HomeMy Public PortalAbout12-8508 Pay Sungard $37,822.00 for Yearly Software Maintenance Sponsored by: City Manager
Resolution No. 12-8508
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO MAKE PAYMENT OF THIRTY SEVEN
THOUSAND EIGHT HUNDRED TWENTY-TWO DOLLARS
($37,822.00) TO SUNGARD PUBLIC SECTOR (OSSI POLICE
SOFTWARE) FOR YEARLY SOFTWARE MAINTENANCE,
PAYABLE FROM ACCOUNT NUMBER 36-521528;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the agreed annual payment to Sungard Public Sector, is due for
payment for OSSI Software Maintenance, to provide the software maintenance for the
Opa-locka Police Department; and
WHEREAS, the City Commission of the City of Opa-locka desires to approve
payment to Sungard Public Sector for the OSSI Police Software annual maintenance,
payable from Account Number 36-521528.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager to make payment to Sungard Public Sector for the OSSI Police Department
annual software maintenance in the amount of $37,822.00, payable from Account
Number 36-521528.
Section 3. This resolution shall take effect immediately upon adoption.
Resolution No. 12-8508
PASSED AND ADOPTED THIS 12th day of December, 2012.
cJAYLOR
MAYOR
I __o:
J• : a Flores
or Clerk
Approved as to form and legal suffi iency:
111411 , 1'i! 4_ ! :
Josy,f . i eller
Ci IAtto,, ey
I
Moved by: COMMISSIONE r HOLMES
Seconded by: VICE MAYOR JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting December 12, 2012 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(Enter X in box) Yes No (Enter X in box)
X Public Hearing: Yes No Yes No
(EnterX in box)
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) 36-521528 (Enter X in box) X
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational LI
Bus.&Economic Dev LI
Public Safety 0
Quality of Education LI
Qual.of Life&City Image p
Communcation Cl
Sponsor Name City Manager Department: Information Technology/Police
Short Title:
APPROVAL OF A RESOLUTION AUTHORIZING PAYMENT OF THIRTY SEVEN THOUSAND EIGHT
HUNDRED AND TWENTY TWO DOLLARS ($37,822.00)TO SUNGARD PUBLIC SECTOR (OSSI POLICE
SOFTWARE) FOR YEARLY SOFTWARE MAINTENCE PAYABLE FROM ACCOUNT#36-521528
Staff Summary:
This is a yearly budgeted item that covers all maintenance for the Sungard OSSI software package. The
payment of this software maintenance provides the City software updates, maintenance, and support
24/7/365. Sungard Public Sector is the only vendor that provides the maintenance for their software.
Proposed Action:
It is recommemeded to approve this redsultion based on the outstanding maintenance Sungard OSSI has
provided in years past.
Resolution 08-7349
Resolution 10-7997
Resolution 10-7998
Invoice#56418
/OQp.LOCk
AP ORC't /
Memorandum
TO: Mayor Myra Taylor
Vice-Mayor Joseph L. Kelley
Commissioner Ti othy es
Commissioner Dor thy o nson
Commissioner Luis :.': I tiago
FROM: Kelvin L. Baker Sr, City Manag
DATE: December 4„ 2012
RE: Authorization for annual maintenance contract payment for Sungard OSSI
Request: APPROVAL OF A RESOLUTION AUTHORIZING PAYMENT OF
THIRTY SEVEN THOUSAND EIGHT HUNDRED AND TWENTY TWO
DOLLARS ($37,822.00) TO SUNGARD PUBLIC SECTOR (OSSI POLICE
SOFTWARE) FOR YEARLY SOFTWARE MAINTENCE PAYABLE
FROM ACCOUNT#36-521528
Description: Sungard Public Sector is the software provider for OSSI police software that serves
the police department of the City of Opa-locka. This payment is the agreed annual
maintenance for this software. Sungard OSSI had provided exceptional and efficient
maintenance in years past.
Financial Impact: $37,822.00 budgeted. Payable from account# 36-521528
Implementation Time Line: Immediate.
Analysis: This is a yearly budgeted item that covers all maintenance for the Sungard
OSSI software package. The payment of this software maintenance
provides the City software updates, maintenance, and support 24/7/365.
Sungard Public Sector is the only vendor that provides the maintenance for
their software.
