HomeMy Public PortalAbout2024-04 Authorizing to issue a work order to AECOM Technical Services, Inc. to complete full design of the K-8 School Stormwater Drainage Improvements ProjectR E SO L U T IO N N O . 2024-04
A R E S O L U T IO N O F T H E V IL L A G E C O U N C IL O F TH E
V IL L A G E O F K E Y B ISC A Y N E , FL O RI D A , A U T H O RI Z IN G
T H E V IL L A G E M A N A G E R T O ISSU E A W O R K O RD E R T O
A E C O M T E C H N IC A L S E R V IC E S, IN C. TO C O M P L E T E
F U L L D E S IG N O F T H E K -8 SC H O O L ST O RM W A T E R
D RA IN A G E IM P R O V E M E N T S P R O JE C T IN A N A M O U N T
N O T TO EXCEED $4,140,738; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on October 9, 2019, the Village of Key Biscayne ("Village") issued Request
for Qualifications No. 2020-03 ("RFQ") for design criteria professional services for stormwater
utility and right-of-way improvements (the "Services"); and
WHEREAS, pursuant to the RFQ, the Village Council adopted Resolution No. 2020-10
on February 11, 2020, selecting AECOM Technical Services, Inc. (the "Consultant") to provide
the Services and authorizing the Village Manager to execute an agreement with Consultant; and
WHEREAS, the Village and the Consultant entered into a Professional Services
Agreement for the Services pursuant to the RFQ (the "Agreement"); and
WHEREAS, on July 26, 2022, the Village Council adopted Resolution No. 2022-32,
authorizing the issuance of a work order to the Consultant to provide the Services for the
development of a basis of design report (30% design) relating to the K-8 School Stormwater
Drainage Improvements Project (the "Project"); and
WHEREAS, on October 10, 2023, the Village Council adopted Resolution No. 2023-65,
authorizing the Village Manager to issue a work order for pre-design services relating to
Project; and
WHEREAS, the Consultant has provided a proposal, attached hereto as
Exhibit "A" (the "Proposal"), to prepare the full design of the Project; and
WHEREAS, based on feedback received at various Village Council Workshops, the
Pro posal pro vides flexibility in the Project delivery m ethod; and
WHEREAS, the Village Council desires to authorize the Village Manager to issue a work
order for the Project consistent with the Proposal attached hereto as Exhibit "A" and the Agreement
in an amount not to exceed $4,140,738; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfare of the residents of the Village.
NOW, THERE FORE , BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals. That each of the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Authorization. That the Village Council hereby authorizes the Village
Manager to issue a work order for the Project consistent with the Proposal attached hereto as
Exhibit "A" and the Agreement in an amount not to exceed $4,140,738, except that the Village
Manager is not authorized to proceed with any task orders in the Proposal relating to pump size,
force mains, and/or outfalls without further Village Council approval and authorization. The
Village Manager shall report back to the Village Council on or about sixty (60) days of the
effective date of this Resolution.
Section 3.
adoption.
PASSED and ADOPTED this~ day of __ J~a=n~ua=r..,_y ,_
Effective Date. That this Resolution shall be effective immediately upon
JOE I. RASCO, MAYOR
Page 2 of 3
ATT EST:
JS: ~Jt.-fg,2) 6cc.b
VILLAGE CLERK
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
~J~
WEISS SEROTA HELFMA N COLE & BIE RM AN, P.L.
VILLAGE ATT ORN EY
Page 3 of3
E X H IB IT A
A:COM Imagine it.
Delivered.
AECOM
2 Alhambra Plaza, Suite 900
Coral Gables, Florida 33134
aecom.com
January 18, 2024
Roland I. Samimy, Ph.D.
Chief Resilience and Sustainability Officer
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL 33149
Vill age of Key Biscayne Storm w ater Program
Zone 1 (K -8 Basin) Resiliency Im provem ents: Design and Perm itting Serv ices
Dear Dr. Samimy:
This proposal constitutes AECOM's design and permitting scope of services for resiliency improvements in
Zone 1 (K-8 Basin). AECOM assumes this work will be authorized per the terms and conditions and hourly
rates of our Professional Services Agreement dated June 4, 2020, as a result of the Request for
Qualifications No. 202003.
Attached is Exhibit A (Scope of Services) and Exhibit B (Compensation) for your review and approval. We
are excited to be working with you on this very important project. Should you have any questions or need
any additional information concerning this scope and fee, please contact me or Erik M. Alcantara, PE, PMP,
ENV SP at 305-444-4691.
Sincerely,
Karen Brandon, PE
Associate Vice President, Principal Client Service Manager
AECOM
Village of Key Biscayne Stormwater Program
AECOM Work Order #38
Zone 1 (K-8 Basin) Resiliency Improvements:
Design Services
Exhibit A: Scope of Services
Project Background
The Village of Key Biscayne (Village) is requesting AECOM Technical Services, Inc. (AECOM) to provide
professional design and permitting services fo r resiliency improvements in Zone 1 (K-8 Basin). On February
8, 2022, the Village Council appro ved AECOM 's recommendations for level of service, design storm, and
sea level rise projection. The appro ved recommendations include the following:
1. Level of Service: Keep ro ads passable fo r traffic.
a. Ponding depth: 0-0.5 feet
b. Ponding duration: 6-12 hours
c. Ponding location: Swales
2. Design Storm: 10-year, 24-hour storm event (or 8 inches of rainfall within 24 hours)
3. Sea Level Rise Projection: NOAA Intermediate High
On August 16, 2023, AECOM conducted a Stormw ater Drainage Assessment Results and K-8 30% Design
W orkshop w ith the Village Mayor and Councilmembers. During this workshop, AECOM briefed the Council
on the pro posed Village-wide drainage altern atives and Zone 1 (K-8 Basin) modeling scenarios. Following
the workshop, Village staff directed AECOM to evaluate the potential modification of hydrologic and
hydraulic param eters used to generate the stormw ater models. This evaluation, which is currently being
conducted under Task O of AECOM W ork Order 3A, was info rmed by meetings with the Village Mayor and
Councilm em bers. Since the Task O modeling scenarios of AECOM Work Order 3A will result in the
modification of the previously appro ved/adopted level of service, the Village implemented a two-phase
approach fo r AECOM 's W ork Order #3:
1. W ork Order 3A: Zone 1 (K-8 Basin) Pre-Design Services
2. W ork Order 3B: Zone 1 (K-8 Basin) Design and Permitting Services
The previously appro ved W ork Order 3A includes the pre-design surveys and tasks needed as a foundation
fo r the detailed design of resiliency im provements in Zone 1 (K-8 Basin). The completion of these services
does not depend on a particular drainage scenario for Zone 1; for this reason, Village staff decided to
move fo rw ard w ith this work.
AECOM -January 2024
Page 1 of 44
The Zone 1 (K-8 Basin) project lim its are illustrated in the fo llow ing exhibit:
Street Improvements Extent
This scope of serv ices (W ork O rder 3B) includes detailed design and perm itti ng of infrastructure
im p rovem ents fo r the fo llow ing com ponents w ithin the K-8 drainage basin: ro adw ays,
streetscape/landscape, potable w ater, sanitary sew er, storm w ater drainage, and utility undergro unding.
A proposed storm w ater pum p station w ill be located at Harbor Park (between W est McIntyre Drive and
W est Enid D rive), w hich w ill serve the im m ediate area as well as areas adjacent to the site fo r future
ne eds. The proposed pum p station w ill incl ude a building structure that w ill house the equipment needed
to serv e the pro posed pum p station.
The street im pro vem ents m ay incl ude green infr astructure and traffic calm ing and w ill be designed to the
V illage's level of service requirem ents. Future im provem ents to Harbor Park w ill include the design of a
neig hbo rhood level park w ith pedestrian connections and open green spaces developed aro und the
proposed pum p station.
The fo llow ing tasks are proposed to be pro vided fo r the preparation of the engineering design
plan s/speci fi cations, application fo r relevant perm its, bidding support services, and public engagement:
• Task 1- Pro ject M anagem ent
• Task 2 - Landscap ing D esign fo r Harbor Park and Street Im provem ents
• Task 3 -A rchitectural and Building Engineering Services
• Task 4 - Potable W ater Im pro vem ents (Allow ance Task)
• Task 5 - Sanitary Sew er Im provem ents (Allow ance Task)
AECOM - January 2024
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• Task 6 - Roadway and Signing & Pavement Markings Design
• Task 7 - Gravity Storm Drainage System Design
• Task 8 - Stormwater Pump Station Design
• Task 9 - Village of Key Biscayne Building Department Permitting
• Task 10 - Environmental Permitting
• Task 11- Bidding Assistance
• Task 12 - Conformed Documents
• Task 13 - Independent Cost Estimates (ICE) and Critical Path Method (CPM) Construction
Schedules
• Task 14- Public Engagement
• Task 15 - Dissipator Structures (Base Design Services)
• Task 16 - Contingency (Allowance Task)
The scope of work detailed below assumes the project will be delivered utilizing a traditional Design-Bid
Build (DBB) approach. AECOM understands that the Village of Key Biscayne may elect to utilize the
Construction Manager at Risk (CMAR) delivery method in lieu of DBB, which will require the collaboration
of AECOM with the Village's CMAR and may require the preparation of multiple bid packages. To the
extent applicable, AECOM will deliver the services identified herein within the framework of a CMAR
delivery model, with the understanding that this sco pe of work includes the delivery of three (3) base bid
packages.
Task 1- Project Management
Effective project management is key to achieving success in any project; it includes project administration,
project review meetings with the Village staff, project kick-off meeting, and project deliverable quality
assurance and control (QA/QC) plan. The following services will be included:
1. General project administration, including project controls, team coordination, and timely
communication with Village staff and its Program Manager. Also, AECOM will monitor progress
of work on a weekly basis for compliance with the established schedule, budget, and work quality
requirements. In addition, Village vendors and sub-consultant coordination is included in the
project administration.
2. Due to the many elements needed to be reviewed and planned for to produce the necessary
design and construction documents, monthly meetings are proposed to coordinate with Village
staff and its Program Manager so that information is being conveyed to each party to deliver a
successful project. Monthly meetings will be held by conference call. AECOM will prepare
meeting minutes and agendas for all the meetings and submit them to the Village and its Program
Manager.
3. Conducting a project kick-off meeting upon receipt of Notice to Proceed, AECOM will meet with
Village staff and its Program Manager to discuss the requirements and the information needed to
develop the construction plans/documents and permit applications. At this meeting, the Team
will discuss several criteria to confirm the Village's standards. The following is a list of items to be
considered before implementing the development of the documents:
• Boundary Conditions.
• Level of Service.
o Identify the design life span of the system.
o Discuss operation and maintenance of the system.
AECOM - January 2024
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o Per the Village Counci l's decision on February 8, 2022, the 10 -year, 24-hour storm
event w ill be used fo r drainage and ro adw ay design.
• O utfa ll Locatio ns (discuss configuration and velocity lim itations).
• D rainage im pacts (to existing trees, existing sw ales, and existing drivew ays co m posed of
different m aterials)
• Streetscape and Traff ic Calm ing.
• G reen Infr astructure options.
• Existing U tilities/Future Utilities.
• Identify codes or regulations the design should m eet per Village codes and regulations.
• Suggested Constructio n Phasing.
• C oordinatio n w ith the K-8 School.
A EC O M w ill prepare the agenda and the m eeting m inutes fo r the m eeting. The m inutes w ill be given to
the V illage w ithin seven (7) days of the m eeting fo r review and com m ent. AECOM w ill then address all
com m e nts fr om the Village and finalize the m eeting m inutes.
A EC O M w ill deliver the project sco pe of w ork by leveraging our technical expert ise, while maintaining our
pro je ct delivery.
Key understanding:
• A ll m eetings w ill incl ude a virtual consultation platfo rm using M icrosoft Team s option fo r rem ote
staff .
• A project duration of 18 m o nths w as used to estim ate the labor eff ort fo r this task.
Deliverables:
1. Kickoff m eeting notes
2. M onthly Invoices and M o nthly Status Reports
Task 2 - Landscaping Design for Harbor Park and Street Improvements
This task w ill incl ude landscaping design of street im provem ents within the Zone 1 (K-8 Basin) pro ject
lim its and Harbor Park. The street im pro vem ents w ill be designed to the Village's level of service
req uirem ents. Im provem ents to Harbor Park w ill incl ude the design of a neighborhood level park (as
sho w n in the K-8 Basin Basis of D esign Report conceptual plans) w ith pedestrian co nnections and open
green spaces developed aro und the pro posed pum p station. Design services include the fo llow ing:
H arbor Park:
• Hardscape areas aro und pum p station.
• A ccess drive to pum p station.
• Pedestrian pathw ay co nnections.
• Site furn ishings.
• Security lighting.
• Signage.
• Education A rt w ork/ W all A rt .
• Landscape and planting plan.
AECOM - January 2024
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Street Im pro vem ents Landscaping:
• Pro posed landscaping im provem ents fo r the streets identified fo r storm water drainage
im provem ents that fa ll w ithin the K-8 basin watershed analysis area.
