HomeMy Public PortalAbout2023 Professional Services AgreementPROFESSIONAL SERVICES AGREEMENT BETWEEN
THE VILLAGE OF KEY BISCAYNE
AND
THE JORGE COLINA GROUP LLC.
THIS AGREEMENT (this "Agreement") is made effective as of the t ' day of
ISfrilatigt , 2023 (the "Effective Date"), by and between the VILLAGE OF KEY BISCAYNE, FLORIDA,
a Florida municipal corporation, (the "Village"), and THE JORGE COLINA GROUP LLC., a Florida limited
liability company (hereinafter, the "Consultant").
WHEREAS, the Village desires certain services to identify, recruit and select an exceptional
candidate to serve as the Deputy Fire Chief of the Village of Key Biscayne; and
WHEREAS, the Consultant will perform services on behalf of the Village, all as further set forth in
the Proposal dated September 13, 2023, attached hereto as Exhibit "A" (the "Services"); and
WHEREAS, the Consultant and Village, through mutual negotiation, have agreed upon a fee for
the Services; and
WHEREAS, the Village desires to engage the Consultant to perform the Services and provide the
deliverables as specified below.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein,
the Consultant and the Village agree as follows:
1. Scope of Services.
1.1. Consultant shall provide the Services set forth in the Proposal attached hereto as Exhibit "A" and
incorporated herein by reference (the "Services").
1.2. Consultant shall furnish all reports, documents, and information obtained pursuant to this
Agreement, and recommendations during the term of this Agreement (hereinafter
"Deliverables") to the Village.
2. Term/Commencement Date.
2.1. The term of this Agreement shall be from the Effective Date through the completion of service
not to exceed one (1) year, thereafter, unless earlier terminated in accordance with Paragraph
8.
2.2. Consultant agrees that time is of the essence and Consultant shall complete the Services within
the term of this Agreement, unless extended by the Village Manager.
3. Compensation and Payment.
3.1. Compensation for Services provided by Consultant shall be in accordance with the Proposal attached
hereto as Exhibit "A." Consultant shall be compensated in the sum not to exceed in the amount
of $18,350.00.
Contract No. 23-0914 Page 1 of 9
3.2. Consultant shall deliver an invoice to Village as stipulated in the proposal attached hereto as Exhibit
"A". The Village shall pay the Consultant in accordance with the Florida Prompt Payment Act after
approval and acceptance of the Services by the Village Manager.
3.3. Contractor's invoices must contain the following information for prompt payment:
3.3.1. Name and address of the Consultant;
3.3.2. Purchase Order number;
3.3.3. Contract number;
3.3.4. Date of invoice;
3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers will be
rejected);
3.3.6. Name and type of Services;
3.3.7. Timeframe covered by the invoice; and
3.3.8. Total value of invoice.
Failure to include the above information will result in the delay of payment or rejection of the
invoice. All invoices must be submitted electronically to Aavables@keybiscavne.fl.gov.
4. Subconsultants.
4.1. The Consultant shall be responsible for all payments to any subconsultants and shall maintain
responsibility for all work related to the Services.
4.2. Consultant may only utilize the services of a particular subconsultant with the prior written
approval of the Village Manager, which approval may be granted or withheld in the Village
Manager's sole and absolute discretion.
5. Village's Responsibilities.
5.1. Village shall make available any maps, plans, existing studies, reports, staff and representatives,
and other data pertinent to the Services and in possession of the Village, and provide criteria
requested by Consultant to assist Consultant in performing the Services.
5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to public
information that may be required for Consultant to perform the Services.
6.
Consultant's Responsibilities; Representations and Warranties.
6.1. The Consultant shall exercise the same degree of care, skill and diligence in the performance of
the Services as is ordinarily provided by a consultant under similar circumstances. If at any time
during the term of this Agreement or within two (2) years from the completion of this Agreement,
it is determined that the Consultant's Deliverables or Services are incorrect, not properly
Contract No. 23-0914 Page 2 of 9
rendered, defective, or fail to conform to Village requests, the Consultant shall at Consultant's
sole expense, immediately correct its Deliverables or Services.
