be created once the project is complete? The project must m
create a minimum of one permanent FTE job per $35,000 awarded. Pursuant to HUD Regulation, 24 CFR r"
570.208(a)(4), at least 51% of the jobs created must employ low-to-moderate income persons. Please provide O
evidence of signed agreements with businesses that will provide jobs. Note: Construction jobs or jobs related to the
development of the project may not counted. Include in Tab 15-SED(Job Creation Agreements). Page#
❑Yes(2 pt.) ❑ No(0 pts.)
m
VI. SHOVEL READY (Maximum 10 Points) Z
--I
A project is considered "Shovel ready"if the following conditions are met: 1) the Environmental Site Assessment reports
(Phase I and/or II)are completed with a "No Further Action"recommendation;2)construction plans and specifications have n
been completed and approved by all appropriate local agencies;3)full funding of construction phase is available(minus the
gap funding requested;and 4)construction is ready to start pending the selection and award of the general contractor within
sixty(60)calendar days from the CDBG contract execution date with Miami-Dade County.
1. The Environmental Site Assessment report (Phase I and/or II) is complete with a "No Further Action"
recommendation. P/ease provide proof. Include in Tab 6-SED(Environmental Reviews). Page# m
❑Yes(2 pts.) ❑ No(0 pts.)
2. Construction plans and specifications have been completed and approved by all approiate local agencies.
Please provide proof. Include in Tab 12-SED(Plans and Renderings). Page#
El Yes(2 pts.) ❑No(0 pts.)
3. Full funding of construction phase is committed (minus the gap funding requested). Please provide proof, m
such as committement letters.Include in Tab 8(Budget). Page# m
❑Yes(2 pts.) ❑ No(0 pts.)
4. Construction is ready to start pending the selection and award of the general contractor within sixty (60) 0
calendar days from the CDBG contract execution date with Miami-Dade DHCD. Z
❑Yes(2 pts.) ❑ No(0 pts.)
5. Will the proposed project be completed in 18 months or less from the CDBG contract execution date with
Miami-Dade County? Please provide project timeline. Include in Tab 16-SED(Activity Timeline). Page#
❑Yes(2 pts.) ❑ No(0 pts.)
79
VII. POLICY PRIORITIES (Maximum 5 Points)
1. Does the proposed activity benefit a property that has been designated or that has been determined to be 1
potentially eligible for designation as a local, state, or national historic site? Please provide proof. Include in m
Tab 20-SED(Historic Preservation Designation).Page# C)
❑Yes (2 pt.) ❑ No(0 pts.)
2. Does the proposed project comply with the US Green Building Council's LEED green building rating system
for New Construction and Major Renovations? Please provide certification. Include in Tab 17-SED (LEED m
Standards). Page# n
❑Yes(3 pts.) ❑ No(0 pts.) O
0
C)
m
m
I
0
m
z
0
m
Cn
c
vo
r
m
0
0
z
END OF SPECIAL ECONOMIC DEVELOPMENT
SUB-SECTION
80
•
ECONOMIC DEVELOPMENT:
BUSINESS INCUBATOR ASSISTANCE PROGRAM SUB-SECTION
(Tab 6)
**PLEASE NOTE:
Business Incubator applicants must complete the Business Incubator Section.
THE RFA APPLICATION MAY BE OBTAINED AT THE FOLLOWING LINK: C C
http://www.miamidade.gov iced/request RFA.asp Cl)
Z
Maximum 50 Points m
I. SERVICES PROVIDED (Maximum 13 Points)
1. Please check all services to be provided
Service (1 point each Yes) Z 0
1. Assistance with business startup basics ❑Yes ❑No C
2. Networking activities with other business professionals ❑Yes ❑No C
3. Marketing assistance ❑Yes ❑ No
4. Business plan writing/development ❑Yes ❑ No
—I
5. Telephone/Receptionist ❑Yes ❑No
O
6. Assistance with accounting/financial management ❑Yes ❑ No
7. Assistance with securing funding, i.e. loans, grants ❑Yes ❑ No
8. Conference room/meeting space ❑Yes ❑No Cl)
9. Advisory boards and mentors ❑Yes ❑No Cl)
10. Technology assistance and software training ❑Yes ❑ No (/)
11. Assistance with business regulatory compliance ❑Yes ❑ No .,,I
2. Does the applicant have current executed agreements with other service providers to enhance the delivery of Z
services to clients? Please attach copies. Include in Tab 1-81(Collaborative Agreements with Service Providers). Z
Page# m
❑ Current agreements (2 pts.) ❑ Proposed agreements(1 pt.) ❑ No such proposal(0 pts.) IM
13
/P3
II. ACTIVITY OPERATIONS (Maximum 32 Points) 0
1. Is the business incubator a member of the National Business Incubation Association(NBIA)?Provide proof.
Include in Tab 2-81(Membership in NBIA).Page#
❑Yes(4 pts.) ❑No(0 pts.)
