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HomeMy Public PortalAboutr 09:179 2f{e.l?'aIufhm af t~e ~.ar01tg~ af illcrrterd1 ;N. JJ. No. 09-179 A,~ r? Dale llr Adnpliof] < 1L~1 J~r. n) 0)9 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH T&M ASSOCIATES- 2009 BASE REPAIR & COUNTY ROAD OVERLAY PROGRAM DESIGN, CONTRACT ADMINISTRATION & INSPECTION SERVICES \VHEREAS, the Borough of Carteret is in need of design, contract administration and inspection services in regard to the 2009 Base Repair & County Road Overlay Program; and \VHEREAS, the Borough's Consulting Engineers, T&M Associates, possess the requisite skin and expertise for said services; and .WHEREAS, T&M Associates bas submitted a proposal to provide said engineering services at a total cost not to exceed $39,800.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, $e Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough ofCarteret, County of Middlesex, State of New Jersey, as follows: 1. That the proposal from T &M Associates for contract design, contract administration and inspection services related to the 2009 Base Repair & County Road Overlay Program at a total cost not to exceed $39,800.00- at the rate set forth. in T&M's existing. contract with the Borough is hereby approved. 2. That annexed hereto is a copy of said proposal. 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11-5(1)(a) in accordance with the Borough's Pair and Open-Process as-authodzed by law_ 4. That a copy of this resolution be forwarded to the Borough's Purchasing Department and T &M Associates. Adopted this 6" day of August, 2009 and certified as a true copy of the original on August 7, 2009. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NY A.n. COUNCILMAN YES NO NV A.n. - BE~LINO X KRUM w X ---- CO~ON X N;\~~_~S X - DIA.z X SITARZ X -- X. fndlcate Vote AB.Abserll Ny./-lorVotlng XOR ./ndlcll\e.'i Vote III O\'~rnil~ V..:hl --- - Adopted at a meeting of the MltnicipnJ Council t 6 2009 - __=-=_._n~ ':L..<.w tA..M I,hl ~ u ~nrnltg~ nf cactrierd MIDDLESEX COUNTY pefrr dJerserr " OFFICE OF .THLEEN i\1. BARNEY, RMC/C:'1C MUNICIPAL CLERK Date: 8- HE TO: Patrick DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: REillLyrICN AlJIIDRIZIN; A PRJFESSIffi8.L SElMCES cxmFAcr FOR EN;INEERll'l:; SElMCES 1m 'WI AS.'rCIA1ES- 2!J:f} PASE REPAIR & CUJNI.Y ID\D CNERIAY m:x;&\M IESIGN QJ\1IRt\CT AIMJ:NISJ:FATICN & :INSFB::rrCN SElMO'S. Name of Account: REWLUTICN #fJ.J- 179 AHOU~T TO BE ENCUMBERED: 'IDlJI.L crsr till 'ill EXCEED $39,800.00 KAtHLEEN M. N Municipal Clerk ---------------------------------------------------------------- CERTIFICATION OF. AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby.certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a Contract between the Borough of Carteret.and: ~t". . I fV\ tJdi, C The funds available .for this contract are in the Budget, in the account of: C~ 0'1. ."q- loJ-_ ;Lv).. in the amount of: J7 "3 'lo- , By this certification. I have hereby encumbered the above ~amed account for the amount of the contract pending Council action. pat~~ Treasurer DATE: 1373 BROAD STREET, SUITE 306, CLIFTON, NJ 07013-4231 (973) 614-0005 * fax (973) 614-0025 * www.tandmassociates.com -aM ASSOCIATES CART-G0901 July 15,2009 Mayor Daniel Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, New Jersey 07008 Re: 2009 Base Repair & County Road Overlay Program Design, Contract Administration & Inspection Services Dear Mayor Reiman: As requested, we are providing herein a summary of the 2009 Road Program and engineering scope of services and fee estimate for the project. Scope ofImprovements The 2009 Road Program consists of two elements. A Base Repair Contract to be bid by the Borough and pavement milling and overlay by the COilllty Highway Department. The Program includes pavement base repairs after the County milling and prior to the County overlay of each street. Included in this year's program are the following roads: . George Street (Pennsylvania Avenue to the Cul-de-sac); . Leber Street (Spruce Street to the Woodbridge Township border); . Birch Street (Leber Street to the Woodbridge Township border); . Harrison Avenue (Chestnut Street to Carteret Avenue); . Fillmore Avenue (Coolidge Avenue to Carleret Avenue). In addition, similar improvements will be made to the following intersections: . VanBuren Avenue and Chestnut Street; . Tyler Avenue and Chestnut Street; . Jersey Street and Coolidge Avenue; . Pierce Street and Coolidge Avenue; . Lowell Street and Pulaski Avenue; . Emerson Street and Pulaski A venue; and . High Street and Pulaski Avenue. The estimated construction cost for the 2009 Road Program is $500,000.00. ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL * ELECTRICAL * ENVIRONMENTAL * MECHANICAL' MUNICIPAL * SITE * SOLlO WASTE * STRUCTURAL * TRAFFIC * TRANSPORTATION CORPORATE HEADQUARTERS IN MIDDLETOWN, NJ / REGIONAL OFFICES: TOMS RIVER, NJ; MOORESTOWN, NJ; PLYMOUTH MEETING, PA; and SAN JUAN, PUERTO RICO 11M ASSOCIATES CART-G090I July 15,2009 Page 2 of5 Le: Mayor Daniel Reiman Borough of Carteret Re, 2009 Road Program Professional Services In addition to milling, base repair and overlay, the improvements anticipated include upgrades to handicap ramps; inlet replacement or repairs; and minor curb, sidewalk, and driveway apron replacement as may be required. Upon authorization from the Borough, we are prepared to proceed with the design phase work for the 2009 Road Program, as described below. Scopc of Services Design Phase Based on the previously mentioned scope of improvements, we will provide the following engineering design services for the program: 1. We will prepare base maps for the project utilizing the Borough of Carteret aerials. 2. Once the base maps are prepared, we will conduct field investigations to inspect pavement condition. The base maps will be used to record pavement base repair locations and quantities. 3. We will arrange for and obtain pavement cores for each street in the program to determine pavement thickness and presence 01' absence of concrete below the asphalt surface. 4. We will prepare a key map plan and typical pavement repair detail to be included in the specifications for public bidding. 5. Specifications will be based on the 2001 NJDOT Standard Specifications and will be prepared in T&M Associates' format. 6. We will coordinate televising of affected sanitary sewers with the Borough Sewer Department; review and the video tapes; identify require improvements; and provide a written report to the Borough of our findings. -aM ASSOCIATES CART-G090I July 15,2009 Page 3 of5 Le: Mayor Daniel Reiman Borough of Carteret Re: 2009 Road Program Professional Services 7. We will include selective sewer replacement and repairs in the Base Repair Bid Documents based on the results of the video investigation. It is not anticipated that extensive sewer replacement will be required, rather it is contemplated that there may be isolated sections of pipe requiring repair. 8. Upon completion of final engineering documents, a construction cost estimate will be prepared. 9. Upon completion and approval of the final design documents, T&M Associate will print and distribute specifications to prospective contractors. Cost of printing will be offset by the purchase price of the plans and specifications. 10, T &M Associates will answer any questions that arise during the bidding phase of the project from prospective bidders. 11. T &M Associates will attend the bid opening with the appropriate Borough Officials. 12. We will received the bids received and make a recommendation of award to the Borough. Based on the above scope of services, we will provide the following contract administration and inspection phase services for the project. The construction inspection effOlt will be accomplished in three phases - Pre-Construction, Construction and Post Construction. Pre-Construction Phase . T&M will request the contractor prepare and submit its proposed baseline project schedule. Included in the project schedule will be the contractor's submittal schedule outlining the submission of shop drawings and submittal documents. Upon receipt of contract docwnents and prior to the start of any site activity, we will conduct a pre- construction meeting. All participants of the project team will be invited to this kick-off meeting - Borough personnel involved in day-to-day operations that interface with the work; contractor; utility reps, as required, and our construction team. At this meeting, among other topics, there will be an exchange of requirements, needs and proIocols necessary for the project. A police representative will be invited; and a procedure for notifying local residents will be determined. -mM ASSOCIATES CART-G090I July 15,2009 Page 4 or5 Le: Mayor Daniel Reiman Borough of Cartere! Re' 2009 Road Program Professional Services Construction Our construction team, under my overall guidance, consists of individuals each with a specific role and responsibility in carrying out the construction management plan. The Project Manager (PM) has day-to-day responsibility for contract administration. He and his inspection team will monitor performance with the baseline schedule