6.2. The Consultant hereby warrants and represents that at all times during the term of this Agreement
it shall maintain in good standing all required licenses, certifications and permits required under
Federal, State and local laws applicable to and necessary to perform the Services for Village as an
independent contractor of the Village. Consultant further warrants and represents that it has the
required knowledge, expertise, and experience to perform the Services and carry out its
obligations under this Agreement in a professional and first class manner.
6.3. The Consultant represents that is an entity validly existing and in good standing under the laws
of Florida. The execution, delivery and performance of this Agreement by Consultant have been
duly authorized, and this Agreement is binding on Consultant and enforceable against Consultant
in accordance with its terms. No consent of any other person or entity to such execution, delivery
and performance is required.
7. Conflict of Interest.
7.1. To avoid any conflict of interest or any appearance thereof, Consultant shall not, for the term of
this Agreement, provide any consulting services to any private sector entities (developers,
corporations, real estate investors, etc.), with any current, or foreseeable, adversarial issues in
the Village.
8. Termination.
8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar days'
written notice to the Consultant, or immediately with cause.
8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately stop
work on the project unless directed otherwise by the Village Manager.
8.3. In the event of termination by the Village, the Consultant shall be paid for all work accepted by
the Village Manager up to the date of termination, provided that the Consultant has first
complied with the provisions of Paragraph 8.4.
8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps, and
data pertaining to the Services and the project to the Village, in a hard copy and electronic format
within fourteen (14) days from the date of the written notice of termination or the date of
expiration of this Agreement.
9. Insurance.
9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance of
such types and in such amounts not less than those specified below as satisfactory to Village,
naming the Village as an Additional Insured, underwritten by a firm rated A -X or better by A.M.
Best and qualified to do business in the State of Florida. The insurance coverage shall be primary
insurance with respect to the Village, its officials, employees, agents, and volunteers naming the
Village as additional insured. Any insurance maintained by the Village shall be in excess of the
Consultant's insurance and shall not contribute to the Consultant's insurance. The insurance
Contract No. 23-0914 Page 3 of 9
coverages shall include at a minimum the amounts set forth in this section and may be increased
by the Village as it deems necessary or prudent.
9.1.1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000
per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability
Insurance shall also include Completed Operations and Product Liability coverages and
eliminate the exclusion with respect to property under the care, custody and control of
Consultant. The General Aggregate Liability limit and the Products/Completed Operations
Liability Aggregate limit shall be in the amount of $2,000,000 each.
9.1.2. WorkersC-oi i ipel tsdtiorrand-Errrployer`s-tiatriiityirrsurance, tvapphrforaffemptoyees-for
status:oPt-aia+i# -as-xequised-by.-applic-abbe-State-and-Federal--laws--T-ga-polisy(ies}-psi:
6C� tnelude- Ernp}oyer's -Liability -with—minimum limits -of -1,;4Bft,fjOfi:O9 each- aeeirierrt. -No
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9.1.3. I usia -Autorxuebile--Liabili#fir--with- inirx a}-lie}its--0-$3.,000,000--per--essdfsE e,
eom binecl-stngie-limit-for-BodiiyirrjurpancF-Propertyrfiamage-.-(overage-must-be-affer ded-
arrb# -no-rmsfe^restrictivetirarr#fire Fetest a litiort-of-thrr-Btrsii ess Automobile-biability
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9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars
($1,000,000.00) per occurrence, single limit.
