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Home My Public Portal About06-28-23 Budget WorkshopM INUTES BUDGET W ORK SHOP KEY BISCAYN E, FLORIDA W EDNESDAY, JUNE 28, 2023 COUN CIL CHAM BER 560 CRA NDON BOULEY ARD 1. CALL TO ORDER/ROLL CALL OF MEMBERS: The meeting was called to order by the M ayor at 6:36 p.m . Present were Councilmembers Edward London, Allison McCormick (arr ived at 6:42 p.m .), Oscar Sardinas (arrived at 6:42 p.m .), Fernando A. Vazquez, Vice Mayor Fra nk lin H . Caplan, and M ayor Jo e I. Rasco. Councilmember Brett G. Moss was absent. Also present w ere Vill age M anager Steven C. W illiamson, Village Clerk Jo celyn B. Koch, and Village Attorn ey Chad Friedm an. 2. PLEDGE OF ALLEGIANCE: The Attorn ey led the Pledge of Allegiance. The A ttorn ey addressed the Council regarding there is not a quorum, but the meeting can continue as it is only a w orkshop. 3. PUBLIC COMMENTS: The following residents addressed the Council: Mike Davey, 50 Ocean Lan e Drive; A m arylli Fridegotto with the Key Biscayne Piano Festival, 550 Ocean Drive; Susan W estfa ll w ith City Theatre, 525 Allendale Road; Joseph Barcie with the Key Biscayne Cub Scouts Pack 149, 1121 Cra ndon Boulevard; M ichele Estevez with the July 4th Parade Committee, 425 Grapetree Drive; A ndy H errera, 250 Fernwood Road; Jo sie Valdes-Hurtado, 600 Grapetree Drive; Steve Sim on, 335 H arbor Lane; Ann Taintor, 170 Ocean Lane Drive, and Lucia Marin, 765 C ra ndon Boulevard. M ayor Rasco addressed the public regarding the budget workshop's purpose and process. 4. BUDGET PRESENTATIONS: The M anager addressed the Council on the FY24 Strategy and Budget Estimate fo r the Village of Key Biscayne. The M anager addressed the Council reporting on the Village's transition to utilizing ClearGov softw are to im pro ve tra nsparency of the budget process. The Manager reviewed the Village's 1 of5 June 28, 20 23 organizational chart , FY 23 highlights and accom plishm ents, and presented a SW OT Analysis of FY 24' s fo cus areas. C h ief Financial O fficer B enjam in N ussbaum addressed the Council reporting on revenue projections to date. A ccording to the prelim inary pro pert y assessm ent, the Village has experienced an in crease in pro pert y values in 2023 from $9.1 Bill ion to $9.9 Bill ion or an 8.8% increase. CFO N ussbaum also report ed on the state revenue share and that stro ng econom ic activity in FY 23 is expected to continue in FY 24. C harges fo r services are expected to increase w ith the Com m unity C enter resum ing cl asses w hich w ere tem pora rily paused dur ing the Covid pandem ic. The Village w ill benefi t fr om increased interest ra tes of up to 5% an d the Village has been investing its assets and fu nd balances in secur e m oney m arket accounts earn ing m ore than 5%. There w as discussion from C ouncil and C FO N ussbaum regarding the taxable pro perty value totals decreasing and increasing over the last five years. C FO N ussbaum presented the Revenue Projection D etails, D ebt Service, and Special Revenue and Enterprise Funds: Storm w ater and Solid W aste. There w as extensive discussion from C ouncil and C FO N ussbaum regarding interest rates, the m illage ra te, and the operating budget. C FO N ussbaum also reported on the Reserves Projection and G oals, credit ra tings, and C ost Drivers. The recom m endation is to establish an Adm inistra tive Policy to m aintain a G enera l R eserve Fund at 40% of the Opera ting Budget and an Em ergency Fund at 10 % of the O pera ting B udget. There w as discussion from Council and the M anager regarding hurricane plann ing and a revenue replacem ent plan. C FO N ussbaum and the M anager also report ed on the FY 24 Baseline Budget Estim ate and Pro posed N ew Initiatives. D eputy C hief of Police Ja son Y ounes addressed the C ouncil reporting on the Police Departm ent's fo cus rem aining on enh anced police presence, engagem ent, and the effectiveness of the police fo rce w ith the m ain objective being to prevent crim e and disorder. Deputy Chief Younes also report ed on the status of secur ity cam era s, addressing youth disorder, citizen safety concerns incl u ding beach safe ty and ru le com pliance, enhancing the school resour ce pro gra m , and a 5-car fleet replacem ent. There w as discussion from C ouncil, Deputy C hief Younes, and the M anager regarding the above item s, youth pro gra m m ing, dogs on the beach, and police staffing plans. C oun cilm em ber London requested to receive the police departm ent's shift breakdow ns and actuals. There w as no objection to the request. Fire R escue C hief Eric Lang addressed the C ouncil report ing on the Fire Rescue Departm ent's tra nsition and succession plan incl uding 6 new fir efi ghter pro m otions and 6 new fire fighters. B uilding, Z oning, and Plann ing Director Jerem y C allero s Gauger addressed the Council reporting on the V ill age's C R S ra ting, insura nce ra tes, and autom ating code com pliance paperw ork. 2 of5 June 28, 2023 There was discussion from Council, Director Calleros Gauger, and the Manager regarding the above items and having the costs for the Accela software for Code Compliance drawn out of the building fund and not just the millage. There was no objection to this request. There was discussion from Council and the Manager regarding the Regional Planning Council's insurance analysis and legislative goals. Parks, Recreation and Open Spaces Director Todd Hofferberth addressed the Council reporting on the St. Agnes field lights which are scheduled to be replaced in August 2023, the Youth Council's recently planned event, which was