CD
2. Has the Business Incubator collaborated with the Small Business Administration(SBA)Small Business C
Development Centers or other collaborative partnerships?Applicant must provide proof to receive points.Include W
in Tab 3-B!(Collaboration with Small Business Administration). Page#
❑Yes(4 pts.) ❑ No(0 pts.)
rn
3. Has the incubator program set graduation requirements by development benchmarks,such as company
revenues or staffing levels, in addition to time in the program?Must provide proof to receive points. Include in
Tab 4-B!(Graduation Requirements). Page# 0
❑Yes(4 pts.) ❑ No(0 pts.) Z
81
•
4. Is the activity located in one of the following areas listed below?Identify the area where the proposed incubator
is located. Select only one area. Information can be obtained by going to
http.//gisims2.miamidade.qov/Cservices/CSReport.asp?CMD=INIT and entering the activity location.
State Enterprise Zone(2 pts.maximum)
❑Central ❑Cutler Ridge/Perrine ❑ Homestead/Florida City ❑South Dade
❑ Miami Beach(Split) ❑Miami Beach ❑North Beach ❑South Dade Goulds o0
❑ North Central ❑ North Dade Satellite ❑South Beach ❑Princeton/Naranja C
NRSAs or Eligible Block Groups(5 pts.maximum) Cn
❑ Opa-Locka ❑ Model City ❑ West Little River ❑ Melrose Z
❑ South Miami ❑ Perrine ❑ Goulds ❑ Leisure City/Naranja ITf
Eligible Block Groups
5. How many workstation desks are available at the incubator?Select one. Z
❑ 1-5(0 pts.) ❑6-10(1 pt.) ❑ 11-15(2 pts.) ❑ 16-20(3 pts.) ❑20 or more(4 pts.) C
6. How many businesses can you serve on an annual basis? Applicant must provide proof. Include in Tab 5-BI W
(Annual Capacity). Page#
❑ 19 or less(0 pts.) ❑20-35(1 pt.) ❑ 35-49(2 pts.) ❑50 or more(3 pts.)
O
7. How many years has the organization been a business incubator?Must provide proof to receive points. Include
in Tab 6-BI(Past Experience).Page#
❑2-5 years(1 pts.) ❑6 or more years(2 pts.) Cn
8. Does the organization have a comprehensive training curriculum? In order to receive points please provide a (j/)
copy. Include in Tab 7-BI(Training Curriculum).Page#
❑ Marginal(0 pts.) ❑Moderate(2 pts.) ❑Comprehensive(4 pts.)
AgIll
III. PRIORITIES (Maximum 5 Points) Z
1. Will the activity provide training and job creation for manufacturing jobs for low and moderate income m
persons in the production of products that will result in gains in energy efficiency or the use of alternative
energy sources recognized as leading to the net reduction in carbon emissions? Provide a list of the proposed T
job titles and projected salaries, along with a one page written description about the proposed project and how it will I�+
create jobs. Include in Tab 8-BI(Training and Job Creation in Green Manufacturing Jobs). Page# ^O 0
❑ Yes(3 pts.) ❑ No(0 pts.)
2. Will this activity provide training and job creation for low and moderate income persons in such areas as
weatherization, or sales/distribution/marketing/installation and repair of solar energy systems or high
efficiency appliances; construction and/or design of energy efficient structures; design, manufacture and E
servicing of electric, hybrid or biodiesel vehicles; and recycling of discarded materials? Provide a list of the
proposed job titles and projected salaries along with a one page written description about the proposed project and Cn
how it will create jobs. Include in Tab 9-BI(Training and Job Creation in Green Jobs). Page# C
❑ Yes(2 pts.) ❑ No(0 pts.) 1
Cn
Note: DHCD staff will visit each proposed business incubator to confirm the above information and n RI
determine if the site meets the program requirements.