9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village, reflecting the
Village as an Additional Insured (except with respect to Professional Liability Insurance and
Worker's Compensation Insurance), no later than ten (10) days after award of this Agreement
and prior to the execution of this Agreement by Village and prior to commencing Services. Each
certificate shall include no less than (30) thirty -day advance written notice to Village prior to
cancellation, termination, or material alteration of said policies or insurance. The Consultant
shall be responsible for assuring that the insurance certificates required by this Section remain
in full force and effect for the duration of this Agreement, including any extensions or renewals
that may be granted by the Village. The Certificates of Insurance shall not only name the types
of policy(ies) provided, but also shall refer specifically to this Agreement and shall state that such
insurance is as required by this Agreement. The Village reserves the right to inspect and return
a certified copy of such policies, upon written request by the Village. If a policy is due to expire
prior to the completion of the Services, renewal Certificates of Insurance shall be furnished thirty
(30) calendar days prior to the date of their policy expiration. Each policy certificate shall be
endorsed with a provision that not less than thirty (30) calendar days' written notice shall be
provided to the Village before any policy or coverage is cancelled or restricted. Acceptance of
the Certificate(s) is subject to approval of the Village.
9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's
Compensation Insurance, the Village is to be specifically included as an Additional Insured for the
liability of the Village resulting from Services performed by or on behalf of the Consultant in
performance of this Agreement. The Consultant's insurance, including that applicable to the
Village as an Additional Insured, shall apply on a primary basis and any other insurance
Contract No. 23-0914 Page 4 of 9
maintained by the Village shall be in excess of and shall not contribute to the Consultant's
insurance. The Consultant's insurance shall contain a severability of interest provision providing
that, except with respect to the total limits of liability, the insurance shall apply to each Insured
or Additional Insured (for applicable policies) in the same manner as if separate policies had been
issued to each.
9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be reasonably
approved by the Village. The Consultant shall be responsible for the payment of any deductible
or self -insured retentions in the event of any claim.
9.5. The provisions of this section shall survive termination of this Agreement.
10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate against any
of its employees or applicants for employment because of their race, color, religion, sex, or national
origin, and will abide by all Federal and State laws regarding nondiscrimination.
11. Attorneys Fees and Waiver of Jury Trial.
11.1. In the event of any litigation arising out of this Agreement, the prevailing party shall be
entitled to recover its attorneys' fees and costs, including the fees and expenses of any
paralegals, law clerks and legal assistants, and including fees and expenses charged for
representation at both the trial and appellate levels.
11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS AGREEMENT, EACH PARTY
HEREBY KNOWINGLY, IRREVOCABLY, VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO
TRIAL BY JURY.
12. Indemnification.
12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities, causes of
action, judgment or damages, arising from Consultant's performance or non-performance of any
provision of this Agreement, including, but not limited to, liabilities arising from contracts
between the Consultant and third parties made pursuant to this Agreement. Consultant shall
reimburse the Village for all its expenses including reasonable attorneys' fees and costs incurred
in and about the defense of any such claim or investigation and for any judgment or damages
arising from Consultant's performance or non-performance of this Agreement.
12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor
shall anything included herein be construed as consent to be sued by third parties in any matter
arising out of this Agreement or any other contract. The Village is subject to section 768.28,
Florida Statutes, as may be amended from time to time.
12.3. The provisions of this section shall survive termination of this Agreement.
13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in writing and
shall be deemed to have been properly given if transmitted by hand -delivery, by registered or certified
mail with postage prepaid return receipt requested, or by a private postal service, addressed to the
Contract No. 23-0914 Page 5 of 9
parties (or their successors) at the addresses listed on the signature page of this Agreement or such
other address as the party may have designated by proper notice.
14. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by
the laws of the State of Florida. Venue for any proceedings arising out of this Agreement shall be
proper exclusively in Miami -Dade County, Florida.
15. Entire Agreement/Modification/Amendment.
15.1. This writing contains the entire Agreement of the parties and supersedes any prior oral
or written representations. No representations were made or relied upon by either party, other
than those that are expressly set forth herein.
