HomeMy Public PortalAbout12-8510 Manager to Apply for FY 20125316 Job Access Reverse Commute Sponsored by: City Manager
Resolution No. 12-8510
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE
CITY MANAGER TO APPLY FOR FY2012 5316 JOB ACCESS
REVERSE COMMUTE (JARC), AND 5317 NEW FREEDOM
FUNDING (NF), AND FURTHER TO ENTER INTO AN
INTERLOCAL AGREEMENT WITH SOUTH FLORIDA
REGIONAL TRANSIT AUTHORITY (SFRTA) FOR
EXTENDING AND ENHANCING THE OPERATION OF THE
CITY'S BUS SHUTTLE SERVICE, IN AN AMOUNT UP TO
THREE HUNDRED THOUSAND ($300,000.00) DOLLARS,
WITH THE CITY PROVIDING MATCH FUNDS, PAYABLE
FROM ACCOUNT #44-541810; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City was awarded FY 2010/2011 Job Access and Reverse Commute
("JARC") and SFRTA, grant funds; and
WHEREAS,the City is now seeking additional funds,which will be used to fund operating
costs,including weekend services,and will also be used to fund operating costs for potential inner-
city connectivity; and
WHEREAS,the City Commission of the City of Opa-locka desires to expand the service
and secure funding beyond the contract period of January 2013; and
WHEREAS,the City seeks to acquire$300,000 in funding for FY 2012, Section 5316 Job
Access and Reverse Commute(JARC),and Section 5317 New Freedom(NF),and further,to enter
into an Interlocal agreement with SFRTA for extending and enhancing the operation of the City's
shuttle bus service.
Resolution No. 12-8510
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorizes and directs
the City Manager to apply for FY2012 5316 Job Access Reverse Commute(JARC)and 5317 New
Freedom Funding (NF), and to enter into an Interlocal Agreement with South Florida Regional
Transit Authority(SFRTA), for extending and enhancing the operation of the city's bus shuttle, in
an amount up to $300,000.00, with the City providing matching funds, payable from the Miami-
Dade People's Transportation Program (PTP), Account#44-541810.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 12th day of December, 2012.
.Y TAYLOR
MAYOR
• test to:
, iI ► 0 . ,
4 nna Flores
y Clerk
Approved as t. form and legal suf -ncy:
J e -t' SI eller
t, Atto ey
Resolution No. 12-8510
Moved by: COMMISSIONER HOLMES
Seconded by: VICE MAYOR KELLEY
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting December 12, 2012 Item Type: Resolution Ordinance Other
Date: X
(EnterX in box)
Fiscal Impact: Ordinance Reading: id Reading 2nd Reading
(Enter X in box) Yes IITo (Enter X in box)
X Public Hearing: Yes No Yes No
(EnterX in box) X
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
(Enter Acct No.) JARC&NF (EnterX in box) X
CIP/Opa-locka
Circulator
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box) X N/A
Strategic Plan Related Yes No Strategic Plan Priority Area Strategic Plan Obj./Strategy: (list the
(Enter X in box) X specific objective/strategy this item will address)
Enhance Organizational 0
Bus.&Economic Dev I. Increase public health safety and
Public Safety Economic Growth.
Quality of Education
Qual.of Life&City Image IN
Communcation
Sponsor Name City Manager Department: Public Works &Finance
Opa-locka Transit Circulator Funding
The City of Opa-locka, through grant funding from Miami Dade County MPO embarked on a
Transit/Circulator study which identified and developed two routes (south route, north route) to meet the
underserved transit needs of the city and through grant funding from the FY 2008/ FY 2009 Job Access
Reverse Commute (JARC) and the South Florida Regional Transportation Authority (SFRTA)
implemented the Transit Circulator. To expand the service and secure funding for the program beyond the
initial contract period of January 2013, the City requested and was awarded FY 2010 & 2011 JARC and
SFRTA program. The FY 2010 & 2011 funding will be used to fund operating cost which will include
weekend services. The FY 2012 funding request will be used to fund operating cost for weekend services
and potential inter-city connectivity with Hialeah, Miami Lakes and Miami Gardens.
Proposed Action:
Staff recommends the adoption of the Resolution to authorize the City Manager to submit applications.
Agenda Item
FY 2012 JARC and New Freedom Guidelines and Application Package
City Resolutions 10-8019; 10-8155 & 11-8267
OQP�OCk_O
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Memorandum
TO: Mayor Myra L. Taylor
Vice Mayor Joseph L. Kelley
Commissioner Timhy Hol i •s
Commissioner Do o J s , on
Commissioner Lui go
FROM: Kelvin L. Baker, Sr., City Manage
DATE: December 7, 2012
RE: Opa-locka Transit Circulator Funding
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AUTHORIZING THE CITY MANAGER TO APPLY FOR FY2012 5316 JOB ACCESS REVERSE
COMMUTE (JARC) AND 5317 NEW FREEDOM FUNDING, AND FURTHER ENTER INTO AN
INTERLOCAL AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY (SFRTA)
FOR EXTENDING AND ENHANCING THE OPERATION OF THE CITY'S BUS SHUTTLE SERVICE
IN THE AMOUNT UP TO THREE HUNDRED THOUSAND ($300,000.00) DOLLARS AND PROVIDE
MATCHING FUNDS IN SUPPORT OF THE OPERATING COSTS; PROVIDING FOR AN EFFECTIVE
DATE.
Description: The City of Opa-locka, through grant funding from Miami Dade County MPO
embarked on a Transit/Circulator study which identified and developed two routes (south route,
north route) to meet the underserved transit needs of the city and through grant funding from the FY
2008/ FY 2009 Job Access Reverse Commute (JARC) and the South Florida Regional
Transportation Authority (SFRTA) implemented the Transit Circulator. To expand the service and
secure funding for the program beyond the initial contract period of January 2013, the City
requested and was awarded FY 2010 & 2011 JARC and SFRTA program. The FY 2010 & 2011
funding will be used to fund operating cost which will include weekend services. The FY 2012
funding request will be used to fund operating cost for weekend services and potential inter-city
connectivity with Hialeah, Miami Lakes and Miami Gardens.
Financial Impact: A minimum match of 50 percent (up to $300,000.00) of total project cost is
required for Operating Funding Request. The match will come from Miami-Dade People's
Transportation Plan(PTP) Funds—Account# 44-541810.
Implementation Time Line: The deadline for submitting an application is December 21, 2012.
Legislative History: Resolution Nos. 10-8019; 10-8155; 11-8267
Recommendation(s): The JARC program was established to address the unique transportation
challenges faced by welfare recipients and low-income persons seeking to obtain and maintain
employment. The SFRTA has an obligation to connect riders to tri-rail within Miami Dade County.
Staff is recommending the approval because the additional funding will allow the City to provide
weekend services and potential inter-city connectivity with Hialeah, Miami Lakes and Miami
Gardens. The Resolution authorizing the submission must be included in the application.
Attachment(s): FY 2012 JARC and New Freedom Guidelines and Application Package
City Resolutions 10-8019; 10-8155 & 11-8267
Prepared By: Charmaine Parchment, Acting Assistant Finance Director& Grant Coordinator
Mohammad Nasir, Assistant Director& City Engineer
END OF MEMORANDUM
R TA SOUTH FLORIDA
REGIONAL
TRANSPORTATION
AUTHORITY
Fiscal Year 2012
5316 Job Access Reverse Commute and
5317 New Freedom
Programs Guide and Application Package
Miami Urbanized Area (Broward, Miami-Dade, and
Palm Beach Counties)
October 2012
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
TABLE OF CONTENTS
Page
JARC and NF Program Overview 1
Estimated Funding Availability 1
Eligible Applicants 2
Important Program Dates 2
Important Instructions for Applicants 2
Technical Assistance and Contact Information 2
Direct Recipient and Sub-recipient Responsibilities 3
Project Eligibility and Expenses 3
Purchase of Vehicles 4
Local Match Requirements 4
Application Review and Selection Process 5
Funding Limitations 6
Financial Management 6
Reporting Requirements 6
Application Deadline 6
Application Submittal 6
Appendix A: Application Package
Appendix B: JARC and NF Eligible Projects
Appendix C: Helpful Websites
Appendix D: Selection Criteria
Appendix E: Program Management Plan
_, the FTA's regsdations at http://fta.dot govjlegislation taw/l l ''>� ,..!...-1,',:.,,
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at www.fta.dot.govjgrantsj1282593.html. o.
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
JARC AND NF PROGRAM OVERVIEW
The Safe, Accountable, Flexible, Efficient Transportation Act, a Legacy for Users (SAFETEA-LU) was
enacted in August 2005 and provides funding for Federal surface transportation programs, including
the Section 5316 Job Access and Reverse Commute (JARC) and Section 5317 New Freedom (NF)
programs.
The Job Access and Reverse Commute (JARC) program is intended to provide funding for local
programs that offer job access and reverse commute services which provide transportation for low
income individuals who may live in the city core and work in suburban locations. The program also is
intended to improve access to transportation services to employment, job training and support
activities for welfare recipients and eligible low-income individuals.
The New Freedom Program (NF) is intended to encourage services and facility improvements to
address the transportation needs of persons with disabilities that go beyond those required by the
Americans with Disabilities Act(ADA).
The South Florida Regional Transportation Authority (SFRTA) as the designated recipient is
responsible for overseeing and administering the JARC/NF programs in the Miami Urbanized Area
(urbanized areas of Broward, Miami-Dade, and Palm Beach Counties). Through a competitive
selection process, the SFRTA will select projects for FY 2012 funding. SFRTA will submit the selected
projects to the Federal Transit Administration (FTA) for final determination. Once FTA's concurrence
is received, a sub-recipient agreement will be executed by the applicants and SFRTA authorizing the
initiation of scope of the projects.
The potential for sustainability and self-sufficiency beyond the grant period will be a major
determining factor for operating projects. In order to achieve the most benefit with available
resources, project readiness will be considered for all project types.
ESTIMATED FUNDING AVAILABILITY
Indicated below are the estimated JARC and New Freedom funds available for this application cycle.
This estimate of available funding is subject to revision as previously programmed funds or
additional Federal appropriations become available.
Program FY 2012
JARC $3,615,380
New Freedom $2,084,771
Total $5,700,151
Note: SFRTA,the Designated Recipient for JARC and New Freedom programs in the Miami UZA, may use up to 10 percent
of the yearly apportionment of funding for program administration, planning,and technical assistance.
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
ELIGIBLE APPLICANTS
The following organizations are eligible to submit applications for JARC/New Freedom funding:
• Private nonprofit organizations,
• State or local governmental authorities, and
• Operators of public transportation services, including private, for-profit operators of public
transportation services
Only organizations whose proposed public transportation projects serve the Miami Urbanized Area
are eligible to apply.
IMPORTANT PROGRAM DATES
Date(s) Action
October 16, 2012 Call for Projects
October 30, 2012 Pre-application Workshop
December 21, 2012 Applications due before 12:00 noon EST
2013 PTAC Meeting - Presentation of preliminary Program of Projects(POP)
2013 POP presented to SFRTA Board for Approval
IMPORTANT INSTRUCTIONS FOR APPLICANTS
All applicants must strictly adhere to the following procedures:
• All applicants must use the application provided in Appendix A of this document. Any
alterations to the application or the use of a non-standard application will result in rejection.
• All application responses must be type written. Hand written applications will be rejected.
• Incomplete applications (technically and administratively) will be rejected. The applicant
must submit all necessary information in order for the application to be evaluated.
• Project cost and revenue data must be clearly provided using the forms provided in the
application. Non use of the budget sheets provided in Appendix A will result in resection.
Additional information may be provided as an appendix to the application. The applicant
must provide all the information used to estimate the proposed project cost, local match,
revenues, etc. Inadequate information may result in the rejection of application.
• Applications are due to the SFRTA before 12:00 noon EST on December 21, 2012. This is a
competitive process. Therefore, late or incomplete applications will be rejected regardless of
the circumstances.
TECHNICAL ASSISTANCE AND CONTACT INFORMATION
The SFRTA will provide limited technical assistance to prospective applicants to assist them with
questions they may have with regard to the Program and Application. All applicants are strongly
encouraged to participate in the pre-application workshop on October 30, 2012. Applicants may
refer to the program website or contact the SFRTA directly via email.All questions must be submitted
in writing. The applicants should refer to the SFRTA's Program Management Plan (PMP) for SFRTA's
policies and procedures for administering the JARC and New Freedom programs. The current PMP is
included as Appendix E. Please note that the SFRTA periodically updates its PMP; the applicants
should visit the program website given below to access the latest PMP.
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
SFRTA Contact Information:
Ms. Natalie Yesbeck Pustizzi
South Florida Regional Transportation Authority(SFRTA)
Phone: (954) 788-7957
Email: JARC-NF @sfrta.fl.gov
Fax: (954) 942-3325
Program Website: www.sfrta.fI.gov/grants
CONE OF SILENCE FOR JARC/NEW FREEDOM GRANTS
• Any communications between an applicant and any board member, staff member, Planning
Technical Advisory Committee ("PTAC") member or consultant of SFRTA regarding its
application are strictly prohibited from the date on which the Call for Projects is advertised by
SFRTA through the date of grant award.
• The only exceptions to this are: (i) any communications with the SFRTA's designated point of
contact; or (ii) any communications made on the record at a publicly noticed meeting of
SFRTA.