2.1 Landscape Planning
2.1.1 Site Evaluation and Assessment
A ECO M w ill conduct a site visit of Harbor Park and streets identified fo r street im pro vements by up to
three (3) A EC O M staff m em bers. The V illage w ill provide reco rd draw ings or other plans fo r the facility
prior to the site visit. The goal of the site visit is to evaluate the general condition of the existing site,
ide ntify visible existing site com pliance issues, identify site constraints, and evaluate above ground
electrical com ponents. A ll evaluations w ill be visual and at ground level. Destructive sam pling inside walls
or other investigative techniques to look w ithin encl osed system s not readily accessible are excluded from
th is scope of w ork.
2.1.2 Park Concept and Schematic Street Sections Development
A EC O M w ill prepare an updated illustrative park concept plan and street sections based on the results of
the site assessm ent and prefe rred Concept Altern ative. This altern ative w ill be subm itt ed to the Village
fo r review and com m ent. Based on co m m ents provided, AECOM w ill revise the preferred altern ative one
(1) tim e.
Deliverables:
• Illustrative park concept plan
• Street sections
2.2 Site and Landscape Schematic Design (30% Design Completion)
2.2.1 Site and Landscape Drawings
A EC O M w ill refi ne the appro ved solution in the conceptual design phase. The Schem atic Design draw ings
w ill include a site plan of Harbor Park and the streets identified in the scope indicating hardscape and
lan dscape concepts fo r review and evaluation by the Village. The site plans will include options fo r site
furn ishings, lighting, general paving ideas, and general storm w ater areas.
2.2.2 Wayfinding, Furnishings and Educational Artwork/ Wall Art Concept Development
A EC O M w ill attend a teleconference m eeting with the client to determ ine the character/aesthetic style
preference fo r the park signs and the content/topic of the interpretive (educational) sign. The meeting
w ill be att ended by up to tw o (2) A ECO M staff fo r up to tw o (2) hours. Using the info rmation collected,
A EC O M w ill prepare up to tw o (2) conceptual design options fo r the park signs.
A EC O M w ill present the concepts to the client during a teleconference meeting att ended by up to two (2)
A EC O M staff fo r up to one (1) hour. A ECO M w ill digitally subm it the concepts fo r review . The client will
provide one (1) conso lidated set of w ritt en com m ents within ten (10 ) business days of receipt and AECOM
w ill finalize the concepts based on the com m ents provided.
A ntici pated sign types fo r Harbor Park incl ude:
• O ne (1) park identity sign
• O ne (1) park rules & hours of operation sign
• O ne (1) interpretive (educational) sign
AECOM - January 2024
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2 .2 .3 Ir r ig a t io n D r a w in g s
A EC O M , through its irrigatio n subconsultant, w ill prepare the Irrigation Schem atic Design package based
on the approved conceptual design. A ECO M w ill prepare schem atic plans based on the site development
req uirem ents of the agenci es having jurisdiction.
Key Understanding:
1. The V illage w ill provide existing electro nic CAD files, if available, fo r the park and streets within
tw o (2) w eeks of the NTP. Additional work due to inco m plete or inaccurate info rmation
provided by the V illage w ill be considered additional services to the task order.
2. Additio nal findings report ed during the Site and Building Evaluation and Assessment task not
identifi ed in this scope of w ork can be provided as additional serv ices.
3. It is assum ed that w ithin the pro ject site, tree analysis and tree mitigation is not required.
Deliverables:
Schem atic 30% D esign Draw ings
• Schem atic Design D raw ings
• Site and Landscape D raw ings
! O ne (1) Site and Landscape Schem atic Design Package to include:
• Site Plan show ing general park layout and geom etry to include proposed park
elem ents, parking lots, buildings, pavem ent w idths, radii, driveways, circulation
paths, pedestrian pathw ays, and prelim inary utility co nnections to proposed building
and am enities.
• Plan view of the existing co nditions utilizing the existing boundary and
topographic surv ey, as-built draw ings, prelim inary general notes, and proposed
engineering control
• Hardscape layout plan indicating overall dim ensions and prelim inary materials
• Landscape layout plan indicating general planting area and prelim inary materials
• W ayfind ing, Furn ishings and Educational Artw ork/ W all Art Concept Developm ent
! O ne (1) digital copy of Signage and W ayfinding Concept Boards and Conceptual Design
O ptio ns
! O ne (1) Site Furn ishings Boards Schem atic Design Package
! O ne (1) Final Concept Rendering of Educational Artw ork/ W all Art
• Irrigation D esign Package to incl ude:
! Irrigation and W ater Source Determ ination
! Contro ller Specification
! Sleeving Layout (if required)
2.3 Site and Landscape Schematic Design (30%) Review Meeting
The V illage w ill pro vide one co nsolidated set of com m ents to AECOM w ithin ten (10) working days of the
C o ncept Design Tasks deliverables. A ECO M w ill m eet one tim e w ith the Village to discuss com m ents,
review develo pm ents fo r the site plans, building assessm ent, cost validation, program
validation/prio ritization, schem atic design, deliverables, and schedule. AECOM assum es one altern ative
w ill be selected to be further developed into the schem atic phase. Up to two (2) staff from the Landscape
team w ill part icipate in this m eeting.
The Village w ill be respo nsible fo r establishing m eeting location and co ordinating att endance of required
Village and stakeho lder personnel. A ECO M w ill docum ent key points of the discussions as meeting notes
AECOM - January 2024
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and distribute to the Village. AECOM will proceed with the remaining Schematic Design tasks upon written
notice to proceed. Any delay incurred in obtaining Village's written approval for Schematic Design will be
added to the time allotted in performing these services.
2.4 Site and Landscape Design Development (DD) (60% Design Completion)
2.4.1 Design Development Site and Landscape Drawings
AECOM will provide one (1) Design Development submission of the site/landscape drawings including site
demolition and tree disposition plans. The Design Development drawings will include a hardscape and
landscape plans of Harbor Park and the streets identified in the scope depicting landscape materials,
paving materials, and details of specific elements such as fences, walls, curbing and associated details.
The drawings will also include amenities plan depicting site furnishings and associated details, and outline
specifications. DD deliverables will include recommendations and remediations for protection of existing
trees along all streets identified for improvements on the scope.
2.4.2 Wayfinding, Furnishings and Educational Artwork/Wall Art Concept Development
AECOM will prepare design intent drawings with up to three (3) sign types. Drawings will include sign face
layouts, fabrication details, mounting details, and colors, materials, and finishes for each sign type.
AECOM will prepare artwork for the interpretive (educational) sign. The drawing package will be
submitted at 60% complete for client review and comment.
Key Understandings:
1. Up to two (2) AECOM staff will attend a teleconference meeting with the client for up to two (2)
hours to discuss the drawings, sign types, interpretive sign and to respond to questions.
2. The Village will provide one (1) consolidated set of written comments within ten (10 ) business
days of receipt and AECOM will update the drawings based on the comments provided.
3. Any delay incurred in obtaining Village's written comments will be added to the time allotted in
performing these services.
Deliverables:
Responses to Village comments.
2.4.3 Design Development Irrigation Drawings
AECOM, through its irrigation subconsultant, will prepare a Design Development Irrigation submittal
package. AECOM will advance the plans based on the comments received from the SD submittal.
Deliverables:
Design Development (DD) (60%) Drawings
• DD Site and Landscape Drawings
• One (1) Site and Landscape Design Development Package to include:
• Site Demolition and tree disposition plan
• Hardscape Plan
• Hardscape Details
• Furnishings and equipment plan with catalogue cut sheets
• Planting and Plant List
• Outline specifications in CSI MasterFormat
• DD Wayfinding, Furnishings and Educational Artwork/ Wall Art Concept Development
• One (1) digital copy of Wayfinding Design Intent Document set of drawings.
AECOM - January 2024
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• D D Irrigatio n D esign Package to incl ude:
• Irrigation Design Layout
• Pro duct Specifications and Details
2.5 Site and Landscape Design Developm ent (60%) Review Meeting
The V illage w ill provide one (1) consolidated set of w ritten com m ents to AECO M w ithin ten (10 ) working
days of Schem atic Design Phase deliverables fo r each park. AECO M w ill then meet one (1) tim e with the
V illage to discuss co m m ents, review developm ents fo r the site plans, building assessm ent, design
deve lop m ent deliverables, and schedule. U p to tw o (2) staff from the Landscape team will participate in
th is m e eting.
A EC O M w ill docum ent key points of the discu ssions as m eeting notes and distribute to the Village. AECO M
w ill pro ceed w ith the rem aining D esign D evelopm ent tasks upon w ritt en notice to pro ceed.
Key Understandings:
1. The Village w ill be respo nsible fo r establishing m eeting location and coordinating attendance of
req uired Village and stakeho lder personnel.
2. A ny delay incurred in obtaining V illage's w ritt en appro val fo r Design Developm ent w ill be added to
the tim e allotted in perfo rm ing these services.
Deliverables:
Re sp onses to V illage com m ents.
2.6 Site and Landscape Draw ings (90% Design Com pletion)
The 90 % Construction D raw ings w ill be a refi nem ent of the Design Developm ent draw ings and w ill include
a hardscape and landscape plans depicting paving m aterials and details of specific elem ents such as
fence s, w alls, curbing and associated details. The draw ings w ill also incl ude am enities plan show ing site
furn ish ings and associated details. CD deliverables w ill incl ude recom m endations and rem ediations fo r
prote ction of existing trees alo ng all streets identified fo r im provem ents on the sco pe.
2.6.1 Wayfinding, Furnishings and Educational Artwork/Wall Art Concept Development
A EC O M w ill inco rporate V illage com m ents and w ill prepare and subm it final design intent docum ents
w hich w ill incl ude sign locatio n plans, sign fa m ily draw ings, sign fa brication details, elevations, sign face
layouts w ith m essages, and technical specifications. The draw ing package and interpretive panel art w ill
be su bm itt ed at 90% fo r cl ient review and com m ent. The client w ill pro vide one (1) consolidated set of
w ritte n com m ents w ithin ten (10 ) business days of receipt and AECOM w ill finalize and resubm it the
draw ings at 10 0% based on the com m ents pro vided.
2.6.2 Irrigation Drawings
A EC O M , thro ugh its irrigatio n subconsultant, w ill refine the Design Developm ent draw ings and w ill
prepare a C onstructio n Docum ent Irrigatio n subm itt al package. AECOM w ill advance the plans based on
the com m ents received fr om the 60% subm ittal.
Deliverables:
• 90 % CD Site and Landscape Draw ings
• O ne (1) Site and Landscape 90% Construction Docum ent Package to include:
AECO M -January 2024
Page 8 of 44
• Site Dem olition and tree disposition plan
• Hardscape Plan
• Furn ishings and equipm ent plan with catalogue cut sheets
• Planting and Plant List
• Specifications in CSI M asterForm at
• 90% CD W ayfinding, Furn ishings and Educational Artw ork/ W all Art Concept Development
• O ne (1) digital copy of final W ayfinding Design Intent Docum ent set of draw ings
• 90% CD Site Li ghting & Electrical
• O ne (1) Site Li ghting & Electrical 90% Construction Docum ent Package to include:
• Electrical draw ings incl uding photo metrics, pow er, and lighting contro l of the lighting
lum inaires fo r the park. Coordination w ith other electrical disciplines in order to
provide pow er to park electrical elem ents.
• 90% CD Irrigation D esign Package to incl ude:
• Irrigatio n Construction Draw ings
• Irrigatio n Construction Notes, Details and Specifications
• Irrigatio n Product Q uantities
2.7 Site and Landscape Construction Documents (90%) Review Meeting
The Village w ill provide one (1) co nsolidated set of w ritt en co m m ents to AECOM w ithin ten (10 ) working
days of the D esign Developm ent deliverables subm ittal. AECOM w ill then meet with the Village one (1)
tim e (virt ual or in person) to review co m m ents, developm ent of the co nstruction docum ents, deliverables,
and schedule. U p to tw o (2) staff from the Landscape team will part icipate in this meeting.
The V illage w ill be responsible fo r establishing the meeting location and coordinating attendance of
req uired Village and stakeholder personnel. AECOM w ill docum ent key points of the discussions as
m e eting notes and distribute to the V illage. AECOM w ill pro ceed w ith the rem aining Construction
Docum ent tasks upon w ritten notice to pro ceed. Any delay incurred in obtaining Village's written appro val
fo r C onstruction D ocum ent deliverables w ill be added to the tim e allotted in perfo rm ing these serv ices.
2.8 Site and Landscape Construction Drawings
Follow ing review of the 90% Construction Docum ents deliverables and w ritten notice to proceed from
the V illage, A ECO M w ill incorporate final com m ents from the 90% Construction Docum ents into the 10 0%
Constructio n D ocum ents phase of the pro ject. These docum ents will be inclusive of draw ings that describe
the size and character of the Project and its design, construction, materials, finishes, fixtures, building
system s. The Construction Docum ents phase w ill add the detail required fo r the perm itting, and
co nstruction of the project and w ill coordinate all disciplines.
2.8.1 Wayfinding, Furnishings and Educational Artwork/Wall Art Concept Development
A EC O M w ill inco rporate V illage com m ents and w ill prepare and subm it final design intent.
