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Home My Public Portal About3-Resolution No. 2017-23 (Governing Body of Lessee)Office of the Village Clerk Village Council Mayra P. Lindsay, Mayor Franklin H. Caplan, Vice Mayor Luis E de la Cruz Gary R. Gross Allison McCormick Brett G. Moss Katie Petros Village Clerk Conchita H.Alvarez, MMC CERTIFICATION STATE OF FLORIDA COUNTY OF MIAMI-DADE I, Conchita H. Alvarez, duly appointed Village Clerk of the Village of Key Biscayne, Florida, do hereby certify that the attached is a true and correct copy of: Resolution No. 2017-23 adopted by the Village Council on May 9, 2017. IN WITNESS WHEREOF, I hereunto set my hand and affix the Seal of the Village of Key Biscayne, Florida, this 6th day of July, 2017. nchita H. Alvarez, MMC llage Clerk llage of Key Biscayne, Florida 88 West McIntyre Street • Suite 220 • Key Biscayne, Florida 33149 • (305) 365-5506 • Fax (305) 365-8914 MISSION STATEMENT:"TO PROVIDE A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT" nw-w.keybiscayne.l.gov RESOLUTION NO. 2017-23 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AUTHORIZING AND PROVIDING FOR THE VILLAGE TO LEASE/PURCHASE COMPUTER AIDED DISPATCH, RECORDS MANAGEMENT, SOFTWARE LICENSES AND MOBILE SOFTWARE SOLUTION FOR THE POLICE DEPARTMENT, IN AN AMOUNT NOT EXCEEDING $497,343; ACCEPTING TERMS FROM CITY NATIONAL BANK TO PROVIDE FINANCING; AUTHORIZING THE VILLAGE MANAGER AND OTHERS TO PREPARE AND EXECUTE DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council as the governing body of the Village of Key Biscayne (the "Village") desires to obtain a computer aided dispatch, records management, software licenses and mobile software solution for the Police Department, as further described in the Project Cost Supplement attached as Exhibit "A" hereto (the "Software"); and WHEREAS, the Software is essential for the Village to perform its governmental functions; and WHEREAS, the Village recently sought proposals through a competitive bidding process for financing the cost of vehicles for the Police, Fire, Code Enforcement/Building and Zoning/Public Works and Parks and Recreation Departments; and WHEREAS,pursuant to Resolution 2017-10 adopted by the Council on February 27, 2017, the Village accepted a proposal (the "Proposal") from City National Bank (the "Bank"), to provide lease -purchase financing for the vehicles; and WHEREAS, on March 2, 2017, the Village entered into a Master Lease Purchase Agreement (the "Master Lease") with the Bank, and closed on the financing for the vehicles for the Police and Parks and Recreation Departments; and WHEREAS, the Village anticipates closing on the financing for the vehicles for the Fire and Code Enforcement/Building and Zoning/Public Works Departments on or about April 19, 2017 (the "Fire/PW Equipment Closing"); and WHEREAS, the Bank has offered to include the lease/purchase of the Software under the Master Lease, with a closing simultaneous with the Fire/PW Equipment Closing, upon the same terms and conditions offered for the those vehicles as set forth in the Proposal, namely financing for four (4) years at an interest rate of 1.53%; and WHEREAS, the Village Council desires to lease/purchase the Software for an amount not exceeding $497,343 in substantial accordance with the terms set forth in the preceding paragraph; and WHEREAS,the