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HomeMy Public PortalAbout12-8459 Top Ranked Bidder, M.C. Harry & Associates for Engineering Services for the Historic City Hall Sponsored by: City Manager Resolution No. 12-8459 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE TOP RANKED BIDDER, M.C. HARRY & ASSOCIATES, INC., SOLICITED UNDER RFP 12-1405100 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE REHABILITATION OF HISTORIC CITY HALL BUILDING, PAYABLE FROM ACCOUNT NUMBER 44-541823.; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS,pursuant to RFP 12-1405100, the City of Opa-locka requested proposals for architectural and engineering services for the rehabilitation of Opa-locka Historic City Hall Building; and WHEREAS, the City received five responses to RFP 12-1405100, and invited the top three (3) firms: 1) RJ Heisenbottle Architects, PA, 2) M.C. Harry & Associates, Inc., and 3) Bender&Associates Architects, P.A., to make oral presentations; and WHEREAS, the evaluation committee ranked the top three most responsive bidders, respectively: and WHEREAS, upon oral presentation by the top three bidders, the evaluation committee selected M.C. Harry & Associates, Inc., based on company knowledge and project understanding, approach to the design solutions for the domes and towers, structural integrity solutions, project cost control methodology, and their unique qualification for the project; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to negotiate with the top ranked bidder M.C., Harry& Associates, Inc., for architectural and engineering services for the rehabilitation of Opa-locka's Historic City Hall Building. Resolution No. 12-8459 NOW,THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka hereby directs and authorizes the City Manager to negotiate with the top ranked bidder, M.C. Harry & Associates, Inc., for architectural and engineering services for the rehabilitation of Opa-locka's Historic City Hall Building, costs to be payable from Account Number 44-541823. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 26th day of September, 2012. YRA AYLOR MAYOR Attest to: J•4nna Flores In -rim City Clerk Approved as to form and legal suff iency: / / it Jo• ph"S. "eller v Atto! ey Moved by: COMMISSIONER M L R Seconded by: VICE MAYOR JOHN`•N Commission.Vote: 3-2 Commissioner Holmes: NO Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: NO Mayor Taylor: YES 0PPLO k4 0; •0 h. a O /9 ApORAT�� City of Opa-Locka Agenda Cover Memo Commission Meeting Item Type: Resolution Ordinance Other Date: 9/26/2012 X (EnterX in box) Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading (Enter X in box) Yes No (Enter X in box) x Public Hearing: Yes No Yes No (Enter X in box) X X Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Ex: (EnterXin box) X Account#44-541823 Contract/P.O.Required: Yes No RFP/RFQ/Bid#: (Enter X in box) RFP#12-1405100 Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (fist the (Enter X in box) specific objective/strategy this item will address) X Enhance Organizational 0 Bus.&Economic Dev um 1. Will restore the Historic Public Safety - City Hall. Quality of Education (] Qual.of Life&City Image N. Communication ll Sponsor Name Department: City Manager Public Works Short Title: Authorization for the City Manager to negotiate fee for the Architectural and Engineering Services for the Historic City Hall Building Rehabilitation Staff Summary: The three top ranked bidders were invited for oral presentation in order to make the final recommendations to the City Commission. The bidders were scored based on project understanding, similar experience, recommendations for the top rated roofing system, approach to the design solutions for the domes and towers, recommendations for the structural integrity including spiral stairway, project cost control methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this project. 