ATTACHMENT(S): Resolution 08-7349
Resolution 10-7997
Resolution 10-7998
Invoice #56418
PREPARED BY: Nelson Rodriguez, Information Technology Director
END OF MEMORANDUM
Sponsored by: City Manager
RESOLUTION NO. 0 8-7 3 4 9
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OPA-LOCKA, FLORIDA PIGGYBACKING THE CONTRACT
BETWEEN THE CITY OF MIAMI GARDENS AND SUNGARD
HTE, INC., ACCEPTING THE QUOTE FROM SUNGARD
PUBLIC SECTOR INC. (FORMERLY SUNGARD tl'1'E, INC.)
AND AUTHORIZING THE CITY MANAGER TO EXPEND
FUNDS IN THE AMOUNT OF TWO HUNDRED THIRTY NINE
THOUSAND NINE HUNDRED FIFTY DOLLARS ($239,950.00)
AND A YEARLY SOFTWARE ASSURANCE COST OF
TWENTY SEVEN THOUSAND FIVE HUNDRED SIXTY
EIGHT DOLLARS ($27.568.00) TO SUNGUARD PUBLIC
SECTOR, INC., FOR A RECORDS MANAGEMENT SYSTEM
(RMS) FOR THE OPA-LOCKA POLICE DEPARTMENT,
PAYABLE FROM ACCOUNT NO.30-521646
WHEREAS, the City of Opa-locka ("City") Information Technology and Police
Departments performed a study to select a Records Management System (RMS) with Crime
Analysis, RMS Data Mapping, and Property and Evidence modules which would allow the
City's Police Department to automate its operations;and
WHEREAS, the City desires to piggyback the contract between the City of Miami
Gardens and Sungard Public Sector Inc., (formerly Sungard HTE, Inc.) as permitted by the City
Charter; and
WHEREAS, the City Commission of the City of Opa-locka desires to accept the price
quote from Sungard Public Sector Inc., for a Records Management System (RMS) for the City's
Police Department,pursuant to a contract form acceptable to the City Attorney.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
4
Resolution No. 0 8—7 3 4 9
Section 2. The City Commission of the City, of Opa-locka hereby piggybacks the
contract between the City of Miami Gardens and Sungard Public Sector Inc., (formerly Sungard
HTE, Inc.) and accepts the price quote from Sungard Public Sector Inc., and authorizes the City
Manager to expend funds in the amount of Two Hundred Thirty Nine Thousand Nine Hundred
Fifty Dollars ($239,950.00) and a yearly software assurance cost of Twenty Seven Thousand
Five Hundred Sixty Eight Dollars ($27,568.00) to Sungard Public Sector, Inc., for a Records
Management System (RMS) for the Opa-locka Police Department, payable from Account No.
30-521646,in a contract form acceptable to the City Attorney.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 24 day of SEPTEMBER ,2008.
hormir
OSEPH L.KELLE
MAYOR
Attest• Approved as to form and legal sufficiency:
s
Deborah .Irby Bumadette Norris-Weeks
City Clerk City Attorney
Moved by: HOLMES
Seconded by: JOHNSON
Commission Vote: 5-
Commissioner Tydus: YES
Commissioner Holmes: YES
Commissioner Miller: YES
Vice-Mayor Johnson: YES
Mayor Kelley: YES
Sponsored b : City Manager r y n s
RESOLUTION NO. 10-7 9 9 7
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OPA-LOCKA, FLORIDA AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH
SUNGARD PUBLIC SECTOR INC.FOR AN OSSI COMPUTER
AIDED.DISPATCH SYSTEM IN THE AMOUNT OF NINETY
FOUR THOUSAND SIX HUNDRED FORTY EIGHT DOLLARS
($94,648.00) AND FOR ANNUAL MAINTENANCE OF SAID
SYSYEM IN THE AMOUNT OF SEVEN THOUSAND TWO
HUNDRED FIFTY FOUR DOLLARS ($7,254.00) TO BE PAID
BY THE UNITED STATES DEPARTMENT OF JUSTICE;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-locka's Police Departments has been awarded a
Department of Justice Grant to fund an add-on Computer Aided Dispatch (CAD) System from
Sungard OSSI; and
WHEREAS, the CAD system will automate the call process from the following: the
point of call entry, officer dispatch, on route status,report creation and reporting;and
WHEREAS, Sungard Public Sector Inc., is a sole source provider of the CAD system;
and
WHEREAS, the City Commission of the City of Opa-locka, Florida, authorizes the City
Manager to enter into an agreement with Sungard Public Sector Inc. for an OSSI Computer
Aided Dispatch System in the amount of Ninety Four Thousand Six Hundred Forty Eight Dollars
($94,648.00) and for annual maintenance in the amount of Seven Thousand Two Hundred Fifty
Four Dollars ($7,254.00), to be paid by the United States Department of Justice in the form of a
grant.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Resdlutlon No. 10-7997
Section 1. The recitals to the preamble are hereby incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes the City
Manager enter into an agreement with Sungard Public Sector Inc. for an OSSI Computer Aided
Dispatch System in the amount of Ninety Four Thousand Six Hundred Forty Eight Dollars
($94,648.00) and in the amount of Seven Thousand Two Hundred Fifty Four Dollars ($7,254.00)
for annual maintenance, payable in the form of a grant from the United States Department of
Justice and for which the contract/add-on quote is attached hereto as Exhibit"A"hereto.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 1 3 day of JANUARY ,2010.