Village desires to obtain lease/purchase financing from the Bank without utilizing a new request for proposals for the following reasons: (1) the Village received proposals for lease financing close in time to the date of this Resolution, and therefore it is unlikely that the rates offered in connection with a new request for proposals will be significantly different; (ii) the Bank is willing to apply to the Software lease the same interest rate previously offered in the Proposal; and (iii) the ability to move quickly is critical in a rising interest rate environment in order to achieve the lowest interest rate; and WHEREAS,for the reasons stated above, the Council hereby determines that award of the financing for the lease/purchase of the Software pursuant to competitive bid received through a request for proposals process is impracticable; and 2 WHEREAS, the Village Council desires to authorize the Village Manager to execute, in connection with the lease/purchase of the Software, the documents required under the Master Lease and other related documents in substantial accordance with the terms set forth above, subject to the approval of the Village Attorney as to form and legal sufficiency; and WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare of the residents of the Village. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. Each of the recitals stated above is hereby adopted, confirmed and incorporated herein. Section 2. Acceptance of Bank Terms. The Village Council hereby accepts the terms offered by the Bank, as set forth above, to provide lease -purchase financing for the Software. The total cost of the Software shall not exceed $497,343. Section 3. Village Manager and Others Authorized. The Village Manager is hereby authorized to execute, in connection with the lease/purchase of the Software, the documents required under the Master Lease and other related documents, consistent with the terms set forth above, after approval by the Village Attorney for legal sufficiency. The Village Attorney and Bond Counsel to the Village are hereby authorized to draft documents and to do all other things necessary to accomplish the lease -purchase financing. The Village Clerk of the Village is authorized to affix the official seal of the Village to the documents required under the Master Lease and such other documents and attest the same. The proper officers of the Village are, and each of them hereby is, authorized and directed to execute and deliver any and all papers, instruments, opinions, certificates, 3 affidavits and other documents and to do or cause to be done any and all other acts and things necessary or proper for carrying out this Resolution and the documents required under the Master Lease and other related documents, subject to the approval of the Village Attorney as to foinii and legal sufficiency. Section 4. Effective Date. This Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 9th day of May, 2017. M�f i.ji � r '6" MA C Z PENA LINDSAY ATTE 4/11/4e6, CONCHITA H. ALVAREZ, MMC, VILLAGE APPROVED AS TO FORM AND LEGAL SUFFICIENCY VILLAGE ATTORNEY 4 EXH I BIT "A" SUNGARI )* PUBLIC SECTOR ISSN License Fees Co mputer -Aided Disp atch Product Code CAD-AVL-CLIENT CAD -BASE CAD-INT-PG CAD -MIS CAD-MRM-ADDON Reco rd Management Product Co de RM S-ACCIDENT RMS-APPLICANT-TRACK RMS-BAR-CLIENT