1 Proposed Action: Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry & Associates, Inc. Attachment: 1. Agenda 2. RFQ Evaluation Summary Sheets 3. Panel Member's evaluation sheet for RFQ package 4. Evaluation Summary for the Oral Presentation 5.Copy of Resolution#12-8388 2 O" p V' a r71:4", I� o �i ro O /9 \pP O p aS E0" Memorandum TO: Mayor Myra L.Taylor Vice-Mayor Dor.thy John o Commissioner Ti .I thy Hol • Commissioner Ros: Tydus Commissioner Gail ill FROM: Kelvin L.Baker,Sr.,City Manag DATE: September 26,2012 RE: Authorization for the City Manage to negotiate fee for the Architectural and Engineering Services for the Historic City Hall Building Rehabilitation Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE TOP RANKED BIDDER M.C. HARRY & ASSOCIATES, INC. SOLICITED UNDER RFP 12-1405100 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE REHABILITATION OF HISTORIC CITY HALL BUILDING LOCATED AT 777 SHARAZAD BOULEVARD,OPA-LOCKA,FLORIDA 33054. Description: The City of Opa-locka requested and received proposals from five (5) bidders for the Architectural and Engineering Services for the Historic City Hall Building Rehabilitation. The evaluation committee ranked the three top most responsive bidders based on the criteria listed in the Request for Qualifications (RFQ) as listed below: BIDDER SCORE RANK RJ HEISENBOTTLE ARCHITECTS, P.A. 458 1sT M.C. HARRY&ASSOCIATES, INC. 443 2ND BENDER&ASSOCIATES ARCHITECTS, P.A. 415 3RD These three top ranked bidders were invited for oral presentation in order to make the final recommendations to the City Commission. The bidders were scored based on project understanding, similar experience, recommendations for the top rated roofing system, approach to the design solutions for the domes and towers, recommendations for the structural integrity including spiral stairway, project cost control methodology, and also the evaluation of how the particular consulting firm is uniquely qualified for this project. The evaluation panel finalized the evaluation with the following score: 1 BIDDER SCORE RANK M.C. HARRY&ASSOCIATES,INC. 400 1ST RJ HEISENBOTTLE ARCHITECTS,P.A. 371 2ND BENDER&ASSOCIATES ARCHITECTS, P.A. 345 3RD Account Number: 44-541823 Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2013. Implementation Time Line:As soon as possible. Legislative History: Resolution#12-8388 Recommendation(s): Staff recommends negotiating the Architectural and Engineering services fee with the top ranked M.C. Harry&Associates,Inc. Analysis: Based on the presentation M.C. Harry scored the highest points and ranked 1st. MC Harry provided the original construction drawings which will assist in the preparation of construction documents for permitting and the restoration of the historic City Hall Buildings. ATTACHMENT(S): 1. RFQ Evaluation Summary Sheets 2. Panel Member's evaluation sheet for RFQ package 3. Evaluation Summary for the Oral Presentation 3.Copy of Resolution# 12-8388 PREPARED BY: Mohammad Nasir, PE,Interim Public Works Director Arshad Vigar,PE,Project Utilities Engineer END OF MEMORANDUM 2 Sponsored by: City Manager Resolution No. 12-8388 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA TO AUTHORIZE THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSALS FOR GENERAL ENGINEERING SERVICES FROM QUALIFYING ENGINEERING CONSULTING FIRMS, FOR THE REHABILITATION AND RESTORATION OF HISTORIC CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, Opa-locka Historic City Hall is in desperate need of rehabilitation and restoration, due to the mold and moisture, the City seeks qualified, professional consultants, experienced in servicing of historic building; and WHEREAS, the rehabilitation will be for FY 2012, funding for the engineering services will come from CDBG (Account 001512494) dollars assigned to Segal Park, if approved by the City Commission; and WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City Manager to issue a Request for Proposals (RFP) from qualifying engineering consulting firms for engineering services for the rehabilitation and restoration of Opa-locka Historic City Hall; and NOW,THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA: Section 1. The recitals to the preamble herein are incorporated by reference. Section 2. The City Commission of the City of Opa-locka,hereby authorizes the City Manager to issue a Request for Proposals(RFP) for general engineering services from qualifying engineering consulting firms, for the rehabilitation and restoration of Opa-locka Historic City Hall, located at 777 Sharazad Boulevard. Resolution No. 12-8388 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this 1 1`' day of April, 2012. ,MYR TAYLOR M AYOR Attest to: J a Flores terim City Clerk Ap. Ived as < n and leg f 'iciency: l � t Joser . .: I -r City /tuom.