HomeMy Public PortalAbout2024-19 Authorizing to proceed with pump size, force main and-or outfall design task orders under AECOM Technical Services, Inc's work order No. 3BR E SO L U T IO N N O . 2024-19
A R E S O L U T IO N O F T H E V IL L A G E C O U N C IL O F TH E
V IL L A G E O F K E Y B ISC A Y N E , :F L O R ID A , A U T H O R IZ IN G
T H E V IL L A G E M A N A G E R T O P R O C E E D W IT H PU M P
S IZ E , F O R C E M A IN , A N D /O R O U T F A L L D E SIG N T A SK
O RD E R S U N D E R A E C O M T E C H N IC A L SE R V IC E S, IN C.'S
W O RK O RD E R N O . 3B F O R T H E K -8 SC H O O L
S T O R M W A T E R D RA IN A G E IM P R O V E M E N T S PR O JE C T ;
A N D P R O V ID IN G F O R A N E F F E C T IV E D A T E .
W H E R E A S , on July 26, 2022, the Village Council of the Village of Key Biscayne
("V illage") adopted Resolution N o. 2022-32, authorizing the issuance of a work order to AECOM
Technical Services, Inc. (the "Consultant") for the development of a basis of design report (30%
design) relating to the K -8 School Stormwater Drainage Improvements Project (the "Project"); and
WHEREAS, on January 23, 2024, the Village Council adopted Resolution No. 2024-04,
authorizing the V illage M anager to issue W ork Order No. 3B (the "Work Order") to the Consultant
fo r the prepara tion of the fu ll design of the Project, except that the Village Manager was not
authorized to pro ceed w ith any task relating to pump size, force main, and/or outfall design under
the W ork Order fo r the Project w ithout further Village Council approval and authorization; and
WHEREAS, the Village Council desires to authorize the Village Manager to proceed with
the pum p size, fo rce m ain, and/or outfa ll design task orders under the Work Order with the
Consultant fo r the Project; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and
welfa re of the residents of the V illage.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals. That each of the above-stated recitals are hereby adopted,
confirm ed, and incorpora ted herein.
Section 2. Authorization. That the Village Council hereby authorizes the Village
Manager to proceed with pump size, force main, and/or outfall design task orders that lead to a
full design for the project under the Work Order with the Consultant for the Project.
Section 3.
adoption.
Effective Date. That this Resolution shall be effective immediately upon
PASSED and ADOPTED this~ day of April , 2024.
JOELAA~-y-2:(-
ATTEST:
~,Al~~~avb iocYNB.KH j
VILLAGE CLE
APPROVED AS TO FORM AND LEGAL SUFFICIENCY: .e c..
WEISS SEROTA HELFMAN COLE & BIERMAN, P.L.
VILLAGE ATTORNEY
Page 2 of2
E X H IB IT A
A.:COM Imagine it.
Delivered.
AECOM
2 Alhambra Plaza, Suite 900
Coral Gables, Florida 33134
aecom.com
January 18, 2024
R ola nd I. S am im y, Ph.D .
C h ief R e silience and Sustainability O fficer
V illage of K ey Biscayne
88 W est M cIntyre Street
Key Biscayne, FL 3314 9
Village of Key Biscayne Stormwater Program
Zone 1 (K-8 Basin) Resiliency Improvements: Design and Permitting Services
D e a r D r. Sam im y:
T his proposal constitutes A E C O M 's design and perm itting scope of serv ices fo r resiliency im provements in
Z o ne 1 (K -8 Basin). A E C O M assum es this work w ill be authorized per the terms and conditions and hourly
rates of our Professional Serv ices A greem ent dated June 4, 2020, as a result of the Request fo r
Q ua lifica tions N o. 202003.
A tt ache d is Exhibit A (S cope of Serv ices) and Exhibit B (C om pensation) fo r your review and appro val. W e
are excited to be w orking w ith you on this very im portant project. Should you have any questions or need
any add itional info rm ation concern ing this scope and fee, please contact m e or Erik M. Alcantara, PE, PM P,
EN V SP at 305-444-4691.