411116A6
JO " L.KELLEY
YOR
Approved as to form and legal sufficiency:
t� �
eborah S. Irby J.f ph "Geller
City Clerk I}�i - 'II/City Attorney
Moved by: HOLMES
Seconded by: JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
• Sponsored by: City Manager
RESOLUTION NO. 10- 7998
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OPA-LOCKA, FLORIDA AUTHORIZING THE CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH
SUNGARD PUBLIC SECTOR INC. FOR AN OSSI ACCIDENT
MODULE IN THE AMOUNT OF TWENTY THOUSAND
EIGHT HUNDRED SEVENTY FIVE DOLLAS($20,875.00)AND
FOR ANNUAL MAINTENANCE IN THE AMOUNT OF THREE
THOUSAND DOLLARS ($3,000.00) TO BE PAID BY THE
UNITED STATES DEPARTMENT OF JUSTICE; PROVIDING
FOR INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS,the City of Opa-locka's Police Department has been awarded a Department
of Justice Grant to fund the addition of an accident module for the existing OSSI Records
Management System(RMS); and
WHEREAS, the accident module will allow officers to create a complete electronic
accident report which will be stored in the central OSSI RMS; and
WHEREAS,Sungard Public Sector Inc., is a sole source provider of the accident module
and is the current provider of the RMS to the City; and
WHEREAS,the City Commission of the City of Opa-locka,Florida,desires to authorize
the City Manager to enter into an agreement with Sungard Public Sector Inc. for an OSSI
Accident Module in the amount of Twenty Thousand Eight Hundred and Seventy-five Dollars
($20,875.00), and for annual maintenance in the amount of Three Thousand Dollars ($3,000.00),.
to be paid by the United States Department of Justice in the form of a grant.
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble are hereby incorporated by reference.
,Resolution No. 10—7 9 9 8
Section 2. The City Commission of the City of Opa-locka, Florida, hereby
authorizes the City Manager to enter into an agreement with Sungard Public Sector Inc..for an
OSSI Accident Module in the amount of Twenty Thousand Eight Hundred and Seventy-five
Dollars ($20,875.00), and for annual maintenance in the amount of Three Thousand Dollars
($3,000.00), to be paid by the United States Department of Justice in the form of a grant, and for
which the contract/add-on quote is attached as Exhibit"A"hereto.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 13 day of JANUARY ,2010.