RMS-BAR-HOST RMS-BASE RMS-BIKE RMS-DAILY-DAM RMS-DRAW RMS-FLM AINT RM S-INT-MDCCIT RM S-INT-THINK RMS-LINK RMS-ORD RMS-P&E RMS-PARK RM S-PSD RM S-QTRMSTR RMS-RSW RMS-TRAIN RMS-WIZ-BASE Mo bile Pro duct Code MCT-AVL-CLIENT MCT-AVL-HO ST MCT-BM S MCT-CLIENT 11111111111111111111 Project Cost Supplement — City of Key Biscayne Product Name ONESolution CAD Client AVL Lic ense ONESolution Computer -Aided Dispatch System ONESolution Pagegate Int erface ONESolution CAD Client Licens e for Message Switch ONESolution CAD Resource Monitor Display License With Maps Product Na me O NESo lution Accident ONESolution Applicant Tracking ONESolution Barcoding Hand -H eld Client License O NESolution Barcoding Server License O NESolution Records Management System ONESolution Bike Registration ONESolution Daily Activity ONESolution Accident Wiz ard ONESolution Fleet V ehicle Maintenance ONESolution M iami -Da de County eC itation Interface ONESolution Thinkstre am A -Forms Inte rface ONESolution Link Analysis ONESolution Ordinance ONESolution Property & Evidence ONESolution Parking Ticket Administra tion ONESo lutio n Professional Standa rds ONESo lution Quarte rma ster ONESolution Re side ntial Security Watch ONESolution RMS Training Modu le ONESolution Accident Wizard Base Server License Product Name ONESo lutio n MCT Client AVL License ONESolution AVL Server Host License ONESolution M obile Server Software ONESolutio n M CT Clie nt -Digita l Dispatch SunGard Public Sector T otals: Quantity 30 1 1 30 Qua ntity 3 3 1 3 6 T otals: Qu antity 1 1 1 Ext Price Maintenance 4,500.00 720.00 26,016.00 4,162.56 1,000.00 160.00 600.00 96.00 9,000.00 1,440.00 541,116 .00 $6,578 .56 Ext Price Maint enan ce 1,300 .00 208.00 4,700 .00 752.00 1,000 .00 160 .00 1 4,575 .00 732.00 20 99,500 .00 15,920.00 1 800 .00 128.00 1 800.00 128.00 1 1,000.00 160.00 1 800 .00 128.00 1 5,500.00 880.00 1 7,500.00 1,200.00 1 12,500.00 2,000.00 1 800 .00 128 .00 1 2,200.00 352 .00 1 3,300.00 528 .00 1 8,800.00 1,408.00 1 2,500 .00 400.00 1 800.00 128 .00 1 1,400.00 224 .00 1 3,500.00 560 .00 $163,275 .00 $26,124 .00 E xt Price Maintenance 3,000.00 480.00 13,200 .00 2,112.00 4,500.00 720.00 24,000.00 3,840.00 MCT- MFR MCT-MFR- ACC MCT-MFR-CITATION MCT-MFR-DA M M CT-MFR-DRAW MCT-MFR-FLMAINT M CT-MFR-MBLN-CLIENT M CT-MFR-PARK M CT-M FR-REV M CT-SWI MCT-SWI-S2S Inte rne t Product Code INT-FTO-PREMISE INT-P2C ONESolution ONESolution ONESolution ONESolution ONESol uti on ONESolution ONESolution ONESolution ONESolution ONESolution ONESolution MFR Client MFR Client -Accident Reporting MFR Client -Citati on MFR Client -Daily Activity MFR Client -Accident Wi zard MFR Client -Fleet Maintenance MFR Client-MOBLAN Version MFR Client -P arking Ticket Mobile Field Reporting Server Stat e/NCIC Messaging Software Switch to Switch Pro duct Name ONESo lution Field Training Online ONESolution Police -to -Citizen Hardware Pro duct Co de Product Name SAT-PEBCK Local Property & Evidence Bar Coding Kit Pro fessio nal Services Co mputer -A ided Dispatch Produc t Co de CAD -BASE CA D -GO -LIV E CA D-M RM -A DDON CAD-USR-TRN Internet Pro duc t Code INT-FTO-PREMISE INT-P2C Mobile Product Co de MCT-AVL-HOST M CT-BMS MCT-MFR MC T-MFR-A CC Pro duct Na me O NESolu tion Computer -Aided Dispatch System O NESolution CAD Go -Live ONESolution CA D Re sou rce Mo nito r Display License With