15.2. No agent, employee, or other representative of either party is empowered to modify or
amend the terms of this Agreement, unless executed with the same formality as this document.
16. Ownership and Access to Records and Audits.
16.1. Consultant acknowledges that all inventions, innovations, improvements, developments,
methods, designs, analyses, drawings, reports, compiled information, and all similar or related
information (whether patentable or not) which relate to Services to the Village which are
conceived, developed or made by Consultant during the term of this Agreement ("Work
Product") belong to the Village. Consultant shall promptly disclose such Work Product to the
Village and perform all actions reasonably requested by the Village (whether during or after the
term of this Agreement) to establish and confirm such ownership (including, without limitation,
assignments, powers of attorney and other instruments).
16.2. Consultant agrees to keep and maintain public records in Consultant's possession or
control in connection with Consultant's performance under this Agreement. The Village Manager
or her designee shall, during the term of this Agreement and for a period of three (3) years from
the date of termination of this Agreement, have access to and the right to examine and audit any
records of the Consultant involving transactions related to this Agreement. Consultant
additionally agrees to comply specifically with the provisions of Section 119.0701, Florida
Statutes. Consultant shall ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed, except as authorized by law, for
the duration of the Agreement, and following completion of the Agreement until the records are
transferred to the Village.
16.3. Upon request from the Village's custodian of public records, Consultant shall provide the
Village with a copy of the requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida
Statutes, or as otherwise provided by law.
16.4. Unless otherwise provided by law, any and all records, including but not limited to
reports, surveys, and other data and documents provided or created in connection with this
Agreement are and shall remain the property of the Village.
16.5. Upon completion of this Agreement or in the event of termination by either party, any
and all public records relating to the Agreement in the possession of the Consultant shall be
Contract No. 23-0914 Page 6 of 9
delivered by the Consultant to the Village Manager, at no cost to the Village, within seven (7)
days. All such records stored electronically by Consultant shall be delivered to the Village in a
format that is compatible with the Village's information technology systems. Once the public
records have been delivered upon completion or termination of this Agreement, the Consultant
shall destroy any and all duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements.
16.6. Any compensation due to Consultant shall be withheld until all records are received as
provided herein.
16.7. Consultant's failure or refusal to comply with the provisions of this section shall result in
the immediate termination of this Agreement by the Village.
16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE
CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE
CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records: Jocelyn B. Koch
Mailing address: 88 West McIntyre Street
Key Biscayne, FL 33149
Telephone number: 305-365-5506
Email: lkoch@kevbiscayne.flgov
17. Nonassignability. This Agreement shall not be assignable by Consultant unless such assignment is first
approved by the Village Manager. The Village is relying upon the apparent qualifications and expertise
of the Consultant, and such firm's familiarity with the Village's area, circumstances and desires.
18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining
term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted
by law.
19. Independent Contractor. The Consultant and its employees, volunteers and agents shall be and
remain an independent contractor and not an agent or employee of the Village with respect to all of
the acts and services performed by and under the terms of this Agreement. This Agreement shall not
in any way be construed to create a partnership, association or any other kind of joint undertaking,
enterprise or venture between the parties.
20. Compliance with Laws. The Consultant shall comply with all applicable laws, ordinances, rules,
regulations, and lawful orders of public authorities in carrying out Services under this Agreement, and
in particular shall obtain all required permits from all jurisdictional agencies to perform the Services
under this Agreement at its own expense.
Contract No. 23-0914 Page 7 of 9
21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with
respect to any conduct of the other which is in violation of the terms of this Agreement shall not be
construed as a waiver of the violation or breach, or of any future violation, breach or wrongful
conduct.
22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the
date of the term of the Agreement, shall survive termination of the Agreement, shall remain in full
force and effect unless and until the terms or conditions are completed and shall be fully enforceable
by either party.
23. Prohibition of Contingency Fees. The Consultant warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the Consultant, to solicit or
secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation,
individual or firm, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, gift, or any other consideration, contingent upon or resulting from the
award or making of this Agreement.