rained out, and drainage issues with the lighting fixtures at the Bedia Art Plazas. There was extensive discussion from Council, Director Hofferberth, and the Manager regarding the above items, land acquisition, Virginia Key and landfill design, and playing fields including maintenance, lifespan, management of, and artificial turf. CIP and Grants Manager Colleen Blank addressed the Council reporting on the Miami-Dade County Transportation Network, Village traffic patterns, and the Harbor Plaza Shopping Center traffic entrance and exit. There was discussion from the Manager, the Attorney, and CIP and Grants Manager Blank regarding easements, golf cart access, and maintenance for traffic circles and using the correct strength of concrete and pavers. Chief Resilience and Sustainability Officer Dr. Roland Samimy addressed the Council reporting on the Resilient and Sustainable Environment and Infrastructure proposed budget priorities including beach renourishment to address shoreline recessions resulting from Hurricanes Ian and Nicole and moving forward by working in collaboration with the U.S. Army Corps of Engineers regarding the Back Bay Feasibility Study. CRSO Dr. Samimy also reported on the statuses of the Immediate Flood Control and Mitigation Project and the design of the 2nd zone of the Stormwater Improvement Program project with AECOM. There was discussion from Council and the Manager regarding the status of the septic to sewer connections. Miami-Dade County Water and Sewer Department (WASD) needs to complete installing the lateral sewer connections so that the approximately 5 homes near Palmwood Lane will then be able to connect to sewer. There was additional discussion from Council, the Manager and CIP and Grants Manager Blank regarding the approximately $8.5 million dollars in grants and appropriations received by the Village. The Council and the Manager thanked CIP and Grants Manager Blank for her hard work. Information Technology Manager Alex Gonzalez addressed the Council reporting on the Village's software and hardware requirements with an estimated cost of $220,000 for infrastructure technology improvements. There was discussion from Council, IT Manager Gonzalez, Chief of Staff Jocelyne Moussavou, 3 of5 June 28, 2023 and Director Calleros Gauger regarding the above items, electronic plans review software, and relocating and hardening a new IT server room. The Manager addressed the Council regarding Community Communications and Partner Collaboration and revising the FY24 Proposed New Initiatives and Priorities including Mast Academy's playing field, astro turf maintenance costs and playing standards for different sports, utilizing an outside contractor for the athletic position, evaluating park programming, and reconsidering the investment in the traffic circles, roadways, and sidewalks. There was discussion from Council, Deputy Chief Younes, and the Attorney regarding security cameras and their costs, records retention, and Harbor Park usage. There was discussion from Council and Fire Rescue Chief Lang regarding fire truck chassis replacement costs. The Manager addressed the Council regarding a baseline budget of $37.9 million dollars for a millage rate of 2.9839 and with an additional $2.7 million, the millage cap for FY24 would be 3.2796 which is a 0.1263 difference or a 4.01 % increase from last year. There was discussion from Council, CFO Nussbaum, and the Manager regarding an increase in taxes for homesteaded and non-homesteaded property owners. On Friday, the Miami-Dade County Property Appraiser's Office will post the preliminary taxable values for the Village. There was additional discussion from Council and Director Calleros Gauger regarding easements and public works equipment replacement with a corresponding maintenance contract. CIP and Grants Manager Blank and the Manager addressed the Council reporting on the FY24 Proposed Capital Improvement Program of $2.492 million including the vulnerability assessment, beach renourishment, a playground for children under 5, grant appropriations, and the Clean Water State Revolving Loan Fund. There was discussion from Council and the Manager regarding design-bid-build, funding strategies, and moving to a design-build strategy starting with zone 2. The 30% design will be presented at the August 16th, 2023, Stormwater Drainage Assessment and K8 Design Workshop. There was additional discussion from Council, the Manager, and Director Hofferberth regarding the condition and maintenance of the athletic fields at Mast Academy and St. Agnes, reassessing the athletic program manager position/contractor, and park programming and fee analysis. Also discussed was adapting Harbor Park and the Beach Park to allow for sports without deteriorating the parks, revenue sharing for athletic field usage, increased Community Center membership fees, future capital investment in parks, and traffic circle maintenance. The Manager reported the above items if added would be an additional $875,000 or .9 mills to the millage. 5. SCHEDULE OF FUTURE MEETINGS/EVENTS: A schedule of future meetings and events was presented to the Council. 4 of5 June 28, 20 23 6. Respectfully submitted: ~~~'R.-~odn JocynB.JLJi Village Clerk Ap~;:t;; Joe I. Rasco Mayor November A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, APPROVING A VARIANCE TO ALLOW A SECOND STORY ADDITION WITH A SIDE SETBACK OF 9.44 FEET FOR THE PROPERTY LOCATED AT 1047 MARINER DRIVE WHERE 15 FEET ARE OTHERWISE REQUIRED WITHIN THE VILLAGE ESTATES (VE) ZONING DISTRICT; PROVIDING FOR FINDINGS; PROVIDING FOR RECORDING; AND PROVIDING FOR AN EFFECTIVE DATE. 5 o/5