• Moved by: COMMISSIONER MtLLER Seconded by: VICE MAYOR JOHNSON Commission Vote: 4-1 Commissioner Holmes: NO Commissioner Miller: YES Commissioner Tydus: YES Vice-Mayor Johnson: YES Mayor Taylor: YES r rely, IM& degil Pt* MON City of Opa-Locka Agenda Cover Memo Commission Meeting 4-11-12 Item Type: Resolution Ordinance Other Date: X (EnterX in box) Fiscal Impact: Ordinance Reading: , 1st Reading 2nd Reading (Enter X in box) Yes No (Enter X in box) X Public Hearing: Yes No Yes No (Enter X in box) ' _ I Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No Advertising 001512494 (Enter X in box) X CDBG i CDBG -Contract/P.O.Required: Yes No RFP/RFQ/$id#: �� } (Enter X in box) N/A Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the (Enter X in box) X specific objective/strategy this item will oddres ) Enhance Organizational o Bus.&Economic Bev 0 Public Safety Q Quality of Education LJ Qual.of Life&City image g Communcation 0 Sponsor Name City Manager Department: Building&Licensing Short Title: A Resolution of the City Commission authorizing the City Manager to issue a Request for Proposal from Engineering companies to prepare documents for the rehabilitation of Historic City Hall building. Staff Summary: City Hall was built in 1926.The external envelop of the building including windows and roof are in poor condition and need to be repaired. Proposed Action: Staff recommends approval in order to move ahead with the rehabilitation of Historic City Hall. City Commission to approve. Historic City Hall 1 RFP—General Engineering Services Attachment: 1) Request for Proposal for Rehabilitaion of City Hall Building. 2) Mold & Moisture Evaluation Report prepared by Airquest Environmental, Inc. dated January 19, 2012. 3) City's inspection report dated March 2011. 4) Resolution #08-7363 5) Resolution N10-8041 6) Resolution #10-8107 Historic City Hall 2 RFP-General Engineering Services rte. , a N ` Memorandum TO: Mayor Myra L.Taylor Vice-Mayor Dorothy Johnson Commissioner Timothy Holmes Commissioner Rose Tydus Commissioner Gail Miller FROM: Bryan.K. .nnie,City Manager DATE: . April 02, 12 RE: Request for Proposal (RFP) for General Engineering Services Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A REQUEST FOR PROPOSAL (RIP) FOR GENERAL ENGINEERING SERVICES FOR REHABILITATION OF HISTORIC CITY HALL BUILDING TO THE CITY FROM RESPONSIVE ENGINEERING CONSULTING FIRMS FOR THE REHABILITATION OF HISTORIC CITY HALL LOCATED AT 777 SHARAZAD BOULEVARD,OPA-LOCKA, FLORIDA 33054 Description: The purpose of this Request for Proposal is to seek Engineering services from qualified professional consultants experienced in rehabilitation of historic buildings for rehabilitation of City Hall. The City will select three consultants to compete in providing professional engineering services, based on an agreed-upon specific scope of services and fees. Financial Impact: The engineering services will be for rehabilitation of Old City Hall in FY 2012.. Funding for the engineering services will come from CDBG dollars assigned to Segal Park if approved by the City Commission, Implementation Time Line: As soon as possible. Legislative History: Resolutions#08-7363, 10-8041 and 10-8107 City Hall was built in 1926. The external envelop of the building including roof are in poor condition. Most of the stucco on exterior walls is being deteriorated because of the water infiltration through the roof and windows. Visible mold and water damage have been observed on this building. As a result, this is causing stucco to lose its bond and is affecting the masonry walls. Recommendation(s): Staff recommends approval in order to move ahead with the rehabilitation of Historic City Hall. Analysis: The engineering services from the qualified firms, experienced in the restoration of historic buildings, will assist City staff and contractors to rehabilitate Historic City Hall. HCH Rehabilitation, RFP f General Engineering Companies Mayor and City Commission Page 2 April 02, 2012 ATTACHMENT(S): 1)Copy of Request for Proposal for Rehabilitation of City Hall Building. 