• Any violation of the Cone of Silence requirements shall constitute grounds for immediate and
permanent rejection of an applicant's application. At the Executive Director's sole discretion,
it may also serve as grounds for the voiding of the resulting grant with an applicant.
DIRECT RECIPIENT AND SUB-RECIPIENT RESPONSIBILITIES
The competitive selection process may result in JARC and/or NF funds being allocated to a transit
authority that is a designated recipient of Section 5307 funds, and thus, typically receives funds
directly from FTA. Such agencies will be required to become a direct recipient of JARC and/or NF
funds from FTA. All other recipients (i.e., sub-recipients) will be required to enter into a sub-recipient
agreement with SFRTA in order to receive funding and implement the project.
The applicants must submit a resolution adopted by their governing body specifying the applicant
has the authority to file a grant application to the SFRTA.The resolution must also identify the person
who has the authority to act on behalf of the applicant, and that the applicant will provide local
share. The resolution template is provided as Exhibit Al in Appendix A. The applicants without a
governing board must complete Exhibit A2 in Appendix A.
All applicants are strongly encouraged to work with other interested parties that may be affected by
the proposed project. Projects are evaluated, in part, on an applicant's demonstrated efforts to
coordinate with other parties. Evidence of such coordination may be demonstrated through letters
of support,funding agreements, or through other appropriate documentation.
PROJECT ELIGIBILITY AND EXPENSES
The JARC projects should comply with program objectives outlined in FTA Circular C. 9050.1, and the
NF projects should comply with the program objectives outlined in FTA Circular C. 9045.1. For a
detailed list of eligible projects, please refer to Appendix B: JARC and NF Eligible Projects.
Furthermore, to be eligible for funding, projects must be consistent with and derived from a locally
developed, coordinated public transit-human services transportation plan (HSTP/"Coordinated
Plan"). Broward, Miami-Dade, and Palm Beach Counties have developed Transportation
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
Disadvantaged Service Plans (TDSPs) that are considered as Coordinated Plans. Applicants are
encouraged to familiarize themselves with the local HSTP/TDSP. The Coordinated Plans of Broward,
Miami-Dade, and Palm Beach Counties are available online in the SFRTA website
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The proposed JARC and NF projects must be confined to the geographic boundaries of the Miami
Urbanized Area (Broward, Miami-Dade, and Palm Beach counties). To determine if your project is
within the Miami Urbanized Area, refer to the map provided in the SFRTA website
www.sfrta.f I.gov/gra nts.
Operating, capital, and mobility management/planning projects are eligible under both the JARC and
NF programs. General administrative expenses are not considered as an eligible expense.
For JARC, operating, capital and mobility management/planning expenses are eligible that support
the development and maintenance of transportation services designed to transport low-income
individuals and welfare recipients to and from jobs and activities related to their employment and to
support reverse commute projects.
For New Freedom, operating, capital and mobility management/planning expenses are eligible that
support new public transportation services and alternatives beyond those required by the Americans
with Disabilities Act of 1990 (ADA) designed to assist individuals with accessing transportation
services, including to and from jobs and employment services.
For the purpose of the New Freedom Program, "new" service is any service or activity that was not
operational on August 10, 2005, as evidenced by inclusion in the Transportation Improvement Plan
(TIP) or the State Transportation Improvement Plan (STIP). In other words, if not for the New
Freedom Program, these projects would not have consideration for funding and proposed service
enhancements would not be available for individuals with disabilities. Recipients or sub-recipients
may not terminate ADA paratransit enhancement or other services funded as of August 10, 2005, in
an effort to reintroduce the services as "new" and then receive New Freedom funds for those
services.
Projects currently receiving JARC/NF funds may be eligible for continued funds. If the funding
request is for expanding an existing service that currently does not receive JARC/NF funding, only the
expansion portion of the project may be eligible for JARC/NF funding.
PURCHASE OF VEHICLES
All vehicle purchases must comply with procurement requirements outlined in FTA Circular 4220.1F
or latest version. The applicants are responsible for the procurement process and will be reimbursed
only after the purchase invoices are submitted. No advance payments will be made by SFRTA to
applicants toward purchasing of vehicles under any circumstances.
LOCAL MATCH REQUIREMENTS
JARC and New Freedom funds may be used to finance capital, mobility management/planning and
operating expenses. The federal share of eligible capital and mobility management expenses may
not exceed 80 percent of project costs. The federal share of eligible operating expenses may not
exceed 50 percent of project costs.
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
Match Requirements
Type of Funding Maximum Federal Share Minimum Local Share
Capital 80% 20%
Operating 50% 50%
Mobility Management/Planning 80% 20%
Consistent with FTA guidance, the local share must be provided from sources other than U.S.
Department of Transportation (USDOT) funds. No FTA program funds can be used as a source of
local match for other FTA programs, even when used to contract for service. Examples of sources of
local match that may be used include the following:
• State or local appropriations
• Other non-DOT Federal funds
• Dedicated tax revenues
• Private donations
• Net income generated from advertising and concessions
• Toll Revenue Credit(Capital projects only)
Fare box revenue is considered an income and is deducted from the total operating cost to
determine the net cost of the activity. However, it is important to note that fare box revenue may not
be used as local match. A sample calculation to determine local cash match for two projects is
provided below.
Operating Projects(50% All Other Projects (20%
Steps to Calculate Local Match Local Match Required) Local Match Required)
1) Start with Total Project Budget: $100,000 $100,000
2) Deduct Project Income(e.g.,fare box revenue
for operating projects): ($10,000) ($0)
3) Deducting the revenue or project income $80,000 $100,000
produces the net project cost:
4) Multiply the net project cost by the required x 50% x 20%
percentage match:
5) The resultant figure is the minimum amount of $45,000 $20,000
local match required:
The applicants should refer to the SFRTA's Program Management Plan (PMP)for additional guidance
on sources of local match.
APPLICATION REVIEW AND SELECTION PROCESS
The SFRTA is conducting this call for projects as part of a competitive selection process. After initial
screening by SFRTA staff to determine eligibility, the SFRTA's Planning Technical Advisory Committee
(PTAC), which consists of representatives from two Florida DOT districts, as well as three local transit
operators, two Regional Planning Councils, and three MPOs, will evaluate and score the applications.
The evaluation will be strictly based on the content of the written application. The ranked Program of
Projects (POP) will then be submitted to the SFRTA Governing Board for approval at one of its
regularly scheduled meetings. Once approved, the POP will be submitted to FTA for final
determination of funding. The applicants must not start their projects until the FTA approves the
POP and a sub-recipient agreement is executed with SFRTA. Costs incurred prior to the execution of
sub-recipient agreements are not eligible for reimbursement.
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
The criteria and methods for ranking project applications can be found in Appendix D: Selection
Criteria. The criteria are designed to affirm project eligibility of the submitted projects and to gauge
the relative strengths of the projects with respect to:
• Eligibility
• Service area and coordination
• Project readiness/scalability/ability to implement
• Sustainability
• Need
• Other factors
FUNDING LIMITATIONS
Applicants may request for project funding of up to two years in any funding cycle. However, projects
may be limited to one year of funding at the discretion of the PTAC. The PTAC may recommend
project approval at an amount and scope less than originally requested. Grant contract budgets may
be lower than amounts originally awarded based on refined cost estimates. Funds should be
expended three years from the date of award.
FINANCIAL MANAGEMENT
Applicants whose projects are selected for JARC and/or New Freedom Program funds will be
required to comply with all FTA requirements and are subject to audits and monitoring reviews.
Further, applicants are required to demonstrate their capability to manage Federal grants by
including information on current/previous Federal grants or resumes of employees who have prior
experience in managing such grants. Your agency's complete financial statements for the most
recent year available must be submitted with your application.
REPORTING REQUIREMENTS
Successful applicants will be required to comply with FTA reporting requirements. Sub-recipients
must submit quarterly reports and annual performance measures directly to the SFRTA.
APPLICATION DEADLINE
The application deadline is 12 noon (EST), December 21, 2012. Applications must be received by
SFRTA by this time to be eligible for consideration. Applications found to be incomplete or received
after the deadline will not be considered for funding. No exceptions will be made.
APPLICATION SUBMITTAL
Six (6) completed hard copy applications and one (1) digital application must be submitted to:
South Florida Regional Transportation Authority
Attn:JARC/NF
800 NW 33rd Street
Pompano Beach, FL 33064
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
APPENDIX A: APPLICATION PACKAGE
Contents of Grant Application Package
Application Checklist
Section 1: Summary of Application
Section 2: Applicant, Existing Services, and Service Area
Section 3: Project Information
Section 4: Coordination
Section 5: Implementation and Scalability
Section 6: Project Management and Reporting
Section 7: Additional Information - Operating Projects Only
Section 8: Additional Information - Capital/Mobility Management Projects Only
Section 9: Summary of Project Cost
Section 10: Letters of Support
Exhibits
Exhibit Al: Resolution by Applicants with a Governing Board
Exhibit A2: Certification by Applicants without a Governing Board
Exhibit B: Public Hearing
Exhibit C: Single Audit Act
Exhibit D: Federal Certifications and Assurances
Exhibit E: Civil Rights Requirements
Exhibit F: Procurement
Exhibit G: Restrictions on Lobbying
Exhibit H: Milestone Information
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
Application Checklist
The following information must be included in the final JARC or New Freedom application
packet to be considered complete. Incomplete applications will be disqualified after the
application deadline has passed. Six (6) copies of the application must be submitted on 81/2
x 11 inch paper and bounded with a paper clip or black binder clip and in electronic format
on a CD. Failure to provide either will disqualify project from consideration.
ALL PROJECT APPLICATIONS MUST BE RECEIVED AT THE SOUTH FLORIDA REGIONAL
TRANSPORTATION AUTHORITY OFFICE BY DECEMBER 21, 2012 AT 12:00 NOON EST.
❑ Signed Application Checklist
❑ Section 1: Summary of Application
❑ Section 2: Applicant, Existing Services, and Service Area
❑ Section 3: Project Information
❑ Section 4: Coordination
❑ Section 5: Implementation and Scalability
❑ Section 6: Project Management and Reporting
❑ Section 7: Additional Information -Operating Projects Only
❑ Section 8: Additional Information -Capital/Mobility Management Projects Only
❑ Section 9: Summary of Project Cost
❑ Section 10: Letters of Support
❑ Exhibit Al: Resolution by Applicants with a Governing Board
❑ Exhibit A2: Certification by Applicants without a Governing Board
❑ Exhibit B: Public Hearing
❑ Exhibit C: Single Audit Act
❑ Exhibit D: Federal Certifications and Assurances
❑ Exhibit E: Civil Rights Requirements
❑ Exhibit F: Procurement
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
❑ Exhibit G: Restrictions on Lobbying
n Exhibit H: Milestone Information
Name:
(Individual authorized to execute contracts with South Florida Regional Transportation Authority)
Signature:
Date:
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
SECTION 1: SUMMARY OF APPLICATION
Application Type
Please indicate whether this is a JARC or New Freedom Application. CHECK ONLY ONE PROGRAM. If
both Program boxes below are checked,the application may be deemed ineligible.
❑ Section 5316 - Job Access and Reverse Commute (JARC)
❑ Section 5317 - New Freedom
Applicant Name and Contact Information
Name of Applicant
Contact Person
Address
Email
Phone Number
Organization Type
❑ Local Government Authority
❑ Private Non-Profit Organization (please attach IRS 501(c)(3)documentation of non-profit status)
❑ Public Operator of Public Transportation Services
❑ Private Operator of Public Transportation Services
Partnering Organization and Contact Information (Indicate N/A if not applicable)
Partnering Organization
Contact Person
Address
Email
Phone Number
Project Type (Place an X in the appropriate box). For a detailed list of eligible projects, please refer to
Appendix B:JARC and NF Eligible Projects.
Capital Only
Operating Only
Capital & Operating
Mobility Management/Coordinated Planning
Proiect Information
Project Name
Service Area
Start Date
Total Project Cost
JARC/NF Funding Requested
Number of Years for Which Funding Requested
Total Local Match
IMPORTANT: Cost information provided in the above table will be used when the projects are evaluated and
funding is requested for successful projects from FTA.
To the best of my knowledge, all information in this application is true and accurate.The document
has been duly authorized by the governing body or authorized representative of the applicant and
the applicant will comply with any certifications and assurances if the fund is awarded.
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
Signature of Authorized Representative
Printed Name of Authorized Representative
Date
SECTION 2: APPLICANT, EXISTING SERVICES, AND SERVICE AREA
1) Provide a brief description of the applicant and its background with implementing this type of
project.
2) Provide a brief description of the applicant's existing services.
3) Provide a brief description of the existing service area (provide demographic, economic, and
geographic information).
SECTION 3: PROJECT INFORMATION
4) Project Title:
5) Specify the type of project.
❑ Continuation of an Existing JARC/NF Project
❑ Expansion of an Existing Project not previously funded through JARC/NF
❑ Existing fixed route service not previously funded through JARC
❑ New Project
6) Provide a description of the project. For projects seeking operating assistance, provide details of
proposed routes, schedules, and trip coordination strategies. For capital projects, explain the
quantity and type of assets to be procured, use, useful life, and whether assets are expansion or
replacement assets. If the project has multiple elements (i.e., operating, mobility management,
capital), please include a description of how these elements relate to each other.