Since rely,
Kare n Brandon, PE
A ssociate V ice President, Principal Client Serv ice M anager
A E C O M
Village of Key Biscayne Stormwater Program
AECOM Work Order #3B
Zone 1 (K-8 Basin) Resiliency Improvements:
Design Services
Exhibit A: Scope of Services
Project Background
The Village of Key Biscayne (Village) is requesting AECOM Technical Services, Inc. (AECOM) to provide
professional design and perm itting serv ices fo r resiliency improvements in Zone 1 (K-8 Basin). On February
8, 2022, the Village Council appro ved AECOM 's recommendations for level of service, design storm, and
sea level rise projection. The approved reco mmendations include the following:
1. Level of Service: Keep ro ads passable for traffic.
a. Ponding depth: 0-0.5 feet
b. Ponding duration: 6-12 hours
c. Ponding location: Swales
2. Design Storm: 10-year, 24-hour storm event (or 8 inches of rainfall within 24 hours)
3. Sea Level Rise Projection: NOAA Intermediate High
On August 16, 2023, AECOM conducted a Stormwater Drainage Assessment Results and K-8 30% Design
W orkshop w ith the Village Mayor and Councilmembers. During this workshop, AECOM briefed the Council
on the pro posed Village-wide drainage altern atives and Zone 1 (K-8 Basin) modeling scenarios. Following
the workshop, Village staff directed AECOM to evaluate the potential modification of hydrologic and
hydraulic param eters used to generate the stormw ater models. This evaluation, which is currently being
conducted under Task O of AECOM W ork Order 3A, was info rmed by meetings with the Village Mayor and
Councilm em bers. Since the Task O modeling scenarios of AECOM Work Order 3A will result in the
modification of the previously appro ved/adopted level of service, the Village implemented a two-phase
approach fo r AECO M 's W ork Order #3:
1. Work Order 3A: Zone 1 (K-8 Basin) Pre-Design Services
2. Work Order 3B: Zone 1 (K-8 Basin) Design and Permitting Services
The previously appro ved W ork Order 3A includes the pre-design surveys and tasks needed as a foundation
fo r the detailed design of resiliency im provements in Zone 1 (K-8 Basin). The completion of these services
does not depend on a particular drainage scenario for Zone 1; for this reason, Village staff decided to
move fo rw ard w ith this work.
AECOM - January 2024
Page 1 of 44
The Zo ne 1 (K-8 Basin) project lim its are illustrated in the fo llow ing exhibit:
Street Improvements Extent
This scop e of serv ices (W ork O rder 3B) incl udes detailed design and perm itting of infr astructure
im pro ve m ents fo r the fo llow ing com ponents w ithin the K-8 drainage basin: ro adw ays,
streetscape/landscape, potable w ater, sanitary sew er, storm w ater drainage, and utility undergro unding.
A pro p osed storm w ater pum p station w ill be located at Harbor Park (betw een W est M cIntyre Drive and
W est En id D rive), w hich w ill serve the im m ediate area as w ell as areas adjacent to the site fo r future
ne eds. The pro posed pum p station w ill incl ude a building structure that w ill house the equipm ent needed
to serve the proposed pum p station.
The street im provem ents m ay incl ude green infr astructure and traff ic calm ing and w ill be designed to the
V illage's level of service requirem ents. Future im pro vem ents to Harbor Park w ill include the design of a
ne ig hb orhood level park w ith pedestrian connections and open green spaces developed aro und the
pro posed pum p statio n.