2.8.2 Irrigation Drawings
A EC O M , through its subco nsultant, w ill refine the Design Developm ent draw ings and will prepare a 10 0%
Constructio n D ocum ent Irrigation subm itt al package. AECO M w ill advance the plans based on the
com m ents received fr om the 90% subm ittal.
AECOM -January 2024
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2.9 Site and Landscape Construction Docum ents (100%) Review Meeting
The Village w ill provide one (1) consolidated set of written com m ents to AECOM w ithin ten (10 ) working
days of the 90% deliverables subm itt al fo r each park. AECO M will then meet w ith the Village one (1) time
(virt ual or in person) to review co m m ents, developm ent of the construction docum ents, deliverables, and
schedule. U p to tw o (2) staff fr om the landscape team will participate in this meeting.
The Village w ill be responsible fo r establishing m eeting location and co ordinating attendance of required
V illage and stakeho lder personnel. A ECO M w ill docum ent key points of the discussions as meeting notes
and distribute to the Village. A ny delay incurred in obtaining Village's w ritten approval fo r Construction
D ocum ents deliverables w ill be added to the tim e allotted in perfo rm ing these services.
2.10 Site and Landscape Permitting Assistance
A EC O M w ill m eet w ith the relevant agenci es up to tw o (2) tim es to review com ments on the construction
do cum ents incl uded in the applications. AECO M w ill revise the 10 0% construction docum ents based on
the com m ents received and provide an issued fo r construction set of Construction Docum ents.
Deliverables:
• 100% C D Site and landscape D raw ings
• O ne (1) Site and landscape 10 0% Construction Docum ent Package to include:
• Site D em o lition and tree disposition plan
• Hardscape Plan
• Furn ishings and equipm ent plan w ith catalogue cut sheets
• Planting and Plant list
• Specifications in CSI M asterForm at
• 100% CD W ayfinding, Furn ishings and Educational Artw ork/ W all Art Concept Developm ent
• O ne (1) digital co py of final W ayfinding Design Intent Docum ent set of drawings
• 10 0% CD Irrigatio n Design Package to incl ude:
• Irrigation Construction Draw ings
• Irrigatio n Construction Notes, Details and Specifications
! Irrigatio n Product Q uantities
• Perm it applicatio ns and related m aterials
Task 3 -Architectural and Building Engineering Services
A rchitectural and Building Engineering (M echanical, Electrical, Plum bing) scope efforts are lim ited to the
de sign of the building structure that w ill house the equipm ent needed to serve the pro posed pum p station
located adjacently in Harbor Park. The structure is antici pated to be 1,600 SF to 2,000 SF in size and house
the fo llow ing equipm ent:
• Generator: 9'x28', appro xim ately 15-20 ft in height (incl uding the 5' elevation required by FEM A
regulations).
• Electrical Panel: 12'x25', needs to sit at 8 ft above gro und level to co m ply w ith FEM A regulations.
The equipm ent building should fo llow ci vil-style architecture to match neighborhood aesthetics and
fa cilitate adequate m aintenance access to the equipm ent listed above. The building w ill be designed in
accordance w ith applic able codes at the tim e of perm itting as set per the prelim inary schedule and
AECOM - January 2024
Page 10 of 44
determ ined by the N TP. The fo llow ing local codes and ordinances are assum ed to be in effect at the tim e
set by the prelim inary schedule:
• Florida Building Code - 8th Edition (2023) - Building
• Florida Building Code - 8th Edition (2023) -A ccessibility
• Florida Building Code - 8th Edition (2023) - M echanical
• Florida Fire Prevention Code - 7th Edition (2020)
• Li fe Safety Code - NFPA 101
• N atio nal Electrical Code (N EC) - NFPA 70
In the case of a confl ict betw een co des, the m ore stringent w ill apply.
3.1 Architectural and Building Concept Development
3.1.1 Concept Development Drawings
Follow ing w ritten notice to proceed, A ECO M w ill prepare up to three (3) concept level floor plans and
asso ci ated elevations fo r the new proposed equipm ent building based on the Village's pro vided feedback
du ring the kick-off m eeting and current Florida Building Code (FBC) requirem ents. The concept level floor
plan s w ill be notated w ith the function, square fo otages of each space, and total facility square fo otage.
A EC O M w ill also provide building cro ss sections fo r each proposed altern ative w hich will show adjacent
pro perties m assing to further show design intent.
Interior and Exterio r M aterial M ood Boards, and 3D m assing view s of the equipm ent building will also be
provided fo r each proposed altern ative. AECO M assum es an appro ved altern ative w ill be selected during
the C oncept Review m eeting w hich w ill be further developed.
3.1.2 Development Schedule
A EC O M w ill respond to questions from the project estim ator and scheduler regarding building
com ponents to aid in the preparation of a prelim inary project schedule.
Key Understandings:
The fo llow ing services are not included as part of this scope of services. If required, these can be
co m pleted as add itional serv ices:
• W ind Studies.
• Post O ccupancy Evaluations.
• Renderings/presentations/m odels beyond those noted in this Scope of W ork.
• LEED and G reen G lobes cert ifications.
• O ff -site Civil Roadw ay and RO W im provem ents.
• Exterior lighting cert ification(s).
• Electronic Vehicl e Chargers.
• Specialty lighting fo r art w ork.
• Electrically co ntro lled gates.
• Roadw ay lighting.
• Roadw ay pedestrian path lighting.
• Pow er to irrigatio n pum ps/w ells.
• Parkw ide W IFI.
AECOM - January 2024
Page 11 of 44
D e liv e r a b le s :
Bu ild ing Concept D evelo pm ent Packages. Three (3) Building Concept Developm ent Packages to include:
• Prelim inary floor plans, selected building cross sections, and elevations indicating overall
dim ensions
• Interior and Exterio r M ood Boards
• Up to tw o (2) colored exported view s fr om 3D m assing m odel
3.2 Architectural and Building Design Development (60% Design Completion)
3.2.1 Design Development Drawings
Fo llo w ing review of the Building Concept Developm ent deliverables and written notice to proceed from
the V illage, A EC O M w ill refi ne the appro ved altern ative during this phase of the pro ject. Design
D eve lopm ent draw ings fo r the Equipm ent Building w ill be incl usive of draw ings that describe the technical
asp ects of m aterials and system s, w hile allow ing fo r the finalization of layouts. At the end of the phase, it
is anticipated that basic pro ject elem ents and system s w ill be identified. AECOM assum es pro posed
eq u ip m ent building does not require com m unications, security, W IFI, or fire protection-including fire
alarm scope. A EC O M w ill generate 3D view s from a digital m odel to further depict design intent.
3.2.2 Development Schedule
A EC O M w ill respond to questions fr om the project estim ator and scheduler regarding building
com p onents to aid in the preparation of an updated project schedule.
Key Understandings:
1. V illage-driven design revisions that im pact m ajor building or site system s design after the appro val
of the Schem atic Design docum ents w ill be co m pleted as additional serv ices.
2. The V illage w ill provide their Park Sign Standards.
3. Sign locatio n plans w ill be pro duced in A utoCA D .
4 . C onstruction w ayfinding draw ings/shop draw ings w ill be pro duced by the sign vendor.
5. Tem porary or constructio n signs are excluded from signage and wayfinding serv ices.
6. Regulatory signs are excl uded fr om signage and w ayfinding services.
7. D igital signage, interpretive educational signage and any other type of signage defined in this
proposal w ill be develo ped by a subconsultant.
Deliverables: The fo llow ing deliverables w ill be provided under this Task:
De sig n D evelopm ent (60%) Draw ings
• O ne (1) digital copy of an updated Bird's-Eye 3D view fo r the equipm ent building
• O ne (1) A rchitectural D esign Developm ent Package to include:
• General N otes
• Prelim inary Life Safety plans w ith prelim inary wall ratings and local code
requirem ents
• Prelim inary floo r plans, selected sections and elevations indicating overall dim ensions
and m aterials selection
• Room s labeled and num bered
• Prelim inary Reflected ceiling plans
• Prelim inary Roof Plans
• Prelim inary D oor and w indow schedule
• W all assem bly schedule
AECO M - January 2024
Page 12 of 44
• Prelim inary m echanical and plum bing coordination
• O ne (1) Electrical Engineering D esign Developm ent Package to incl ude:
• Electrical floorplans fo r new equipm ent building
• Interior and exterior Lighting Photom etric Plan
• Panel schedules lim ited to panel schedules pro vided by the w astew ater electrical
engineer
• Electrical legend, notes, and details
• O ne (1 ) M echanical Engineering D esign D evelo pm ent Package to incl ude:
• HV A C and Plum bing floorplans fo r new equipm ent building
• M echanical legend, notes, and details.
3.3 A rch ite ctu ral an d Building C onstructio n Docum ents (90% Design Com pletion)
3.3.1 Construction Documents (90%) Drawings
Fo llo w ing review of the D esign D evelopm ent Phase deliverables and w ritten notice to pro ceed from the
Village, A ECO M w ill incorporate com m ents fr om the D esign D evelopm ent Phase into the 90%
C o nstruction D o cum ents phase of the project. These docum ents w ill be incl usive of draw ings that
de scrib e the size and character of the Pro ject and its design, construction, m aterials, finishes, fixtures,
bu ild ing system s. The Construction Docu m ents phase w ill add the detail required fo r the perm itt ing, and
co nstru ction of the pro ject and w ill co ordinate all disciplines.
3.3.2 Development Schedule
A EC O M w ill respond to questio ns fr om the pro ject estim ator and scheduler regarding building
co m p one nts to aid in the preparation of an updated pro ject schedule.
Deliverables: The fo llow ing deliverables w ill be provided under this Task:
• N inety Percent (90%) C onstruction D ocum ents
• O ne (1) digital copy of an updated Bird's-Eye 3D view fo r the equipm ent building
• O ne (1) A rchitectural 90% Construction D ocum ent Package to incl ude:
• Life Safety plans
• Floor plans, overall building sections, and elevations indicating overall dim ensions
and m aterials selection
• Roof Plans and details
• Refl ected ceiling plans and details
• W all sectio ns
• Prelim inary construction details
• Prelim inary Stair/ Ram p Plans, sections, and details
• Interior elevations of key areas
• D oor schedule and details
• W indow schedule and details
• Finish schedule and details
• W all assem bly schedule
• C oordination w ith m echanical and plum bing disci plines
• D evelop Prelim inary Specificatio ns to be incorporated into pro ject specs m anual
• O ne (1) Electrical Engineering 90% Construction D ocum ent Package to include:
• Interior and exterior lighting and pow er system s including fixture schedules
• Panel schedules lim ited to panel schedules provided by the w astew ater electrical
engineer
AECO M - January 2024
Page 13 of 44
• Electrical riser diagram lim ited to riser diagram provided by the w astew ater electrical
engineer
! Coo rdination w ith w astew ater electrical engineer w ho is responsible fo r the utility
com pany coordinatio n
• Interio r and exterior lighting photom etrics
• A ccess control
• D raw ings, incl uding com plete sym bol legend, details and schedules
! D evelop Prelim inary Specifications to be incorporated into project specs manual
• O ne (1) M echanical Engineering 90% Construction Docum ent Package to include:
! HV A C and Plum bing floorplans (single set) fo r new equipm ent building
• M echanical ventilation of generator ro om and electrical room w ith two (N+l
redundancy) direct expansion (DX) split system units.
• Plum bing shall include hose bibbs fo r HVAC condensing coil washdow n
(exterior)
• Em ergency eyew ash station
• Toilet fa cilities w ill not be required
• M echanical legend, notes, and details.
• Contro l draw ing of generator ventilation system and generator room tem perature
co ntro l
! Develop Prelim inary Speci fications to be incorporated into pro ject specs manual
3.4 A rch ite ctu ral an d Bu ildin g C onstruction Docum ents (100% Design Com pletion)
3.4.1 Architectural and Building Construction (100%) Documents
Follo w ing review of the D esign Developm ent Phase deliverables and w ritten notice to proceed from the
V illage, A EC O M w ill inco rporate com m ents from the Design Developm ent Phase into the 10 0%
C onstructio n Docum ents phase of the project. These docum ents w ill be incl usive of draw ings that
de scribe the size and character of the Project and its design, co nstruction, m aterials, finishes, fixtures,
build ing system s. The Constructio n Docum ents phase w ill add the detail required fo r the perm itting, and
construction of the pro ject and w ill coordinate all disciplines.
3.4.2 Development Schedule
A EC O M w ill respond to questio ns fr om project estim ator and scheduler regarding building com ponents
to aid in the preparatio n of an updated and final project schedule.