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7) Identify target population(s) of the project. Cite any studies conducted and the corresponding
recommendations that contributed to the development of the project. Explain how the project will
be marketed to those populations. If the project will serve others in addition to the target
population, specify how you will assure that the target population will be given priority on all
project activities and how the availability of service to the target population will not be
compromised by the provision of services to those other than the target population.
8) Please specify the unmet needs this project is designed to meet and how those unmet needs
were identified.
9) Does the project address at least one (1) strategy identified in the local Coordinated Plan? (The
Coordinated Plans of Broward, Miami-Dade, and Palm Beach Counties can be found on the
SFRTA website at www.sfrta.fl.gov/grants)
Yes
No
If YES, list the strategies in the local Coordinated Plan that your project conforms with. List the name
of the Coordinated Plan, conforming goal,and page number.
10) Describe the geographic boundaries of the project. Applicants must attach a map (8.5 x 11)
depicting the project boundaries.
11) Estimate the number of low-income population (JARC) and individuals with disabilities (NF)that
will be served by the project. Provide an explanation as to how the estimate was determined.
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SECTION 4: COORDINATION
12) Explain how your organization coordinated with existing public transportation providers to
develop the project. Identify other transportation providers that currently operate similar
services to the target population within the project area. How do you plan to prevent the
duplication of services? Discuss anticipated formal agreements, arrangements to coordinate
services, joint funding initiatives, the pooling of resources and any other coordination efforts
planned or already initiated.
13) Explain how your organization coordinated with human service transportation providers and/or
other private non-profit/for-profit operators to develop the project. Identify other human service
transportation providers and/or other private non-profit/for-profit operators that currently
operate similar services to the target population within the project area. How to you plan to
prevent the duplication of services? Discuss anticipated formal agreements, arrangements to
coordinate services, joint funding initiatives, the pooling of resources and any other
coordination efforts planned or already initiated.
SECTION 5: IMPLEMENTATION AND SCALABILITY
14) Please provide the number of months needed upon receipt of award to begin providing
services to the project's target population. Identify the activities that have been completed
thus far to develop the project. Provide a schedule for project implementation and complete
the Milestone Information Form provided in Exhibit H. If your service is dependent upon the
purchase of vehicles, use the vehicle anticipated delivery date as your starting point to
determine the number of months needed to begin initiation of service.
15) Provide evidence of financial capability to implement the project. Please note that no advance
payments will be made by SFRTA to applicants under any circumstances.
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16) Could the project be implemented on a more limited scope with less funding?
• Yes
• No
If YES, please describe in detail how your project could be scaled down with less funding. Please
provide specific funding scenarios.
SECTION 6: PROJECT MANAGEMENT AND REPORTING
17) How will the project be monitored and evaluated on an ongoing basis? What criteria will be
used to establish the success of the project?
Please note that the FTA requires that the following measures be reported on by program:
JARC
• Actual or estimated number of jobs that can be accessed as a result of geographic or temporal coverage of
JARC projects implemented in the current reporting year.
• Actual or estimated number of rides(as measured by one-way trips)provided as a result of the JARC projects
implemented in the current reporting year.
New Freedom
• Services provided that impact availability of transportation services for individuals with disabilities as a result
of the New Freedom projects implemented in the current reporting year. Examples include geographic
coverage,service quality and/or service times.
• Additions or changes to environmental infrastructure(e.g., transportation facilities,sidewalks, etc), technology,
vehicles that impact availability of transportation services as a result of the New Freedom projects
implemented in the current reporting year.
• Actual or estimated number of rides(as measured by one-way trips)provided for individuals with disabilities as
a result of New Freedom projects implemented in the current reporting year.
18) Does your organization have experience in administering federal grants?Your response should
include the following:
• Details of federally funded grants that your agency has managed.
• Procedures your organization has developed for implementing a Civil Rights Program.
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19) Describe your agency's ability to manage the project, including its financial and human
resources, and its institutional capacity.
20) Describe your agency's financial management system, including accounting software and
accounting system.
SECTION 7: ADDITIONAL INFORMATION OF OPERATING PROJECTS
Questions 21 - 29 apply to projects that include an operations element. If your project does not
include an operations element,please skip to question 30.
21) Indicate how the proposed service will be operated.
❑ Applicant will operate service
❑ Service will be contracted out(explain how an operator will be selected).
22) If the proposed project is the continuation of an existing JARC/NF funded project, is the project
currently meeting its main objectives including serving target population ridership projections?
23) If the proposed project is an expansion of an existing project, explain how the expanded project
will differ from the current service with respect to service coverage area, hours of service, trip
purpose, or level of service.
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24) Explain how the project you are seeking funding for differs from other services in the area with
respect to service coverage area, hours of service,trip purpose, or level of service.
25) Explain what connections the project provides to key destinations and activity centers,
particularly those destinations that present opportunities for employment assistance or
employment. Be as specific as possible in identifying significant destinations.
26) Explain how this project provides access to other transportation services that go beyond the
project's proposed geographic boundary.
27) Provide the projected ridership in the table below.
PROJECTED RIDERSHIP(12-month period)
Program Target Population Current Ridership(one-way Projected Ridership(one-way
trips) trips)
JARC Low Income/Welfare
New Individuals with Disabilities
Freedom
Other
TOTAL
Explain how the ridership was determined.
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28) Summarize operating funding request in the table below. Please round all numbers to the
nearest dollar.
OPERATING FUNDING REQUEST(50%/50% Match Required)
12 month period 24-month period(maximum
allowable)
Total Operating Cost(all eligible $ $
operating costs)
Less Project Revenues (Fare box) $( ) $(
Net Project Cost $ $
Local Share Requirement $ $
(50% of Net Project Cost)
Request for Operating Funding $ $
If the funding request is for any other duration,clearly state the project duration,
Provide supplementary budget sheets to illustrate how the total operating cost was derived. If
funding is sought for multiple routes, cost estimates must be provided for individual routes.
Failure to provide necessary details to justify the project cost may result in rejection of the
application.
If the funding request is for expanding an existing service that currently does not receive
JARC/NF funding; only the expansion portion of the project is eligible for JARC/NF funding
consideration.
29) Based on the projected ridership and operating cost, estimate the cost per one-way trip.
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SECTION 8: ADDITIONAL INFORMATION OF CAPITAL/MOBILITY MANAGEMENT PROJECTS
Questions 30 - 33 apply to projects that include Capital and/or Mobility Management elements. If
your project does not include these elements, please skip to question 34.
30) For each capital project element, provide the appropriate information in the table below.
Please round all numbers to the nearest dollar.
CAPITAL FUNDING REQUEST(80%/20% Match Required)
Capital Elements Estimated Cost Local Share Federal Request
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $ $ $
Provide supplementary budget sheets to illustrate how the total capital cost was derived.
Failure to provide necessary details to justify the project cost may result in rejection of the
application.
31) For each element identified in question #30, please explain the major items that are included
in the estimated cost and how the estimate was derived.
32) For each Mobility Management/Planning project element, please provide the appropriate
information below. Please round all numbers to the nearest dollar.
MOBILIY MANAGEMENT/PLANNING FUNDING REQUEST(80%/20% Match Required)
Major Activities Estimated Cost Local Share Federal Request
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTALS $ $ $
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33) For each element identified in question #32, please explain the major items that are included
in the cost estimate and how the estimate was derived.
SECTION 9: SUMMARY OF PROJECT COST
Questions 34-36 apply to all projects.
34) Provide the requested information in the following table for the year you are requesting funds.
Transfer the information from questions 28, 30, and 32 as appropriate for the funding request.
If a request is for less than 12 months please note the funding period in terms of months.
Please round all numbers to the nearest dollar.
TOTAL FUNDING REQUEST
Year 1Request Year 2 Request
Eligible Project Activities Federal Local Total Net Federal Local Total Net
Funding Match Cost Funding Match Cost
Operating- 50% $ $ $ $ $ $
Match Required $ $ $ $ $ $
Capital - 20% $ $ $ $ $ $
Match Required $ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
Mobility Management/ Planning- 20% $ $ $ $ $ $
Match Required
TOTAL $ $ $ $ $ $
35) Indicate the source of local match for each year that funding is requested. If local match funds
are being derived from an existing grant, please attach a copy of the grant agreement/contract
or supporting documentation.Also, explain how stable the local match funding source is.
36) Is there a commitment of funds beyond the requested grant period? ❑Yes ❑ No
If yes, please explain the nature of the commitment.
If no, please explain the steps you will take to attain sustainability.
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SECTION 10: LETTERS OF SUPPORT
Letters of Support
All letters of support must be submitted with the application. Letters should indicate the nature of
support (financial, participation, coordination, etc.).
Indicate if letters of support are included. ❑ Yes ❑ No
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APPLICANT SIGNATURE
I certify, to the best of my knowledge, that the information in this application is true and accurate
and that this organization has the necessary fiscal, data collection, and managerial capability to
implement and manage the projects associated with this application.
Applicant Agency
Project Title
Name of Signatory
Title of Signatory
Authorized Signature Date
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EXHIBIT Al: RESOLUTION BY APPLICANTS WITH A GOVERNING BOARD
Exhibit Al (see next page) must be completed by all applicants with a Governing Board. The
resolution must clearly identify the person who is authorized to enter into an agreement with SFRTA
if the proposed project is awarded a JARC/NF grant. Further, the resolution must certify the
availability and source of local match. Failure to provide an executed resolution along with the
completed application will result in rejection.
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Resolution No.
Project Title
Resolution authorizing applications for and execution of a Job Access Reverse Commute or New Freedom grant
agreement under the South Florida Regional Transportation Authority's general authority to make such Grants.
Whereas,the South Florida Regional Transportation Authority("SFRTA"), is authorized make such grants as the
designated recipient of Job Access Reverse Commute and New Freedom programs for Broward, Miami-Dade,
and Palm Beach counties;and
Whereas, the SFRTA has the power to expend funds for use in connection with Job Access Reverse Commute
or New Freedom projects,and
Whereas, the SFRTA has the power to make and execute all contracts and other instruments necessary or
convenient to the exercise of its powers, and
Whereas, approval for said funds will impose certain financial obligations upon the recipient.
NOW,THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE[ Name of Applicant]:
Section 1.That the [ Authorized Official], { Title]and his/her successor is authorized to execute
and file applications on behalf of[ Name of Applicant] with the South Florida Regional Transportation
Authority for a Job Access Reverse Commute or New Freedom grant for[ Project Title].
Section 2. That the [ Authorized Official], { Title}and his/her successor is authorized to furnish
such additional information, assurances, certifications and amendments as the SFRTA may require in
connection with this Job Access Reverse Commute or New Freedom grant agreement application.
Section 3. That the [ Authorized Official], ( Title) and his/her successor certify that {
Name of Applicant} will provide the required local match from { Source of Funds and the Amount of
Local Match)funds.
Section 4. That the [ Authorized Official], { Title) and his/her successor is authorized and
directed on behalf of the [ Name of Applicant] to execute and deliver grant agreements and all
subsequent amendments thereto between the [ Name of Applicant] and the SFRTA for Job Access
Reverse Commute or New Freedom grant, and the Secretary of the ( Name of Applicant) is authorized
and directed on behalf of the { Name of Applicant] to attest said agreements and all subsequent
amendments thereto.
Section 5. That the [ Authorized Official], { Title} and his/her is authorized and directed to take
such action as is necessary or appropriate to implement, administer and enforce said agreements and all
subsequent amendments thereto on behalf of the[ Name of Applicant].
PRESENTED and ADOPTED the day of ,20
Signature of Authorized Official Signature of Attest
Title Title
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EXHIBIT A2: CERTIFICATION BY APPLICANTS WITHOUT A GOVERNING BOARD
Exhibit A2 (see next page) must be completed by all applicants without a Governing Board. The
certification must clearly identify the person who is authorized to enter into an agreement with
SFRTA if the proposed project is awarded a JARC/NF grant. Further, the applicant must certify the
availability and source of local match. Failure to provide an executed certification along with the
completed application will result in rejection.
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Project Title
The undersigned hereby certifies that is authorized to enter
(applicant)
into an Agreement with the South Florida Regional Transportation Authority to receive a
Section 5316 (Job Access and Reverse Commute) and/or a Section 5317 (New Freedom)
grant for programs and services designed to improve access to transportation for people
with disabilities or individuals with lower incomes as noted herein.
The undersigned also certifies that_ agrees to provide the
(applicant)
requisite local share of {Enter the amount} from {Enter source(s) of funds}
funds.
Name
Title
Notary:
Organization
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EXHIBIT B: PUBLIC MEETING
An opportunity for a public hearing is required ONLY for Public Agencies requesting capital grants
under Sections 5316 and 5317. An application for Section 5316 and/or Section 5317 submitted by
a public agency should contain a copy of the notice of public hearing (identified as Exhibit B) and an
affidavit of publication. If Exhibit B is not applicable,this should be stated in the application.
A public notice should contain all pertinent information relating to the project (such as number and
types of vehicles as well as the estimated cost of the vehicles) and should be published at least one
time in a newspaper of general circulation in the applicant's service area, no less than 15 or more
than 30 days prior to the submission of an application. The notice should state that persons
requesting a hearing must notify the applicant of the request, in writing, and send a copy of the
request for a hearing to the SFRTA.
