HomeMy Public PortalAboutMinutes-6/2/2020
City of Tiffin, Iowa
Meeting: Tiffin Regular City Council Meeting
Place: Springmier Community Library Tiffin Middle School, 311 West Marengo Road, Tiffin,
Iowa 52340
Date/Time: June 2, 2020 7:00 PM
Web Page: www.tiffin-iowa.org
Posted: May 29, 2020 (website & front entry of City Hall)
Mayor: Steven Berner City Administrator: Doug Boldt
Council At Large: Jim Bartels City Attorney: Robert Michael/Crystal Raiber
Council At Large: Al Havens Mayor Pro-Tem City Clerk: Abigail Hora
Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen
Council At Large: Chris Olney
Council At Large: Rodney Walls
_______________________________________________________________________
Work Session - Call to Order 6:00 PM
A. Roll Call
The City of Tiffin City Council held a work session Tuesday, June 2nd, 2020, at the Springmier
Community Library. This was a meeting open to the public through the Iowa Open Meeting Law but
due to the current public health emergency (Covid-19) most councilpersons were participating in the
meeting electronically as allow by the Iowa Code, Chapter 21. Mayor Berner called the meeting to order
at 6:00 PM. Upon roll being called the following members were present: Jim Bartels present via phone,
Eric Schnedler, Christine Olney, Al Havens. Absent: Rodney Walls. Others present were City
Administrator Doug Boldt, City Clerk Abigail Hora, Building Official Brian Shay and City Attorney
Crystal Raiber (present via Microsoft Teams).
B. Agenda Additions/Agenda Approval
Motion to approve the agenda by Schnedler. Second by Havens. All ayes, agenda approved.
C. Discussion and Review of Proposed Public Works Facility and Process to Proceed
Discussion: Council is okay with City Staff proceeding with getting a bid packet together and get an
engineer to review design.
D. Discussion of Fence Agreement at 729 Timber Ridge Court
Discussion: Council would like the trees and shrubs on private property on the inside of the fence
instead of on City property.
E. Discussion of Madden Addition Addressing Issues Discussed at the Previous City Council Work
Session
Discussion: Special committee met with developer and discussed four items: density, trees, sidewalks
(accessibility to the trail system), traffic flow and safety. Density was compromised to get rid of
southern 16, R-4 units to align with the comprehensive plan. Instead of all R-1C, that will be R-1B. R-
1D to be changed to R-1C which makes a bigger lot and more square footage. Developer would like to
keep as many trees as possible. No sidewalk along Park Road until the road is urbanized. Easement with
a sidewalk will be on the east side of property. Traffic has been reduced by removing some R-4 units
and the speed limit will be lowered on South Park Road. Streetlights will be placed once Park Road is
urbanized.
Bev Vermace who lives at 400 South Park Road, John Soenen who lives at 20 Park Place and Shannon
Prince who lives at 20 Gable Way also present to discuss additional concerns.
F. Discussion of Resuming Utility Shut-offs, Delinquent and Unpaid Utility Balances
Discussion: Council did not have time to discuss this item during the work session. This will be
discussed during the regular session M-7.
City Council Agenda Page 1 of 5
G.Questions from Council Members regarding items on the Regular City Council Agenda
H. Other Business
I. Adjournment
Motion to adjourn by Havens. Second by Olney. All ayes, meeting adjourned at 7:00 PM.
A. Regular Session - Call to Order 7:00 PM This meeting is open to the public through the Iowa
Open Meeting Law but due to the current public health emergency (Covid-19) most councilpersons will
be participating in the meeting electronically as allowed by the Iowa Code, Chapter 21.
B. Roll Call
The City of Tiffin City Council held a council meeting Tuesday, June 2nd, 2020, at the Springmier
Community Library. This was a meeting open to the public through the Iowa Open Meeting Law but
due to the current public health emergency (Covid-19) most councilpersons were participating in the
meeting electronically as allow by the Iowa Code, Chapter 21. Mayor Berner called the meeting to order
at 7:01 PM. Upon roll being called the following members were present: Jim Bartels present via phone,
Eric Schnedler, Christine Olney, Al Havens. Absent: Rodney Walls. Others present were City
Administrator Doug Boldt, City Clerk Abigail Hora, and City Attorney Crystal Raiber (present via
Microsoft Teams).
C. Agenda Additions/Agenda Approval
Motion to approve agenda by Schnedler. Second by Bartels. All ayes, agenda approved.
