HomeMy Public PortalAbout12-8478 Change Order to Master Pump Station 11C Sponsored by: City Manager
Resolution No. 12-8478
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, TO RATIFY THE ACTION OF
THE CITY MANAGER APPROVAL FOR CHANGE ORDER TO
INSTALL THE EMERGENCY SYSTEM ON AN EMERGENCY
BASIS AT MASTER PUMP STATION 11C BY C&I
CONSTRUCTION AND DESIGN, IN THE AMOUNT NOT
EXCEEDING THIRTY THOUSAND DOLLARS ($30,000.00),
PAYABLE FROM ACCOUNT 35-535630; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,on October 30,2012,Station 11C had three pumps that completely failed;and
WHEREAS, to prevent a potential health risk, environmental degradation and sewage
spillage, the City Manager approved C&I Construction and Design, Inc., to install a system
temporarily,before rehabilitation of the station, to be completed within 2 to 5 days, for a Change
Order in an amount not exceeding $30,000; and
WHEREAS,the Change Order is to compensate for material and labor; and
WHEREAS,the City Commission of the City of Opa-locka desires to ratify the actions of
the City Manager in approval of a Change Order to install a system temporarily, before
rehabilitation of the station, in an amount not to exceed $30,000; and
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka, approves and ratifies the
City Manager's action in approving a Change Order for installing a system on an emergency basis
at Master Pump Station 11C by C&I Construction and Design,in the amount not exceeding Thirty
Thousand Dollars ($30,000.00), payable from account 35-535630.
Resolution No. 12-8478
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 14th day of November, 2012.
cotc-j-
MY --YLOR
MAYOR
Attest to:
e anna Flores
ity Clerk
Approved as 3 fo and legal su 1 i- cy:
A _
Jo - i'/ .-0-'1e* V •
Ci y • tto y
Moved by: COMMISSIONE' •HNSON
Seconded by: VICE MAYOR K LEY
Commission Vote: 4-1
Commissioner Holmes: YES
Commissioner Johnson: NO
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
701. Eck
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\F'• RAr
City of Opa-Locka
Agenda Cover Memo
Commission Meeting 11/14/2012 Item Type: Resolution Ordinance Other
Date: (EnterXin box) X
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
x Public Hearing: Yes No Yes No
(EnterXin box) X X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
35-535630 (EnterXin box) x
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterXin box)
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
X Enhance Organizational I—I
Bus.&Economic Dev Q Will protect the public
Public Safety - safety, health and will
Quality of Education ensure city's Pump Station
Qual.of Life&City Image - 11C Operation
Communcation
Sponsor Name Department:
City Manager Public Works
Short Title:
Change Order due to Installation of Emergency System on Emergency Basis at Pump Station 11C
Staff Summary:
A resolution of the city commission of the city of Opa-locka,florida ratifying the city manager's approval for
change order to install the emergency system on emergency basis at the master pump station 11C by C&I
construction and design, inc. In the amount not to exceed thirty thousand dollars($30,000.00) payable from
account number 35-535630.
Proposed Action:
Staff recommends approval of the ratification as it was absolute necessity to avoid any catastrophe due to the
shutdown of the entire city's sewer system resulting potential health risk, environmental degradation, and
sewage spillage on the streets throughout the city.
1. Agenda
2. Memo
3. Contractor's Proposal
4. Copy of Resolution# 12-8411
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OF
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ID 101
\• Jeri l�i
MEMORANDUM
TO: Mayor Myra L. Taylor
Vice-Mayor Dorothy Joh on
Commissioner Timothy 111 s _
Commissioner Roe Ty u
Commissioner Gail M'
FROM: Kelvin L. Baker, City Manag
DATE: November 14,2012
RE: Change Order due to Installation of Emergency System on Emergency Basis at
Pump Station 11C
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA,
FLORIDA RATIFYING THE CITY MANAGER'S APPROVAL FOR CHANGE
ORDER TO INSTALL THE EMERGENCY SYSTEM ON EMERGENCY BASIS AT
THE MASTER PUMP STATION 11C BY C&I CONSTRUCTION AND DESIGN,
INC. IN THE AMOUNT NOT TO EXCEED THIRTY THOUSAND DOLLARS
($30,000.00)PAYABLE FROM ACCOUNT NUMBER 35-535630.