The deadline for hearing requests must be prior to the date applications are due at the SFRTA. If a
hearing is requested:
1. A hearing must be conducted;
2. The SFRTA must be notified of the date,time, and location of the hearing; and
3. A copy of the minutes of the hearing (to include a discussion of issues raised and resolution
of issues) must be submitted to SFRTA, before a Section 5316 and/or 5317 award can
be made.
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EXHIBIT C: SINGLE AUDIT ACT
� I
All non-Federal entities that expend $500,000 or more of Federal awards in a year are required to
obtain an annual audit in accordance with the Single Audit Act as described in OMB Circular A-133.
A single audit is intended to provide a cost-effective audit for non-Federal entities in that one audit is
conducted in lieu of multiple audits of individual programs. The Single Audit's objective is to provide
assurance to the Federal government as to the management and use of such funds by recipients. A
Single Audit encompasses an examination of a recipient's financial records, financial statements,
federal award transactions and expenditures, the general management of its operations, internal
control systems,and federal assistance it received during the audit period.
To determine if your agency is subject to the Single Audit Act, please select the appropriate
statement(s) below regarding your agency's current use of Federal funds.
A. ❑ Receives $500,000 or more for the current fiscal year from all Federal sources.
B. Does not receive $500,000 or more in Federal funds for the current fiscal year from all
Federal sources combined.
C. 111 Receives ONLY Section 5316 and/or Section 5317-funded vehicles/equipment.
If you checked option A,then your agency is subject to the Single Audit Act and the following
requirements must be satisfied:
1. A copy of the applicant's most recent audit report must be submitted with the application if
this was not done previously. The report should be marked "Exhibit C."
2. If the most recent audit report was previously sent to the SFRTA,the date submitted should
be shown in "Exhibit C" in the application.
3. Applicants that received a Section 5316 and/or a Section 5317 award in the last fiscal year
should include a copy of the pages from the annual audit that indicates the auditor
specifically tested for Section 5316 and/or Section 5317 requirements and certifies
compliance.
(Type name and title of authorized individual) (Signature of authorized individual) (Date)
If you checked option B and/or C,then your agency is not subjected to the Single Audit Act.The
applicant must certify the following:
1. Will not receive $500,000 or more for the current Fiscal Year from all federal sources
combined, and is, therefore, exempt from the Single Audit Act as described in OMB A-133;
and
2. In the event the applicant does receive $500,000 or more in total from all federal sources
during the current fiscal year,the applicant will comply with the Single Audit Act and submit
to the SFRTA a copy of its most recent audit conducted in compliance with the Act.
(Type name and title of authorized individual) (Signature of authorized individual) (Date)
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EXHIBIT D: FEDERAL CERTIFICATIONS AND ASSURANCES
To ensure compliance with various federal requirements, sub-recipients of JARC and New Freedom
funds are required to sign Federal Certifications and Assurances for FTA Assistance Programs as part
of the application, and these are reviewed as part of the overall application review process. The
Federal Register Notice is revised annually and is usually available around January 1 of each year.
Applicants may obtain a copy of the current year document through
http://www.fta.dot.gov/documents/2012_Certs_Appendix_A.pdf. If unable to access the form,
applicants may contact SFRTA for assistance.
The last page (Appendix A) of the annual Federal Register Notice that applies to Federal
Certifications and Assurances provides applicants with a signature page. An individual authorized by
the applicant's governing board and its attorney must certify compliance with the requirements of
the various Federal Transit Administration grants or cooperative agreements. The appropriate
signed Federal certification/assurance form must be included in the application when it is submitted
to the South Florida Regional Transportation Authority. Blue ink is suggested as it distinguishes an
original signature from a photocopied signature.
The FY 2012 Certifications and Assurances for FTA Assistance Programs list 24 Groups. To make a
single selection of certifications and assurances, place an "X" at the top of Appendix A next to the
statement that reads: "The Applicant agrees to comply with applicable provisions of Groups 1-24."
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EXHIBIT E: CIVIL RIGHTS REQUIREMENTS
As a condition of receiving Federal Transit Administration Section 5316 or 5317 program funds
through the South Florida Regional Transportation Authority (SFRTA), sub-recipients must comply
with the requirements of the US Department of Transportation's Title VI regulations. The purpose of
Title VI is to ensure that no person in the United States shall, on the ground of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving Federal financial assistance. Sub-recipients are also
responsible for ensuring compliance of each third party contractor at any tier of the project.
REQUIREMENT TO DEVELOP TITLE VI PROGRAM
All successful sub-recipients must submit a Title VI program to the SFRTA. Please refer to the Title VI
circular that can be found at http://www.fta.dot.gov/documents/FTA_Title_VI_FINAL.pdf for specific
information on developing a Title VI program. Below are some of the elements that should be
included in your TITLE VI program.
REQUIREMENT TO DEVELOP TITLE VI COMPLAINT PROCEDURES
Sub-recipients must develop procedures for investigating and tracking Title VI complaints filed
against them and make their procedures for filing a complaint available to members of the public
upon request.
REQUIREMENT TO RECORD TITLE VI INVESTIGATIONS. COMPLAINTS, AND LAWSUITS
Sub-recipients must prepare and maintain a list of any active investigations conducted by entities
other than FTA, lawsuits, or complaints naming the sub-recipient that allege discrimination on the
basis of race, color, or national origin.
REQUIREMENT TO PROVIDE MEANINGFUL ACCESS TO LIMITED ENGLISH PROFICIENCY PERSONS
Sub-recipients must take responsible steps to ensure meaningful access to the benefits, services,
information, and other important portions of their programs and activities for individuals who are
Limited English Proficient (LEP). To this end sub-recipients may develop and carry out a language
implementation plan. Certain sub-recipients, such as those serving very few LEP persons or those
with very limited resources may choose not to develop a written LEP plan. However, the absence of
a written LEP plan does not obviate the underlying obligation to ensure meaningful access by LEP
persons to a recipient's program or activities. Sub-recipients electing not to prepare a written
language implantation plan should consider other ways to reasonably provide meaningful access.
REQUIREMENT TO NOTIFY BENEFICIARIES OF PROTECTION UNDER TITLE VI
Sub-recipients must provide information to the public regarding their Title VI obligations and apprise
members of the public of the protections against discrimination afforded to them by Title VI. Sub-
recipients that provide transit service shall disseminate this information to the public through
measures that can include but shall not be limited to a posting on the agency's Web site.
DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS
It is the policy of SFRTA that Disadvantaged Business Enterprises (DBE), as defined in 49 CFR Part
26, shall have the maximum opportunity to participate in the performance of contracts. SFRTA will
never exclude any person from participation in, deny any person the benefits of, or otherwise
discriminate against anyone in connection with the award and performance of any contract covered
by 49 CFR Part 26 on the basis of race, color, sex, or national origin.
Sub-recipients are encouraged to take all necessary and reasonable steps to ensure that DBE's have
the maximum opportunity to compete for and perform services on contracts, including participation
in any subsequent supplemental contracts. If the sub-recipient intends to subcontract a portion of
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the services on the project, sub-recipient is encouraged to seek out and consider DBE's as potential
subcontractors, by soliciting their interest, capability, and qualifications.
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EXHIBIT F: PROCUREMENT
FTA has developed Circular 4220.1F "Third Party Contracting Guidance"to assist its recipients and
their sub-recipients in complying with the various Federal laws and regulations that affect their FTA-
assisted procurements.This document is located at
www.fta.dot.gov/documents/FTA_Circular_4220.1F.pdf.
FTA C 4220.1F sets forth the requirements a sub-recipient must adhere to in the solicitation, award
and administration of its third party contracts. FTA encourages sub-recipients to review their written
procurement policies to ensure that they are in compliance with FTA C 4220.1F.
Applicants should also reference FTA's Best Practices Manual located at
www.fta.dot.gov/gra nts/13054_6037.htm I.
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EXHIBIT G: RESTRICTIONS ON LOBBYING
Pursuant to the Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying
Disclosure Act of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] -Contractors who apply
or bid for an award of$100,000 or more shall file the certification required by 49 CFR part 20, "New
Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer
or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of
a member of Congress in connection with obtaining any Federal contract, grant or any other award
covered by 31 U.S.C. 1352. Each tier shall also disclose the name of any registrant under the Lobbying
Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-Federal funds with
respect to that Federal contract, grant or award covered by 31 U.S.C. 1352. Such disclosures are
forwarded from tier to tier up to the recipient.
The applicants with project value exceeding$100,000 must submit the certification regarding
lobbying(see next page).
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CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding$100,000)
The undersigned [Firm] certifies,to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant,the making
of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form—LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by"Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section
10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65,to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure
Act of 1995).Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such expenditure or failure.]
The Firm, , certifies or affirms the truthfulness and accuracy of each statement of its
certification and disclosure, if any. In addition,the Firm understands and agrees that the provisions
of 31 U.S.C.A 3801, et seq., apply to this certification and disclosure, if any.
Signature of Firm's Authorized Official
Name and Title of Firm's Authorized Official
Date
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EXHIBIT H: MILESTONE INFORMATION
Use the Milestone format below for bus (vehicle) purchases. This is the required FTA format for this
activity and you should not change Milestone descriptions.
Item Description or Purpose Total Budget Amount
Bus Purchase $
Milestone Description Milestone Dates
RFP/IFB Issued
Contract Award Date
First Vehicle Delivery
All Vehicles Delivered
Contract Complete Date
Use the format below to develop Milestones for all other budget items.
Item Description or Purpose Total Budget Amount
$
Milestone Description Milestone Dates
RFP/IFB Issued
Contract Award Date
Contract Complete Date
Program Initiated
Program Review
Program Completed
Route Initiated
Route Review
Route Determination
xxviii
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
APPENDIX B: JARC and NF Eligible Projects
References: FTA Circulars C 9045.1 and C 9050.1
xxix
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
ELIGIBLE SECTION 5316 JOB ACCESS AND REVERSE COMMUTE (JARC) PROJECTS
Eligible projects under JARC may include, but are not limited to:
• late-night and weekend service;
• guaranteed ride home service;
• shuttle service;
• expanding fixed-route mass transit routes;
• demand-responsive van service;
• ridesharing and carpooling activities;
• transit-related aspects of bicycling (such as adding bicycle racks to vehicles to support
individuals that bicycle a portion of their commute or providing bicycle storage at transit
stations);
• local car loan programs that assist individuals in purchasing and maintaining vehicles for
shared rides;
• promotion,through marketing efforts, of the:
o use of transit by workers with nontraditional work schedules;
o use of transit voucher programs by appropriate agencies for welfare recipients and
other low-income individuals;
o development of employer-provided transportation such as shuttles, ridesharing,
carpooling; or
o use of transit pass programs and benefits under Section 132 of the Internal Revenue
Code of 1986.
• supporting the administration and expenses related to voucher programs;1
• acquiring Geographic Information System (GIS)tools;
• implementing Intelligent Transportation Systems (ITS), including customer trip information
technology;
• integrating automated regional public transit and human service transportation information,
scheduling and dispatch functions;
• deploying vehicle position-monitoring systems;
• subsidizing the costs associated with adding reverse commute bus, train, carpool van routes
or service from urbanized areas and non-urbanized areas to suburban work places;
• subsidizing the purchase or lease by a non-profit organization or public agency of a van or
bus dedicated to shuttling employees from their residences to a suburban workplace;
• supporting new mobility management and coordination programs among public
transportation providers and other human service agencies providing transportation.
Mobility management activities may include:2
1 This activity is intended to supplement existing transportation services by expanding the number of providers
available or the number of passengers receiving transportation services. Vouchers can be used as an
administrative mechanism for payment to providers of alternative transportation services. The JARC program
can provide vouchers to low-income individuals to purchase rides, including(1) mileage reimbursement as part
of a volunteer driver program, (2)a taxi trip,or(3)trips provided by a human service agency. Transit passes for
use on fixed-route or Americans with Disabilities Act of 1990 (ADA) complementary paratransit service are not
eligible. Vouchers are treated as an operational expense which requires a 50/50(Federal/local) match.
xxx
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
• the promotion, enhancement, and facilitation of access to transportation services, including
the integration and coordination of services for individuals with disabilities, older adults, and
low-income individuals;
• support for short-term management activities to plan and implement coordinated services;
• the support of state and local coordination policy bodies and councils;
• the operation of transportation brokerages to coordinate providers, funding agencies and
customers;
• the provision of coordination services, including employer-oriented Transportation
Management Organizations' and Human Service Organizations' customer-oriented travel
navigator systems and neighborhood travel coordination activities such as coordinating
individualized travel training and trip planning activities for customers;
• the development and operation of one-stop transportation traveler call centers to coordinate
transportation information on all travel modes and to manage eligibility requirements and
arrangements for customers among supporting programs; and
• operational planning for the acquisition of intelligent transportation technologies to help plan
and operate coordinated systems inclusive of Geographic Information Systems (GIS)
mapping, Global Positioning System technology, coordinated vehicle scheduling, dispatching
and monitoring technologies as well as technologies to track costs and billing in a
coordinated system and single smart customer payment systems (acquisition of technology
is also eligible as a standalone capital expense).
• otherwise facilitating the provision of public transportation services to suburban employment
opportunities.