The fo llow ing tasks are proposed to be pro vided fo r the preparation of the engineering design
plans/sp ecifi cations, applicatio n fo r relevant perm its, bidding support services, and public engagem ent:
• Task 1- Project M anagem ent
• Task 2 - Landscaping Design fo r Harbor Park and Street Im pro vem ents
• Task 3 - A rchitectural and Building Engineering Services
• Task 4 - Potable W ater Im pro vem ents (A llow ance Task)
• Task 5 - Sanitary Sew er Im provem ents (A llow ance Task)
AECO M -January 2024
Page 2 of 44
• Task 6- Roadw ay and Signing & Pavem ent M arkings Design
• Task 7 - G ravity Storm D rainage System Design
• Task 8 - Storm w ater Pum p Station Design
• Task 9 - V illage of Key Biscayne Building Departm ent Perm itt ing
• Task 10 - Environm ental Perm itting
• Task 11- Bidding A ssistance
• Task 12 - Confo rm ed D ocum ents
• Task 13 - Independent Cost Estim ates (IC E) and Critical Path M ethod (CPM ) Construction
Schedules
• Task 14- Public Engagem ent
• Task 15 - D issipator Structures (Base Design Serv ices)
• Task 16- Contingency (A llow ance Task)
The scope of w ork detailed below assum es the project will be delivered utilizing a traditional Design-Bid
Bu ild (D BB ) approach. A EC O M understands that the Village of Key Biscayne may elect to utilize the
Constructio n M anager at Risk (CM A R) delivery m ethod in lieu of DBB, which w ill require the collaboration
of A ECO M w ith the V illage's CM A R and m ay require the preparation of m ultiple bid packages. To the
extent applicable, A EC O M w ill deliver the serv ices identified herein within the fram ework of a CM AR
de livery m odel, w ith the understanding that this scope of w ork includes the delivery of three (3) base bid
packages.
Task 1- Project Management
Eff ective pro ject m anagem ent is key to achieving success in any project; it includes pro ject adm inistration,
pro ject review m eetings w ith the V illage staff , project kick-off meeting, and project deliverable quality
assurance and contro l (Q A /Q C) plan. The fo llow ing serv ices w ill be included:
1. General pro ject adm inistration, incl uding project contro ls, team coordination, and timely
com m unicatio n w ith V illage staff and its Pro gram M anager. Also, AECOM w ill monitor progress
of w ork on a w eekly basis fo r com pliance w ith the established schedule, budget, and work quality
requirem ents. In addition, V illage vendors and sub-consultant coordination is included in the
pro ject adm inistratio n.
2. D ue to the m any elem ents needed to be review ed and planned fo r to pro duce the necessary
design and construction docum ents, m onthly meetings are pro posed to coordinate with Village
staff and its Pro gram M anager so that info rm ation is being conveyed to each party to deliver a
successful project. M onthly m eetings w ill be held by co nference call. AECOM will prepare
m eeting m inutes and agendas fo r all the m eetings and subm it them to the Village and its Pro gram
M anager.
3. Conducting a pro ject kick-off m eeting upon receipt of Notice to Pro ceed, AECOM will meet with
V illage staff and its Pro gram M anager to discuss the requirem ents and the info rmation needed to
develop the construction plans/docum ents and perm it applications. At this meeting, the Team
w ill discuss several criteria to co nfirm the Village's standards. The fo llow ing is a list of items to be
co nsidered befo re im plem enting the developm ent of the docum ents:
• Boundary Conditions.
• Level of Serv ice.
o Identify the design life span of the system .
o D iscuss operation and m aintenance of the system .
AECOM - January 2024
Page 3 of 44
o Per the V illage Counci l's decision on February 8, 2022, the 10 -year, 24-hour storm
event w ill be used fo r drainage and roadw ay design.
• O utfa ll Locations (discuss configuration and velocity lim itations).
• D rainage im pacts (to existing trees, existing sw ales, and existing drivew ays com posed of
diff erent m aterials)
• Streetscape and Traff ic Calm ing.
• G reen Infr astructure options.
• Existing Utilities/Future Utilities.
• Identify codes or regulations the design should meet per Village codes and regulations.
• Suggested Construction Phasing.
• Coordination w ith the K-8 School.
A EC O M w ill prepare the agenda and the m eeting m inutes fo r the meeting. The minutes will be given to
the V illage w ithin seven (7) days of the m eeting fo r review and com m ent. AECOM w ill then address all
co m m ents fr om the V illage and finalize the m eeting minutes.
A EC O M w ill deliver the project scope of w ork by leveraging our technical expertise, w hile maintaining our
project delivery.
Key understanding:
• A ll m eetings w ill include a virtual consultation platfo rm using M icro soft Team s option fo r remote
staff .
• A project duratio n of 18 m onths w as used to estim ate the labor effort fo r this task.
