HomeMy Public PortalAboutOF - Renewal - Key Biscayne - (FE 08.27.22)Accela
2633 Camino Ramon, Suite 500
San Ramon, CA, 94583
Proposed by: Caitlin Carter
Contact Phone: (925) 359 - 3411
Contact Email: ccarter@accela.com
Quote ID: Q-27505
Valid Through: 8/12/2022
Currency: USD
Address Information
Bill To:
Village of Key Biscayne
Building, Zoning, & Planning Dept
85 West McIntyre Street
Key Biscayne, Florida 33149
United States
Billing Name: Michael Fleming
Billing Phone: 305-365-8912
Billing Email: mfleming@keybiscayne.fl.gov
Renewal Order Form
Ship To:
Village of Key Biscayne
Building, Zoning & Planning Dept.
85 West McIntyre Street
Key Biscayne, Florida 33149
United States
Services Year
Start Date End Date Tenn Price
(Months)
Qty
Net Total
Accela Citizen Access - Year 1
Subscription Population
Accela Civic Platform (Includes Year 1
purchase of 13 users)
Servi
es Year
Accela Citizen Access -
Subscription Population
Year 2
Accela Civic Platform Year 2
Services
Accela Citizen Access -
Subscription Population
Accela Civic Platform
Services
Year
Year3
Year 3
8/3/2022 8/2/2023 12 80.04
8/3/2022 8/2/2023 12 83,013.17
Start Date End Date Term Price
(Months)
8/3/2023 8/2/2024 12 80.04
8/3/2023 8/2/2024 12 $3,103.56
Start Date End Date Term Price
(Months)
8/3/2024 8/2/2025 12 80.04
8/3/2024 8/2/2025 12 83.196.67
Start Date
Accela Citizen Access -
Subscription Population
Year 4
8/3/2025
End Date Term
(Months)
8/2/2026 12
80.04
12,637
$522.71
12,637
$478.36
20 •
TOTAL:
Qty
12,637
20
$60,263.31
$60,741.67
Net Total
$492.71
$62,071.21
TOTAL: $62,563.92
Qty
Net Total
12,637
$507.49
20 $63,933.35
TOTAL: $64,440.84
Net Total
Page 1 of 4
SerVices
Year Start Date End Date Term Wise Net Total
(Months)
Accela Civic Platform
Year 4 8%312025 8/2/2026 12 $3,292.57 20 $65,851.35
TOTAL: $66,374.06
Services
Year Start Date End Date Term Price Qty Net Total
(Months)
Accela Citizen Access - Year 5 8/3/2026 8/2/2027 12 $0.04 12,637 $538.39
Subscription Population
Accela Civic Platform Year 5 8/3/2026 8/2/2027 12 $3,391.34 20 $67,826.89
TOTAL: $68,365.28
Pricing Summary
Period Net Total
Year 1 $ 60,741.67
Year 2 $ 62,563.92
Year 3 $ 64,440.84
Year 4 $ 66,374.06
Year 5 $ 68.365.28
i Total $ 322,485.77
Page 2 of 4
Renewal Terms/Information:
General Information
Governing
Agreement(s)
This Order Form will be governed by the applicable terms and conditions. If those terms and
conditions are non-existent, have expired or have otherwise been terminated, the following
terms at htIp :llwww.accela.com/terms! will govern as applicable, based on the Customer's
purchase.
Order Terms
Order Start Date
Unless otherwise specified in the Special Order Terms:
• Software Licenses & Subscriptions start on the date of delivery by Accela;
• Hosting and Support start on Accela's delivery of the software hosted and/or
supported;.
Order Duration
Unless otherwise specified in the Special Order Terms:
• Subscriptions continue from the Order Start Date through the number of months
listed in this Order Form (or if not listed, twelve (12) months). Thereafter
Subscriptions automatically renew annually as calculated from Order Start Date of
Customer's first Subscription purchase.
• Any Software Licenses or Hardware are one-time, non-refundable purchases.
• Hosting and Support continue from the Order Start Date through the number of
months listed in this Order Form (or if not listed, twelve (12) months).
• Professional Services continue for the duration as outlined in the applicable
Statement of Work, Exhibit or the Governing Agreement, as applicable.
Special Order Terms
This Order Form replaces all previous order forms for the terms listed above and will govern
the Software, Maintenance, and/or Services items listed on this Order Form.
• In the event of an inconsistency between this Order Form, any governing
agreement, purchase order, or invoice, the Order Form shall govern as it pertains
to this transaction.
• For Software Licenses, Accela may terminate this Order Form in the event the
Software is phased out across Accela's customer base. In such event, Accela will
provide Customer sufficient advance notice and the parties will mutually agree to
a migration plan for converting Customer to another Accela generally -available
offering with comparable functionality.
Payment Terms
Currency USD
Invoice Date
Unless otherwise stated in the Special Payment Terms, Invoice for the Grand Total above will
be issued on the Order Start Date.
Payment Due Date
Unless otherwise stated in the Special Payment Terms or the Governing Agreement(s), all
payments are due on the Invoice Date and payable net 30 days.
Special
Payment
Terms
None unless otherwise specified in this location.
Page 3 of 4
Bobby Wilson
8/27/2022
CFO