2)Mold&Moisture Evaluation Report prepared by Airquest Environmental, Inc. dated January 19, 2012. 3)City's Inspection report dated March 2011. 4)Resolution #08-7363 5)Resolution#10-8041 6) Resolution#10-8107 PREPARED BY: Arshad Vigar, P.E., CFM, Interim Building Director, Building & Licensing Department END OF MEMORANDUM HCH Rehabilitation,RFP 2 General Engineering Companies CITY OF OPA LOCKA HISTORIC CITY HALL PRESENTATION RATINGS 23-Aug-12 COMPANY M C HARRY BENDER R J HEISENBOTTLE Recommendations for the structural integrity including spiral stairway. Max pts 20 Faye 20 19 19 Mary 20 15 18 Arshad 20 15 20 Howard 20 15 15 Approach to the design solutions for the domes and towers. Max pts 20 Faye 20 19 19 Mary 20 15 18 Arshad 20 15 15 Howard 20 15 15 Project cost control methodology Max pts 20 Faye 20 19 20 Mary 20 15 15 Arshad 20 20 20 Howard 20 20 20 Project understanding Max pts 10 Faye 10 9 10 Mary 10 10 10 Arshad 10 10 10 Howard 10 10 10 Similar experience Max pts 10 Faye 10 8 10 Mary 10 8 10 Arshad 10 10 10 Howard 10, 8 10 CITY OF OPA LOCKA HISTORIC CITY HALL PRESENTATION Recommendations for roofing KAI INt3J system Max pts 10 Faye 10 9 9 Mary 10 8 8 Arshad 10 8 10 Howard 10 8 10 How firm is uniquely qualified for this project Max pts 10 Faye 10 9 10 Mary 10 8 10 Arshad 10 10 10 Howard 10 10 10 TOTALS 400 345 371 RANKING M C HARRY R J HEISENBOTTLE BENDER CITY OF OPA LOCKA HISTORIC CITY HALL PRESENTATION RATINGS 23-Aug-12 COMPANY M C HARRY BENDER R J HEISENBOTTLE Recommendations for the structural integrity including ii) spiral stairway. Max / pts 20 Approach to the design solutions ='?° / / for the domes and towers. Max pts 20 Project cost control methodology O / 5 /'1(� Max pts 20 Project understanding / Max pts 10 / 0 9 0 Similar experience Max /O 7 / pts 10 Recommendations for roofing system / 0 67 (7 Max pts 10 How firm is uniquely qualified /O / 0 for this project Max pts 10 ,c)\) 6,1 Fay,e, Dps , Oe-____ CP CITY OF OPA LOCKA HISTORIC CITY HALL PRESENTATION RATINGS 23-Aug-12 COMPANY M C HARRY BENDER R J HEISENBOTTLE Recommendations for the structural integrity including spiral stairway. Max 2-0 1 5 pts 20 Approach to the design solutions for the domes and towers. 20 Max pts 20 S Project cost control methodology Max pts 20 /5 / S Project understanding Max pts 10 /0 /0 / Similar experience Max pts 10 /0 g /0 Recommendations for roofing system Max pts 10 /t7 $ How firm is uniquely qualified for this project Max pts 10 /0 /0 /DO 7 9 F9 API NwPNS / l 1 iV CITY OF OPA LOCKA HISTORIC CITY HALL PRESENTATION RATINGS 23-Aug-12 COMPANY M C HARRY BENDER R J HEISENBOTTLE Recommendations for the structural integrity including spiral stairway. Max 2 c� t S' 2 0 pts 20 Approach to the design solutions for the domes and towers. 2- 0 I C I 5 Max pts 20 Project cost control methodology L 0 2 0 L d Max pts 20 Project understanding Max pts 10 / � 1 " I o Similar experience Max pts10 /0 IO Recommendations for roofing system J o 1 p Max pts 10 How firm is uniquely qualified / I p / v for this project Max pts 10 vs) �� 2) _zs —�z ' ARSNAD V16216(2 ! \�J , CITY OF OPA LOCKA HISTORIC CITY HALL PRESENTATION RATINGS 23-Aug-12 COMPANY M C HARRY BENDER R .1 HEISENBOTTLE Recommendations for the structural integrity including spiral stairway. Max � l c / S pts 20 Approach to the design solutions l for the domes and towers. Z(' l j ' J Max pts 20 Project cost control methodology Max pts 20 2 O 2 U Z o Project understanding Max pts 10 � 0 < U Similar experience Max r /� pts 10 Recommendations for roofing system / Max pts 10 ` ` O How firm is uniquely qualified /O (c) l0 for this project Max pts 10 0) b 9u n�44mA )- gig 3 / L- vv 6, CITY OF OPA-LOCKA SUMMARY EVALUATION FORM REHABILITATION OF HISTORIC CITY HALL BUILDING RFQ# 12-0706100 MC HARRY BENDER& BEILINSON- R.E. R.J. ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE Letter of Introduction (10 points) Howard 10 10 10 10 10 Mary 9 9 9 9 9 Charmaine 9 7 7 8 9 Mohammad 9 9 8 8 10 Arshad 9 10 9 8 9 Company Profile, Experience,& Qualifications (35 points) Howard 34 32 30 30 35 Mary 35 30 30 34 34 Charmaine 33 31 30 32 34 Mohammad 32 32 27 30 33 Arshad 33 33 29 31 34 Project Staffing ( 5 points) Howard 5 5 5 5 5 Mary 5 5 5 5 5 Charmaine 3 2 3 3 4 Mohammad 4 4 3 3 4 Arshad 5 4 3 3 5 Project Management (5 points) Howard 5 5 3 5 5 Mary 5 5 2 5 5 Charmaine 3 3 1 2 4 Mohammad , 4 4 4 4 5 Arshad 4 5 4 3 5 MC HARRY BENDER & BEILINSON- R.E. R.J. ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE Quality Control Process (5 points) Howard 5 4 3 5 5 Mary 5 4 2 5 5 Charmaine 3 2 1 2 4 Mohammad 4 4 3 4 4 Arshad 4 4 3 4 5 Technical Approach to the Project (35 points) Howard 35 30 20 30 35 Mary 35 30 5 30 35 Charmaine 33 33 30 34 34 Mohammad 31 29 20 28 34 Arshad 32 30 21 29 33 Total (95 points Available) 443 415 330 409 458 SUMMARY RAKING R J Heisenbottle 458 Mcharry 443 Bender&Associates 415 R. E. Chisholm 409 Belinson-Gomez 330 CITY OF OPA-LOCKA EVALUATION FORM REHABILITATION OF HISTORIC CITY HALL BUILDING RFQ# 12-0706100 MC HARRY BENDER& BEILINSON- R.E. R.J. ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE Letter of Introduction I (10 points) ! o 1° lU { D , { Company Profile, Experience, & 'r 3`,t 2 2 J 3 O 2 Qualifications 7 3� (35 points) Project Staffing (5 points) 5 5 5 5 5 Project Management 5 5' 3 5- c (5 points) Quality Control Process 3 5 5 (5 points) .5'Technical Approach to the �1 35 Project 3 5 30 2C/ 3D (35 points) Total (95 points available) I / ' IA/P14P PV'Arthj, 4-C1 Mil iil mittee Member Signatur —7-30_ 12. () Date / eA0_, \\/ CITY OF OPA-LOCKA EVALUATION FORM REHABILITATION OF HISTORIC CITY HALL BUILDING RFQ# 12-0706100 MC HARRY BENDER& BEILINSON- R.E. R.J. ASSOCIATES GOMEZ CHISHOLM HEISEN BOTTLE Letter of Introduction 'I 7 i 9 (10 points) Company Profile, Experience,& � a 34 33 3 i 30 Qualifications �1 (35 points) Project Staffing 3 _ 3 4(5 points) Project Management l j- (5 points) I `�` Quality Control Process ,3 oz / i (5 points) j 4` Technical Approach to the Project 3,3 3 4 4 (35 points) ( Total oi 7`J G 95 points � �d Si ¢ available) a f O s Committee Member Signature f / Date \r/ / n CITY OF OPA-LOCKA EVALUATION FORM REHABILITATION OF HISTORIC CITY HALL BUILDING RFQ# 12-0706100 MC HARRY BENDER & BEILINSON- R.E. R.J. ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE Letter of Introduction 9 9 8 8 10 (10 points) Company Profile, Experience, & 32 32 27 30 33 Qualifications (35 points) Project Staffing 4 4 3 3 4 (5 points) Project Management 4 4 4 4 5 (5 points) Quality Control Process 4 4 3 4 4 (5 points) ' Technical Approach to the Project 31 29 20 28 34 (35 points) Total (95 points 84 82 65 77 90 available) jti Co .•ee Member Signature e)/ 1 !( Date A') CITY OF OPA-LOCKA EVALUATION FORM REHABILITATION OF HISTORIC CITY HALL BUILDING RFQ# 12-0706100 MC HARRY BENDER& BEILINSON- R.E. RJ. ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE Letter of Introduction 9 10 9 8 9 (10 points) Company Profile, Experience, & 33 33 29 31 34 Qualifications (35 points) Project Staffing 5 4 3 3 5 (5 points) Project Management 4 5 4 3 5 (5 points) Quality Control Process 4 4 3 4 5 (5 points) Technical Approach to the 32 30 21 29 33 Project (35 points) Total (95 points 87 86 69 78 91 available) vir Committee Member Signature - 4- +Z Date 11' CITY OF OPA-LOCKA EVALUATION FORM REHABILITATION OF HISTORIC CITY HALL BUILDING RFQ# 12-0706100 MC HARRY BENDER& BEILINSON- R.E. R.J. ASSOCIATES GOMEZ CHISHOLM HEISENBOTTLE Letter of Introduction 9 9 9 9 9 (10 points) Company Profile, Experience,& 35 30 30 34 34 Qualifications (35 points) Project Staffing 5 5 5 5 5 (5 points) Project Management 5 5 2 5 5 (5 points) Quality Control Process 5 4 2 5 5 (5 points) Technical Approach to the 35 30 5 30 35 Project (35 points) Total (95 points 94 83 53 88 93 available) C/(A4) -- nAILJ:1 A) \ric Committee Member Signature (1/ l ' Date