Description: Station 11C is the master pump station for the city and receives sewage from the
entire city. The station 11C has three (3) pumps, on 10/30/2012, all of them went down and
the station completely failed to discharge any sewage from the city to the county sewer
system. Consequently, all the Stations in the City had to be shut down. City staff was able to
put pump no 1 back to operation on October 31, 2012 with excessive overload and
continuously running. The continuous running of the pump may result in the destruction of
the pump and it may cause sudden failure of the station. The severity of the situation was
such that the possibility of sewage overflow throughout the entire city could have happened
as the entire sewer system was down for more than 12 hours. Considering the potential
sewage system catastrophe in the city Public Works Staff, C & I Construction, and Assistant
City Manager Mr. David Chiverton met with City Manager on October 31, 2012 to formulate
the immediate solution to resolve the issue. The station failure caused sewer back-ups which
could impose health risk to the public and potentially environmental effects on the streets and
also into the canals in the city. For an immediate solution, the contractor proposed to install the
emergency system at the station. The cost for the emergency system including installation is
$450,000.00 which is included in the contractor's scope per the awarded agreement with C&
I Construction and Design, Inc. According to plans and specifications the permanent
installation of the emergency system is required at the end of the construction. Due to the
emergency at the station the contractor proposed to install the system temporarily before
rehabilitation of the station to complete within 2 to 5 days for a change order for thirty
thousand dollars ($30,000.00). The change order is to compensate for the material and
labor. The material used in the temporary installation for an immediate response cannot be
reused for the permanent installation. At the completion of the station rehabilitation, the
emergency system will be relocated with the proper base to its permanent location at the
station 11C per plans and specifications. The installation of the emergency system provides
adequate capacity to handle the flow of the entire city and it is the best feasible emergency
solution per engineering and operational judgment. City Manager approved this change
order as was requested by the Public Works Director for the best interest of the city to
prevent potential sewer system catastrophe.
Account Number: 35-535630
Financial Impact: An additional $30,000
Implementation Timeline: As soon as Possible.
Legislative History: 12-8326
Recommendation(s): Staff recommends approval of the ratification as it was absolute necessity to avoid
any catastrophe due to the shutdown of the entire city's sewer system resulting potential health risk,
environmental degradation, and sewage spillage on the streets throughout the city.
Analysis: Pump station 11C serves the City and also adjacent sections of unincorporated Miami- Dade
County, and also some nearby areas of the City of Miami Gardens as station 11C receives discharges
from all other stations in the City and transmits sewage into Miami-Dade County Sewer system. The
pumps failure at the master pump station impacts all other stations in the City. The installation of the
emergency system helps prevent the possible failure of station 11C. The emergency system includes
a diesel pump of 6000 gpm capacity (equal to the capacity of two pumps at station 11C), force main,
fittings,intake pipes,control system,platform for the pump, etc.
Attachment:
1. Memo
2. Contractor's Proposal
3.Copy of Resolution# 12-8411
PREPARED BY: Mohammad Nasir,PE,Interim Public Works Director
END OF MEMORANDUM
Sponsored by: City Manager
RESOLUTION NO. 12-8411
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE
THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH C&I CONSTRUCTION AND
DESIGN, INC. FOR THE REHABILITATION OF
MASTER SANITARY SEWER PUMP STATION 11C, IN
AN AMOUNT NOT TO EXCEED ONE MILLION FOUR
HUNDRED SEVENTY-FIVE THOUSAND ONE
HUNDRED EIGHTEEN DOLLARS ($1,475,118.00),
PAYABLE FROM ACCOUNT NUMBER 35-535630;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City issued Request for Proposals (RFP) for the rehabilitation of
Sanitary Sewer Pump Station 11 C and received responses thereto; and
WHEREAS, Pump Station 11C is very old, has had frequent failures and is in critical
need of complete rehabilitation; and
WHEREAS, the RFP evaluation panel composed of non-City staff members ranked the
vendors based on advertised criteria; and
WHEREAS, C&I Construction and Design, Inc. was the most responsive and
responsible and the highest ranked bidder per the panel's evaluation; and
WHEREAS, the City Commission of the City of Opa-locka desires the City Manager to
enter into an agreement with C&1 Construction and Design, Inc., for complete rehabilitation of
Pump Station 11C, in an amount not to exceed$1,475,118.00.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Resolution No. 12-8411
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to enter into an agreement with C&I Construction and Design, Inc. for the rehabilitation
of master Sanitary Sewer Pump Station I IC, in substantially the form attached hereto, in an
amount not to exceed One Million Four Hundred Seventy-Five Thousand One Hundred Eighteen
Dollars ($1,475,118,00), payable from account number 35-535630.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 9t,day of May, 2012.