M aps O NESolu tion CAD User Train ing Product Name ONESolution Field Training Online ONESolution Police -to -Citizen Pro duct Name ONESolution A VL Server Host License ONESolution M obile Server Software O NESolution M FR Client ONESolution M FR C lient -A ccident Reporting Ext Price: Ext Price: Ex t Price: Ex t Price: Totals: Ext Price: Ext Price: To ta ls: Ext Price: Ext Price: Ext Price: Ext Price: Proj Mgmt Inst allation - 14,000.00 - 5,600.00 - $19,600.00 Tech Svcs 30 30 30 30 30 30 6 30 1 1 1 Totals: Quantity 1 1 Totals: Quantity 1 Totals: Training 6,400 .00 2,560 .00 640 .00 - 12,800.00 - $22,400 .00 Proj M gmt Insta lla tion Tech Svcs 480.00 2,800. 00 - - 4,200. 00 $480. 00 $7,000.00 Proj Mgmt Installation 800. 00 2,800. 00 5,600. 00 Tech Svcs Trai ni ng 1,280.00 $1,280.00 Training 5,120.00 1,280.00 Imp! S vcs Imp! Svcs Imp! Sv cs 24,000.00 12,000 .00 12,000.00 6,000 .00 6,000 .00 4,500.00 2,400.00 6,000 .00 4,500.00 7,500.00 0 .00 $129,600 .00 E xt Price 5,000 .00 3,000.00 $8,000 .00 E xt Price 2,133 .00 $2,133.00 3,840.00 1,920 .00 1,920 .00 960.00 960 .00 720 .00 384 .00 960 .00 720 .00 1,200.00 $20,736 .00 Maintenance 800.00 480.00 $1,280.00 Maintenance Co nsulting Devel opment Total Ser vic es - 20,400 .00 8,160.00 640.00 - 12,800.00 - $42,000.00 C onsulting Development Tot al Services 4,560 .00 4,200 .00 $8,760.00 Cons ulting De velopm ent Tot al Service s 3,600.00 5,600 .00 5,120 .00 1,280 .00 SunG ard Public Secto r MCT-MFR-CITATION ONES olutio n MFR Client -Citation Mobile Pro duct Code MCT-MFR-DAM MCT-MFR-FLMAINT MCT-MFR-GO-LIVE Prod uct N ame ONESolution MF R Cli ent -Daily Activity ONESolution MFR Client -Fl eet Maintenance ONESoluti on MCT & MFR Go -Live M CT-MFR-MBLN-CLIENONESolution MFR Client-MOBLAN Version M CT-MFR-PA RK MCT-M FR-PEV OUCH MCT-M FR-REV MCT-SWI MCT-SWI-S2S MCT-TTT-TRN-LAW MFR-TTT-TRN ONESolution MFR Client -P arking Ticket ONESolution MFR Client -Property & Evid enc e Voucher O NESolution Mobile Fi eld Reporting Server ONESolution State/NCIC Messaging Software ONESolution Switch to Switch ONESolution MCT Train -the -Trainer Training -Law ONESolution MFR Train -the -Trainer Training Re cord Ma na geme nt Product Code Product Na me RMS-ACCID ENT ONESolution A ccident RMS-APPLICANT-TR CK RMS-BAR-CLIENT RMS-BASE RMS-BIKE RMS-DAILY-DAM RMS-DET-TRN RMS-FLMA INT RM S-GO-LIVE RMS-INT-MDCCIT RM S-INT-THINK RMS-LINK RMS-ORD RMS-OVR-TRN RMS-P&E RMS-PARK RM S-PSD RMS-QTRM STR R MS-R SW RM S-TRA IN RMS-USR-TRN Se rvices AONESolution Applicant Tracking ONESolution Barcoding Hand -Held Client License ONESolution Records Management System ONESolution Bike Registration ONESolution Daily A ctivity ONESolution RM S Detective Trainin g ONESolution Fleet Vehicle Maintenance ONESolution RM S Go -Live ONESo lution Miami -Dade County eCitation Inte rfac e ONESo lu tion Thinkstream A -Forms Interface ONESo lution Link Analysis ONESolution Ordinance ONESolution RMS A dministrator O verview User Training ONESolution Property & Evidence ONESolution Parking Ticket A dministration ONESolution Professional Standards O NESolution Quartermaster ONESolution Residential Security Watch O NESolution RMS Training Module O NESolution RMS User Train ing Ext Price: Proj Mgmt Installation E xt Price: Ext Price: Ext Price: Ext Price: 480 .00 E xt Pric e: Ext Price: 160.00 1,400.00 Ext Price: 1,440.00 