Deliverables:
• O ne H undred Percent (100%) Construction D ocum ents
• O ne (1) digital copy of an updated and final Bird's-Eye 3D view fo r the equipm ent building
• O ne (1) A rchitectural 10 0% Construction Docum ent Package to include:
• Life Safe ty plans
! Floor plans, overall building sections, and elevations indicating overall dim ensions
and m aterials selection and specifications
! Roof Plans and details
! Refl ected ceiling plans and details
! Stair/ Ram p Plans, sections, and details
! W all sectio ns
! C onstructio n details incl uding w aterpro ofing details
• Interio r elevations of key areas
AECO M - January 2024
Page 14 of 44
• Finish schedule and details
• D oor schedule and details
• W indow schedule and details
• Coordination w ith m echanical and plum bing disciplines
• Develop Final Specifications to be incorporated into project specs manual
• O ne (1) Electrical Engineering 10 0% Construction Docum ent Package to include:
• Interior and exterior lighting and pow er system s including fixture schedules
• Panel schedules lim ited to panel schedules provided by the wastewater electrical
engineer
• Electrical riser diagram lim ited to riser diagram provided by the wastew ater electrical
engineer
• Coordination w ith w astew ater electrical engineer w ho is responsible fo r the utility
co m pany coordination
• Interior and exterior lighting photom etrics
• A ccess control
• Draw ings, incl uding co m plete sym bol legend, details, and schedules
• D evelop Final Specifications to be incorporated into project specs manual
• O ne (1) M echanical Engineering 10 0% Construction Docum ent Package to include:
• HV A C and Plum bing floorplans (single set) fo r new equipm ent building
• M echanical ventilation of generator room and electrical room with two (N+ 1
redundancy) direct expansion (DX) split system units.
• Plum bing shall include hose bibbs fo r HVAC condensing coil washdown
(exterior)
• Em ergency eyew ash station
• Toilet fa ci lities w ill not be required
• M echanical legend, notes, and details.
• Control draw ing of generator ventilation system and generator room tem perature
co ntrol
• D evelop Final Specifications to be incorporated into pro ject specs manual
Task 4 - Potable W ater Im provem ents (Allowance Task)
Since the potable w ater im pro vem ents that M iam i-D ade W ater and Sewer Depart m ent (W ASD) would
like to pursue as part of this pro ject are not know n at this tim e, AECOM has included this not-to-exceed
allo w ance item fo r potable w ater im provem ents w ithin the K-8 Basin pro ject area (3.8 miles of ro adw ay).
A EC O M w ill coordinate w ith W A SD and the Village to identify the potable w ater im provem ents to be
designed/im plem ented w ithin the project area. Once these im provem ents are identified, AECOM will
co ordinate w ith the Village to m odify this allow ance item to reflect the level of effort and extent of
W A SD 's selected im provem ents. A ECO M w ill not com m ence work under this task w ithout the Village's
autho rizatio n to pro ceed.
4.1 Potable Water Improvements (30% Design Completion)
Based on the agreed im provem ents w ith W ASD and the Village, AECOM w ill define a horizontal alignment
fo r the proposed w ater m ains and establish separations/clearances from existing and pro posed utilities.
This eff ort w ill be do cum ented in 30% design plans. The pipe sizes fo r pro posed w ater mains shall be
determ ined by W A SD and provided to A ECO M .
AECO M - January 2024
Page 15 of 44
4 .2 P o ta b le W a te r Im p ro v e m e n ts (6 0 % D e sig n C o m p le tio n )
A EC O M w ill prepare a 60% D esign Package fo r the selected potable w ater im pro vem ents; the package will
address the V illage's and W A SD 's co m m ents on the previous subm ittal. The draw ings w ill include plan and
pro fi le sheets, piping interconnectio ns, associated valves fo r m ain isolation, and construction notes.
In fo rm atio n furn ished on the draw ings w ill incl ude the fo llow ing:
1. Cover Sheet & Index of Draw ings
2. Location/V icinity M ap
3. A bbreviations and Lend
4 . C onstruction N otes
5. Plan & Profi le Sheets
6. Standard D etails
A EC O M w ill prepare 60% technical speci fications in Construction Specifications Institute (CSI) fo rm at as
part of th is task. D esign of upgrades/im provem ents fo r existing water booster stations are not included
in th is task.
4.3 Potable Water Improvements (90% Design Completion)
A EC O M w ill prepare a 90% D esign Package fo r the selected potable water im provem ents; the package will
ad d ress the V illage's and W A SD 's co m m ents on the previous subm itt al. The draw ings w ill include plan and
pro fi le sheets, piping interconnectio ns, associated valves fo r m ain isolation, and construction notes.
In fo rm ation furn ished on the draw ings w ill include the fo llow ing:
1. C over Sheet & Index of Draw ings
2. Location/V icinity M ap
3. A bbreviations and Lend
4 . C onstruction N otes
5. Plan & Profi le Sheets
6. Standard Details
A EC O M w ill prepare 90% technical specifications in Construction Specifications Institute (CSI) fo rmat as
part of th is task. Design of upgrades/im pro vem ents fo r existing water booster stations are not included
in th is task.
4.4 Potable Water Improvements (100% Design Completion)
A EC O M w ill prepare a 10 0% D esign Package fo r the pro posed potable water im provem ents; the package
w ill add ress com m ents fr om regulatory agencies, W A SD , and the Village on the previous subm ittal. The
draw ings w ill include plan and pro fi le sheets, piping interconnections, associated valves fo r main isolation,
and co nstruction notes. Info rm ation furn ished on the signed & sealed draw ings w ill include the fo llowing:
1. C over Sheet & Index of Draw ings
2. Lo cation/V icinity M ap
3. A bbreviations and Lend
4 . C onstruction N otes
5. Plan & Pro fi le Sheets
6. Standard D etails
AECO M - January 2024
Page 16 of 44
A ECO M w ill prepare 10 0% technical speci fications in Construction Specifications Institute (CSI) fo rmat as
part of this task. D esign of upgrades/im pro vem ents fo r existing water booster stations are not included
in this task.
4 .5 Po table W ate r Perm itt ing
A EC O M w ill prepare applications, sketches, and m ethodology statem ents to apply fo r the fo llow ing
pe rm its:
1. Flo rida D epartm ent of Health (D O H)
2. M iam i-D ade Depart m ent of Regulatory and Econom ic Resources (RER) W ater M ain Extension
3. M iam i-D ade W ater and Sew er Departm ent (W ASD) Existing Perm it Revision
4. V illage of Key Biscayne Public W orks Right-of-W ay (ROW ) perm it
5. Village of Key Biscayne Fire Rescue review (if needed)
Key Understandings:
1. This is a not-to-exceed (N TE) allow ance task; AECOM w ill not com m ence w ork under this task
w ithout the V illage's authorization to pro ceed.
2. It is anticipated that conceptual M aintenance of Traffic (M OT) plans w ill be sufficient fo r ROW
perm itt ing, w ith the Contractor subm itting detailed M OT plans fo r perm itting once the detailed
constructio n sequencing and m ethods are finalized.
Task 5 - Sanitary Sew er Im provements (Al Iow a nee Task)
Since the sanitary sew er im pro vem ents that M iam i-Dade W ater and Sewer Departm ent (W ASD) would
like to pursue as part of this pro ject are not know n at this tim e, AECOM has included this not-to-exceed
allo w ance item fo r sanitary sew er im pro vem ents w ithin the K-8 Basin project area (3.8 miles of ro adw ay).
A EC O M w ill coordinate w ith W A SD and the Village to identify the sanitary sew er im pro vements to be
designed/im plem ented w ithin the project area. Once these im provem ents are identified, AECOM will
co ordinate w ith the Village to m odify this allow ance item to reflect the level of effort and extent of
W A SD 's selected im pro vem ents. A ECO M w ill not com m ence work under this task without the Village's
autho rizatio n to proceed.
5.1 Sanitary Sew e r Im pro vem ents (30% Design Com pletion)
Based on the agreed im pro vem ents w ith W ASD and the Village, AECOM w ill define a horizo ntal alignment
fo r the proposed gravity sanitary sew er lines and establish separations/clearances from existing and
pro posed utilities. This eff ort w ill be docum ented in 30% design plans. The pipe sizes fo r pro posed gravity
san itary sew er lines shall be determ ined by W ASD and pro vided to AECOM . Design of
upgrades/im pro vem ents fo r existing sanitary sew er lift stations are not included in this task.
5.2 Sanitary Sew er Im pro vem ents (60% Design Com pletion)
A EC O M w ill prepare a 60% Design Package fo r the selected gravity sanitary sewer im provem ents; the
package w ill address the V illage's and W ASD 's com m ents on the previous subm ittal. The drawings will
incl ude plan and profi le sheets, piping interconnections, associated valves fo r main isolation, and
co nstruction notes. Info rm ation furn ished on the draw ings will include the fo llow ing:
AECOM -January 2024
Page 17 of 44
1. C over Sheet & Index of Draw ings
2. Location/V ici nity M ap
3. A bbreviations and Lend
4 . Construction N otes
5. Plan & Profi le Sheets
6. Standard D etails
A EC O M w ill prepare 60% technical specifications in Construction Specifications Institute (CSI) fo rm at as
part of this task. Design of upgrades/im pro vem ents fo r existing sanitary sew er lift stations are not
incl u d e d in this task.
5.3 Sanitary Se w er Im pro vem ents (90% Design Com pletion)
A EC O M w ill prepare a 90% Design Package fo r the selected gravity sanitary sew er im provem ents; the
package w ill address the Village's and W A SD 's com m ents on the previous subm itt al. The draw ings w ill
in cl u d e plan and profi le sheets, piping interconnections, associated valves fo r main isolation, and
co nstructio n notes. Info rm ation furn ished on the draw ings w ill include the fo llow ing:
1. Cover Sheet & Index of D raw ings
2. Locatio n/V icinity M ap
3. A bbreviations and Lend
4 . Constructio n N otes
5. Plan & Pro fi le Sheets
6. Standard Details
A EC O M w ill prepare 90% technical specifi cations in Construction Specifications Institute (CSI) fo rm at as
part of this task. D esign of upgrades/im pro vem ents fo r existing sanitary sew er lift stations are not
incl ud e d in this task.
5 .4 Sanitary Se w e r Im pro vem ents (100% Design Com pletion)
A EC O M w ill prepare a 10 0% D esign Package fo r the selected gravity sanitary sew er im provem ents; the
package w ill address com m ents fr om regulatory agenci es, W ASD , and the Village on the previous
su bm ittal. The draw ings w ill incl ude plan and profile sheets, piping interco nnections, associated valves fo r
m ain isolation, and constructio n notes. Info rm ation furn ished on the signed & sealed draw ings w ill include
the fo llow ing:
1. C over Sheet & Index of D raw ings
2. Location/V icinity M ap
3. A bbreviations and Lend
4. C onstruction N otes
5. Plan & Profi le Sheets
6. Standard D etails
A EC O M w ill prepare 10 0% technical specifications in Construction Specifications Institute (CSI) fo rm at as
part of this task. Design of upgrades/im provem ents fo r existing sanitary sew er lift stations are not
include d in this task.
AECO M - January 2024
Page 18 of 44
5.5 Sanitary Sew er Permitting
AECOM w ill prepare applications, sketches, and methodology statements to apply for the following
perm its:
1. Florida Departm ent of Environmental Pro tection (FDEP)/Miami-Dade County Department of
Environm ental Resource Management (DERM ) Sanitary Sewer Extension Permit
2. W ASD Existing Permit Revision
3. Village of Key Biscayne Public W orks ROW permit
Key Understandings:
1. This is a not-to-exceed (NTE) allowance task; AECOM will not commence work under this task
without the Village's authorization to proceed.
2. It is anticipated that conceptual Maintenance of Traffic (MOT) plans will be sufficient for ROW
perm itting, w ith the Contractor submitting detailed MOT plans for permitting once the detailed
construction sequencing and methods are finalized.
Task 6 - Roadway and Signing & Pavement Markings Design
The roadway and signing & pavement markings design will consist of the following subtasks:
6.1 Roadw ay and Signing & Pavement Markings (30% Design Completion)
The geom etric alignm ents of the im pacted existing streets will maintain their current alignments/layout
and the vertical profile will be adjusted. The 30% plans will be prepared in MicroStation. The plans will
consist of fo llow ing preliminary co mponents: a key sheet, typical section(s), project Control sheets,
ro adw ay plan sheets, pro file sheets, any special pro files, any intersection details needed to be detailed,
cro ss sections (as needed), Tem porary Traffic Contro l details, and Utility Adjustments.
Deliverables:
• Thirty Percent (30%) Prelim inary Draw ings
Draw ing list (applicable to all design phases):
ITEM 30% 60% 90% FINAL
Key Sheet p p C F
Typical Section p C C F
Optional M aterials Tabulation p C F
Project Layout p C C F
Roadw ay Plan and Pro file p p C F
Special Profile p p C F
Intersection Details p p C F
Drainage Structure Info rmation on Plans p C F
Roadw ay Soil Survey p C F
Cro ss Sections (as needed) p p C F
Storm w ater Pollution Prevention Plan p C F
Tem porary Traffic Contro l Plans p p C F
Utility Adjusts p C F
Signing and Pavem ent Marking Plans p C F
P = Prelim inary C = Com plete but subject to change F = Final
AECOM - January 2024
Page 19 of 44
6.2 Roadway and Signing & Pavem ent Markings (60% Design Completion)
T he geo m etric alig nm ents of the im p acted ro ads w ill m aintain their existing configuratio n/layout. The
60 % plans pro d uctio n w ill be prep ared in M icroStatio n. The plans w ill consist of the fo llow ing prelim inary
co m p o ne nts: a key she et, typical section(s), O ptio nal pipe m aterials tabulation, Project Control sheets,
ro ad w ay plan she ets, profi le sheets, any special profi les, any intersection details needed to be detailed,
drain age structure info rm atio n on the plan sheets (no drainage structure sheets), ro adw ay soil survey,
cro ss sectio ns (as neede d ), Storm w ater Pollutio n Prevention Plan, Tem porary Traff ic Control details,
U tility A djustm e nts, and sig n ing an d pavem ent m arking plans.