The labor protection provisions of Section 5333(b) apply to the JARC program. As a condition of FTA
assistance for funding sub-recipients, Title 49 U.S.C. Section 5333 (b), requires that fair and
equitable arrangements be made to protect the employees that may be affected by such assistance
of a JARC project. The U.S. Department of Labor (USDOL) is responsible under Federal Law for the
administration of Section 5333 (b). The FTA is required to submit to the USDOL all JARC program
proposals for a USDOL referral letter and employee certification. The USDOL requires approximately
60 days for the certification process, which occurs prior to Federal award.
2 SAFETEA-LU specified that mobility management expenses are eligible under all FTA grant programs as a
capital cost (e.g., 80 percent Federal participation). Mobility management techniques may enhance
transportation access for populations beyond those served by one agency or organization within a community.
For example, a non-profit agency could receive JARC funding to support the administrative costs of sharing
services it provides to its own clientele with other low-income individuals and coordinate usage of vehicles with
other non-profits, but not the operating costs of the service. Mobility management is intended to build
coordination among existing public transportation providers and other transportation service providers with the
result of expanding the availability of service.
xxxi
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
ELIGIBLE SECTION 5317 NEW FREEDOM (NF) PROJECTS
Eligible projects under New Freedom may include, but are not limited to:
1. New Public Transportation Services Beyond the ADA
o Enhancing paratransit beyond minimum requirements of the ADA. ADA complementary
paratransit services can be eligible under New Freedom in several ways as long as the
services provided meet the definition of"new." Eligible projects may include:
• expansion of paratransit service parameters beyond the 3/4-mile required by the ADA;
• expansion of current hours of operation for ADA paratransit services that are beyond
those provided on the fixed-route services;
• the incremental cost of providing same day service;
• the incremental cost of making door-to-door service available to all eligible ADA
paratransit riders, but not as a reasonable modification for individual riders in an
otherwise curb-to-curb system;
• enhancement of the level of service by providing escorts or assisting riders through
the door of their destination;
• acquisition of vehicles and equipment designed to accommodate mobility aids that
exceed the dimensions and weight ratings established for common wheelchairs
under the ADA and labor costs of aides to help drivers assist passengers with over-
sized wheelchairs;3 and
• installation of additional securement locations in public buses beyond what is
required by the ADA.
o Feeder services. New "feeder" service to commuter rail, commuter bus, intercity rail, and
intercity bus stations, for which complementary paratransit service is not required under
the ADA.
o Making accessibility improvements to transit and intermodal stations not designated as
key stations. Improvements for accessibility at existing transportation facilities that are
not designated as key stations established under 49 CFR 37.47, 37.51, or 37.53, and
that are not required under 49 CFR 37.43 as part of an alteration or renovation to an
existing station,so long as the projects are clearly intended to remove barriers that would
otherwise have remained. New Freedom funds are eligible to be used for new
accessibility enhancements that remove barriers to individuals with disabilities so they
may access greater portions of public transportation systems, such as fixed-route bus
service, commuter rail, light rail and rapid rail. This may include:
• building an accessible path to a bus stop that is currently inaccessible, including curb
cuts,sidewalks, accessible pedestrian signals or other accessible features;
• adding an elevator or ramps, detectable warnings, or other accessibility
improvements to a non-key station that are not otherwise required under the ADA;
• improving signage, or wayfinding technology; or
• implementation of other technology improvements that enhance accessibility for
people with disabilities including Intelligent Transportation Systems (ITS).
o Travel training. New training programs for individual users on awareness, knowledge, and
skills of public and alternative transportation options available in their communities. This
includes travel instruction and travel training services.
3 This concept would permit the acquisition of lifts with a larger capacity, as well as modifications to lifts with a 600
lb design load,and the acquisition of heavier-duty vehicles for paratransit and/or demand-response service.
xxxi
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
2. New Public Transportation Alternatives Beyond the ADA
o Purchasing vehicles to support new accessible taxi, ride sharing, and/or vanpooling
programs. New Freedom funds can be used to purchase and operate accessible vehicles
for use in taxi, ridesharing and/or van pool programs. The vehicles must be able to
accommodate a passenger who uses a "common wheelchair" as defined under 49 CFR
37.3, at a minimum, while remaining in his/her personal mobility device inside the
vehicle, and meeting the same requirements for lifts, ramps and securement systems
specified in 49 CFR part 38, subpart B.
o Supporting the administration and expenses related to new voucher programs for
transportation services offered by human service providers. This activity is intended to
support and supplement existing transportation services by expanding the number of
providers available or the number of passengers receiving transportation services. Only
new voucher programs or expansion of existing programs are eligible under the New
Freedom Program. The New Freedom Program can provide vouchers to individuals with
disabilities to purchase rides, including: (a) mileage reimbursement as part of a volunteer
driver program; (b) a taxi trip; or (c) trips provided by a human service agency. Transit
passes for use on existing fixed-route or ADA complementary paratransit service are not
eligible. Vouchers are an operational expense which requires a 50/50 (federal/local)
match.
o Supporting new volunteer driver and aide programs. New volunteer driver programs are
eligible and include support for costs associated with the administration, management of
driver recruitment, safety, background checks, scheduling, coordination with passengers,
and other related support functions, mileage reimbursement, and insurance associated
with volunteer driver programs. The costs of new enhancements to increase capacity of
existing volunteer driver programs are also eligible. FTA notes that any volunteer
program supported by New Freedom must meet the requirements of both "new" and
"beyond the ADA."
o Supporting new mobility management and coordination programs among public
transportation providers and other human service agencies providing transportation.
Mobility management is an eligible capital cost. Mobility management techniques may
enhance transportation access for populations beyond those served by one agency or
organization within a community. Mobility management activities may include:
• the promotion, enhancement, and facilitation of access to transportation services,
including the integration and coordination of services for individuals with disabilities,
older adults, and low-income individuals;
• support for short term management activities to plan and implement coordinated
services;
• the support of state and local coordination policy bodies and councils;
• the operation of transportation brokerages to coordinate providers, funding agencies
and customers;
• the provision of coordination services, including employer-oriented Transportation
Management Organizations' and Human Service Organizations' customer-oriented
travel navigator systems and neighborhood travel coordination activities such as
coordinating individualized travel training and trip planning activities for customers;
• the development and operation of one-stop transportation traveler call centers to
coordinate transportation information on all travel modes and to manage eligibility
requirements and arrangements for customers among supporting programs; and
• operational planning for the acquisition of intelligent transportation technologies to
help plan and operate coordinated systems inclusive of Geographic Information
Systems (GIS) mapping, Global Positioning System Technology, coordinated vehicle
scheduling, dispatching and monitoring technologies as well as technologies to track
xxxiii
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
costs and billing in a coordinated system and single smart customer payment
systems (acquisition of technology is also eligible as a standalone capital expense).
The labor protection provisions of Section 5333(b) do not apply to New Freedom Programs funds.
xxxiv
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
APPENDIX C: Helpful Websites
xxxv
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
SFRTA Program Website
www.sfrta.fl.gov/grants.html
Miami Urbanized Area MPO Websites
www.browardmpo.org/
www.miamidade.gov/mpo/
www.palmbeachmpo.org/
Miami Urbanized Area Transit Agency Websites
www.co.broward.fl.us/BCT/Pages/Default.aspx
www.miamidade.gov/transit/
www.pbcgov.com/palmtran/
www.tri-rail.com/
FTA Websites
Main website
www.fta.dot.gov/
Job Access and Reverse Commute Program (5316)
www.fta.dot.gov/funding/grants/grants_financing_3550.html
New Freedom Program (5317)
www.fta.dot.gov/funding/grants/grants_financing_3549.html
Transportation for Elderly Persons and Persons with Disabilities (5310)
www.fta.dot.gov/funding/grants/grants_financing_3556.html
Large Urban Cities (5307)
www.fta.dot.gov/funding/grants/grants_financing_3561.html
FTA Circulars
http://fta.dot.gov/legislation_law/about_FTA_circu tars guidance.htmI
Certifications &Assurances
www.fta.dot.gov/grants/12825_93.html
Civil Rights
http://fta.dot.gov/civil_rights.html
Procurement
www.fta.dot.gov/legislation_law/12349_8641.html
Best Practices Procurement Manual:
www.fta.dot.gov/grants/13054_6037.html
Third Party Procurement FAQs
http://fta.dot.gov/grants/14032.html
xxxvi
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)and 5317 New Freedom (NF) Programs
APPENDIX D: Selection Criteria
The attached series of tables categorize the specific criteria that will be used to assess the
applications in accordance to:
• Project Eligibility Screening(Table 1)
• Service Area and Coordination (Table 2)
• Project Readiness/Scalability/Ability to Implement (Table 3)
• Sustainability(Table 4)
• Need (Table 5)
• Other Factors (Table 6)
The Selection Criteria match those questions in the application that are primarily designed to elicit
information specific to each criterion. The set of evaluation criteria was developed based on the
federal requirements.
xxxvi i
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FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)49 USC§ 5317 New Freedom(NF) Programs
APPENDIX E: Program Management Plan
xli
FY 2012 Programs Guide and Application
FTA 5316 Job Access Reverse Commute(JARC)49 USC§ 5317 New Freedom (NF) Programs
RSOUTH FLORIDA
REGIONAL
TRANSPORTATION
AUTHORITY
5316 Job Access Reverse Commute and
5317 New Freedom
Program Management Plan
•
Miami Urbanized Area (Broward, Miami-Dade, and
Palm Beach Counties)
Revised October 9, 2012
42
JARC and New Freedom Program Management Plan
Miami Urbanized Area
TABLE OF CONTENTS
INTRODUCTION 1
PROGRAM GOALS AND OBJECTIVES 1
ROLES AND RESPONSIBILITIES 2
COORDINATION 3
ELIGIBLE SUB-RECIPIENTS 4
LOCAL SHARE AND LOCAL FUNDING REQUIREMENTS 5
PROJECT SELECTION CRITERIA AND METHOD OF DISTRIBUTING FUNDS 6
ANNUAL PROGRAM OF PROJECTS DEVELOPMENT AND APPROVAL
PROCESS 7
SCOPE REVISIONS AND REPROGRAM OF FUNDS 8
RETURNED FUNDS 8
TRANSFER OF FUNDS 8
ADMINISTRATION, PLANNING, AND TECHNICAL ASSISTANCE 8
PRIVATE SECTOR PARTICIPATION 9
CIVIL RIGHTS 9
SECTION 504 AND ADA REPORTING 10
PROGRAM MEASURES 10
DESIGNATED RECIPIENT PROGRAM MANAGEMENT 11
OTHER PROVISIONS 14
South Florida Regional Transportation Authority
JARC and New Freedom Program Management Plan
Miami Urbanized Area
INTRODUCTION
The South Florida Regional Transportation Authority (SFRTA) has been designated by
order of the Governor of the State of Florida as the agency ("designated recipient")
responsible for administration of the Federal Transit Administration's (FTA) Section 5316
Job Access & Reverse Commute (JARC) and Section 5317 New Freedom programs within
the Miami Urbanized Area (UZA). The urbanized areas of Broward, Miami-Dade, and
Palm Beach Counties are designated as the Miami UZA, which is the fifth largest UZA in
the U.S. based on 2000 Census population data.
This Program Management Plan (PMP) describes SFRTA's policies and procedures for
administering the JARC and New Freedom programs in accordance with requirements in
FTA Circulars C 9050.1 and 9045.1, both dated May 1, 2007.
This PMP is intended to fulfill several functions:
• Serve as the basis for FTA to perform management reviews of SFRTA's
administration of the program.
• Provide public information on SFRTA's administration of the program.
• Provide program guidance to local project applicants.
PROGRAM GOALS AND OBJECTIVES
The purpose of the JARC program is two-fold. The job access element of the program is
intended to assist new or expanded transportation services that connect low-income
individuals to jobs and other employment-related services. The reverse commute
element of the program is intended to provide transportation services, regardless of
income, to those living in urbanized areas but working in suburban areas.
The purpose of the New Freedom program is to provide improved public transportation
services, and alternatives to public transportation, for individuals with disabilities,
beyond those required by the Americans with Disabilities Act (ADA) of 1990.
The philosophy underlying SFRTA's role as designated recipient for JARC and New
Freedom funds is to eliminate barriers and increase transportation options for people
with disabilities, eligible low-income individuals, and welfare recipients through the
coordination of the efforts and resources of public transit agencies, human services
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agencies, and private providers of public transportation services. Further, SFRTA will
strive to address the gaps in service identified in the local Coordinated Public Transit-
Human Services Transportation Plans (including Transportation Disadvantaged Service
Plans), minimize duplication of services, and maximize available resources. SFRTA will
achieve these goals by meeting the following objectives:
• Create an area-wide competitive selection process that closely references the
local Coordinated Public Transit-Human Services Transportation Plans
"Coordinated Plans"to determine funding priorities and selection criteria.
• Create a PMP that clearly explains the responsibilities of both SFRTA and grant
applicants and methods of administering the program in a transparent, open
manner.
• Identify and involve as many grant applicants as possible through newspaper
announcements, electronic media, the metropolitan planning process, or other
means that will attract potential grantees.