Deliverables:
1. Kickoff m eeting notes
2. M o nthly Invoices and M onthly Status Reports
T a sk 2 - La nd scap in g D esig n fo r Harbo r Park and Street Im provem ents
This task w ill incl ude landscaping design of street im provem ents w ithin the Zone 1 (K-8 Basin) pro ject
lim its and H arbor Park. The street im pro vem ents w ill be designed to the Village's level of service
req uirem ents. Im provem ents to Harbor Park will include the design of a neighborhood level park (as
show n in the K-8 Basin Basis of D esign Report conceptual plans) with pedestrian connections and open
green spaces developed aro und the pro posed pum p station. Design services include the fo llow ing:
Harbor Park:
• H ardscape areas aro und pum p station.
• A ccess drive to pum p station.
• Pedestrian pathw ay connections.
• Site furn ishings.
• Security lighting.
• Signage.
• Educatio n A rt w ork/ W all A rt .
• Landscape and planting plan.
AECOM - January 2024
Page 4 of 44
Street Im provem ents Landscaping:
• Pro posed landscaping im pro vem ents fo r the streets identified fo r storm water drainage
im pro vem ents that fa ll w ithin the K-8 basin watershed analysis area.
2.1 Landscape Planning
2.1.1 Site Evaluation and Assessment
A EC O M w ill conduct a site visit of H arbor Park and streets identified fo r street im pro vem ents by up to
th ree (3) A EC O M staff m em bers. The V illage will pro vide record draw ings or other plans fo r the facility
prior to the site visit. The goal of the site visit is to evaluate the general condition of the existing site,
ide ntify visible existing site com pliance issues, identify site constraints, and evaluate above gro und
ele ctrical com ponents. A ll evaluations w ill be visual and at ground level. Destructive sam pling inside walls
or other investigative techniques to look w ithin encl osed system s not readily accessible are excluded from
th is scope of w ork.
2.1.2 Park Concept and Schematic Street Sections Development
A EC O M w ill prepare an updated illustrative park concept plan and street sections based on the results of
the site assessm ent and preferred Concept Altern ative. This altern ative w ill be subm itt ed to the Village
fo r review and com m ent. Based on co m m ents pro vided, AECO M w ill revise the prefe rred altern ative one
(1) tim e.
Deliverables:
• Illustrative park concept plan
• Street sections
2.2 Site and Landscape Schematic Design (30% Design Completion)
2.2.1 Site and Landscape Drawings
A EC O M w ill refi ne the approved solution in the conceptual design phase. The Schem atic Design drawings
w ill incl ude a site plan of Harbor Park and the streets identified in the sco pe indicating hardscape and
land scape concepts fo r review and evaluation by the Village. The site plans w ill include options fo r site
furn ishings, lighting, general paving ideas, and general storm w ater areas.
2.2.2 Wayfinding, Furnishings and Educational Artwork/ Wall Art Concept Development
A ECO M w ill att end a teleconference m eeting with the client to determ ine the character/aesthetic style
preference fo r the park signs and the content/topic of the interpretive (educational) sign. The meeting
w ill be attended by up to tw o (2) A ECO M staff fo r up to tw o (2) hours. Using the info rm ation collected,
A EC O M w ill prepare up to tw o (2) conceptual design options fo r the park signs.
A EC O M w ill present the concepts to the cl ient during a teleconference meeting att ended by up to tw o (2)
A EC O M staff fo r up to one (1) hour. A ECO M will digitally subm it the co ncepts fo r review . The client will
pro vide one (1) consolidated set of w ritten com m ents w ithin ten (10 ) business days of receipt and AECOM
w ill finalize the concepts based on the co m m ents provided.
A nticipated sign types fo r Harbor Park incl ude:
• O ne (1) park identity sign
• O ne (1) park rules & hours of operation sign
• O ne (1) interpretive (educational) sign
AECOM - January 2024
Page 5 of 44
2 .2 .3 Ir r ig a t io n D r a w in g s
A EC O M , thro ugh its irrigation subconsultant, w ill prepare the Irrigation Schem atic Design package based
on the ap proved conceptual design. A EC O M w ill prepare schem atic plans based on the site developm ent
req u irem ents of the agenci es having jurisdiction.
Key Understanding:
1. The Village w ill provide existing electro nic CA D files, if available, fo r the park and streets within
tw o (2) w eeks of the NTP. Additional w ork due to incom plete or inaccurate info rmation
provided by the V illage w ill be considered additional services to the task order.