-I
0
END OF BUSINESS INCUBATOR ASSISTANCE PROGRAM Z
SUB-SECTION
82
•
PUBLIC SERVICE SUB-SECTION
(Tab 6)
THE RFA APPLICATION MAY BE OBTAINED AT THE FOLLOWING LINK:
http://www.miamidade.gov iced/request RFA.asp
MAXIMUM 50 POINTS
1. Does this activity meet one or more of the County's high priority Public Service needs?
❑Yes(10 pts.) ❑ No(0 pts.)
If"Yes",indicate category below(Please check all that apply):
❑ Crime Prevention ❑Children,Youth and Families ❑ Elderly Services
❑ County Wide Services ❑ Special Needs Population ❑Children and Adults w/Disabilities
❑ Homeless Persons ❑ Migrant Farm Workers ❑Persons living with AIDS
❑ Refugees, Immigrants and New Entrants '0
C
2. w Does your agency have current partnerships or collaborative efforts with other service providers in the area
you are proposing to serve? (Acceptable documentation: Copy of the agreement or letter of commitment). n
Please include documentation in Tab 5-PS(Collaborative Ageements with Service Providers).
❑, Have current partnership/collaborative agreements with multiple service providers(15 pts.) m
❑, Have current partnership/collaborative agreements with one(1)service provider(5 pts.) 7:1
❑ Have No partnership/collaborate agreements (0 pts.)
n
3. If the proposed activity includes partnerships or collaborative efforts with other service providers in the area,describe rn
how the coordination and/or collaboration will not be duplicating services for the targeted population? (Acceptable
documentation:Full, detailed project scope,see Part II,Attachment 16 for appropriate samples.) c
❑ No duplication of services will occur. Partners will provide complementary services(10 pts.)
❑ Duplication of Services will occur(0 pts.)
❑ N/A(0 pts.)
4. How many years has your agency provided the proposed activity? Please include documentation in Tab 7- n
PS(Past Experience).
❑ More than 10 years(10 pts.) ❑ 5 years up to 10 years(5 pts.) 0. 2 years up to 5 years(1 pt.) 0
❑ Less than 2 years(0 pts.)
5. If the activity is for direct services, is the annual cost per client less than$1,000?
(Direct Services;costs incurred by your agency,(ex;staff supp lies, rental space, the proposed activity)
❑ Less than$1,000 per client annually(5 pts.)
❑ $1,000 to$1,875 per client annually(1 pt.)
❑ Greater than$1,875 per client annually(0 pts.)
❑ Not Applicable(0 pts.)
END OF PUBLIC SERVICE SUB-SECTION
83
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84
USEFUL WEBSITES
Organization/Source of Information Website
DUNS Number Information http://fedgov.dnb.com/webform
Federal Excluded Parties List System www.epls.gov
Florida Division of Corporations http://www.sunbiz.org
Maps of NRSAs http://www.miamidade.gov/ced/nrsa.asp
Miami-Dade County Department of www.miamidade.gov/planzone/planning_comm_charrettes.asp
Planning and Zoning—Charrette Plans .
Miami-Dade County Services Near You http://gisims2.miamidade.gov/Cservices/CSReport.asp
Miami-Dade Department of Housing and http://www.miamidade.gov/ced;request_RFA.asp
Community Development (DHCD)— FY
2011 RFA Application
US Census www.census.gov
W-9 Form IRS.gov
85
MIAMI•DADE
rAF
Miami-Dade County
Mayor Carlos A. Gimenez
BOARD OF COUNTY COMMISSIONERS
Joe A. Martinez
Chairman
Audrey M. Edmondson
Vice Chairman
Barbara J.Jordan Lynda Bell
District 1 District 8
Jean Monestime Dennis C. Moss
District 2 District 9
Audrey M. Edmonson Senator Javier D. Souto
District 3 District 10
Sally A. Heyman Joe A. Martinez
District 4 District 11
Bruno A. Barreiro Jose "Pepe" Diaz
District 5 District 12
Rebeca Sosa Esteban Bovo,Jr.
District 6 District 13
Xavier L. Suarez
District 7
Harvey Ruvin
Clerk of Courts
Aline T. Hudak
County Manager
Robert A.Cuevas Jr.
County Attorney
86