24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida Statutes (Public
Entity Crimes Statute), notification of which is hereby incorporated herein by reference, including
execution of any required affidavit.
25. Counterparts. This Agreement may be executed in several counterparts, each of which shall be
deemed an original and such counterparts shall constitute one and the same instrument.
26. Conflicts. In the event of a conflict between the terms of this Agreement and any exhibits or
attachments hereto, the terms of this Agreement shall control.
27. E -Verify Affidavit. In accordance with Section 448.095, Florida Statutes, the Village requires all
contractors doing business with the Village to register with and use the E -Verify system to verify the
work authorization status of all newly hired employees. The Village will not enter into a contract
unless each party to the contract registers with and uses the E -Verify system. The contracting entity
must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the
contracting entity's participation/enrollment in E -Verify, please visit: https://www.e-
verify.gov/faq/how-do-i-provide-proof-of-my-participationenroilment-in-e-verify. By entering into
this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will
comply with the E -Verify requirements imposed by Section 448.095, Florida Statutes, including but
not limited to obtaining E -Verify affidavits from subcontractors; and has executed the required
affidavit attached hereto and incorporated herein.
[Remainder of page intentionally left blank. Signature pages follow.]
Contract No. 23-0914 Page 8 of 9
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year
as first stated above.
VILLAGE OF KEY BISCA
By:
Steven C. Williamson
Village Manager
Attest:
By:
Jocelyn B. Koch
Village Clerk
Approved as to form and legal sufficiency:
By:
Weiss Serota Helfman Cole & Bierman, P.L.
Village Attorney
CONSULTANT
By: OrL c' Gtit A,
Name: Orlando Aguilera
Title: Manager
Entity: Jorge Colina Group, LLC
Addresses for Notice: Addresses for Notice:
Village of Key Biscayne Jorge Colina Group, LLC
Attn: Village Manager Attn: Orlando Aguilera
88 West McIntyre Street 1085 NW 164 Avenue
Key Biscayne, FL 33149
305-365-5514 (telephone) (305) 323-3410 (telephone)
305-365-8936 (facsimile) (facsimile)
swilliamson@keybiscayne.fi.gov (email) aguilera@jorgecolinagroup.com (email)
Pembroke Pines, Florida 33028
With a copy to:
Weiss Serota Helfman Cole & Bierman, P.L.
Attn: Chad Friedman, Esq.
Village of Key Biscayne Attorney
2800 Ponce de Leon Boulevard, Suite 1200
Coral Gables, FL 33134
cfriedman@wsh-law.com (email)
With a copy to:
(telephone)
(facsimile)
(email)
Contract No. 23-0914 Page 9 of 9
E -VERIFY AFFIDAVIT
In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business
with the Village to register with and use the E -Verify system to verify the work authorization status of all
newly hired employees. The Village will not enter into a contract unless each party to the contract
registers with and uses the E -Verify system.
The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to
provide proof of the contracting entity's participation/enrollment in E -Verify, please visit: https://www.e-
verify.govAaq/how-do-i-provide-proof-of-mv-participationenrollment-in-e-verify
By signing below, the contracting entity acknowledges that it has read Section 448.095, Florida Statutes
and will comply with the E -Verify requirements imposed by it, including but not limited to obtaining E -
Verify affidavits from subcontractors.
❑ Check here to confirm proof of enrollment in E -Verify has been attached to this Affidavit.
In the presence of: Signed, sealed and delivered by:
Witness #1 Print Name:
Witness #2 Print Name:
State of Florida
County of
Print Name:
Title:
Entity Name:
ACKNOWLEDGMENT
The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑ online
notarization, this day of , 20 , by
(name of person) as _ (type of authority) for
(name of party on behalf of whom instrument is executed).