and contracted costs. The team will perfonn the required inspection and conduct bi-weekly job meetings as necessary to discuss perfonnance to-date, any design and contract issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes of all meetings. Our staff will provide part-time construction coverage Monday through Friday, As necessitated by the contractor's work schedule, on-site inspection will be provided, as required, beyond an eight- hour workday and Saturdays. In the field, our staff will oversee the construction activity including performing and documenting inspections to detennine if the work is done in general conformance with the contract plans and specifications. We will notify the contractor in writing of any unacceptable work or material, track the deficient condition and inspect the work until it is corrected. We will address s\U'rounding property and general public concerns that may arise during the construction phase. We will work closely with the neighboring property owners to achieve timely and efficient completion of the work with minimal disruption and inconvenience to the residenta, while maintaining a safe work zone. Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for accuracy with field measurements taken during the month. Post-Construction During this phase, we will perform a final inspection of work with involvement from the Borough as desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention will be given to the restoration of adjacent property. We will manage the contract closeout process, including execution of any affidavits, release of liens, production of maintenance bond, warranties/guarantees, operations and maintenance manuals and other technical data, as required; and prepare paperwork and documentation needed for project closeout. -aM ASSOCIATE:S CART-G090I July 15, 2009 Page 5 of5 Le: Mayor Daniel Reiman Borough ofCarteret Re: 2009 Road Program Professional Services Summary of Fees and Schedule The fees for the scope of work listed above are slUl1lllarized below. Any independent testing laboratory costs (i.e., cost of pavement cores) will be billed directly to the Borough and are not included in the below fees. Further, our scope of services and fee estimate does not include field survey costs. If it is deternuned field survey and associated base mapping are required for sanitary sewer design, we well provide a scope and fee under separate cover. Civil Engineering Design Services Sanitary Sewer Investigation and Design Contract Administration &, Inspection Services Total Fee $ 17,500.00 $ 6,000.00 $ 16.300.00 $ 39,800.00 Upon authorization, we will initiate the field services and design for this program immediately. If you have any questions conceruing the information provided herein or require additional information, please call. Very truly yours, T&M ASSOCIATES i2W~ DONALD J. NORBUT, P.E., C.M.E. CARTERETBOROUGHENGINEER DJN:lfm cc: Patrick DeBlasio, Chief Financial Officer John DuPont, Director of Engineering K:\CAR1\G090l\Conespondence\.\1ayorReiman_DJN_ Year 2009 Road Pwgram Proposal.doc AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One ill time(s), once in each issue as follows: AUl!ust 26. 2009 ~a~ - Notary Public of New Jersey LINDA A RIVERA NOTARY PUBLIC OF NEW JERSEY MY COMMISSION EXPIRES MAY 2, 2011 Sworn and subscribed before me this 1 L:J.z. day of --1~~t--7 bl.. CO 9, ~ ., . I--P .. .:t?j~/7~./J..4(t''--C. Kathleen M. Barney, MMC Municipal Clerk e/ /, ~G\/ \'\~ BOROUGH OF CARTERET 20 COOKE AVENUE CARTERET, NEW JERSEY THIS AGREEMENT: made this 6th of August 2009 By and between: T&M Associates 1373 Broad Street, Suite 306 Clifton, NJ 07013 And the Boroue:h of Carteret a municipal Corporation having its Principal Office at the Borough Hall, 61 Cooke Avenue, Calteret, New Jersey. As per Resolution THE CONTRACTOR does hereby agree to perform the following: PROFESSIONAL SERVICE CONTRACT 2009 BASE REPAIR COUNTY ROAD OVERLAY PROGRAM DESIGN CONTRACT ADMINISTRATION AND INSPECTION. NOT TO EXCEED $39,800.00. According to the terms set forth in the Resolution. THE BOROUGH does hereby agree to pay the Contractor the sum set fOlth in Resolution. IN WI1NESS WHEREOF, the parties hereto have hereunder set their hands and seals or caused these presents to be signed by their proper corporate officers and their corporate seals t() be hereto affixed, the day and year written above. BOROUGH OF CARTERET WI1NESSETH BY: / ,',,",' ,/ / ".' ('F. or theic~rpo}}t.l~v{71'["._'.", '0 / ..,/ (' ,/ l i //l- ,/ Lc' /\..-' .-/;.".:........;>1 --~' - ~IJ ~ ~~~~ ""<Woon M. B"~'y ~ Municipal Clerk U