6.2.1 Roadway Analysis incl u de s the fo llow ing: typical section coordination, analysis and approval,
pave m e nt design analysis an d app roval, project ho rizo ntal/vert ical m aster design files fo r a pro ject area
to tal le ngth of 3.8 m iles of ro ad w ay im pacts, cross section analysis and design (incl uding drivew ay
co n ne ctio n details), tem p o rary traff ic control plan analysis (incl uding w ork zo ne areas, lane closures,
ped e strian and ve hic u lar detou r plans), docum entation fo r tw o design variations, produci ng a design
crite ria repo rt fo r the Village's reco rd s and determ ining ro adw ay quantities. A lso incl uded is coordinatio n
and do cum e ntatio n of tw o technical sp ecial provisions, field review s (32 hours fo r the 24-m onth pro ject
du ratio n ), tech n ical m eetings requ ired by the design team (w ith the Village, M iam i-D ade County, D ER M ,
K-8 scho o l, m eetings w ith resid ents on drivew ay connections, a design review m eeting w ith the Village or
agencie s, tech n ical staff m e etin g w ith utility ow ners, and quality control).
6.2.2 Roadway Plan Production incl udes preparation of the fo llow ing: key sheet, typical section details,
pro je ct layo ut sheet (o ne sheet), general notes/pay item notes (one sheet), roadw ay plan sheets (10
she ets), pro fi le she ets (10 she ets), special profi le sheets (drivew ay connections), intersection layout
details at five lo catio ns, spe ci al details (A D A com pliance, drivew ays, sidew alks), cro ss sections (assum e
40 % of the 3.8 m iles of ro adw ay m ay ne ed to be detailed), tem porary traff ic control sheets (2 sheets w ith
w o rk zo ne details), tem porary traff ic co ntrol detail sheets (3 sheets), Utility adjustm ent sheets, and quality
co ntro l.
6.2.3 Signing and Pavement Marking Analysis includes the fo llow ing: signing and pavem ent m arking
m aste r de sign fi le fo r 3.8 m iles of road w ay im pacts, m ulti post sign support calc ulatio ns fo r tw o signs,
sig n pane l design an alysis fo r 4 sig ns, and signing and pavem ent m arking quantity calc ulations.
6.2.4 Signing and Pavement Marking Plans incl ude the fo llow ing: key sheet, general notes sheet, plan
she et prep aration, sp ecial sig n details, and quality control.
Key Understandings:
1. A ny m o d ification to a street section that w ould require a traff ic study is not included in the scope.
2. Pro ject assum e s that the existing lo cations of the Street Li ghting are appro priate, and no
ph o to m etric plan or ad ditio nal streetlights are needed.
3. D esign fo r und e rgro u nd utilities is not incl uded. The design fo r underground fr anchise utilities w ill
be pro vid e d by the respon sib le utility.
4. The fo llo w ing item s are off ered as contract cl arifi cations and refl ect elem ents that are not currently
incl u d e d in this scope of w o rk:
o Parking Sig ns
A EC O M - January 2024
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o Ro ad w ay Regulatory and W arn ing signs such as Stop, Speed Lim it, One-W ay, etc.
o D igital Signage
o Fo reign language m essages or translations of fo reign languages
o Bran ding
o Developm ent of D igital A pplications or M o bile A pplications
o W orkplace safety signs such as O SHA signs and tags, N FPA labels, or pipe and valve m arkings
o Do cum entation of locations of existing signs
o D em olition plans
Deliverables:
• Sixty Perce nt (60%) Design Developm ent Draw ings
6.3 Roadway and Signing & Pavement Markings (90% Design Completion)
The geom etric alig nm ents of the im pacted roads w ill m aintain their existing configuration/layout. The
90 % plans pro d u ction w ill be prepared in M icroStation. The plans w ill consist of fo llow ing com pleted, but
su bje ct to change com po nents: a key sheet, typical sectio n(s), Optional pipe m aterials tabulation, Pro ject
Co ntro l sheets, ro adw ay plan sheets, pro fi le sheets, any special pro files, any intersection details needed
to be detailed , drainage structure info rm ation on the plan sheets (no drainage structure sheets), roadw ay
so il survey, cross sections (as needed), Storm w ater Pollutio n Prevention Plan, Tem porary Traff ic Control
details, Utility A djustm ents, and signing and pavem ent m arking plans.
6.3.1 Roadway Analysis includes the fo llow ing: typical section coordination, analysis and appro val,
pavem e nt desig n analysis and appro val, project horizo ntal/vert ical m aster design files fo r a pro ject area
total length of 3.8 m iles of ro adw ay im pacts, cross section analysis and design (incl uding drivew ay
co n nectio n details), tem porary traff ic control plan analysis (incl uding w ork zo ne areas, lane closures,
pede strian an d ve hicular detours plans), docum entatio n fo r tw o design variation docum entation,
pro d ucing a de sign criteria report fo r the V illages records and determ ining roadw ay quantities. Also
incl ud e d is co ordination and docum entation of tw o technical special provisions, field review s (32 hours
fo r the 24 -m o nth pro ject duration), technical m eetings required by the design team (w ith the Village,
M iam i-D ad e C o u nty, D ER M , K-8 school, m eetings w ith residents on drivew ay co nnections, a design review
m e eting w ith the V illage or agencies, technical staff m eeting w ith utility ow ners, and quality co ntro l).
6.3.2 Roadway Plan Production incl udes preparation of the fo llow ing: key sheet, typical section details,
pro ject layo ut she et (o ne sheet), general notes/pay item notes (one sheet), roadw ay plan sheets (10
sheets), pro fi le she ets (10 sheets), special profi le sheets (drivew ay connections), intersection layout
details at five locatio ns, special details (A D A com pliance, drivew ays, sidew alks), cro ss sections (assum e
40 % of the 3.8 m iles of roadw ay m ay need to be detailed), tem porary traff ic control sheets (2 sheets w ith
w o rk zo ne details), tem porary traff ic co ntro l detail sheets (3 sheets), U tility adjustm ent sheets, and quality
co ntro l.
6.3.3 Signing and Pavement Marking Analysis incl udes the fo llow ing: signing and pavem ent m arking
m aster de sig n file fo r 3.8 m iles of ro adw ay im pacts, m ulti post sign support calc ulations fo r tw o signs, sign
pane l de sign ana lysis fo r 4 signs, and signing and pavem ent m arking quantity calculations.
6.3.4 Signing and Pavement Marking Plans incl udes the fo llow ing: key sheet, general notes sheet, plan
sheet prep aratio n, special sign details, and quality control.
AECO M - January 2024
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D e liv e r a b le s :
• N inety Percent (90%) Constructio n Docum ents
6.4 Roadw ay an d Signin g & Pave m ent M arkings (100% Design Com pletion)
The geo m etric alignm ents of the im pacted ro ads w ill m aintain their existing configuration/layout. The
10 0% plans productio n w ill be prepared in M icroStation. The plans will co nsist of fo llow ing final
com p onents: a key sheet, typical section(s), O ptional pipe m aterials tabulation, Pro ject Contro l sheets,
ro ad w ay plan sheets, profi le sheets, any special pro files, any intersection details needed to be detailed,
drain age structure info rm ation on the plan sheets (no drainage structure sheets), ro adw ay soil surv ey,
cro ss sectio ns (as needed), Storm w ater Pollution Prevention Plan, Tem porary Traffic Control details,
U tility A djustm ents, and signing and pavem ent m arking plans.
6.4.1 Roadway Analysis incl udes the fo llow ing: typical section coordination, analysis and approval,
pavem e nt design analysis and appro val, project horizo ntal/vert ical m aster design files fo r a project area
total length of 3.8 m iles of roadw ay im pacts, cro ss section analysis and design (including driveway
con ne ction details), tem porary traff ic control plan analysis (including work zone areas, lane closures,
ped e strian and vehicular detours plans), docum entation fo r tw o design variation docum entation,
pro d ucing a design criteria report fo r the V illages records and determ ining roadw ay quantities. Also
incl ud e d is coordination and docum entation of tw o technical special provisions, field reviews (32 hours
fo r the 24-m o nth project duratio n), technical m eetings required by the design team (w ith the Village,
M iam i-D ade C ounty, D ER M , K-8 school, m eetings w ith residents on drivew ay connections, a design review
m eeting w ith the Village or agencies, technical staff m eeting w ith utility ow ners, and quality co ntro l).
6.4.2 Roadway Plan Production incl udes preparation of the fo llow ing: key sheet, typical section details,
pro je ct layout sheet (one sheet), general notes/pay item notes (one sheet), ro adw ay plan sheets (10
sheets), pro fi le sheets (10 sheets), special profile sheets (drivew ay connections), intersection layout
details at five locations, special details (A DA com pliance, drivew ays, sidew alks), cro ss sections (assum e
40% of the 3.8 m iles of ro adw ay m ay need to be detailed), tem porary traffic co ntro l sheets (2 sheets w ith
w ork zone details), tem porary traff ic co ntro l detail sheets (3 sheets), Utility adjustm ent sheets, and quality
control.
6.4.3 Signing and Pavement Marking Analysis incl udes the fo llow ing: signing and pavem ent marking
m aster design file fo r 3.8 m iles of roadw ay im pacts, m ulti post sign support calculations fo r two signs,
sig n pane l design analysis fo r 4 signs, and signing and pavem ent m arking quantity calculations.
6.4.4 Signing and Pavement Marking Plans includes the fo llow ing: key sheet, general notes sheet, plan
she et preparatio n, speci al sign details, and quality co ntrol.
Key Understandings:
1. The existing V illage streets im pacted w ill m aintain the sam e alignm ent.
2. Landscaping plans are incl uded in Task 2.
3. D rivew ay connection m aterials w ill be m atched in kind.
4. The fo llow ing serv ic es are not incl uded in the scope:
o C onstruction Phase Support Services.
o R ight-of-W ay A cquisitio n or Easem ent Dedication Serv ices.
o C onstructio n Inspection Services.
AECOM - January 2024
Page 22 of 44
o Pipe Conditio n A ssessm ent.
o Transportation analysis, including but not lim ited to traffic counts and traffic studies
necessary due to traff ic calm ing m easures or constriction of travel lanes.
o Street lighting analysis, incl uding but not lim ited to photom etrics, electrical engineering,
selectio n of fixtures, and layout of new streetlights.
o Street lighting design.
o Right-of-w ay m aps.
o Signalizatio n design/plans.
o Li ghting design/plans.
o Coordination w ith landow ners fo r harm onization agreem ents prior to construction.
o D etailed M aintenance of Traff ic (M OT) design plans.
o Certification of the pro ject at construction com pletion.
Deliverables:
• O ne H undred Percent (10 0%) Construction Docum ents
Task 7 - Gravity Storm Drainage System Design
A EC O M w ill prepare plans and specifications fo r piping and inlets associated with the gravity drainage
system and pum p statio n fo rce m ain discharge pipes to the outfa lls to Biscayne Bay. The design will
ad vance the Pro ject fr om the Basis of Design Report (BO O R) Conceptual Design to 60% Design.
Developm ent of the design w ill incl ude the fo llow ing guidelines and standards:
• C urrent V illage M unicipal Code - Public W orks and Utilities
• C urrent Standard D etails and Specifications fo r the Village and/or the Florida Department of
Transportation (FO OT) (i.e. - inlet/m anhole spaci ng and locations, stormw ater pipe sizes, etc.)
• C urrent V illage Land Developm ent Standard Specifications
• M anual of Unifo rm M inim um Standards fo r Design, Construction and Maintenance fo r Streets
and H ighw ays, State of Florida, Latest Edition
• C urrent applicable V illage Electrical Rules and Regulations, Standards and Materials
• C urrent applicable Florida Departm ent of Transportation (FOOT) Standards
• A m erican Association of State Highw ay and Transport ation Officials (AASHTO) Policy on
Geom etric D esign of H ighw ays and Streets
• Florida Building Code
• Current A pplicable USA C E requirem ents
7.1 Gravity Storm Drainage System (60% Design)
The sco pe of w o rk fo r this pro ject w ill incl ude the design of the gravity storm drainage sewer system
(storm drainage) im provem ents fo r the repair and upsizing of the existing storm drainage system . The
design w ill consider the m aintenance of existing utility services and maintenance of traffic throughout the
constru ction.