Notary Public (Print, Stamp, or Type as
Commissioned)
Personally known to me; or
Produced identification (Type of Identification:
Did take an oath; or
Did not take an oath
Contract No. 23-0914 E -Verify Affidavit
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Company Name
Jorge Colina Group LLC
Company ID
1712819
Employer Identification Number (EIN)
862216716
DUNS Number
NAICS Code
541
Subsector
Professional, Scientific, and Technical Services
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Physical Address
1085 NW 164 Avenue
Pembroke Pines, FL 33028
Mailing Address
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Jul 06, 2021
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Professional, Scientific, and Technical Services
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EXHIBIT A
SCOPE OF SERVICES
The Scope of Services are those contained in the Proposal dated September 13, 2023, attached hereto
and incorporated herein by reference.
Contract No. 23-0914 Exhibit A: Scope of Services
JCG
****
September 13th, 2023
Steven C. Williamson
Village Manager
88 West McIntyre Street, Suite 210
Key Biscayne, FL 33149
Re: Deputy Fire Chief Executive Search
Dear Mr. Williamson,
The Jorge Colina Group (JCG), is excited for the opportunity to assist you and the Village of Key
Biscayne in your quest to identify, recruit and select an exceptional candidate to serve as Deputy Fire
Chief for the Village of Key Biscayne. The ideal candidate must be a proven fire service professional,
who has a demonstrated history of leadership and is qualified and prepared to instill professionalism, high
performance and continue to drive the expectations of exceptional customer service within the
organization. To this extent, JCG will work with you in order to identify the qualifications, characteristics
and experience that this candidate must possess, all the while legitimizing the executive search process
through fairness and transparency.
Once we have a clear understanding of the qualities that the ideal candidate must possess, my partners and
I will leverage our expansive local and national network of contacts so that we may strategically develop
a strong pool of candidates that possess these qualifications. Our search will draw from our more than 100
years of first -responder experience collectively, including one partner's more than three decades of fire
service experience that spans from firefighter/paramedic through every leadership position and rank up to
deputy fire chief for the Miami Fire Department. JCG will also identify qualified and diverse candidates
to serve on the selection panel that will further vet the pool of applicants and deliver a short list made up
of only the most qualified candidates for you to select from.
You can rest assured that my partners and I will be available to you and your team throughout this process
so that you may proceed with the confidence that any questions that you may have will be answered in a
timely manner. I thank you once again for considering the Jorge Colina Group to assist you in your quest
to identify, recruit and hire the ideal Deputy Fire Chief to serve the Village of Key Biscayne.
Sincerely,
e
Jorge Colina
President
Jorge Colina Group
JCG
TABLE OF CONTENTS
Letter of Interest 1
Table of Contents 2
Section 1 — Your Consultants 3-4
Section 2 — Scope of Services 5-6
Deliverable 1 4
Deliverable 2 5
Deliverable 3 5
Section 3 — Pricing 6
2IPage
JCG
****
SECTION 1: YOUR CONSULTANTS
The Jorge Colina Group, LLC
1085 NW 164 Avenue
Pembroke Pines, FL 33028
(305) 970-2167
FEIN: 86-2216716
The Jorge Colina Group, LLC is a boutique consulting firm that leverages its partners' vast experience in
managing diverse and complex organizations, both in the public and private sectors, in order to provide its
clients with value and guidance, and deliver the highest results. Whether connecting companies and
products in the public safety space with clients and end users, or assisting government entities in
producing a pool of exceptional executive -level candidates to select from, our partners leverage decades
of professional experience and a vast network of relationships to produce the desired outcome for our
clients.
In the case of executive staff searches, our goal is not only to meet, but to exceed our clients' expectations
while focusing on process transparency in identifying, recruiting, and selecting the most qualified
candidate. This methodology is designed to provide assurance to the community and members of the
agency that the selection process was conducted thoughtfully, fairly, and in the best interest of the
residents of Key Biscayne.