Eibri
JOSEP L KELLEY
�R
Attest: Approved as to fo r and legal sufficiency:
ebo . S. J, p 'S eller
City Clerk J rim ity Attorney
Moved by: HOLMES !r
Seconded by: JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
SUDGARD`PUBLIC SECTOR Invoice
1000 Business Center Drive
Company Document No Date Page Mary, FL 32746
800-727-8088 LG 56418 28/Sep/2012 1 of 3
www.sungardps.com
10-18-12A09 :44 RCVD S
Bill To: Opa-Locka Police Department Ship To: Opa-Locka Police Department
2495 Ali-Baba Avenue 2495 Ali-Baba Avenue
OPA LOCKA,FL 33054 OPA LOCKA,FL 33054
United States United States
Attn:Nelson Rodriguez Attn:Nelson Rodriguez
I Customer Grp/No. Customer Name
I Customer PO Number Currency Terms Due Date `
5869LG Opa-Locka Police Department
USD. NET30 28/Oct/2012
No SKU Code/Description/Comments Units Rate Extended
Contract No. 080938
1 OSSI Client Base Records Management System-25 Workstation 1.00 7,480.00 7,480.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
2 OSSI Notification Module-25 Workstation 1.00 1,312.00 1,312.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
3 OSSI Property and Evidence Module-5 Workstation 1.00 880.00 880.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
4 OSSI RMS Map Display and Pin Mapping License-25 Workstation 1.00 800.00 800.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
5 OSSI Crime Analysis Module-Client License 1.00 . 2,000.00 2,000.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
6 OSSI Police to Police Annual Subscription Fee 1.00 0.00 0.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
7 OSSI Integrated CAD.Messaging Software Switch 1.00 3,600.00 3,600.00
Maintc-o-co Startt.01/Nov12012, End:3110ct(2013
8 OSSI Base Mobile Server Software Client-to 25 Workstations 1.00 2,250.00 2,250.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
9 OSSI Review Module for Field Reporting-to 25 Workstations 1.00 2,000.00 2,000.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
10 OSSI-LAN Client License for Message Switch 5.00 54.00 270.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
11 OSSI Mobile Client with No CAD Interface 15.00 95.20 1,428.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
12 OSSI Mobile Client Maps 15.00 32.00 480.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
13 OSSI-MFR Client-Base Incident/Offense 15.00 159.20 2,388.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
14 OSSI Mobile Arrest Module 15.00 48.00 720.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
Page Total 25,608.00 k
Sine,•PUBLIC SECTOR Invoice
1000 Business Center Drive
Company Document No Date Page Mary, FL 32746
800-727-8088 LG 56418 28/Sep/2012 2 of 3
www.sungardps.com
Bill To: Opa-Locka Police Department Ship To: Opa-Locka Police Department
2495 Ali-Baba Avenue 2495 Ali-Baba Avenue
OPA LOCKA, FL 33054 OPA LOCKA,FL 33054
United States United States
Attn:Nelson Rodriguez Attn:Nelson Rodriguez
iCustomer Grp/No. Customer Name Customer PO Number Currency Terms Due Date 1, 1 5869LG Opa-Locka Police Department USD NET30 28/Oct/2012 I
No SKU Code/Description/Comments Units Rate Extended
15 OSSI-MFR Client Citation 15.00 80.00 1,200.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
16 OSSI MFR Client Arrest Affidavit 15.00 24.00 360.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
17 OSSI-MFR Client-MOBLAN Version 5.00 80.00 400.00
Maintenance Start 01/Nov/2012, End:31/Oct/2013
Contract No. 100633
18 OSSI Basic Accident Module 1.00 640.00 640.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
19 OSSI-MFR Client-Accident Reporting 15.00 80.00 1,200.00
Maintenance Start 01/Nov/2012, End:31/Oct/2013
20 OSSI Accident Wizard Base Server License 1.00 800.00 800.00
Maintenance Start 01/Nov/2012, End:31/Oct/2013
21 OSSI Accident Wizard Workstation License Client 15.00 24:00 360.00
Maintenance Start_01/Nov/2012, End:31/Oct/2013
Contract No. 100634
22 OSSI Base Computer Aided Dispatch System 1.00 4,914.00 4,914.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
23 OSSI First CAD Map Display and Map Maintenance Software License 1.00 630.00 630.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
24 OSSI Additional CAD Map Display Client License 1.00 180.00 180.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
25 OSSI CAD Resource Monitor Display License with Maps Client 5.00 180.00 900.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
26 OSSI Map Converter Software 1.00 630.00 630.00
Maintenance Start:01/Nov/2012, End:31/Oct/2013
Page Total L 12,214.00
euNCIaRD`PUBLIC SECTOR Invoice
1000 Business Center Drive Company Document No Date Page
Lake Mary, FL 32746 LG 56418 28/Sep/2012 3 of 3
800-727-8088
www.sungardps.com
Bill To: Opa-Locka Police Department Ship To: Opa-Locka Police Department
2495 Ali-Baba Avenue 2495 Ali-Baba Avenue
OPA LOCKA,FL 33054 OPA LOCKA, FL 33054
United States United States
Attn:Nelson Rodriguez Attn:Nelson Rodriguez
•
Customer Grp/No. Customer Name Customer PO Number Currency Terms Due Date
1 5869LG Opa-Locka Police Department USD NET30 28/Oct/2012
No SKU CodelDescrlptlonlComments Units Rate Extended
Remit Payment To:SunGard Public Sector Inc.
Bank of America Subtotal l 37,822.00 II
12709 Collection Center Drive
Chicago,IL 60693 Sales Tax I, 0.00 k
Invoice Total 1 37,822.00 k
Payment Received 1.k 0.00
PSA Reference Number:
Balance Due 37,822.00