66/1-4Li AYLOR
MAYOR
Ap •oved as t form and l-gal pft-iency:
4` hest to: ' % 1 i , r r
• (\ , Jos hS. �,eier
canna Flares - , O„ City Atto ey
terim City Clerk '/'
Moved by: VICE MAYOR JOHNSON
Seconded by: COMMISSIONER MILLER
Commission Vote: 3-2
Commissioner Holmes: NO
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: NO
Mayor Taylor: YES
� CONSTRUCTION
C&I . .. AND DESIGN INC.
10/31/2012
Attn: Mr. Mohammad Nasir
Interim Director of Public Works
City of Opa-LOcka
12950 Le Jeune Road
Miami, Florida 33054
Re: Pump Station 11C
Emergency System
Mr. Nasir,
Per our conversation, it is our understanding that the Master station is down. Given the urgency, C & I
Construction and Design, Inc. propose the following two options:
1) For an immediate solution, we propose to install the diesel pump temporarily. This installation
can start immediately and the process will take between 2 to 5 days to avoid any flooding and
contamination. This will cost the normal $450,000.00 as per the awarded contract and
$30,000.00 (Change order) for materials and labor. Please keep in mind that the material used
in the temporary installation for an immediate response cannot be reused for the permanent
installation nor are they the same. Close to the end of the project the pump will be relocated
with the proper base to its permanent location.
2) Option 2, which is part of the awarded contract, would be: to install the diesel pump in its
permanent location as per the plans.The installation as per the plans and specifications will take
2 to 3 weeks. This will be the same$450,000.00 that is included in the contract.
Please advise,
4,49telt____- -/‘14...6--
/Angelua Berret
Contract Administrator
Cc: Carlos Maldonado
File
14031 SW 143 court, Suite 6, Miami,florida 33186
Telephone: (305) 255-6067 Fax: (786) 430-1747
info(&cicdinc.com
(i+!-
MEMORANDUM
TO: David Chiverton,Asst. City Manager
FROM: Mohammad Nasir, PE, Interim Public Works Director
DATE: October 31,2012
RE: Emergency Installation of Diesel Pump at Station 11C r f
Station 11C is the master pump station for the city and receives sewage from the entire
city. Please be advised that the triplex station 11C has three (3) pumps, on 10/30/2012, all
of them went down and station completely failed. Consequently, all the Stations in the City
had to be shut down. Our staff was able to put pump no 1 back to operation this morning.
Currently this pump is on excessive overload and is continuously running. The continuous
running of the pump may result in the destruction of the pump. Furthermore, the only one
pump currently running at the triplex station cannot handle the sewage flow from the
entire city. We are currently experiencing overflow on NW 135th Street and NW 32nd
Avenue intersection and raw sewage may be observed throughout the city. This is
becoming a potential health risk to the public and currently contaminating the ground
water, and may cross contaminate the public water supply if not resolved immediately.The
raw sewage on the street contains toxins, pathogens, heavy metals, salts, oils, phenols, as
well as other contaminants that are normally found in residential and commercial sewage.
If this situation is not resolved on an emergency basis, it will be catastrophic to the city as it
will force us to shut down the entire sewer system. This will impose a health risk to the
residents and businesses.
The rehabilitation of the station 11C has been awarded to C&I Construction and Design,Inc.
through a competitive bidding process and the contractor is waiting for the notice to
proceed (NTP). The contractor can mobilize to the job site within 24 hours notice
considering the emergency situation at the station. We are waiting for EPA approval to
issue NTP to the contractor for the immediate commencement of the construction. The
EPA approval process time is still unknown, based on our numerous correspondences and
conversations as of today. Please note that the station has no working emergency pumps to
handle the flow and in case of pumps failure, the city will have no way to keep the station
running without rehabilitation.