The 60% design subm itt al w ill consist of plans containing the fo llow ing:
• Cover Sheet and Location M ap
• D raw ing Index
• General N otes, A bbreviations, and Sym bols
AECOM - January 2024
Page 23 of 44
• Lim its of Construction
• Existing Conditions & Demolitions plans
• Subsurf ace exploration and Borings
• Pro posed Conveyance Civil Plan & Profile Sheets
• Pro posed Roadw ay Plan Sheets
• Sum m ary of Utilities and Adjustments
• Storm water Pollution Prevention Plan (SW PPP)
• Conceptual M aintenance of Traffic Plan
The Gravity Storm water Drainage Sew er System will adhere to the following criteria:
• Velocity, minim um : 2.5 feet per second, ft/s.
• Gravity stormw ater drainage sewer pipe slope, minimum: 0.2% (feet of drop per 10 0 feet of
pipe run).
• Pipe Type/ Class: reinfo rced concrete pipe (RCP). Class Ill, minimum. AW W A C300.
• M inim um pipe size: 15-inches.
• Drainage structures (gravity stormw ater drainage sewer pipes, pipe bedding, manholes, inlets,
castings and endw alls, etc.) w ill be per the Standards listed above. The design documents for the
storm drainage w ill be advanced to the 60% level of co mpletion and will include the following
co m ponents:
1. Notes in the design draw ings for the demolition and legal disposal of all existing stormwater
drainage assets identified fo r reconstruction, including but not limited to stormwater drainage
pipes, manholes, castings, curb inlets, catch basins, outfalls, and debris in the existing
stormw ater drainage system.
2. Design of new storm w ater drainage sewer systems to be located in the existing stormwater
system s' corridor, including reinfo rced co ncrete pipes, manholes, catch basins, and curb inlets.
3. Notes in the design drawings fo r the maintenance of existing underground and above ground
utility serv ices during construction, including but not limited to the following: raw and potable
water; gravity stormwater drainage sewers; sanitary sewer gravity service, lift stations and
fo rce mains; reclaim ed water; electrical service; natural gas; telephone, cable TV , and data.
4. Design of storm sew er replacement or upgrades for the roadways within the project area.
5. Design of the Stormw ater Diversion Structure to pro vide the following capabilities:
a. Even distribution of flow to both Stormwater Treatment Units (SW TU ).
b. Isolation capabilities of both SWT Us from service for maintenance.
c. Maintaining a static water level 2 feet above the SW TU inlet weir.
d. Traffic rated structures and access hatches.
6. Design of Stormw ater Treatment Units (SWT Us) to meet the following:
Design Criteria:
a. Type: Contech Engineered Solutions LLC, model CDS9210 0 or Village approved equal.
b. Quantity: Tw o (2) each.
AECOM - January 2024
Page 24 of 44
c. Design Flow, minimum: First 1.5 inches over 76.2 acres= 9.53 AF or 113 cfs of flow
fo r the drainage basin.
d. Screen size, maximum: 3/16-inch.
Perfo rmance:
a. To tal suspended solids (TSS) reduction, minimum: 80% at a mean particle size (d50) of
125 microns.
b. Gross pollution removal: 100% of pollutants greater than or equal to 2.4 millimeters
(m m ) regardless of the pollutant's specific gravity (i.e.: floatable and neutrally buoyant
materials) fo r flows up to the device's rated-treatment capacity.
c. To tal petro leum hydrocarbons (TPH):
• Removal efficiency of 92% and 78% when operating at 25% and 50%,
respectively, of its rated-treatment capacity.
• >99% reduction of dry weather TPH spills.
Key Understandings:
• Stormw ater drainage drawings will be prepared in 2D format.
• The draw ings w ill be subm itted in PDF and CADD (12" X 18") plans.
7.2 Gravity Storm Drainage System (90% Design)
AECOM w ill prepare a 90% Design Package for the proposed gravity storm drainage system; the package
will address the Village's com ments on the previous submittal. The 90% design submittal will consist of
Draft Plans, Draft Specifications, and a Draft Drainage Report containing the following:
• Cover Sheet and Draw ing Index
• General Notes, Abbreviations, and Symbols
• Pro posed Conveyance Civil Plan & Profile Sheets
• Stormwater Pollution Prevention Plan (SW PPP)
• Conceptual M aintenance of Traffic Plan
• Technical Specifications
Key understandings:
• Storm water drainage draw ings will be prepared in 2D format.
• The draw ings will be subm itted in PDF and CADD {12" X 18") plans.
7.3 Gravity Storm Drainage System (100% Design)
AECOM will prepare a 10 0% Design Package fo r the proposed gravity storm drainage system; the package
w ill address com m ents from regulatory agencies and the Village on the previous submittal. The 10 0%
design subm ittal w ill consist of Plans, Specifications, and a Drainage Report co ntaining the following:
• Cover Sheet and Draw ing Index
• General Notes, Abbreviations and Symbols
AECOM - January 2024
Page 25 of 44
• Proposed Conveyance Civil Plan & Profile Sheets
• Storm water Pollution Prevention Plan (SW PPP)
• Conceptual M aintenance of Traffic Plan
• Technical Specifications
Key understandings:
• Storm w ater drainage draw ings w ill be prepared in 2D fo rmat.
• The draw ings w ill be subm itted in PDF and CADD (12" X 18") plans.
Task 8 - Stormwater Pump Station Design
AECOM w ill prepare plans and specifications fo r a proposed stormwater pump station at Harbor Park. The
design w ill advance the Pro ject from the BOOR Conceptual Design to 60% Design.
Developm ent of the design w ill include the fo llow ing guidelines and standards:
• Current Village Municipal Code - Public W orks and Utilities
• Current Standard Details and Specifications fo r the Village and/or the Florida Department of
Transportation (FD OT) (i.e. - inlet/manhole spacing and locations, stormwater pipe sizes, etc.)
• Current Village Land Developm ent Standard Specifications
• M anual of Unifo rm M inimum Standards fo r Design, Construction and Maintenance for Streets
and Highw ays, State of Florida, Latest Edition
• Current applicable Village Electrical Rules and Regulations, Standards and Materials
• Current applicable Florida Department ofT ransportation (FD OT) Standards
• Am erican Association of State Highw ay and Transportation Officials (AASHTO) Policy on
Geom etric Design of Highw ays and Streets
• Florida Building Code
• Current Applicable USACE requirements
• Hydraulic Institute Standards
8.1 Sto rm w ater Pu m p Station (6 0% Design)
The design docum ents fo r the pum p station will be prepared to a 60% level of co mpletion and will include
the fo llow ing co m ponents:
1. Below grade stormwater subm ersible pump station to be located in Harbor Park. The configuration
of the pum p station and wet well will be based on the conceptual design included in in the BODR.
2. Design wet well by conducting a Physical model to confirm the wet well is in confo rmance with the
Hydraulic Institute Standards. The Physical model will be used to determine the minimum required
subm ergence and optim ize the wet well configuration to minimize the presence of vortices, pre
sw irl, large deviation on the velocities between the pump throat and turbulence.
3. Electrical serv ice fo r the pro posed stormwater pump station including:
a. Coordination with Florida Power & Light (FPL) on the inco ming electrical service to the pump
station
b. Stormwater pum p station electrical service and distribution,
c. Transfo rm er,
AECOM - January 2024
Page 26 of 44
d. Motor contro l center (M CC) to be located within an electrical enclosure
e. Pum p station contro ls, instrumentation, and SCADA equipment and integration with the
Village system,
f. Diesel fueled emergency generator (>1,500 KW ) with underground fuel Tank,
g. Site lighting of pum p station area
All electrical equipment will be set at elevations suitable to provide resiliency in accordance with
the Village and State requirements.
4. Design of the electrical and generator ro om, and concrete pad for the transformer. All will be
designed to be elevated above the 10 0-year Federal Emergency Management Agency (FEMA)
floodplain elevation.
5. Stormw ater pump station site improvements including:
a. Demolition as needed
b. Clearing and grubbing
c. Pum p station and driveway paving, and stormwater design
d. Architectural fences and gates
e. Architectural im pro vements
The 60% Design Subm ittal fo r the pump station will each co nsist of Plans and Draft Specifications
co ntaining the fo llow ing general info rmation:
a) Cover Sheet and Draw ing Index
b) General Notes, Symbols, and Abbreviations
c) Pum p Station Civil Plans
Pum p Station Civil Cro ss Sections
Civil Details
d) Structural Design
Pum p Station Structure Plans
Pum p Station Structure Cro ss Sections (60% only)
Generator and Electrical Room Building Structure Plans
Structural Details
e) Mechanical Design
Physical Model Evaluation
Pum p Station Mechanical Plans
Pum p Station Mechanical Sections
Mechanical Details
f) Electrical Design
AECOM - January 2024
Page 27 of 44
Pum p Station Electrical Plans
Pum p Station Electrical Section
Electrical Details
g) Instrum entation and Contro l (l&C) Design
h) Pum p Station l&C Plans and Details & Telemetry Design
Pum p Stations Telemetry Plans and Details
Key Understandings:
1. The design of seaw all modifications and new dissipator structures will be covered under Tasks 15
and 16 of this scope of serv ices.
Deliverables:
60% Plans Subm ittal including the fo llow ing:
• PDF file of half size (12" X 18") plans
• CADD files of half size (12" X 18") plans
8 .2 Storm w ate r Pu m p Statio n (90 % Design)
The 90% Design Subm ittal fo r the pum p station will each consist of Plans and Draft Specifications
containing the fo llow ing general info rmation:
a) Cover Sheet and Draw ing Index
b) General Notes, Sym bols and Abbreviations
c) Pum p Station Civil Plans
Pum p Station Civil Cross Sections
Civil Details
d) Structural Design
Pum p Station Structure Plans
Pum p Station Structure Cross Sections {60% only)
Generator and Electrical Room Building Structure Plans
Structural Details
e) M echanical Design
Physical M odel Evaluation
Pum p Station Mechanical Plans
Pum p Station M echanical Sections
M echanical Details
f) Electrical Design
Pum p Station Electrical Plans
Pum p Station Electrical Section
Electrical Details
g) l&C Design
h) Pum p Station l&C Plans and Details & Telemetry Design
Pum p Stations Telem etry Plans and Details
AECOM - January 2024
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K e y u n d e r s t a n d in g s :
1. The design of seawall modifications and new dissipator structures will be covered under Tasks 15
and 16 of this scope of serv ices.
Deliverables:
90% Plans Subm ittal including the fo llow ing:
• PDF file of half size (12" X 18") plans
• CADD files of half size (12" X 18") plans
8.3 Stormwater Pump Station (100% Design)
The 100% Design Subm ittal fo r the pum p station will each consist of Plans and Specifications containing
the fo llowing general info rmation:
a) Cover Sheet and Draw ing Index
b) General Notes, Sym bols and Abbreviations
c) Pum p Station Civil Plans
Pum p Station Civil Cro ss Sections
Civil Details
d) Structural Design
Pum p Station Structure Plans
Pum p Station Structure Cro ss Sections (60% only)
Generator and Electrical Room Building Structure Plans
Structural Details
e) M echanical Design
Physical M odel Evaluation
Pum p Station M echanical Plans
Pum p Station M echanical Sections
M echanical Details
f) Electrical Design
Pum p Station Electrical Plans
Pum p Station Electrical Section
Electrical Details
g) l&C Design
h) Pum p Station l&C Plans and Details & Telemetry Design
Pum p Stations Telemetry Plans and Details
Key understandings:
1. The design of seaw all modifications and new dissipator structures will be covered under Tasks 15
and 16 of this scope of serv ices.
Deliverables:
10 0% Plans Subm ittal including the fo llowing:
• PDF file of half size (12" X 18") plans
• CADD files of half size (12" X 18") plans
AECOM - January 2024
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T a s k 9 - V illa g e o f K ey B iscay ne B u ild in g De p artm e nt Pe rm itt ing
The pro ject w ill likely require a Building Perm it fr om the Village fo r the proposed im provem ents to the
storm w ater system . This task incl udes com pletion of the application/subm ittal package, delivery of the
package to the Building D epartm ent and coordination to address any com m ents w hich may arise from
the review pro cess. This perm it incl udes a review of the building, mechanical, electrical, plum bing,
structural, zo ning, and tree im pacts associated with the project. Design plans and engineering-related
responses to co m m ents and plan revisions w ill be addressed under a separate engineering task.
A ECO M w ill m eet one (1) tim e prior to the subm itt al of the perm it applications to identify potential issues
to address w ithin the design and construction docum ents. AECO M w ill meet up to two (2) tim es to review
co m m ents on the constructio n docum ents included in the applications. AECOM w ill revise the 100%
Construction D ocum ents based on the com m ents pro vided fo r the issued fo r construction set of CDs.
A ECO M w ill provide plans and specifications fo r subm itt al to the Village of Key Biscayne - Building
D ivision.
Task 10 - Environmental Permitting
Task 10.1- Environmental Resource Permitting
For the pro posed storm w ater im provem ents, the fo llow ing enviro nm ental perm its are anticipated to be
req uired:
• U .S. A rm y Corps of Engineers (U SACE) Section 404/10 perm it
• South Florida W ater M anagem ent District (SFW M D ) Enviro nm ental Resource Perm it (ER P)
• M iam i-D ade County Depart m ent of Regulation and Eco nom ic Resources (DRER) Class I Coastal
C onstruction Perm it
This task incl udes coordination w ith the USACE, SFW M D and DRER staff; and the preparation of the above
th ree perm it applicatio n packages to be subm itted to the USACE, SFW M D, and DRER. Serv ices will include
the fo llow ing:
• C oordination w ith the USA C E, SFW M D and DRER staff to discuss perm itting strategies prior to
com pleting the application packages. Coordination is lim ited to phone calls and em ails. In person
or site review m eetings are not antici pated and will require a supplem ental agreem ent if needed.