ROLES AND RESPONSIBILITIES
As the designated recipient, SFRTA manages all aspects of JARC and New Freedom
grants in the Miami UZA and perform a variety of administrative functions. SFRTA's
responsibilities include:
• Notifying eligible recipients of program funding availability;
• Development of JARC/New Freedom project selection criteria;
• Determining applicant eligibility (in consultation with FTA when needed);
• Conducting an area-wide competitive selection process to determine which
projects should receive funding;
• Ensuring the fair and equitable distribution of program funds;
• Forwarding an annual Program of Projects (POP) and grant applications to FTA;
• Certifying that each project selected is derived from the transportation-related
needs documented in the Coordinated Plan;
• Applying for and receiving the FTA grants for these programs on behalf of sub-
recipient(s);
• Ensuring adherence to federal program guidelines through Interlocal
Agreements with all sub-recipient(s);
• Incorporating the selected projects into the TIP (Transportation Improvement
Program) and STIP (State Transportation Improvement Program);
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• Receiving financial and status reports from all sub-recipients;
• Completing financial and progress status reports in the FTA electronic grants
management system (TEAM);
• Implementing a monitoring plan to ensure compliance and consistency of
projects implemented by funding recipients;
• Other administrative actions as necessary to ensure project completion in
accordance with the appropriate federal rules, regulations and circulars.
• Developing a PMP to document procedures;
The JARC and New Freedom direct/sub-recipients' responsibilities include:
• Direct recipients (transit operators who are FTA grantees) must submit grant
application (once selected from the area-wide competitive process) to FTA and
carry out the terms of the grant;
• Meeting program requirements and grant agreement requirements including,
but not limited to, Title VI reporting requirements;
• Making best efforts to execute selected projects per scope of services; and
• Complying with other applicable local, state, and federal requirements.
COORDINATION
As one of the largest urbanized areas in the U.S., Miami UZA has multiple transportation
planning, human services, and transit service provider agencies. Broward, Miami-Dade,
and Palm Beach Metropolitan Planning Organizations (MPOs) function within the Miami
UZA. Broward County Transit (BCT), Miami-Dade Transit (MDT), and Palm Tran provide
both fixed route and paratransit services. The above agencies, Florida Department of
Transportation (FDOT), South Florida and Treasure Coast Regional Planning Councils,
and SFRTA are the core agencies involved in transportation planning and operating
activities in the Miami UZA. All these entities are members of SFRTA's Planning
Technical Advisory Committee (PTAC), which oversees the application review process
for JARC and New Freedom programs.
Several technical and citizens' sub-committees, ADA Advisory Committee, non-profit
transportation service providers, and carpool/vanpool service providers are associated
with the above agencies. Therefore, coordination and outreach efforts of JARC and New
Freedom programs utilize the e-mail databases and resources available to the member
agencies of PTAC. Since the annual POP will be approved by the SFRTA's Governing
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Board, local elected officials and jurisdictional staff will be involved in the ongoing
coordination process.
Transportation Disadvantaged (TD) Coordinators of the three counties coordinate the
development of individual Public Transit-Human Services Transportation Plans and
Transportation Disadvantaged Service Plans (TDSPs), which serve as the "Coordinated
Plans." The Coordinated Plans are developed in accordance with state legislative
requirements and criteria established by the Florida Commission for the Transportation
Disadvantaged. The process of developing the coordinated plans has encouraged
discussions that have already resulted in increased communication and coordination
among agencies, including transportation disadvantaged local coordinating boards. The
Local Coordinating Board (LCB) identifies local service needs and provides information,
advice, and direction on the coordination of services to be provided to the
transportation disadvantaged. Also, the LCB reviews the amount and quality of service
being provided to the respective county's transportation disadvantaged population.
The JARC/New Freedom competitive selection process emphasizes coordination at all
levels to provide enhanced transportation services. Coordination is weighted in the
project application to ensure that projects that are selected are consistent with the
intent of the Coordinated Plan. As part of the competitive selection process, project
sponsors are asked to identify inter-agency and/or service coordination efforts they
have been engaged in, as well as any financial partnership that they may be a part of.
These are important portions of the application and have the ability to either negatively
impact or increase the chances that a project sponsor will be awarded funding.
ELIGIBLE SUB-RECIPIENTS
Entities considered eligible sub-recipients under federal guidelines for the JARC and New
Freedom Programs are eligible for funding in the Miami UZA. The eligible sub-recipients
outlined in the federal program guidelines include:
• Private non-profit organizations.
• State or local governmental authority.
• Operators of public transportation services, including private operators of public
transportation services.
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Applicants must ensure that they will be able to meet all federal requirements, including
those listed in FTA's Certifications and Assurances, and document sources of local
matching funds as part of the application process.
The competitive selection process may result in JARC and/or New Freedom awards to
transit agencies in the Miami UZA. SFRTA, BCT, MDT, and Palm Tran currently receive
Urbanized Area Formula Grant (Section 5307) funds from FTA and, if selected, are
eligible to become direct recipients of these awards. As such, BCT, MDT, and Palm Tran
may enter into a supplemental agreement with SFRTA whereby they may access and
administer their project grants directly.
LOCAL SHARE AND LOCAL FUNDING REQUIREMENTS
Local share: SFRTA will follow federal guidelines for determining eligible local matching
share for JARC and New Freedom projects. Depending on whether a project is for capital
or operating expenses, the applicant will be required to provide at minimum between
20 percent and 50 percent of the project cost as local match or share. Applicants are
asked to provide the source of local match that will be used for the project.
Potential funding sources for local share: All of the local match must be provided from
sources other than federal Department of Transportation funds. Examples of types of
federal programs that are potential sources of local match include: employment
training, aging, community services, vocational rehabilitation services, and Temporary
Assistance for Needy Families (TANF). State or local funds and private donations are
other sources of local match. Fare revenue or user fees generated by the service to be
supported by the JARC or New Freedom grant cannot be used as matching funds. In-
kind contributions such as volunteered services, equipment, or facility space are allowed
to meet the match requirements. These in-kind contributions must be verifiable from
the records of sub-recipients (i.e., the valuation plan must accompany the application).
The in-kind contributions are subject to certain restrictions:
• The federal share of a DOT funded position is not an eligible in-kind service
match; however, any State or local funds used to support transit or human
service staff is an eligible match. The value of the contributed staff time will be
based on the employee's pay rate. Fair market value of volunteer labor must be
computed based on the regular rates paid for similar work in other activities in
the organization or in the labor market.
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• Transit system vehicles/equipment purchased with federal DOT funds cannot be
used as in-kind match. Vehicles/equipment purchased with other federal (e.g.,
TANF), State, or local funds may be used as an in-kind match. The contribution
of in-kind supplies/material should be valued at the market value of the supplies
at the time of donation.
• Building/facility space can be used as in-kind match and must be valued at the
fair market rental rate.
PROJECT SELECTION CRITERIA AND METHOD OF DISTRIBUTING FUNDS
SFRTA conducts an area-wide competitive selection process for projects seeking JARC
and New Freedom funds. The process will be open and transparent, and every effort will
be made to reach both public and private sector entities that provide services to the
primary target populations, assuring equity of access to the benefits of the grant
programs among eligible groups, as required by Title VI of the Civil Rights Act. Calls for
projects and applicants will be announced through press releases, local media, SFRTA's
web site (http://www.sfrta.fl.gov), e-mails to MPOs, FDOT, transit agencies, and their
sub-committees, and through SFRTA's purchasing procedures. SFRTA will consider
applications from eligible entities whose proposed transportation projects serve the
Miami UZA. This means that there is either an origin or destination located within
urbanized areas of Broward, Miami-Dade, or Palm Beach counties. SFRTA will provide
assistance to the applicants in the form of pre-application workshops and availability of
staff to handle inquiries during the grant application period.
Project selection criteria have been developed based on the guidance provided in
SAFETEA-LU circulars on JARC and New Freedom programs. The applications will be
evaluated based on the following criteria:
• Eligibility
• Coordination and Consistency with the HSTP/TDSP
• Project Readiness/Ability to Implement
• Sustainability
• Need
SFRTA's PTAC (with assistance from SFRTA staff) will evaluate and rank the projects
according to criteria communicated during the project solicitation process. When the
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scoring process is complete, SFRTA's Governing Board will select projects for funding
based on the PTAC's recommendations.
Sponsors of projects selected for funding will be required to certify compliance with all
applicable FTA and federal requirements, including the appropriate annual Certifications
and Assurances. Once FTA's determination of funding is received, SFRTA will use
standard procurement procedures, as approved by FTA, to distribute funds.
ANNUAL PROGRAM OF PROJECTS DEVELOPMENT AND APPROVAL
PROCESS
Process and Timeline: SFRTA strives to provide sufficient time for prospective applicants
to develop their project applications; for PTAC and SFRTA staff to review and score
project applications and develop the proposed Program of Projects (POP); and for the
SFRTA's Governing Board to review and approve the proposed POP. In total, the
process is expected to take about four to six months from the time the call for projects
is issued to the Governing Board's adoption of the POP. The detailed timeline for each
call for projects is issued along with the program guidelines.
The selected projects will be publicly advertised. The POP will be included in the
Transportation Improvement Program (TIP) and the State Transportation Improvement
Program (STIP) at the aggregate program level. The POP will then be entered into FTA's
electronic grants management system (TEAM). Once the FTA approves the grant, SFRTA
will execute agreements with each sub-recipient, after which they may begin work on
the project.
Type A and Type B projects: In the event number of eligible projects exceeds the
available funding, SFRTA may establish two categories of projects.
• Type A projects are the highest ranked projects for which funding is approved.
• Type B projects are contingency projects. A contingency project may be funded
if a Type A project is deleted from the POP. The reasons for deleting a Type A
project may include the sub-recipient cancelling the project or the sub-
recipient's inability to initiate the project in a timely manner.
In the event a Type A project is deleted from the POP and the resulting funds could not
be fully reallocated to a Type B project, if approved by the FTA, unused funds may be
available for award during the next competitive selection process.
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Throughout the selection, review, and adoption process, SFRTA will work closely with
FTA representatives to ensure a comprehensive, fair, and equitable distribution of
funds.
SCOPE REVISIONS AND REPROGRAM OF FUNDS
The sub-recipients are required to implement the scope of work submitted during the
competitive selection process within budget and schedule. If a sub-recipient desires to
make minor revisions to the original scope of work due to extenuating circumstances, a
written request with justification must be forwarded to SFRTA. The revised scope must
satisfy the JARC/New Freedom program goals and should not substantially deviate from
the original project goals. After reviewing the request for revision of scope and
reprogram of funds, SFRTA will consult with the FTA to make a determination. The sub-
recipient must not initiate any work outside of the initial scope until a written
authorization is received from SFRTA. Any work completed outside of scope without
written authorization will not be reimbursed.
RETURNED FUNDS
After the POP is approved by the FTA, if a sub-recipient or a direct recipient fails to
utilize the obligated funds, SFRTA will coordinate with the FTA to explore the feasibility
of making such funds available for redistribution through a subsequent competitive
selection process.
TRANSFER OF FUNDS
There is no authority to transfer JARC or New Freedom funds apportioned to large
urbanized areas to small urban or rural areas.
ADMINISTRATION, PLANNING, AND TECHNICAL ASSISTANCE
SFRTA, the Designated Recipient for JARC and New Freedom programs in the Miami
UZA, may use up to 10 percent of the yearly apportionment of funding at a 100 percent
federal match for program administration, monitoring, planning, and technical
assistance. These funds support the development and continued administration of the
application process, oversight of funded projects, and assistance provided to applicants.
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Information about the JARC and New Freedom programs is provided on SFRTA's web
site (http://www.sfrta.fl.gov). SFRTA staff is also available by telephone or e-mail to
provide technical assistance throughout the program process. During project
solicitation, a teleconference is conducted for prospective applicants. After projects
have been selected, sub-recipients are informed of necessary steps in order to obtain
the grant award.
PRIVATE SECTOR PARTICIPATION
SFRTA, in cooperation with area MPOs, FDOT, and transit agencies conducts public
outreach to potential private sector program participants using several avenues:
• Funding notices are sent via e-mail to various stakeholder groups, businesses,
and individuals.
• Announcements are made at various meetings of stakeholder groups.
• Press releases are issued.
• Program updates are published on SFRTA's web site.
CIVIL RIGHTS
SFRTA, as the designated recipient of JARC and New Freedom grant monies, will comply
with all provisions of Title VI of the Civil Rights Act of 1964 pertaining to civil rights and
nondiscrimination in regulating the grants. These regulations prohibit discrimination on
the basis of race, color, creed, national origin, age, sex, and disability. SFRTA specifically
requires in all third party contracts and funding agreements that the sub-
recipient/contractor at any tier complies with all requirements of Title VI. Failure to do
so is considered a breach of contract.
Furthermore, SFRTA complies with all applicable equal employment opportunity (EEO)
provisions of 49 USC §§ 2000e, and implementing federal regulations and any
subsequent amendments thereto. SFRTA specifically requires in all third party contracts
and funding agreements that the sub-recipient/contractor agrees to comply with all
applicable EEO requirements of Title VI and states that failure to do so is considered a
breach of contract.
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Lastly, SFRTA does not discriminate on the basis of race, color, sex, or national origin in
the award and performance of any federally assisted third party contract or funding
agreement in the administration of its DBE Program and complies with the requirements
of 49 CFR Part 26. SFRTA will take all necessary and reasonable steps set forth in 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of all third party
contracts and funding agreements.