2. A dditional findings report ed during the Site and Building Evaluation and Assessm ent task not
identifi ed in this scope of w o rk can be provided as additional serv ices.
3. It is assum ed that w ithin the project site, tree analysis and tree m itigation is not required.
Deliverables:
Sche m atic 30% Design D raw ings
• Sche m atic D esign D raw ings
• Site and Landscape D raw ings
• O ne (1) Site and Landscape Schem atic Design Package to include:
• Site Plan show ing general park layout and geom etry to incl ude proposed park
elem ents, parking lots, buildings, pavem ent w idths, radii, drivew ays, circulation
paths, pedestrian pathw ays, and prelim inary utility connections to proposed building
and am enities.
• Plan view of the existing conditions utilizing the existing boundary and
topographic surv ey, as-built draw ings, prelim inary general notes, and proposed
engineering control
• H ardscape layout plan indicating overall dim ensions and prelim inary materials
• Landscape layout plan indicating general planting area and prelim inary materials
• W ayfi nding, Furn ishings and Educational A rt w ork/ W all Art Concept Developm ent
• O ne (1) digital co py of Signage and W ayfinding Concept Boards and Conceptual Design
O ptio ns
• O ne (1) Site Furn ishings Boards Schem atic Design Package
• O ne (1) Final Concept Rendering of Educational Art w ork/ W all Art
• Irrigation D esign Package to include:
• Irrigatio n and W ater Source D eterm ination
• C ontro ller Specification
• Sleeving Layout (if required)
2.3 Site and Landscape Schematic Design (30%) Review Meeting
The V illage w ill provide one consolidated set of com m ents to AECO M w ithin ten (10 ) working days of the
Co nce pt Design Tasks deliverables. A EC O M w ill m eet one tim e w ith the Village to discuss co m m ents,
review develo pm ents fo r the site plans, building assessm ent, co st validation, program
validatio n/prio ritizatio n, schem atic design, deliverables, and schedule. AECOM assum es one altern ative
w ill be selected to be further developed into the schem atic phase. Up to tw o (2) staff from the Landscape
team w ill part icipate in this m eeting.
The V illage w ill be respo nsible fo r establishing m eeting location and coordinating att endance of required
V illage and stakeho lder personnel. A ECO M w ill docum ent key points of the discussions as meeting notes
AECO M - January 2024
Page 6 of 44
and distribute to the Village. A EC O M w ill proceed w ith the rem aining Schem atic Design tasks upon written
no tice to pro ceed. A ny delay incurred in obtaining Village's written approval fo r Schem atic Design will be
ad ded to the tim e allott ed in perfo rm ing these services.
2.4 Site and Landscape Design Development (DD) (60% Design Completion)
2.4.1 Design Development Site and Landscape Drawings
A EC O M w ill provide one (1) D esign Developm ent subm ission of the site/landscape draw ings including site
dem olition and tree dispositio n plans. The Design Developm ent draw ings will include a hardscape and
lan dscape plans of Harbor Park and the streets identified in the scope depicting landscape materials,
paving m aterials, and details of specific elem ents such as fe nces, walls, curbing and associated details.
The draw ings w ill also incl ude am enities plan depicting site furn ishings and associated details, and outline
sp ecifications. D D deliverables w ill incl ude recom m endations and rem ediations fo r protection of existing
trees alo ng all streets identified fo r im provem ents on the scope.
2.4.2 Wayfinding, Furnishings and Educational Artwork/Wall Art Concept Development
A EC O M w ill prepare design intent draw ings w ith up to three (3) sign types. Draw ings will include sign face
layouts, fa bricatio n details, m ounting details, and colors, materials, and finishes fo r each sign type.
A EC O M w ill prepare art w ork fo r the interpretive (educational) sign. The draw ing package will be
subm itted at 60% com plete fo r cl ient review and com m ent.
Key Understandings:
1. U p to tw o (2) A EC O M staff w ill attend a teleconference meeting w ith the client fo r up to two (2)
ho urs to discuss the draw ings, sign types, interpretive sign and to respond to questions.
2. The V illage w ill provide one (1) consolidated set of w ritten com m ents w ithin ten (10 ) business
days of receipt and A EC O M w ill update the draw ings based on the com m ents pro vided.