• Preparation of the environm ental/drainage perm it application fo rm s; creation of location, aerial,
topographic, soils and FLU CCS m aps.
• Creation of m angro ve w etland/surfa ce w ater characterizations and maps.
• Preparation of detailed project description (incl uding sum m arizing the existing/pro posed
drainage plan and calculations).
• Preparation of im pacts discussion and calculations fo r direct, indirect, and cum ulative im pacts, as
relevant.
• Perm it sketches (8.5'' X 11 ") w ill be prepared (1 key sheet, 3 plan view, 3 cross sections and 1
m anatee grate detail sheet antici pated) to depict all work w ithin surface waters based on the
engineering design plans.
• D iscussion of w ater quality and ero sion control pro cedures, including the development of a
turbidity m onitoring plan.
AECO M - January 2024
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• Sum m ary of the EFH A ssessm ent and M arine Biological Assessm ent (both previously produced)
and pro duction of any relevant species conservation measures (e.g., W est Indian manatee,
sm alltooth saw fish, etc.).
• Com pilation of all other available technical criteria and design data necessary to com plete the
perm it application packages fo r subm itt al.
As part of the preparation of perm it application packages, this task includes the developm ent of GIS-based
m aps and perm it sketches in CA D D as required by the agencies. This task assum es that mitigation will not
be required fo r im pacts to pro tected resources/surf ace w aters. How ever, if hard corals or barrel sponges
are fo und to exist w ithin the lim its of the construction fo otprint, AECOM will recom m end that these
species be relocated, if possible, by hand to an area just outside the project lim its as a means to minim ize
im p acts (not m itigation). As a contingency, one (1) 10-hour field day using five (5) qualified staff (two
dive rs, safety diver, data collector and boat captain) and a vessel is included in the scope and fee estimate
to address this task, if needed.
Additio nally, it appears that a narro w fr inge of co astal m angro ves exists at most of the pro posed outfa ll
lo cations. Im pacts to the existing m angro ves appear to be unavoidable with placem ent of the new
sto rm w ater outfa lls. The perm it application package w ill include a narrative mitigation plan and functional
assessm ent calculations to com pensate fo r m angrove im pacts thro ugh a local mitigation bank (the FPL
Everglades M itigation Bank currently has credits available fo r purchase). If appro priate credits are not
available thro ugh a local m itigation bank at the tim e of perm itt ing, AECO M w ill coordinate with the Village
and subm it a supplem ental agreem ent to assist w ith review ing mitigation options to possibly include
creatio n of new habitat, or restoration/enhancem ent of existing nearby mangrove habitat and developing
a m itigatio n plan suitable to all three perm itt ing agencies.
This task also assum es that there w ill be no im pacts to subm erged aquatic vegetation (i.e., seagrass, etc.)
or other subm erged pro tected resources. Therefo re, it is assum ed that a m itigation plan fo r seagrass or
other benthic resources w ill not be required. Furt her, this task assum es that all work w ill be co nstructed
either fr om an upland positio n or through the use of a shallow draft barge. If a barge will be used, this
task assum es that there w ill be no shading im pacts over seagrass habitat (i.e., a co nstruction vessel will
no t be in single location fo r m o re than 14 days at any one tim e, and that the bottom of the vessel will be
m aintained a m inim um of one fo ot above the sea floor). If it is determ ined that im pacts to seagrass or
other protected resources w ill occur and m itigation w ill be required, the Village w ill be notified and a
supplem ental agreem ent w ill be subm itted by AECOM to address this additional task, upon Village
ap p ro val.
A EC O M w ill prepare responses to reasonable (does not incl ude modeling, contam ination assessments,
biological/w ildlife studies, basin studies, or other detailed studies - these are considered out of sco pe
item s - unless otherw ise stated above - and will require a supplem ental agreem ent) regulatory agency
co m m ents regarding applications identified above. Responses to com m ents relating to engineering
de signs w ill be addressed by the design engineers under a separate task. AECOM w ill also provide ongoing
tele pho ne coordination w ith the USA CE, SFW M D and DRER to address agency review questions as they
arise. U nder this scope of serv ices, this task is lim ited to 32 hours of tim e. If additional tim e is needed to
add ress agency com m ents w hich arise, a supplem ental proposal w ill be subm itt ed to the Village fo r the
add itional tim e needed.
A nticipated agency applicatio n/perm it fe es have not been included in this pro posal and are the
responsibility of the V illage. In addition, other fees incurred by the agencies including, but not lim ited to,
AECOM - January 2024
Page 31 of 44
m o n itoring fees, applicable bonds, SSL easem ent fees, zo ning review fees, etc. are the responsibility of
the V illage and are not incl uded in this Sco pe of Serv ices.
Task 10.2 - Storm w ater Discharge Perm itting
For the proposed storm w ater im pro vem ents, a M iam i-D ade County DRER Class II Drainage Discharge
Perm it w ill be required. This task incl udes coordination w ith DRER W ater Contro l Staff via phone calls and
em ails (in person or site review m eetings are not anticipated and w ill require a supplem ental agreem ent
if ne ede d ), and preparatio n of the applic ation package to incl ude com pleted application fo rm , cover letter
w hich incl ude project details, sum m ary of the existing and proposed storm w ater m anagem ent system ,
pro je ct location m ap and aerial photograph, and relevant engineering plan sheets (prepared under
eng ine e ring tasks), and all technical criteria and design data relevant to the discharge outfa lls and
drainage system necessary to com plete the application packages fo r subm ittal.
A ntici p ated agency applicatio n/perm it fees have not been incl uded in this pro posal and are the
responsib ility of the V illage. In addition, other fees incurred by the agencies including, but not lim ited to,
m o n ito ring fees, applicable bonds, SSL easem ent fees, zo ning review fees, etc. are the responsibility of
the V illage and are not included in this Scope of Serv ices.
The project w ill likely require a SFW M D W ater U se Perm it and a DRER Class V Dew atering Perm it fo r
construction dew atering activities associated w ith installation of the pum p station and associated
structures/equipm ent. In additio n, the pro ject w ill require the issuance of a Generic National Pollutant
D ischarge Elim ination System (N PDES) Perm it fo r the discharge of groundw ater and/or storm water and a
G e neral C onstruction N PD ES Perm it since m ore than 1-acre of soil is likely to be disturbed. AECOM
und erstan ds these perm its w ill be applied fo r by the aw arded contractor prior to construction and are
therefo re not incl uded in this sco pe of serv ices.
Task 10.3 - Upland Tree Rem oval Permitt ing
Base d on the results of the tree/palm surv ey (co vered under W ork O rder 3A) and coordination with the
de sig n team and the V illage, a tree rem oval perm it m ay be required to address unavoidable im pacts to
up land trees and palm s w ithin the project lim its. If determ ined to be required, AECO M w ill assist the
V illage w ith the preparation of an applicatio n package fo r a Tree Rem oval Perm it to be subm itted to DRER.
It is recom m ended that the V illage tem porarily relocate, if possible, any upland protected tree/palm
ou tsid e the lim its of co nstructio n w ithin its right of w ay. Follow ing construction activities, the relocated
tree s can be replaced in cl ose proxim ity to its original location. If it is determ ined that an existing tree or
palm can not be relocated due to tree size, condition, etc., AECO M w ill calculate the required mitigation
(in replacem ent trees or m o netary value) that w ill be required by the Village. This info rm ation will be
incl uded in the applicatio n, fo llow ing discussions w ith the Village. The Village and/or aw arded co ntractor
w ill be responsible to protect, rem ove, relocate and/or replant the trees as required by the perm it. This
task also incl udes a site review w ith DRER staff prior to tree perm it issuance fo r on-site verification.
Key Understandings:
1. Perm itt ing activities are lim ited to the agencies m entioned in the scope.
2. A nticipated agency ap plication/perm it fees are the responsibility of the Village. In addition, other
fe es incurred by the agencies including, but not lim ited to, m onitoring fees, applicable bonds, SSL
easem ent fees, zoning review fees, etc. are the responsibility of the Village and are not included
in this Scope of Serv ices.
AECO M - January 2024
Page 32 of 44
3. This scope does not incl ude any m itigation fees. These fees cannot be determ ined at this tim e and
are the responsibility of the cl ient.
4. Preparatio n of a Seagrass M itigation Plan or other m itigation plan are not included.
5. Preparatio n of a Coral Relocation plan is not included.
6. Com pensatory m itigation, should it be deem ed necessary, w ill be accom plished in the fo rm of
credit purchase from a perm itt ed m itigation bank and w ill be the responsibility of the Village.
Task 11- Bidding Assistance
A EC O M w ill prepare technical requirem ents and bid ready docum ents fo r the project. For this task, the
V illage shall provide the fr ont-end contract docum ents to be updated fo r the project as well as any Village
standard speci fi cations. A ECO M w ill update these docum ents and provide the necessary technical
sp ecifi cations. For this task, A EC OM w ill provide a prelim inary table of contents prior to com piling and
m odify ing any technical specifications fo r the project.
Preparation and Approval of Bid Documents - Upon obtaining appro vals of the Construction Docum ents
fr o m autho rities having regulatory jurisdiction, AECOM w ill subm it the bid docum ents to the Village fo r
the V illage's use in procuring the co nstruction contract.
Pre-Bid Meeting - A EC O M w ill pro vide one (1) staff to att end the pre-bid meeting and docum ent key
points of the discussion(s) as m eeting notes and distribute to the Village. The meeting notes will be issued
no later than seven (7) business days aft er the Pre-Bid M eeting.
Issuance of Addenda - A EC O M w ill address questions fo r the Bid Docum ents during the pro curem ent
phase thro ugh the preparation and issuance of Addenda. AECO M w ill assist the Village by responding to
a total of ten (10) RFls and issuing five (5) addenda, as necessary.
Bid Opening Meeting - O ne (1) m em ber of AECO M staff w ill att end one (1) Bid Opening meeting.
Incl uded in this task is the provision of technical support incl uding bid evaluations/recom mendations
leading to the ultim ate aw ard of the co ntract to a Contractor.
Task 12 - Conformed Documents
Aft er Bidd ing Serv ices, A EC OM w ill prepare Confo rm ed Docum ents (co nstruction plans and specifications)
that refl ect the actual docum ents bid by the contractor. The Confo rm ed Docum ents will incorporate
revisio ns m ade as a result of addenda issued during the bidding process.
Task 13 - Independent Cost Estimates (ICE) and Critical Path Method
(CPM) Construction Schedules
If the project delivery m ethod selected by the Village is Design-Bid-Build (DBB), AECOM will provide
In dependent Cost Estim ates (ICE) and Critical Path M ethod (CPM ) Construction Schedules fo r each
detailed design subm itt al (30%, 60%, 90%, and final). The cost estim ates w ill be generated using MCACES
2nd Gen. (M Ii) Cost Estim ating Softw are or CostX; the co nstruction schedules w ill be generated using
O racl e Prim avera P6 Scheduling Soft w are. All item s, labor, equipm ent, and materials costs will be adapted
to the pro ject requirem ents incl uding pro ject location. Additionally, typical markups w ill be applied based
on the current m arket and bidding environm ent in South Florida.
AECOM - January 2024
Page 33 of 44
The fo u r (4) construction IC E w ill incl ude the fo llow ing item s (w hen applicable):
1. Breakdow n of D irect Costs: Labor, M aterial, and Equipm ent.
2. Breakdow n of Labor and Crew ho urs.
3. Breakdow n of Indirect Costs, M arkups, and General Conditions.
The fo ur (4) CPM constructio n schedules w ill incl ude the fo llow ing item s:
1. Tim e line of m ajo r constructio n activities. Duration w ill be derived from the labor efforts in the M Ii
fi le s as w ell as lead tim es.
2. CPM w ill be used to develop the schedule in order to understand the activities that control the end
date of the pro ject.
3. Environm ental requirem ents, such as Best M anagem ent Practices (BM Ps) and perm itting, will be
co nsidered.
4. A ctivities related to m obilization, lead tim e, training, and im pacts to adjacent construction will be
considered.
5. Seaso nal w eather w ill be considered by having custom calendars in w hich few er working days are
available in the rainy season (June thru A ugust).
6. Subm ittals and approvals to be incl uded in the schedule.
7. M ate rial and lead tim es to be incl uded in the schedule.
8. A ctivity relatio nships w ith dependent activities and w ork trades to be considered w hen developing
phasing logic.
If the pro ject delivery m ethod selected by the V illage is CM AR, AECOM will prepare the 30% design cost
estim ate and 30% C PM constructio n schedule. Additionally, AECOM w ill support the CM AR in the
deve lopm ent of the 60%, 90%, and final design co st estim ates and CPM co nstruction schedules.
A ll delive rables w ill be electro nic PD F reports; native fo rm at files can also be pro vided fo r each subm ittal
if req u e sted by the V illage.