The scope of work on the awarded contract for 11C includes the installation of an
emergency system. Based on the evaluation of the current emergency, and meeting with
the contractor on site, the following options were offered:
1) Option 1,for an immediate solution,the contractor proposed to install the diesel pump
temporarily. This installation can start immediately and the process will take between 2 to
5 days to avoid any flooding and contamination.This will cost the normal$450,000.00 as
per the awarded contract and an additional $30,000.00 (Change order) for materials and
labor. Please be advised that the material used in the temporary installation for an
immediate response cannot be reused for the permanent installation.Close to the
completion of the project,the pump will then be relocated with the proper base to its
permanent location at the station 11C.
2) Option 2, which is also part of the awarded contract,would be to install the diesel pump in
its permanent location as per the plans and specifications.The installation will take 2 to 3
weeks. This will be the same$450,000.00 that is included in the contract.
Given the urgency that we are facing, I strongly recommend to approve option 1. The
installation of the emergency system per Option 1 will provide adequate capacity to handle
the flow of the entire city and will resolve the current situation.
END OF MEMORANDUM
•
MEMORANDUM
TO: David Chiverton,Asst. City Manager
FROM: Mohammad Nasir, PE, Interim Public Works Director
DATE: October 31,2012 Ain
Ana
RE: Emergency Installation of Diesel Pump at Station 11C • r
Station 11C is the master pump station for the city and receives sewage from the entire
city. Please be advised that the triplex station 11C has three (3) pumps, on 10/30/2012, all
of them went down and station completely failed. Consequently, all the Stations in the City
had to be shut down. Our staff was able to put pump no 1 back to operation this morning.
Currently this pump is on excessive overload and is continuously running. The continuous
running of the pump may result in the destruction of the pump. Furthermore, the only one
pump currently running at the triplex station cannot handle the sewage flow from the
entire city. We are currently experiencing overflow on NW 135th Street and NW 32nd
Avenue intersection and raw sewage may be observed throughout the city. This is
becoming a potential health risk to the public and currently contaminating the ground
water, and may cross contaminate the public water supply if not resolved immediately.The
raw sewage on the street contains toxins, pathogens, heavy metals, salts, oils, phenols, as
well as other contaminants that are normally found in residential and commercial sewage.
If this situation is not resolved on an emergency basis, it will be catastrophic to the city as it
will force us to shut down the entire sewer system. This will impose a health risk to the
residents and businesses.
The rehabilitation of the station 11C has been awarded to C&I Construction and Design,Inc.
through a competitive bidding process and the contractor is waiting for the notice to
proceed (NTP). The contractor can mobilize to the job site within 24 hours notice
considering the emergency situation at the station. We are waiting for EPA approval to
issue NTP to the contractor for the immediate commencement of the construction. The
EPA approval process time is still unknown, based on our numerous correspondences and
conversations as of today. Please note that the station has no working emergency pumps to
handle the flow and in case of pumps failure, the city will have no way to keep the station
running without rehabilitation.
The scope of work on the awarded contract for 11C includes the installation of an
emergency system. Based on the evaluation of the current emergency, and meeting with
the contractor on site, the following options were offered:
1) Option 1,for an immediate solution,the contractor proposed to install the diesel pump
temporarily. This installation can start immediately and the process will take between 2 to
5 days to avoid any flooding and contamination.This will cost the normal $450,000.00 as
per the awarded contract and an additional $30,000.00 (Change order) for materials and
labor. Please be advised that the material used in the temporary installation for an
immediate response cannot be reused for the permanent installation.Close to the
completion of the project, the pump will then be relocated with the proper base to its
permanent location at the station 11C.
2) Option 2, which is also part of the awarded contract,would be to install the diesel pump in
its permanent location as per the plans and specifications.The installation will take 2 to 3
weeks. This will be the same$450,000.00 that is included in the contract.
Given the urgency that we are facing, I strongly recommend to approve option 1, The
installation of the emergency system per Option 1 will provide adequate capacity to handle
the flow of the entire city and will resolve the current situation.
END OF MEMORANDUM