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Home My Public Portal About01.04.2022 City Council Meeting MinutesMEDINA CITY COUNCIL MEETING MINUTES OF JANUARY 4.2022 The City Council of Medina, Minnesota met in regular session on January 4, 2022 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. Martin read a statement explaining that the meeting continues to be held in a virtual format due to the ongoing pandemic. She provided instructions for public participation. I. ROLL CALL Members present: Albers, Cavanaugh, DesLauriers, Martin, and Reid. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Dave Anderson, Finance Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:04 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:04 p.m.) A. Approval of the December 21.2021 Work Session Citv Council Meeting Minutes Moved by Martin, seconded by DesLauriers, to approve the December 21, 2021 work session City Council meeting minutes as presented. A roll call vote was performed: DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. B. Approval of the December 21.2021 Regular Citv Council Meeting Minutes Martin noted that prior to the meeting Johnson distributed proposed corrections that she submitted. Moved by Martin, seconded by DesLauriers, to approve the December 21, 2021 regular City Council meeting minutes as amended. A roll call vote was performed: Medina City Council Meeting Minutes January 4, 2022 1 DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. V. CONSENT AGENDA (7:06 p.m.) B. Adopt Resolution 2022-02 Acceptina Donation from Dobozenski & Sons Johnson stated that staff recommends removing Item A from the Consent Agenda. Moved by Martin, seconded by DesLauriers, to remove Item A from the consent agenda. A roll call vote was performed: DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. Moved by Cavanaugh, seconded by Reid, to approve the consent agenda. A roll call vote was performed: DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. A. Approve Resolution 2022-01 2022 City Appointments Martin noted that a revised list was provided to the Council earlier today. Johnson highlighted the changes that were made in the revised list. He welcomed input on who the Council would like to be the representatives to the Hamel Fire Relief Association. Martin provided additional details on the relief association. She stated that she is happy to continue in the position but would also open up the opportunity to someone else if there is interest. It was confirmed that Martin would continue in that position. Moved by Cavanaugh, seconded by Reid, to approve the 2022 City Appointments as updated. Medina City Council Meeting Minutes January 4, 2022 2 A roll call vote was performed: DesLauriers Albers Cavanaugh Reid Martin aye aye aye aye aye Motion passed unanimously. VI. COMMENTS (7:11 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer commented on the new Commission appointment, noting his expertise with park equipment. He reported that Hamel Legion Park has been busy with sledding and skating. C. Planning Commission Finke reported that the Planning Commission will meet the following week to hold public hearings related to a PUD concept plan for the Meander Park and Boardway commercial development, Comprehensive Plan amendment request related to Cates Industrial Park, Preliminary Plat and PUD Plan for Marsh Pointe, and the ordinance related to rooftop elements. VII. CITY ADMINISTRATOR REPORT (7:14 p.m.) Johnson reported that the January 18th meeting will have a goal setting session, EDA, and regular session meetings. He advised of the next meeting of the Northwest Hennepin League of Municipalities that will occur on January 12th at 6:30 p.m. He noted that Martin and Reid are unable to attend and asked if another member of the Council could attend. Reid commented that she will be able to attend. Johnson stated that information from the Police Department was provided that was incorrect and apologized for the mistake. He noted that he will do a better job working with Nelson to ensure the information is correct before relaying to the Council. Nelson apologized for the incorrect information that had been sent to the Council related to the trespassing complaint at Hennepin County Public Works. He noted that he had been out on vacation and the incorrect information was not relayed intentionally. Martin acknowledged that everyone goes on vacation but believed that there was a system in place to ensure that duties could be handled in the absence of Nelson. She stated that in this situation the Sergeant had stated that the City was not involved in the investigation. She commented that someone should not be speaking for the department before ensuring the information is accurate. She stated that if Nelson is going to be absent, someone should be appointed to complete those duties. Medina City Council Meeting Minutes January 4, 2022 3 Nelson stated that Boecker was filling in for him while he was on vacation and noted that Boecker had been on vacation the week prior. He provided additional details on how information is sensitized within the department. He commented that there was a lapse between the different vacations. He noted that when Boecker initially looked, he did not see the information but later was able to find additional information related to the investigation. He stated that he takes responsibility for the incident. Martin commented that she would want to ensure there is adequate debriefing for those coming back from vacation and others leaving on vacation. DesLauriers thanked Nelson for taking responsibility. He stated that going forward, it should be a priority to ensure the second in command has access to the sensitized information. He noted that he would also want to ensure that the Council has the correct information before speaking to the residents. Martin commented that this was an opportunity to check the system. She commented that the City receives phenomenal service from its Police Department. She thanked Nelson for his efforts in making sure there is effective communication moving forward. VIII. MAYOR & CITY COUNCIL REPORTS (7:24 p.m.) DesLauriers stated that he and Martin attended the last meeting of the Hamel Fire Relief Association and provided an update on the discussion that occurred. IX. APPROVAL TO PAY THE BILLS (7:25 p.m.) Moved by Cavanaugh, seconded by DesLauriers, to approve the bills, EFT 006201E - 006217E for $56, 035.96, order check numbers 052421-052485 for $63, 089.63, and payroll EFT 0511523-0511551 for $57, 774.11. A roll call vote was performed: DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. X. CLOSED SESSION: CONSIDERATION OF LAND ACQUISITION AT PID 03- 118-23-24-0002 PURSUANT TO MINN. STAT. SEC. 13D.05, SUBD. 3(c) Moved by Martin, seconded by Cavanaugh, to adjourn the meeting to closed session at 7:27 p.m. for the consideration of land acquisition at PID 03-118-23-24-0002 pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(c). Medina City Council Meeting Minutes January 4, 2022 4 A roll call vote was performed: DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. The meeting returned to open session at 8:01 p.m. XI. ADJOURN Moved by DesLauriers, seconded by Albers, to adjourn the meeting at 8:02 p.m. A roll call vote was performed: DesLauriers aye Albers aye Cavanaugh aye Reid aye Martin aye Motion passed unanimously. Kathy Martin, Mayor Attest: Scott Johnson, City Administrator Medina City Council Meeting Minutes January 4, 2022 5