Consultant and Subject Matter Expert - Jorge Colina
Jorge Colina is the owner of the Jorge Colina Group, LLC. Jorge is a 31 -year
veteran of the Miami Police Department, having served in many roles throughout
his distinguished career including: Patrol Officer, Narcotics Investigator, Anti -
Corruption Unit Lieutenant, Tactical Operations Major, Internal Affairs Major,
and Assistant Chief overseeing every functional division of the police department;
Field Operations, Administration and Criminal Investigations. Furthermore, Jorge
ultimately achieved the position of Chief of Police, leading the 1,800 sworn and
civilian employees of the Miami Police Department. In addition to his Bachelor
of Science in Criminal Justice Degree, Jorge is a graduate of the Southern Police
Institute's Chief Executive Leadership and Command Officers Development Course. Jorge has also
earned the Executive Education, Leadership in Crisis certificate from Harvard Kennedy School and the
coveted Executive Management/Police Executive Research Forum certificate from the Senior
Management Institute for Police in Boston, Massachusetts.
Consultant and Subject Matter Expert — Orlando Aguilera
Orlando Aguilera is a partner of the Jorge Colina Group, LLC, who has amassed
over 38 years of law enforcement experience having served as Deputy Chief of
Police at the Hialeah Police Department and most recently served as Senior
Executive Officer to the Chief of Police for the Miami Police Department. In his
role as Executive Officer, his responsibilities included that of Chief of Staff,
providing support and counsel to the chief of police on matters pertaining to the
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department's day-to-day operations, as well as matters affecting the community. As a member of the
department, Orlando also served as a project manager overseeing the deployment of the department's
body worn camera program, including managing the associated BJA grant. He was instrumental in
establishing the Special Projects Management Unit, where he assisted with numerous projects, including
the P-25 radio infrastructure transition.
Prior to joining the Miami Police Department, Orlando served in the private sector as the General
Manager for G4S Secure Solutions, a global security company headquartered in London, England
operating in over 90 countries, including over 40 states in the U.S.. As General Manager, Orlando
oversaw every component of the business, that employed over 700 employees in Miami. Orlando
graduated summa cum laude from Florida International University, where he received several honors and
awards, including President's Honor and Dean's List. Additionally, he was granted membership in Alpha
Phi Sigma, National Criminal Justice Honor Society. He is a graduate of the FBI National Academy in
Quantico, VA., as well as the Southern Police Institute — Command Officer Development Course.
Orlando is a member of the Miami -Dade Association of Chiefs of Police, and the Police Executive
Research Forum (PERF).
Consultant and Subject Matter Expert — Freddie Fernandez
Freddie Fernandez entered the fire service in 1983 and rose to Deputy Fire Chief
for Miami Fire -Rescue before retiring in 2014. Chief Freddie served as a recruit
instructor in 1990 and participated in dozens of officer development classes during
his 32 years at MFR. Freddie held every position in the organization: Driver
Engineer, Paramedic, Engine Lieutenant, Truck Captain, and Battalion Chief. As
the Deputy Fire Chief, Freddie oversaw 750 sworn and civilian employees in
Emergency Operations, Training, and the Fire Marshal's office.
During his five years as Deputy Fire Chief, he worked on many executive -level projects such as a five-
year strategic plan, a succession plan that replaced over 50% of sworn and civilian employees that were
lost due to attrition, the Port Miami tunnel project, and Marlins Park. Chief Freddie served on or chaired
many committees including labor/management, Urban Area Security Initiative (UASI), service delivery,
safety, uniforms, and high-rise procedures. In addition, Freddie drafted many labor/management
agreements and policies. Freddie wrote and achieved commission approval for a false alarm ordinance
and updated fees for EMS transports, Fire Prevention fees, and special events.