SECTION 504 AND ADA REPORTING
As part of the grant agreement with SFRTA, all sub-recipients and direct recipients of
JARC and New Freedom funds will be required to sign certifications and assurances that
all guidelines and regulations relating the Americans with Disabilities Act (ADA) of 1990
and Section 504 will be adhered to.
PROGRAM MEASURES
FTA expects certain quantitative and qualitative measures to be collected for each of the
grant programs. Reporting and data collection measures for the JARC and New Freedom
programs will be detailed in the agreements with sub-recipients. Direct recipients will be
responsible for all project grant management and reporting requirements. SFRTA
requires that each sub-recipient accurately collect and report the following
measurements on at least a quarterly basis.
For the JARC program, quantitative and qualitative information should be collected for:
• Actual or estimated number of jobs that can be accessed as a result of
geographic or time-related coverage of JARC projects implemented in the
current reporting year.
• Actual or estimated number of rides (as measured by one-way trips) provided as
a result of the JARC projects implemented in the current report year.
For the New Freedom program, quantitative and qualitative information should be
collected for:
• Services provided that impact availability of transportation services for
individuals with disabilities as a result of the New Freedom projects
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implemented in the current reporting year. Examples include geographic
coverage, service quality and/or service times.
• Additions or changes to environmental infrastructure (e.g., transportation
facilities, sidewalks, etc.), technology, vehicles that impact availability of
transportation services as a result of the New Freedom projects implemented in
the current reporting year.
• Actual or estimated number of rides (as measured by one-way trips) provided for
individuals with disabilities as a result of the New Freedom projects
implemented in the current reporting year.
DESIGNATED RECIPIENT PROGRAM MANAGEMENT
SFRTA will administer all JARC and New Freedom grants for sub-recipients in the Miami
UZA. All reporting and financial transactions will be managed through FTA's
Transportation Electronic Award and Management (TEAM) and Electronic Clearing
House Operation Web (ECHO-Web) systems. Any transit agency receiving Section 5307
funds that is awarded JARC or New Freedom funds in SFRTA's competitive selection
process would be expected to become a direct recipient of these grants by completing
the supplemental agreement in TEAM-Web, and will be responsible for all project grant
management; SFRTA will be released from any liability pertaining to direct recipient
grants.
SFRTA will develop and execute grant agreements with each sub-recipient selected to
receive funding from the JARC or New Freedom programs detailing reporting
requirements and containing all applicable certifications and assurances. The amount,
type (capital, operating, or planning), and time period of the funding award will be
included in this contract; any expenses incurred in excess of the budgeted amounts are
the sole responsibility of the sub-recipient and are not eligible for reimbursement.
SFRTA will conduct its program management in compliance with the provisions of 49
CFR Part 18. Sub-recipients that are public providers of public transportation will also
follow these requirements and sub-recipients that are private organizations (whether
non-profit or for-profit) will follow the requirements of 49 CFR Part 19.
Procurement
Sub-recipients will be required to certify compliance with all federal requirements for
fair and open competitive procurement processes, including 49 CFR 18.36 and FTA
Circular 4220.1F, "Third-Party Contracting Requirements." Equipment purchases may be
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conducted directly by the sub-recipient, with SFRTA oversight and prior written
authorization, or through an existing term contract through another governmental
agency or FDOT, if eligible. Additional procurement information is available in the FTA
"Best Practices Procurement Manual." The sub-recipients will be reimbursed only after
the purchase invoices are submitted. No advance payments will be made by SFRTA to
sub-recipients toward purchasing of vehicles under any circumstances.
FTA requirements and standards apply to the procurement of all supplies, equipment,
and professional services. Prior to entering into any third subagreement, lease, or third
party contract, sub-recipients must review the "Excluded Parties Listing System" at
http://epls.gov/.
Property Management and Vehicle Use, Maintenance, and Disposition
SFRTA complies with all applicable requirements in the FTA Grant Management
Guidelines (FTA Circular 5010.1D) with regard to equipment, supplies, and rolling stock
purchases by making the requirements part of the sub-recipients' contract with SFRTA.
Financial Management
SFRTA maintains financial management systems for financial reporting, accounting
records, internal controls, and budget controls subject to standards specified in state
laws enforced by the Auditor of State. Sub-recipients must agree to establish and
maintain an accounting system that accurately tracks and itemizes project costs by line
item. All accounting records and other supporting papers should be kept by the sub-
recipient for a minimum of three years from the date of the final payment. These
records should be made available to SFRTA, auditors, or the FTA upon request.
Audit
Sub-recipients receiving greater than $500,000 annually in federal funding are
responsible for obtaining annual audits at either the grant or organization level that are
consistent with the requirements of OMB Circular A-133. A copy of this audit must be
submitted to SFRTA, and any audit findings must be resolved by the sub-recipient. Sub-
recipients receiving less than $500,000 of federal funds in the federal fiscal year are
exempt from federal audit requirements. However, records must be made available for
review or audit upon request.
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Project Monitoring and Reporting
SFRTA will be responsible for reporting to FTA the total expenditures for each federal
grant and reconciling the grant expenditures and revisions to the project budgets. The
sub-recipients are provided funding for their project on a reimbursement basis. The sub-
recipients will bill SFRTA no more frequently than monthly by forwarding their itemized
signed invoices with backup documentation to verify the work completed per sub-
recipient agreement and a progress report. The progress report will permit SFRTA to
determine if the sub-recipient is:
• Meeting performance goals
• On schedule
• On budget and within funding limitations
• Able to meet local match requirements from eligible funds
• Encountering non-funding challenges
• Taking corrective actions
The sub-recipients are required to submit quarterly reports to SFRTA to calculate the
following program measurement indicators as required by the FTA.
JARC:
• Actual or estimated number of jobs that can be accessed as a result of
geographic or temporal coverage of JARC projects implemented in the current
reporting year.
• Actual or estimated number of rides (as measured by one-way trips) provided for
low income individuals and reverse commute job access as a result of the JARC
projects implemented in the current reporting year.
New Freedom:
• Increases or enhancements related to geographic coverage, service quality,
and/or service times that impact the availability of transportation services for
individuals with disabilities as a result of the New Freedom projects
implemented in the current reporting year.
• Additions or changes to environment infrastructure (e.g., transportation
facilities, sidewalks, etc.), technology, and vehicles that impact availability of
transportation services as a result of the New Freedom projects implemented in
the current reporting year.
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• Actual or estimated number of rides (as measured by one-way trips) provided for
individuals with disabilities as a result of the New Freedom projects
implemented in the current reporting year.
On-Site Reviews
The objective of on-site reviews is to strengthen JARC and NF programs in the Miami
UZA by enhancing coordination between the designated recipient and sub-recipients
(and direct recipients). On-site reviews will provide an opportunity to discuss project
status, assess progress against key milestones, review compliance, and identify
improvements to reporting aspects. Site visits may be conducted using checklists that
outline accounting, record-keeping, regulatory compliance, and other requirements.
For capital projects, on-site review will also verify that the vehicle or other capital
equipment is being used in a manner consistent with the proposal submitted. SFRTA
staff will coordinate with sub-recipients and direct recipients to schedule periodic on-
site reviews.
Close-Out
Close-out of projects will occur within 90 days after all work activities for the projects
are completed and applicable federal funds are expended. SFRTA will also initiate POP
close-out with FTA within 90 days after all work activities for the program of projects are
completed. A final financial status report, final budget, and final POP will be submitted
to FTA.
OTHER PROVISIONS
Environmental Protections
SFRTA does not expect any JARC or New Freedom programs to incur any significant
environmental impacts, and thus anticipates funding only projects that are categorical
exclusions. If a project is deemed subject to environmental regulations, SFRTA will
require the sub-recipient to prepare the environmental document and Notice of
Determination for federal certification before the sub-recipient receives any project
funds.
Labor Protections
Guidelines from the Davis-Bacon Act and the Transit Employee Protection Act describe
the necessary labor protections that will be expected of all JARC and New Freedom
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p roject sponsors. All a pp licants will be required to sig n certifications and assurances
that these requirements will be followed.
Buy America, Pre-award and Post-Delivery Reviews
SFRTA will require sub-recipients to certify compliance with Buy America requirements
applicable to FTA grants as listed in 49 USC 5323(j) and 49 CFR Part 661; and for
procurement of vehicles other than sedans or unmodified vans, with pre-award audit,
bid analysis, post-delivery audit, and final inspection requirements in 49 CFR parts 663
and 665.
Lobbying
The designated recipient, sub-recipients, and third party contractors awarded FTA
assistance exceeding $100,000 must sign a certification stating that federal funds,
including JARC or New Freedom monies, may not be used to influence any member of
Congress or an officer or employee of any agency in connection with the making of any
Federal contract, grant, or cooperative agreement. Nor shall said funds be used to
influence any member of the Florida legislature, nor any local governing body.
School Transportation
Projects intended exclusively for school bus transportation for school students and
school personnel are not eligible for FTA funds, including JARC and New Freedom.
Regular service that also serves the general public but has been modified to
accommodate school students is allowed. FTA recipients may operate multi-functional
vehicles, but may not provide exclusive school service.
Commercial Drivers License
All drivers of vehicles designed to transport 16 or more passengers (including the driver)
must have a commercial driver's license. Mechanics who drive the vehicles must also
obtain a commercial driver's license.
Drug and Alcohol Testing
SFRTA requires sub-recipients to make appropriate certifications of compliance with
federal requirements for Prevention of Alcohol Misuse and Prohibited Drug Use in
Transit Operations.
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Sponsored by: City Manager
Resolution No. 10—8 01 9
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE
CITY MANAGER TO APPLY FOR FY 2010 /FY 2011
FEDERAL JOB ACCESS REVERSE COMMUTE QARC)
FUNDING AND FURTHER ENTER INTO AN
INTERLOCAL AGREEMENT WITH SOUTH FLORIDA
REGIONAL TRANSIT AUTHORITY (SFRTA) FOR
OPERATION OF A BUS SHUTTLE SERVICE ( SOUTH
ROUTE OF LOCAL CIRCULATOR SYSTEM) AND
PROVIDE MATCHING FUNDS IN SUPPORT OF THE
OPERATING COSTS OF THE BUS SHUTTLE;
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Opa-locka has performed a study to develop two-potential bus
routes(south/north) and recommends proposed routes to meet the transit needs for a bus-shuttle
service to serve the City; and
WHEREAS, the City of Opa-locka has identified two funding sources for assistance in
its operation of the bus-shuttle service, Job Access Reverse Commute(JARC)and the South
Florida Regional Transportation Authority(SFRTA); and
WHEREAS, through an interlocal agreement with the City, the South Florida Regional
Transportation Authority (SFRTA) will jointly apply for funding the South route ;and
WHEREAS, the City of Opa-locka will apply for Job Access Reverse Commute (JARC)
for the North route; and
WHEREAS, the proposed annual operating costs for the routes is $554,125.00 and the
city is eligible to receive grant funding through the Job Access Reverse Commute (JARC) and
the South Florida Regional Transportation Authority (SFRTA); and
WHEREAS, the city will independently apply for funding to JARC for operating costs
of the north route.
Resolution 10-8019
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA, FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City agrees to apply to JARC for funding and enter into an interlocal
agreement with the South Florida Regional Transportation for funding and operating the bus shuttle
service. The projected annual operating cost for both routes is $554,125.00, with JARC contributing
50% of overall cost, and the City providing matching funds in support of the operating costs of the
bus shuttle.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 10 day of FEBRUARY , 2010.
c
JOS e ? 6, KELLEY
AYOR
Attest to: Approved as t i,fo anti lega iency:
I, 1j
r BORAH S. BY JO '. ELLER, ESQU '.
CITY CLERK P RI CITY ATTORNEY
FEBRUARY 10, 2010
"i ATE
Moved by: JOHNSON
Second by: holmes
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Tydus: YES
Vice-Mayor Taylor: YES
Mayor Kelley: YES
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Memorandum
To: Mayor Joseph L. Kelley
Vice Mayor Myra L. Taylor
Commissioner Timothy Holmes
Commissioner R Tydus
F.,v ssioner D r by"Dottie"Johnson
From larence Patterson
City Manager
Date: February 2,2010,
Re: Transit Circulator Funding
Request: APPROVAL OF A RESOLUTION TO AUTHORIZE THE CITY
MANAGER TO APPLY FOR FY 2010 /FY 2011 FEDERAL JOB ACCESS
REVERSE COMMUTE (JARC) FUNDING AND FURTHER ENTER INTO AN
INTERLOCAL AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT
AUTHORITY (SFRTA) FOR OPERATION OF A BUS SHUTTLE SERVICE (
SOUTH ROUTE OF LOCAL CIRCULATOR SYSTEM)
Description: The City of Opa-locka, through grant funding from Miami Dade County
MPO has embarked on a Transit/Circulator study. The study has developed two potential
routes (south route, north route) to meet the underserved transit needs of the city. Two
potential funding sources for assistance in operating the circulator have been identified; the
Job Access Reverse Commute (JARC) and the South Florida Regional Transportation
Authority (SFRTA). The JARC program was established to address the unique
transportation challenges faced by welfare recipients and low-income persons seeking to
obtain and maintain employment. The SFRTA has an obligation to connect riders to tri-rail
within Miami—Dade County. Through an interlocal agreement the SFRTA will jointly apply
for this funding for the south route. The city will individually apply for JARC funding for the
north route.