3. A ny delay incurred in obtaining Village's written com m ents w ill be added to the tim e allotted in
perfo rm ing these services.
Deliverables:
Responses to V illage com m ents.
2.4.3 Design Development Irrigation Drawings
A EC O M , thro ugh its irrigatio n subconsultant, will prepare a Design Developm ent Irrigation subm ittal
package. A ECO M w ill advance the plans based on the com m ents received from the SD subm ittal.
Deliverables:
Design D evelopm ent (D D ) {60%) D raw ings
• D D Site and Landscape D raw ings
• O ne (1) Site and Landscape Design Developm ent Package to include:
• Site Dem olition and tree disposition plan
• Hardscape Plan
• Hardscape Details
• Furn ishings and equipm ent plan with catalogue cut sheets
• Planting and Plant List
• Outline specifications in CSI M asterForm at
• D D W ayfinding, Furn ishings and Educational Artw ork/ W all Art Concept Development
• One (1) digital co py of W ayfinding Design Intent Docum ent set of draw ings.
AECOM - January 2024
Page 7 of 44
• D D Irrigatio n Design Package to incl ude:
• Irrigatio n D esign Layout
• Pro duct Specifications and Details
2.5 Site and Landscape Design Development (60%) Review Meeting
The V illage w ill pro vide one (1) consolidated set of w ritt en com m ents to AECO M w ithin ten (10 ) working
days of Schem atic D esign Phase deliverables fo r each park. AECO M w ill then meet one (1) tim e with the
V illage to discuss com m ents, review developm ents fo r the site plans, building assessm ent, design
de ve lopm ent deliverables, and schedule. Up to tw o (2) staff fr om the Landscape team w ill participate in
th is m eeting.
A EC O M w ill docum ent key po ints of the discussions as m eeting notes and distribute to the Village. AECOM
w ill pro ceed w ith the rem aining D esign Developm ent tasks upon writt en notice to pro ceed.
Key Understandings:
1. The V illage w ill be respo nsible fo r establishing m eeting location and coordinating attendance of
req uired Village and stakeholder personnel.
2. A ny delay incurred in obtaining Village's w ritt en approval fo r Design Developm ent w ill be added to
the tim e allott ed in perfo rm ing these services.
Deliverables:
Re sp onse s to V illage com m ents.
2.6 Site and Landscape Drawings (90% Design Completion)
The 90% Construction D raw ings w ill be a refi nem ent of the Design Developm ent draw ings and will include
a ha rdscape and landscape plans depicting paving m aterials and details of speci fic elem ents such as
fe nces, w alls, curbing and associated details. The draw ings w ill also incl ude am enities plan showing site
furn ish in gs and associated details. CD deliverables w ill include recom m endations and rem ediations fo r
protectio n of existing trees alo ng all streets identified fo r im provem ents on the scope.
2.6.1 Wayfinding, Furnishings and Educational Artwork/Wall Art Concept Development
A EC O M w ill inco rporate V illage com m ents and w ill prepare and subm it final design intent docum ents
w hich w ill incl ude sign locatio n plans, sign fa m ily draw ings, sign fa brication details, elevations, sign face
layouts w ith m essages, and technical specifications. The draw ing package and interpretive panel art w ill
be su bm itt ed at 90% fo r cl ient review and com m ent. The client w ill pro vide one (1) consolidated set of
w ritten com m ents w ithin ten (10 ) business days of receipt and AECOM w ill finalize and resubm it the
draw ing s at 10 0% based on the com m ents pro vided.
2.6.2 Irrigation Drawings
A EC O M , thro ugh its irrigatio n subco nsultant, w ill refine the Design Developm ent draw ings and w ill
pre pare a Construction D ocum ent Irrigation subm itt al package. AECOM w ill advance the plans based on
the com m ents received fr om the 60% subm itt al.