2,800.00 Ext Price: 1,440.00 5,600.00 Ext Price: 1,440.00 5,600.00 Ext Price: - Ext Price: 2,400.00 Total s: $8,160.00 $23,800 .00 Tech Svc s 640.00 640.00 Training Impl Svcs Consulti ng Development Total Services 640.00 - 640.00 640.00 - 640 .00 2,560.00 - - 2,560 .00 480.00 640.00 640.00 5,120.00 9,600.00 - $26,880.00 Proj Mgmt I nstallati on Tech Svcs Ext Price: 320.00 Ext Price: Ext Price: Ext Price: - 14,700.00 Ext Price: Ext Price: Ext Price: Ext Price: Ext Price: 1,920.00 2,800.00 Ext Price: 800.00 2,800.00 Ext Price: Ext Price: Ext Price: Ext Price: 2,100 .00 Ext Price: 700.00 Ext Price: - Ext Price: Ext Price: - Ext Price: - - Ext Price: - Ext Price: Totals: $3,040. 00 $23,100. 00 640 .00 2,200 .00 4,240 .00 7,040 .00 7,040 .00 5,120 .00 12,000 .00 - $58,840.00 Training Imp! Svcs Consulti ng Dev elopment Total Servi ce s 1,280 .00 - 1,600 .00 640.00 - 640.00 - 1,280.00 - 11,520.00 640.00 640.00 3,840.00 640.00 5,120.00 640 .00 640 .00 640.00 1,280.00 1,280 .00 640.00 1,920 .00 1,280.00 640.00 640.00 6,400.00 $41,600.00 1,280 .00 26,220 .00 640 .00 640 .00 3,840 .00 640.00 9,840.00 3,600.00 2,740.00 640.00 640.00 1,280.00 1,980.00 640.00 1,920.00 1,280.00 640.00 640.00 6,400 .00 $67,740 .00 SunGard Public Secto r Product Code Product Nam e Services Product Code OS-IBRCD OS-PSJ-PM PS -CV PSJ-M APSV C Proj Mgmt Installation Tech Svcs Training Impl Svcs C onsulting Developme nt T otal Servic es Pr oduct Name Pr oj Mgmt Inst allation Tech Svcs ONESolution Barcoding Installation Services Ext Pric e: - 700.00 ONESolution Public Safety & Justice Proj ect Ext Price: 27,840 .00 Management Conversion E xt Pric e: O NESoluti on Public S af ety & J ustic e Map Ext Price: 3,200 .00 12,600 .00 Se rvices Totals: $31,040.00 $13,300.00 - Trav el & Living Services Product Code Product Name FIS-TL SunGard Public Se ctor Trav el & Living Expens es Estimat e Product & Services Discoun ts Product & Servic es Totals Travel. 8i Living, Estimate Trave l and living expenses are an estimate. Product No tes Training Quantity 1 T otal s: Imp! Sv cs Co nsulting D ev el opme nt Tot al Services 700.00 27,840.00 - 78,000.00 $78,000 .00 License Fees: Professi onal Services: Third Party Hardware: Subt ot al: License F ee Di scount: Net License Fees: Net Pr ofessi onal Services: Net Hardware: Total: Mainten an ce: CAD -BASE: Purchase of ONESolution Co mpute r -A ide d Dispatch System (CAD -BASE) includes the following featur es. -ONESolution Compute r -A ide d Dispatch System (CA D -BASE) -O NESolution E911 Interface (CAD -E911) -ONESolu tion CAD M ap Display & Map Maintenance Softwa re Lice nse (CAD-MAP) -ONESolution Multi -Jurisdictional Dispatch Optio n (CAD-MJ) -ONESolution Alpha Numeric Paging (CAD -PG ): Does not include third pa rty paging so lution or interfa ce components to third party paging solutions. SunGard Public Sector 78,000.00 15,800 .00 $122,340 .00 Ext Price 30,000.00 $30,000.00 $341,991.00 $299,680 .00 $2,133 .00 $643,804 .00 $176,461.00 $165,530.00 $299,680.00 $2,133.00 $30,000 .00 $497,343.00 554,718.60 -ONESolution Map Converter Software (MAP -CONVERTER) -BOLO Entry and Search - Employee -Event History & Search -Event Scheduler -Message Scheduler -Related Names -Related Vehicles -Situational Awareness -Tow Rotatio n FIS-TL: Tra vel and living expenses are an estimate . MCT-AVL-HO ST: The o ption of Turn