D. Communications and Reports
1. Unscheduled
If you wish to address the City Council on subjects pertaining to tng agenda, please wait
until that item on the agenda is reached. If you wish to address the City Council on an item not on
the agenda, please approach the lectern and give your name and address for the public record before
discussing your item.
If anyone would like to make a comment or address the City Council but is unable to attend the
Council Meeting, you can do so by telephone by calling 319-545-2572 ext. 0 at 7:00 p.m.
E. Consent Agenda
Note: These are routine items and will be enacted by one motion without separate discussion
unless a Council Member requests separate consideration.
1. Approval of City Council Minutes
2. Approval of Special City Council Minutes
Motion to approve consent agenda which includes City Council Minutes and Special City Council
Minutes by Olney. Second by Havens. All ayes, consent agenda approved.
F. Mayoral Proclamation
1.
G. Public Hearing
1. Public Hearing on Proposed Resolution of Necessity for the Original Town Urbanization Project
Phase Two
a. Close Public Hearing and Proceed to I-2, I-3 and I-4
Motion to open Public Hearing on Proposed Resolution of Necessity for the Original Town
Urbanization Project Phase Two by Havens. Second by Schnedler. Roll Call: Olney, Bartels,
nd
Schnedler, Havens. Discussion: Carrie Stratton lives at 203 W 2 St had questions about stakes
and markings in yard and had questions about trees in the yard. Rathje is planning to start August
strd
1. Todd Biles lives at 141 W 3 St had questions about if 5-foot sidewalks are still required.
Some areas in phase one were not able to have 5-foot sidewalks due to lack of right-of-way.
City Council Agenda Page 2 of 5
Nothing Received at City Hall.Motion to close Public Hearing Public Hearing on Proposed
Resolution of Necessity for the Original Town Urbanization Project Phase Two by Havens.
Second by Schnedler. Roll Call: Bartels, Schnedler, Havens, Olney.
2. Public Hearing on the Disposition of City Right-of-Way
a. Close Public Hearing and Proceed to H-2, I-7
Motion to open Public Hearing on the Disposition of City Right-of-Way by Olney. Second by
Schnedler. Roll Call: Schnedler, Havens, Olney, Bartels. Discussion: Nothing Received at City
Hall. Motion to Close Public Hearing on the Disposition of City Right-of-Way by Schnedler.
Second by Havens. Roll Call: Havens, Olney, Bartels, Schnedler.
H. Ordinance Approval/Amendment
1. Ordinance No. 2020-472 An Ordinance to Amend the Municipal Code of Tiffin, Iowa, Chapter
69, Parking Regulations, Section 69.07(17), to Prohibit Parking between the Lot Line and the
Curb Line
a. Motion to Approve Third and Final Reading
Motion to approve Ordinance No. 2020-472 An Ordinance to Amend the Municipal Code of
Tiffin, Iowa, Chapter 69, Parking Regulations, Section 69.07(17), to Prohibit Parking between
the Lot Line and the Curb Line by Olney. Second by Schnedler. Roll Call: Olney, Bartels,
Schnedler, Havens. All ayes, third and final reading approved.
2. Ordinance No. 2020-473 An Ordinance to Vacate a Portion of City Right-of-Way
b. Motion to Approve Third and Final Reading
Motion to approve Ordinance No. 2020-473 An Ordinance to Vacate a Portion of City Right-
of-Way by Havens. Second by Bartels. Roll Call: Bartels, Schnedler, Havens, Olney. All ayes,
third and final reading approved.
I. Resolutions for Approval
1. Resolution 2020-043 A Resolution Approving Additional No Parking on Croell Avenue from
Highway 6 to Goldfinch Avenue. Motion to table Resolution 2020-043 A Resolution
Approving Additional No Parking on Croell Avenue from Highway 6 to Goldfinch Avenue by
Schnedler. Second by Havens. All ayes, motion carried.
2. Resolution 2020-044 A Resolution Amending the Proposed Resolution of Necessity for the
Original Town Urbanization Project Phase Two. Motion to approve Resolution 2020-044 A
Resolution Amending the Proposed Resolution of Necessity for the Original Town Urbanization
Project Phase Two by Havens. Second by Schnedler. Roll Call: Havens, Olney, Bartels,
Schnedler. All ayes, motion carried. Motion to resend the approval of Resolution 2020-044 A
Resolution Amending the Proposed Resolution of Necessity for the Original Town Urbanization
Project Phase Two by Havens. Second by Schnedler. All ayes, motion approved.