Since 1999, he has helped thousands of public safety personnel across the nation get promoted. He is the
founder of FireAssessmentCenterPrep.com and PoliceAssessmentCenterPrep.com. He has spoken on
multiple occasions at FDIC and Firehouse Expo. Freddie has worked with public safety personnel from
over 475 agencies and 46 states and Canada through his training companies. His training platforms
prepare candidates from entry-level to fire and police chiefs. Freddie holds degrees in Fire Science and
Emergency Medical Services.
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SECTION 2: SCOPE OF SERVICES
Jorge Colina Group (Consultant), is proposing Executive Search services in relation to the Village of Key
Biscayne's quest for the ideal Deputy Fire Chief. To this extent, our team will work closely with the
Village Manager and his team to deliver on the tasks outlined below, while leveraging our decades of
leadership experience and focusing on developing a process that is transparent, fair and inclusive. The
ultimate goal is to deliver the necessary services to ensure that the very best candidate for the position is
identified, vetted and selected.
Deliverable I : Leadership Engagement & Position Profile Development
Consultants will meet with the Village of Key Biscayne (VKB) Village Manager and Fire Chief in order
to identify the qualifications and characteristics that the ideal Deputy Fire Chief must possess. It is
through this process that we will develop the Position Profile that will help identify qualified candidates.
The Consultant will review the current job description for the Deputy Fire Chief, providing expert advice
and recommendations that will help develop a robust and updated job description for the VKB leadership
to consider.
Deliverable 2: Advertising and Recruiting
The Village Manager, Human Resources Director, and Fire Chief aided by Consultant will finalize the
Position Profile. With input and coordination from the Village Manager, Consultant will prepare an
electronic, color brochure used to advertise the position and provide detailed information on the
community, its government, fire department, qualifying criteria for the position, compensation and
benefits and information on how to apply.
Consultant will advertise the position and recruit applicants following these steps:
■ Consultant will conduct recruitment effort by advertising in various fire industry publications and
associations.
• Consultant will conduct direct strategic recruitment, leveraging our professional network locally,
regionally and nationally in order to identifying exceptional, top-level candidates who may be
interested in pursuing the opportunity.
• Consultant will receive and respond to all candidate inquiries during the advertisement period,
including letters of interest and resumes.
• Consultant will conduct an in-depth initial review of all resumes submitted evaluating each
candidate's qualifications against the position's minimum qualifications requirements and produce a
list of qualified candidates.
Deliverable 3: Selection Process
The Consultant will assist in the development and implementation of the selection process as
requested by the Village Manager and Human Resources Director.
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■ Upon the Village Manager's review and approval of the list of finalists, the Consultant will assist in
coordinating any exercise that the City may deem necessary and appropriate in further vetting the
finalists, to include providing recommendations to the Village Manager on a diverse field of regional
fire service experts and leaders, whom may be appointed to serve on the Selection Panel.
• Consultant will secure commitments from qualified individuals to serve on the Selection Panel.
■ The Consultant will assist in conducting subsequent interviews, assignments and evaluations as
requested by the Village Manager.
■ At the discretion of the Manager and Human Resources Director, Consultant, through the services of
a licensed sub -contractor, may conduct a background screening of the top three finalist.
SECTION 3: PRICING
Consulting Fee:
The total cost for the professional consulting services outlined in the Scope of Services is $18,350. This
includes the individual consultant's time and effort as stipulated in each of the three deliverables, as well
as expenses incurred on the part of the Consultant, including the graphic design and creation of the
proposed electronic brochure, and background screening of the top 3 finalists.
Invoicing: The Consultant will invoice as follows with payments due thirty (30) calendar days from date
of receipt.
Invoice 1: One half of consulting fee upon execution of Agreement.
Invoice 2: Final payment upon the completion of all deliverables.
Exceptions and billable pass -through cost:
Consultant will not be responsible for any expenses incurred by the client, including any advertising
expenses above $600 total, or expenses incurred by interested candidates or members of the selection
panel. Advertisement cost above stated amount will be approved by client and billed as a direct pass -
through to client.
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