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Home My Public Portal AboutORD14614 BILL NO. 2009-109 SPONSORED BY COUNCILMAN — Klindt ORDINANCE NO. I `c L? 14 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH HUBER AND ASSOCIATES FOR SOFTWARE UPGRADES / MODIFICATIONS TO CALLAWAY COUNTY AND FULTON, MISSOURI, AS PART OF THE CENTRAL MISSOURI REGIONAL JUSTICE INFORMATION SYSTEM. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with Huber and Associates for Software Upgrades / Modifications to Callaway County and Fulton, Missouri, as Part of the Central Missouri Regional Justice Information System. Section 2. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: 7, v2Z,)/ � Approved' /'residing Officer l/ Mayor ATTEST: AP PR ED AS TO FORM: City CIerK City Counselor FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: SS 2476 Sole Source - Software Updates, Central Missouri Regional Justice Information System (CMRJIS), Police Department BIDS RECEIVED: Information Technologies,Inc., St. Louis, MO $327,551.80 Huber& Associates, Jefferson City, MO $ 43,000.00 FISCAL NOTE: 1000-3100-7000-0070 Police Grant Equipment FY2010 Budget $1,250,000.00 SS 2476 ITI $ 327,551.80 SS 2476 Huber $ 43.000.00 Balance $ 879,448.20 PAST PERFORMANCE: This vendor provided software for the law enforcement entities listed. Upgrades to currently used software and licenses are sole source. RECOMMENDATION: This request is for upgrades to software currently used by the Callaway Comity Sheriff and Fulton Police Department to accommodate the implementation of mobile data and information sharing for law enforcement operations in the Central Missouri region. Staff recommends award of this request to Huber and Associates, Jefferson City, Missouri in the amount of$43,000.00. ATTACHMENTS - SUPPORTING DOCUMENTATION Signature Avoa.. �iywtJ I . 7 __--- Purchasirqg A nt 014 Caef OF 1 �F4 City of Jefferson g John Landwehr - Mayor December 2, 2009 Josina Talbert 75 Josina.Talbert,,LvUSDOJ.gov U.S. Dept. of Justice—Office of Community Oriented Policing Services 1100 Vermont Avenue, N.W. Washington, DC 20005 RE: Technology Program Grant-92009CKWX0309 ORI#: MO 02601 - Sole Source Procurements Dear Ms Talbert: Section I The City of Jefferson was awarded Technology Program Grant#2008CKWX0191 to allow the Central Missouri Regional Justice Information System (CMRJIS)to implement mobile data and information sharing for law enforcement operations in the region. Under that grant the City purchased mobile data terminals and software upgrades at various locations to accommodate the MDTs and facilitate information sharing. The City has received confirmation of approval of Grant 42009CKWX0309 ORI#: MO 02601, and has returned the required acceptance letter. The new grant funds are to purchase additional mobile data terminals and continue upgrades to software in various locations to accommodate the MDTs and facilitate information sharing. This is a request for sole source approval for the purchase of software upgrades for the locations listed in the amount of $327,551.80 to Information Technologies, Inc. of St. Louis,Missouri. Section II This request is to update software currently used in these locations to allow the use of the mobile data terminals. Information Technologies, Inc. is the only vendor supplying Enterprise Software. The software package is for law enforcement agencies and is unique. Other software products are not compatible. I believe that competition is inadequate. Since the City received only one proposal for each location receiving a software upgrade during year one. I am requesting that the following software upgrades be approved as sole source procurements. ITI—Information Technologies, Inc. of St. Louis, Missouri Audrain County Sheriff's Office—Enterprise Ed. Mobile $47,727.01 Interface, MO Accident, licenses, software installation and support Miller county Sheriff's Office—Enterprise Ed. Mobile $34,286.74 Interface, MO Accident, licenses, software installation and support Page 2 of 2 Camden County Sheriff's Office—Enterprise Ed. Mobile $58,650.00 Mobile licenses, software installation and support Camdenton Police Department—Enterprise Ed. Mobile $26,293.81 Interface, MO Accident, licenses, software installation and support Eldon Police Department—Enterprise Ed. Mobile $20,874.60 Licenses, software installation and support Lake Ozark Police Department—Enterprise Ed. Mobile $24,814.80 Interface, MO Accident, licenses, software installation and support Mexico Dept. of Public Safety—Enterprise Ed. Mobile $72,850.85 L. E. Management, Interface MO, Accident, licenses, training and support Osage Beach Police Department—Enterprise Ed. Mobile $42,053.95 Interface, MO Accident, licenses, software installation and support Total Estimated Expenditure to ITI— $327,551.80 Section III These amounts were obtained from the vendor for budgeting purposes and may vary upon award. The vendor has advised that the costs of the upgrades will increase approximately 10% on December 31, 2009. In the interest of avoiding this significant increase in cost, it is crucial to receive approval for sole source procurement. Because of the proprietary nature of software packages and the single response history from last year, it is in the best interest of the agencies listed to declare sole source procurements. Please advise by contacting Terry Stephenson, CPPB,Purchasing Agent, City of Jefferson, 320 East McCarty Street, Jefferson City, Missouri 65101 (573) 634-6325 or e-mail tstephenson@jeffcitymo.org. 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