Financial Impact: Successful applications from JARC will grant the city a maximum of
$185,900 for the south route and $91,163 for the north route. SFRTA will contribute an
additional$92,950 toward operating the south route.
Implementation Time Line: Deadline for submitting an application to JARC is February
19,2010.
Recommendation(s):
Staff recommends approval.
Analysis: The annual operating cost of the circulator is a projected $554,125 for both
routes. Contributions from JARC can be maximized at $277,063.00. This is fifty percent
(50%) of the overall operating costs. A successful pilot circulator will position the City for
future funding opportunity such as FDOT Transit System Development grant or other
Federal Transit Administration (1;1'A) funding which may be available.
ATTACHMENT(S):
-Resolution
-Funding Contribution
- Draft Agreement
PREPARED BY: Judeen Johnson,Projects/Utilities Engineer
END OF MEMORANDUM
•
City of Opa-locka
Transit/Circulator
Prooposed Funding Agreement
- II\ 0,01Z4
NORTH $ 182,325.00 $ 91,162.50 91,162.50
SOUTH $ 371,800.00 $ 185,900.00 $ 92,950.00 $ 92,950.00
TOTAL $ 554,125.00 $ 277,062.50 $ 92,950.00 $ 184,112.50
Draft 2/1/2010
PROPOSED DRAFT AGREEMENT
General agreement terms between South Florida Regional Transportation Authority(SFRTA)and the City
of Opa-Locka for shuttle operations
• The SFRTA will apply for FY 2008 AND FY 2009 Federal Job Access Reverse Commute(JARC)
funds
• Contingent upon the awarding of JARC funding,and SFRTA Board approval,the SFRTA will
operate the"south route"as identified in alternative 3B in the city of Opa-Locka's shuttle bus
study
o Weekday service(13 hours/Day)(6AM to 7PM)
• The shuttle bus service will be operated under the existing SFRTA Shuttle Bus contract
• The City of Opa-Locka will match 25 percent($93,000)of the total annual route cost for two
consecutive years($186,000)
• The shuttle branding costs(wrapping the shuttles)will be split between the City of Opa-Locka
and SFRTA
o Branding must include both City of Opa-Locka and Tri-Rail logos
o Branding must receive SFRTA Board approval
• SFRTA will commit to this service as a demonstration for a period of not less than two years
o One year extensions may be executed if mutually desired by SFRTA and City of Opa-
locka
o Beyond 2 years,annual route funding will be split 50/50 between SFRTA and the City of
Opa-Locka
Sponsored by:City Manager
Resolution No. 10-8155
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, AUTHORIZING THE CITY MANAGER TO
PIGGYBACK ON AN EXISTING CONTRACT BETWEEN THE CITY
OF NORTH MIAMI AND LIMOUSINES OF SOUTH FLORIDA AND
TO NEGOTIATE A PROFESSIONAL SERVICE AGREEMENT
BETWEEN THE CITY OF OPA-LOCKA AND LIMOUSINES OF
SOUTH FLORIDA,INC.FOR COMMUNITY TRANSIT SERVICES,
TO OPERATE THE CITY CIRCULATOR, IN AN AMOUNT NOT
TO EXCEED ONE HUNDRED FIFTY THOUSAND SEVEN
HUNDRED FORTY-EIGHT DOLLARS ($150,748.00), PAYABLE
FROM ACCOUNT NUMBER 44-541810; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Opa-locka secured funding through Job Access Reverse
Commute(JARC)grant and the South Florida Regional Transportation Authority(SFRTA),
and additional funding which is being leveraged by PTP dollars,to fully pay for the first two-
years of operation to operate the proposed Bus Circulator; and
WHEREAS,the system will be comprised of two (2) routes—North and South;
WHEREAS, through an interlocal agreement with the City, the South Florida
Regional Transportation Authority(SFRTA) will manage the South route; and
WHEREAS, the Circulator is anticipated to be in operation by January 2011, and
will provide for the same vendor to operate both routes.
WHEREAS, the City desires to piggyback on an existing agreement between the
City of North Miami to procure the services of Limousines of South Florida to operate the
North route, at an annual fee not to exceed One Hundred Fifty Thousand Seven Hundred
Forty-Eight Dollars ($150,748.00), payable from the Account No. 44-541810.
Resolution No. 10-8155
NOW,THEREFORE,BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka hereby authorized the City
Manager to piggyback on an existing contract between the City of North Miami and
Limousines of South Florida and to negotiate a professional service agreement between the
City of Opa-locka and Limousines of South Florida, Inc. for community transit services,to
operate the City Circulator, in an amount not to exceed One Hundred Fifty Thousand Seven
Hundred Forty-Eight Dollars ($150,748.00),payable from Account Number 44-541810;
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 8th DAY OF December,2010.
R•' AYLOR
MAYOR
A e •:
Deborah S.Irby
City Clerk
Approved as to form and legal suffi iency:
it '4
I I,
Jos,f, S.Geller
Cit, • ttom y
Resolution No. 10-8155
Moved by: HOLMES
Seconded by: MILLER
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
LOCK
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Memorandum
TO: Mayor Myra L.Taylor
Vice-Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
C m i ' ner Gail Miller
FROM: larance a erson,City Manager
DATE: December 3,2010
RE: Bus Circulator Operator Company for Opa-locka
Request:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO PIGGY BACK ON AN EXISTING PSA
CONTRACT NO. AND NEGOTIATE A PROFESSIONAL
SERVICES AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, BETWEEN THE CITY OF OPA LOCKA
AND LIMOUSINES OF SOUTH FLORIDA, INC., FOR
COMMUNITY TRANSIT SERVICES IN AN AMOUNT NOT TO
EXCEED ONE HUNDRED FIFTY THOUSAND SEVEN
HUNDRED FORTY EIGHT DOLLARS ($150,748) PAYABLE
FROM ACCOUNT NO.44-541810
Description:
The City of Opa-locka secured funding through the Job Access Reverse Commute to operate a
proposed Bus Circulator. The system will comprise two routes: North Route and South route.
Through an inter-local agreement with the South Florida Transit Authority (SFRTA) which will
be managed the South route, the City is getting additional funding which is being leveraged by
PTP dollars to fully pay for the first two years of operation. The City intends to piggyback off an
existing agreement between the City of North Miami to procure the services of Limousine of
South Florida Inc. to operate the North route as a turn key service. This item will enable the
system to begin in early 2011 and will provide for the same vendor to operate both routes which
is most desirable.
Financial Impact:
The annual fees to operate the North route under this agreement will be $ 50,748. As stated
above the funding for this item is provided for in our annual budget under the Capital
Expenditures account No. 44-541810 and there is no adverse impact. To the contrary,this project
is expected to improve accessibility to transit routes and improve Opa-locka residents' quality of
life.
Re: Bus Circulator
Page 2
Implementation Timeline:
The North and South routes of the Bus Circulator are anticipated to be placed in operation by
February 2011
Legislative History: N/A
Recommendation(s): Staff recommends approval.
Analysis:
Limousine of Florida Inc. is the premier bus operator in South Florida. In addition to operating bus
systems in Aventura, Miami Shores, Miami Lakes, City of North Miami, they operate most systems in
Broward and Palm Beach County. The South route will be operated by Limousine under an existing
agreement with SFRTA. Consequently, it becomes appropriate to utilize the same vendor for the North
route. The procurement is also in compliance with state competitive rules by using an already approved
municipal agreement from North Miami.
Attachments:
1)Draft Agreement between LOSF and City of Opa-locka
2)City Of North Miami Request for Proposal
3)City of North Miami PSA Agreement with LOSF
PREPARED BY: Fernand Thony,P.E.
END OF MEMORANDUM
Sponsored by: City Manager
Resolution No. 11-8267
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF OPA-LOCKA, FLORIDA, TO AUTHORIZE THE CITY
MANAGER TO APPLY FOR FY10 - FY11 FEDERAL JOB
ACCESS REVERSE COMMUTE (JARC) FUNDING AND
FURTHER ENTER INTO AN INTERLOCAL AGREEMENT
WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY
(SFRTA) FOR EXTENDING AND ENHANCING THE
OPERATION OF THE CITY BUS SHUTTLE SERVICE AND
PROVIDE MATCHING FUNDS FROM THE MIAMI-DADE
PEOPLE'S TRANSPORTATION (PTP) IN SUPPORT OF THE
OPERATING COSTS, PAYABLE FROM ACCOUNT NO. 44-
541810, PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING AN EFFECTIVE DATE
WHEREAS, the Job Access Reverse Commute (JARC) and the South Florida Regional
Transportation Authority (SFRTA) are the funding sources for the operation of the City's bus-
shuttle service; and
WHEREAS, pursuant to Resolution 10-8019, the City of Opa-locka desires to extend
and enhance the operation of the of the City's bus shuttle service; and
WHEREAS, JARC provides funding for local programs that offer job access and
addresses transportation challenges of low-income and welfare recipients seeking employment;
and
WHEREAS, SFRTA is obligated to connect riders to Tri-Rail and is responsible for
overseeing and administering the JARC programs for FY 2011-2011 projects; and
WHEREAS, the City of Opa-locka will apply for Job Access Reverse Commute (JARC)
funding, and enter into an Interlocal Agreement with South Florida Regional Transportation
Authority(SFRTA) for funding of said service; and
Resolution No. 11-8267
WHEREAS, the City of Opa-locka must contribute 50% of the total cost of the
Operating Funding Request, which will come from the Miami-Dade People's Transportation
Plan (PTP)Funds,payable from Account No. 44-541810.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA-LOCKA,FLORIDA:
Section 1. The recitals to the preamble herein are incorporated by reference.
Section 2. The City Commission of the City of Opa-locka authorizes the City Manager to
apply for FY 2010 /FY 2011 Federal Job Access Reverse Commute (JARC) Funding and further
enter into an Interlocal Agreement with South Florida Regional Transit Authority (SFRTA) for
extending and enhancing the operation of the City Bus Shuttle Service, and to provide matching
funds in support of the operating costs, which will come from the Miami-Dade People's
Transportation Plan (PTP) Funds, payable from Account No.44-541810.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 2"d day of ugust, 2011.,
MYRA AYYOR
MAYOR
Attest to:
/ l
eborah S. U y
City Clerk
Approved as to fe .g• a legal suff . cy:
isfh
Josep,r!G, 1 r
City - ttorn•y
Resolution No. 11-8267
Moved by: VICE MAYOR JOHNSON
Seconded by: COMMISSIONER MILLER
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Miller: YES
Commissioner Tydus: YES
Vice-Mayor Johnson: YES
Mayor Taylor: YES
,p toCp
•' L-2-T;- •
Memorandum
TO: Mayor Myra L. Taylor
Vice Mayor Dorothy Johnson
Commissioner Timothy Holmes
Commissioner Rose Tydus
Commissioner ail Miller
FROM: Bryan K.Finnie,Inte : : i age
DATE: July 13,2011 41110 -
RE: Transit Ci ator Funding
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA,
AUTHORIZING THE CITY MANAGER TO APPLY FOR FY 2010 & 2011 FEDERAL JOB ACCESS
REVERSE COMMUTE (JARC) FUNDING AND FURTHER ENTER INTO AN INTERLOCAL
AGREEMENT WITH SOUTH FLORIDA REGIONAL TRANSIT AUTHORITY (SFRTA) FOR
EXTENDING AND ENHANCING THE OPERATION OF THE CITY'S BUS SHUTTLE SERVICE IN
THE AMOUNT UP TO FIVE HUNDRED THOUSAND ($500,000.00) DOLLARS AND PROVIDE
MATCHING FUNDS IN SUPPORT OF THE OPERATING COSTS; PROVIDING FOR AN EFFECTIVE
DATE.
Description: The City of Opa-locka, through grant funding from Miami Dade County MPO
embarked on a Transit/Circulator study which identified and developed two routes (south route,
north route)to meet the underserved transit needs of the city and through grant funding from the FY
2008/ FY 2009 Job Access Reverse Commute (JARC) and the South Florida Regional
Transportation Authority (SFRTA) implemented the Transit Circulator. To expand the current
service and secure funding for the program beyond the current contract period,the FY 2010 & 2011
JARC and SFRTA program was identify as potential funding source. Funding will be requested to
fund operating cost for weekend services for the remaining period on the current project contract
and sustain the project beyond the current contract period. The JARC program was established to
address the unique transportation challenges faced by welfare recipients and low-income persons
seeking to obtain and maintain employment. The SFRTA has an obligation to connect riders to tri-
rail within Miami Dade County.
Financial Impact: A minimum match of 50 percent (up to $500,000.00) of total project cost is
required for Operating Funding Request. The match will come from Miami-Dade People's
Transportation Plan(PTP) Funds—Account#44-541810.
Implementation Time Line: The deadline for submitting an application is September 9, 2011.
Legislative History: Resolution Nos. 10-8019; 10-8155
Recommendation(s): Staff is recommending the approval because the additional funding will
allow the City to provide weekend service and the Resolution authorizing the submission must be
included in the application.
Attachment(s): FY 2010&2011 JARC and New Freedom Guidelines and Application Form
Resolutions
END OF MEMORANDUM