Task 14 - Public Engagement
The A EC O M team w ill partici pate in up to three (3) public m eetings with key stakeholders and up to fo ur
(4 ) V illag e Council U pdate presentatio ns to present pro ject updates. The m eetings w ill be attended by up
to tw o (2 ) A EC O M staff m em bers and be a m axim um of tw o (2) hour duration. These meetings may be
virtual or in-person.
The V illage w ill be responsible fo r establishing m eeting location and coordinating attendance of required
Village stakeho lder personnel. A ECO M w ill docum ent key points of the discussions as meeting notes and
distrib ute them to the V illage.
Deliverables:
• O ne (1) digital copy of Stakeho lder m eeting notes.
Task 15 - Dissipator Structures (Base Design Services)
A EC O M w ill prepare plans and specificatio ns fo r fo ur new dissipator structures at several proposed
outfa lls fo r the storm w ater pum p statio n at Harbor Park. The fo ur energy dissipators are proposed to be
AECO M - January 2024
Page 34 of 44
located at the fo llow ing pro perties in the Village. These fo ur dissipators are the base case (See figure
be low ).
1. 460 W Matheson Dr
2. 540 and 550 Harbor Dr
3. 630 Harbor Circle
4. 640 Sunset Circle
There are tw o other pro posed locations fo r energy dissipators show n in the figure below, which are
potential locations. The design of energy dissipators at those tw o locations are not currently included in
this W ork O rder 3B scope and fee.
Proposed Location of Dissipator Structures
sc..,le .!;l,!,0 0
Legend
__ PROl'ER.HES TO COHSIDER
-RIQ{T OfWA.'ft!rif
Developm ent of the design w ill incl ude the fo llow ing guidelines and standards:
• C urrent V illage M unicipal Code - Public W orks and Utilities
• C urrent Standard Details and Specifications fo r the Village and/or the Florida Department of
Transport ation (FO OT) (i.e. - inlet/m anhole spacing and locations, stormw ater pipe sizes, etc.)
• C urrent V illage Land D evelopm ent Standard Specifications
• Flo rida Building Code
• C urrent A pplicable FD EP/USA CE requirem ents
Se lected m aterials fo r seaw all connections w ill co nsider the existing constructed sea walls, aesthetics and
enviro nm ental im pacts. The dissipator structures w ill be either precast concrete or cast-in-place
reinfo rced concrete. For concrete exposed to view , fo rm liners and color pigm ents w ill be added to the
concrete fo r aesthetics to blend the concrete structure to its surro undings. Dissipator structures will have
a hatch access fo r periodic m aintenance. The discharge from the dissipator structure w ill be thro ugh an
op ening in the dissipator covered w ith a m anatee safe grate.
AECOM - January 2024
Page 35 of 44
3 0 % D e s ig n
A EC O M w ill prepare the schem atic design fo r the fo ur dissipator structures to advance the Project to 30%
De sign. The fo llow ing activities w ill be included:
• Site visit by A EC O M engineers
• Review of data on existing seaw alls (if available)
• Review of boundary and topographic surveys
• Coordination w ith geotechnical team
• Review m eeting w ith the V illage
The Schem atic 30% Draw ings w ill incl ude the fo llow ing:
• General notes fo r co nstruction
• O verall site plan fo r all structures under Task 15
• Schem atic Plan view s of structures at each of the fo ur sites
60% Design
A EC O M w ill prepare the 60% design (design developm ent) fo r the fo ur dissipator structures. The fo llow ing
activities w ill be included:
• Address com m ents on 30% design docum ents by the Village
• Additional site visit by A EC O M engineers (if needed)
• C oordination w ith geotechnical team
• Review m eeting w ith the V illage
The 60% Design Developm ent Draw ings and Specifications w ill include the fo llow ing:
• General notes fo r construction
• O verall site plan fo r all structures under Task 15
• Plan view s (60% com plete) of structures at each of the fo ur sites
• Section view s (60% co m plete) fo r structures at each of the fo ur sites
• Tw o (2) detail sheets
• D raft specificatio ns
90% Design
A EC O M w ill prepare the 90% design (construction docum ents package) fo r the fo ur dissipator structures.
The fo llow ing activities w ill be incl uded.
• Add ress com m ents on 60% design docum ents by the Village
• 90% design develo pm ent and docum ent delivery
• Review m eeting w ith the V illage
AECOM -January 2024
Page 36 of 44
D e liv e r a b le D o c u m e n t :
Design D evelopm ent 90% Draw ings and Specifications
• G eneral notes fo r construction
• Overall site plan fo r all structures under Task 15
• Plan view s (fi nal) of structures at each of the fo ur sites
• Section view s (final) fo r structures at each of the fo ur sites
• Three (3) detail sheets
• 90% specifications
• Design Calculatio ns
100% Final Design
A EC O M w ill prepare the 100% final design (construction docum ents package) fo r the fo ur dissipater
structures.
Tasks w ill incl ude:
• Address com m ents on 90% design docum ents by the Village
• 10 0% design develo pm ent and docum ent delivery
Deliverable Document:
Design Developm ent 10 0% D raw ings and Specifications
• General notes fo r construction
• O verall site plan fo r all structures under Task 15
• Plan view s (fi nal) of structures at each of the fo ur sites
• Section view s (fi nal) fo r structures at each of the fo ur sites
• Three (3) detail sheets
• Final specifications
Permitting Assistance
A EC O M w ill assist in obtaining construction perm its fo r the dissipater structures as detailed in the
construction docum ent package.
Task 15.1- Dissipator Structure at 460 W Matheson Dr.
A 10 -fo ot dissipater structure w ill be installed on the east side of the pro perty. The dissipator will serv e a
36-inch fo rce m ain.
AECO M - January 2024
Page 37 of 44
T ask 15.2 - Dissipator Structure Betw een 540 and 550 Harbor Dr
A 10-foot dissipator structure will be installed centered in the shared 15-foot easement between both
properties. The dissipator will serve a 36-inch outfall force main.
AECOM - January 2024
Page 38 of 44
Task 15.3 - Dissipator Structure at 630 Harbor Circle
A 10-fo ot dissipator structure w ill be installed at 630 Harbor Circle. The location of the dissipator
structure and 36-inch outfa ll fo rce m ain are to be determ ined.
Task 15.4- Dissipator Structure at 640 Sunset Circle
A 10 -fo ot dissipator structure w ill be installed at 630 Harbor Circle. The 36-inch outfa ll fo rce main will be
located on the 10 ' easem ent on the nort h side of the pro perty. Since this pro perty is currently under
construction (incl uding a new seaw all behind the existing one), this design needs to be coordinated with
V illage staff , its Pro gram M anager, and the pro pert y ow ner's design/construction team . The figures below
show perm itt ed draw ings fo r the new seaw all and the conceptual design fo r the dissipator structure.
AECOM - January 2024
Page 39 of 44
Existing Seawall Permitted Drawings 640 Sunset Circle Rip Rap Project
• COI.O'{V Of Sl/1f.Nt.'>fkf..1
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PROPOSED CONDITIONS
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AECOM - January 2024
Page 40 of 44
Proposed Force Main and Stormwater Dissipator Location at 640 Sunset Circle
Proposed Stormwater Dissipator Conceptual Design at 640 Sunset Circle
AECOM -January 2024
Page 41 of 44
Task 16 - Contingency (Allow ance Task)
A EC O M has incl uded a not-to-exceed (N TE) co ntingency allow ance task fo r additional design and/or
pe rm itting serv ices should they be necessary. The contingency will not be authorized w ithout the Village's
w ritte n appro val.
General Assum ptions
• In fo rm atio n to be obtained fr om the V illage:
o Front-end Contract Docum ents.
o Easem ent info rm ation fo r outfa ll pipes and dissipator structures.
• A EC O M assum es that the scope and fee fo r CEI serv ices w ill be determ ined once the construction
do cum ents and anticipated co nstruction schedule are prepared and that the CEI sco pe and fee
w ill be issued as an am endm ent to this task order or as a separate task order.
• D esign and docum entatio n of im provem ents w ill be lim ited to the pro ject site as described in this
pro posal.
• A dditional w ork due to incom plete or inaccurate info rm ation pro vided by the Village w ill be
considered additio nal serv ices.
• Signifi cant design revisions fo llow ing the appro val of the 30% design subm itt a I of deliverables may
be co nsidered additional services.
• U nless otherw ise noted, deliverables w ill be digital in PDF and CAD D fo rm at.
• Schedule variatio ns that require design services to be pro vided out of sequence w ith the schedule
m ay require additional fees.
• This scope of w ork and associated deliverables is assum ed to be single phased. Should the Village
divide the sco pe into phases, each phase separately w ill be done as additional serv ices to this task
order.
• A ny m o difi catio ns to the schedule, co nstruction docum ent sets requirem ents, or other elem ents
needed to design and perm it not listed in this task order, w ill be done as additional services.
• The scope of w ork detailed above assum es the project w ill be delivered utilizing a traditional
D esign-Bid-Build (D BB) ap proach. A ECO M understands that the Village of Key Biscayne may elect
to utilize the Constructio n M anager at Risk (CM AR) delivery method in lieu of DBB, w hich will
require the collaboration of A EC O M w ith the Village's CM AR and may require the preparation of
m ultiple bid packages. To the extent applicable, AECO M w ill deliver the services identified herein
w ithin the fr am ew ork of a CM A R delivery m odel, w ith the understanding that this scope of work
incl udes the delivery of three (3) base bid packages.
Key Understandings:
Excl ud ed serv ices, incl uding tho se identified below , can be com pleted as additional services:
• W ind Studies.
• Post O ccupancy Evaluatio ns.
• Renderings/presentations/m odels beyond those noted in this Scope of W ork.
• Com m issio ning/Enhanced Com m issioning.
• Value Engineering.
• LEED and G reen G lobes cert ifications.
• O ff -site Civil Roadw ay and RO W im pro vem ents.
AECO M - January 2024
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• Exterior lighting certification(s).
• Lighting pro tection and/or lighting detection.
• Security (CCTV).
• Access Control.
• Electro nic Vehicle Chargers.
• Electrical Site visits to determine existing conditions.
• Specialty lighting fo r artwork.
• Electrically controlled gates.
• Roadw ay lighting.
• Roadway pedestrian path lighting.
• Power to irrigation pum ps/wells.
• Parkw ide W IFI.
D eliverables
• M onthly Agendas and Meeting Minutes
• 30% Design Plans and Specification Table of Contents
• 60% Design Plans
• 90% Design Plans
• 10 0% Design Plans
• Technical Specifications
• Responses to Bidders Questions for preparation of addenda by the Village
• Confo rmed Documents
• Permit Application Packages
• O ne (1) digital copy of Kick-off Meeting Notes
• One (1) digital copy of Program Review Meeting Notes
• O ne (1) digital copy of Schematic Design (30%) Review Meeting Notes
• O ne (1) digital copy of Design Development (60%) Review Meeting Notes
• O ne (1) digital copy of Construction Document (90%) Review Meeting Notes
• O ne (1) digital copy of Construction Document (100%) Review Meeting Notes
Schedule
All serv ices shall be com pleted within 550 days of Notice to Proceed (NTP). This schedule is dependent
upon tim ely review s and com ments by the Village.
Task No. Task Description
Estimated Completion
from NTP
Task 1 Pro ject M anagement
Task 2 Landscaping Design fo r Harbor Park and Street Improvements
Task 3 Architectural and Building Engineering Services
Task 4 Potable W ater Im pro vements (Allowance Item)
Task 5 Sanitary Sewer Im provements (Allowance Item)
Task 6 Roadway and Signing & Pavement Markings Design
Task 7 Gravity Storm Drainage System Design
Task 8 Stormw ater Pum p Station Design
Task 9 Village of Key Biscayne Building Department Permitting
Task 10 Enviro nm ental Permitting
550 days
365 days
365 days
365 days
365 days
365 days
365 days
365 days
550 days
550 days
AECOM - January 2024
Page 43 of 44
Task 11 Bidding Assistance
Task 12 Conformed Documents
Task 13 Independent Cost Estimates (ICE) and Critical Path Method (CPM)
Construction Schedules
Task 14 Public Engagement
Task 15 Dissipator Structures (Base Design Services)
Task 16 Contingency
S50 days
550 days
400 days
550 days
365 days
550 days
Compensation
A budget for the work was developed based on the Terms and Conditions and Hourly Rates approved
under the Professional Services Agreement between the Village of Key Biscayne and AECOM Technical
Services, Inc. effective on the 4th day of June 2020. The proposed contract fee is $4,140,738; Exhibit B
represents the breakdown of the tasks. The budget for the work is attached with the following
understandings:
• Tasks 1-3 and 6-15 are hourly not-to-exceed (NTE) and will be invoiced monthly based on percent
complete; these tasks were developed based on the approved Terms and Conditions and Hourly
Rates.
• Tasks 4, 5, and 16 are not-to-exceed (NTE) allowances, subject to authorization by Village staff,
and will be invoiced based on labor hours expended; these tasks were developed based on the
approved Terms and Conditions and Hourly Rates.
AECOM -January 2024
Page 44 of 44