by Turn functi onality is included in the ONESolution AVL S erver H ost Licens e software ( MCT-AVL-H OST) howev er this fe atur e requires specific data e lements to be in the agency Maps . If requested, SunGard Public Sector can provide information on that d ata. Onc e an ag ency ent ers that data, a map audit is required to insure the data is correct before the Turn by Turn functionality c an be used. This map a udit consists of Professional Services hours with Pr oject Ma na gement and is not included in the base map build. MCT-CLIENT: Purchase of base product includes the foll owing features . -ONESolution MCT Client -Digital Dispatch (MCT-CLIENT) - ONESolution M CT Client -MA PS (MCT-MAP) -Client acce ss to M essage Switch MCT-MFR: Purchase of ONESolution MFR Client (M CT-MFR) includes the following features . -ONESo lution M FR Client (M CT-MFR) -Case Su pplements -Fie ld Contacts - Incident - Names -Tow lmpound - Warrant Tracking M CT-SWI: Purchase of base product inc lu des the follo wing fea tures. -ONESolution State/NCIC Messaging Software (MCT-SWI) -ONESolution Switch to Switch (MCT-SWI-S2S): Se para te se rvices apply. RMS-BA SE: Purcha se of ONESolution Reco rds Mana gement System (RMS-BA SE) includes the f ollowing features . -ONESolution R ecords M ana ge ment System (RM S-BASE) -ONESolution Crime Analysis (RMS-CA) - ONESolution Ge neric Permit (RMS-GENPERM) - ONESolution Investigative Leads (RMS-INV-LEADS) - ONESolution RM S Map Display & Pin M apping Lice nse (RM S-MA P) -ONESolution M ulti -Jurisdictiona l RMS Optio n (RMS-MJ) - ONESolution Notification (RMS-NTF) -ONESolu tion Police -to -Po lice (INT-P2P-ONE) -Arrest -Case Ma nageme nt SunGard Public Sector -Case Supplem ents - Citation -Employee -Field Contact -Incident -Investigator Dashboard -Location -Ma ster Phone -Name s -Prope rty -Syste m Auditing - System Lo gging -To w Impound - Traffic Warning - Vehicle -Warrants RM S-PSD: Purchase of ONESolution Professional Standards (RMS-PSD) includes the f ollowing features. - ONESolution Citizen Co mplaint (RMS-COMPLAINT) -ONESolution Fleet Vehicle Accide nt Tra cking (RMS-FLEET ACC) - ONESo lution Injury Tracking (RMS-INJURY) - ONESolution Profe ssional Standard (RM S-PSD) -ONESolutio n Ve hicle Pursuit Tra cking (RM S-PUR SUIT) - ONESolution Use of Forc e Tra cking (RMS-UO F) SAT-PEBCK : Kit for local installation includes o ne of each of the following: Unitech PA520 Windows mobile PDA operating syste m with barcode scanner is a Marv ell PXA320 806MHz windows emb edded handheld 6 .5 with 256MB SDR AM, 512MB flash ROM, Bluetoo th® 2.0 wireless connections, 3.5 -inch QVGA TFT LCD touch screen, 6 keys + 1 navigation cursor, 1D laser scanner, AC P ow er Supply, USB cradle and cha rging cable, Unitech Capa citive stylus for the PA520, 2200 mAh 3.7 V Rechargeable Li -ion Battery, and 3-Yr C omprehensive C overage warranty that includes ba tte ry and cradle coverage (UNI-PDA) Unitech PA520 de vice cradle includes a USB cable a nd spare battery charging bay. The cr adle utilizes the power supply from the main. (UNI-DC) Unitech Capacitive Stylus for the PA520, Symbol LS -2208 handheld USB wedge scanner (SYM-HWS) Sato Mo de l CG408 label printer that includes thermal pape r, ribbo n, and USB cable (SAT-UTP) Topaz Systems Signa tureGe m LCD 4X3 signature pad (TOP -SP) SunGard Public Se ctor