Deliverables:
• 90 % CD Site and Landscape Draw ings
• O ne (1) Site and Landscape 90% Construction Docum ent Package to include:
AECO M - January 2024
Page 8 of 44
• Site Dem o lition and tree disposition plan
! Hardscape Plan
• Furn ishings and equipm ent plan with catalogue cut sheets
• Planting and Plant List
! Specifications in CSI M asterForm at
• 90% CD W ayfinding, Furn ishings and Educational Artw ork/ W all Art Concept Development
• O ne (1) digital copy of final W ayfinding Design Intent Docum ent set of draw ings
• 90% CD Site Lighting & Electrical
• O ne (1) Site Li ghting & Electrical 90% Construction Docum ent Package to include:
• Electrical draw ings incl uding photom etrics, pow er, and lighting contro l of the lighting
lum inaires fo r the park. Coordination w ith other electrical disciplines in order to
provide pow er to park electrical elem ents.
• 90% CD Irrigation D esign Package to incl ude:
• Irrigatio n Construction Draw ings
! Irrigation Construction Notes, Details and Specifications
• Irrigatio n Pro duct Q uantities
2.7 Site and Landscape Construction Documents (90%) Review Meeting
The V illage w ill pro vide one (1) consolidated set of w ritt en com m ents to AECO M w ithin ten (10 ) working
days of the D esign Developm ent deliverables subm ittal. AECOM w ill then meet w ith the Village one (1)
tim e (virt ual or in person) to review com m ents, developm ent of the constru ction docum ents, deliverables,
and schedule. U p to tw o (2) staff from the Landscape team w ill part icipate in this meeting.
The V illage w ill be responsible fo r establishing the meeting location and coordinating attendance of
req uired V illage and stakeholder personnel. AECOM will docum ent key points of the discussions as
m eeting notes and distribute to the Village. AECOM w ill pro ceed w ith the rem aining Construction
D ocum ent tasks upon w ritt en notice to pro ceed. Any delay incurred in obtaining Village's written appro val
fo r Construction D ocum ent deliverables w ill be added to the tim e allott ed in perfo rm ing these serv ices.
2.8 Site and Landscape Construction Drawings
Follow ing review of the 90% Construction Docum ents deliverables and w ritten notice to proceed from
the Village, A ECO M w ill incorporate final co m m ents from the 90% Construction Docum ents into the 10 0%
C o nstru ction D ocum ents phase of the pro ject. These docum ents w ill be inclusive of draw ings that describe
the size and character of the Project and its design, construction, materials, finishes, fixtures, building
system s. The Construction D ocum ents phase w ill add the detail required fo r the perm itting, and
constructio n of the project and w ill coordinate all disciplines.
2.8.1 Wayfinding, Furnishings and Educational Artwork/Wall Art Concept Development
A ECO M w ill incorporate V illage com m ents and w ill prepare and subm it final design intent.
2.8.2 Irrigation Drawings
A ECO M , thro ugh its subconsultant, w ill refine the Design Developm ent draw ings and w ill prepare a 10 0%
C o nstructio n Docum ent Irrigation subm ittal package. AECO M w ill advance the plans based on the
co m m ents received fr om the 90% subm ittal.
AECOM -January 2024
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2.9 Site an d Lan dscape C onstruction Docum ents (100%) Review M eeting
The V illage w ill provide one (1) consolidated set of w ritt en com m ents to AECO M w ithin ten (10 ) working
days of the 90% deliverables subm ittal fo r each park. A ECO M w ill then meet w ith the Village one (1) tim e
(virt ual or in person) to review com m ents, developm ent of the construction docum ents, deliverables, and
sche du le. U p to tw o (2) staff fr om the Landscape team w ill participate in this meeting.
The V illage w ill be responsible fo r establishing m eeting location and coordinating attendance of required
V illage and stakeholder personnel. A EC O M w ill docum ent key points of the discussions as meeting notes
and distribute to the V illage. A ny delay incurred in obtaining Village's w ritten approval fo r Construction
D ocum ents deliverables w ill be added to the tim e allotted in perfo rm ing these services.
2.1 0 Site and Lan dscape Pe rm itt ing A ssistance
A EC O M w ill m eet w ith the relevant agencies up to tw o (2) tim es to review com m ents on the construction
docu m e nts incl uded in the applicatio ns. A EC O M w ill revise the 10 0% construction docum ents based on
the com m ents received and pro vide an issued fo r co nstruction set of Construction Docum ents.