3. Resolution 2020-045 A Resolution of Necessity. Motion to approve Resolution 2020-045 A
Resolution of Necessity by Olney. Second by Bartels. Roll Call: Olney, Bartels, Schnedler,
Havens. All ayes, motion carried.
4. Resolution 2020-046 A Resolution Ratifying the Preparation of Detailed Plans, Specifications,
Notice of Hearing, Notice to Bidders and Form of Contract for the Original Town Urbanization
Project Phase Two. Motion to approve Resolution 2020-046 A Resolution Ratifying the
Preparation of Detailed Plans, Specifications, Notice of Hearing, Notice to Bidders and Form of
Contract for the Original Town Urbanization Project Phase Two by Schnedler. Second by
Havens. Roll Call: Bartels, Schnedler, Havens, Olney. All ayes, motion carried.
5. Resolution 2020-047 A Resolution Finally Approving and Confirming the Plans,
Specifications, Form of Contract and Estimate of Cost for the Original Town Urbanization
Project Phase Two. Motion to approve Resolution 2020-047 A Resolution Finally Approving
City Council Agenda Page 3 of 5
and Confirming the Plans, Specifications, Form of Contractand Estimate of Cost for the Original
Town Urbanization Project Phase Two by Havens. Second by Bartels. Roll Call: Schnedler,
Havens, Olney, Bartels. All ayes, motion carried.
6. Resolution 2020-048 A Resolution Awarding a Contract for the Original Town Urbanization
Project Phase Two. Motion to approve Rathje Construction and the base bid only Resolution
2020-048 A Resolution Awarding a Contract for the Original Town Urbanization Project
Phase Two by Schnedler. Second by Olney. Roll Call: Havens, Olney, Bartels, Schnedler. All
ayes, motion carried.
7. Resolution 2020-049 A Resolution Approving the Disposition of City Right-of-Way. Motion
to approve Resolution 2020-049 A Resolution Approving the Disposition of City Right-of-
Way by Schnedler. Second by Havens. Roll Call: Olney, Bartels, Schnedler, Havens. All ayes,
motion carried.
J. Old Business
1. Resolution 2020-036 A Resolution Approving the Collective Bargaining Agreement between
the City of Tiffin, Iowa and the American Federation of State, County and Municipal Employees
from July 1, 2020 through June 30, 2023. Motion to approve Resolution 2020-036 A
Resolution Approving the Collective Bargaining Agreement between the City of Tiffin, Iowa
and the American Federation of State, County and Municipal Employees from July 1, 2020
through June 30, 2023 by Havens. Second by Bartels. Roll Call: Bartels, Schnedler, Havens,
Olney. All ayes, motion carried.
K. Motions for Approval
1. Consideration of Payables List Motion to Approve by Olney. Second by Bartels. All ayes,
motion carried.
2. Consideration of Resignation of Rodney Walls from the Tiffin City Council Motion to
Approve by Bartels. Second by Schnedler. All ayes, motion carried.
3. Consideration of Pay Estimate #5 Triple B Construction, Stormwater Rehabilitation Project
Motion to Approve by Havens. Second by Bartels. All ayes, motion carried.
4. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code
Chapter 21.5(j) for Potential Real Estate Purchase by Havens. Second by Schnedler. Roll Call:
Schnedler, Havens, Olney, Bartels. Motion to adjourn from Closed Session into Regular Session
by Schnedler. Second by Havens. Roll Call: Havens, Olney, Bartels, Schnedler. All ayes, motion
carried.
L. Reports to be Received/Filed
1.
M. Reports from City Personnel
1. eport Discussion: Mayor Berner attended MPO meeting, updated council on agenda.
2. City Council Reports Discussion: Council Person Havens would like council to consider a
second fountain at the pond at Goldfinch Drive. Council Person Schnedler attended via phone
the EMA.
3. Director of Pub Report Nothing to Report
4. Building Official Report Nothing to Report
5. Nothing to Report
6. City Ats Report Nothing to Report
7. City Administrator Discussion: City Staff will advertise for the vacancy in City
st
Council. July 1 City Staff will generate notices to those residents who are delinquent on their
utility payments due to the pandemic. Education post on social media in regard to 2020 Census
and its importance.
City Council Agenda Page 4 of 5
N. Adjournment
Motion to adjourn by Schnedler. Second by Havens. All ayes, meeting adjourned at 9:25 PM.
____________________________ June 3, 2020
Abigail Hora, City Clerk
City Council Agenda Page 5 of 5