Deliverables:
• 100 % CD Site and Landscape D raw ings
• O ne (1) Site and Landscape 10 0% Construction Docum ent Package to include:
• Site Dem o litio n and tree disposition plan
• Hardscape Plan
• Furn ishings and equipm ent plan w ith catalogue cut sheets
• Planting and Plant Li st
• Speci fi cations in CSI M asterForm at
• 10 0% CD W ayfi nding, Furn ishings and Educational Art w ork/ W all Art Concept Developm ent
• O ne (1) digital copy of final W ayfinding Design Intent Docum ent set of draw ings
• 100% C D Irrigatio n D esign Package to incl ude:
• Irrigatio n Construction D raw ings
• Irrigatio n Construction N otes, Details and Specifications
• Irrigatio n Product Q uantities
• Perm it applicatio ns and related m aterials
Task 3 -Architectural and Building Engineering Services
A rchitectural and Building Engineering (M echanical, Electrical, Plum bing) scope effort s are lim ited to the
de sig n of the building structure that w ill ho use the equipm ent needed to serve the proposed pum p station
located adjacently in Harbor Park. The structure is anticipated to be 1,600 SF to 2,000 SF in size and house
the fo llo w ing equipm ent:
• G enerator: 9'x28', appro xim ately 15-20 ft in height (incl uding the 5' elevation required by FEM A
regu latio ns).
• Ele ctrical Panel: 12'x25', needs to sit at 8 ft above gro und level to co m ply w ith FEM A regulations.
The equ ipm ent building should fo llow civil-style architecture to m atch neighborhood aesthetics and
fa cilitate adequate m aintenance access to the equipm ent listed above. The building w ill be designed in
acco rdance w ith applicable codes at the tim e of perm itting as set per the prelim inary schedule and
AECO M -January 2024
Page 10 of 44
determ ined by the N TP. The fo llow ing local codes and ordinances are assum ed to be in effect at the tim e
set by the prelim inary schedule:
• Florida Building Code - 8th Edition (2023) - Building
• Florida Building Code - 8th Edition (2023) -Accessibility
• Florida Building Code - 8th Edition (2023) - M echanical
• Florida Fire Prevention Code - 7th Edition (2020)
• Li fe Safety Code - N FPA 10 1
• N ational Electrical Code (NEC) - NFPA 70
In the case of a co nfl ict betw een codes, the m ore stringent w ill apply.
3.1 Architectural and Building Concept Development
3.1.1 Concept Development Drawings
Fo llow ing w ritten notice to pro ceed, A ECO M will prepare up to three (3) concept level floor plans and
associ ated elevations fo r the new pro posed equipm ent building based on the Village's provided feedback
du ring the kick-off m eeting and current Florida Building Code (FB C) requirem ents. The concept level floor
plan s w ill be notated w ith the function, square fo otages of each space, and total facility square fo otage.
A EC O M w ill also provide building cro ss sections fo r each pro posed altern ative w hich w ill show adjacent
pro pert ies m assing to furt her show design intent.
Interior and Exterior M aterial M ood Boards, and 3D massing view s of the equipm ent building will also be
provided fo r each proposed altern ative. AECO M assum es an appro ved altern ative w ill be selected during
the Concept Review m eeting w hich w ill be furt her developed.
3.1.2 Development Schedule
A EC O M w ill respond to questions fr om the project estim ator and scheduler regarding building
co m ponents to aid in the preparation of a prelim inary pro ject schedule.
Key Understandings:
The fo llow ing services are not included as part of this sco pe of services. If required, these can be
com pleted as additio nal serv ices:
• W ind Studies.
• Post O ccupancy Evaluations.
• Renderings/presentations/m odels beyond those noted in this Scope of W ork.
• LEED and G reen G lobes cert ifications.
• O ff -site Civil Roadw ay and RO W im pro vem ents.
• Exterior lighting cert ification(s).
• Electronic Vehicl e Chargers.
• Speci alty lighting fo r art w ork.
• Electrically contro lled gates.
• Roadw ay lighting.
• Roadw ay pedestrian path lighting.
• Pow er to irrigation pum ps/w ells.
• Parkw ide W IFI.
AECO M -January 2024
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Deliverables:
Building Concept Developm ent Packages. Three (3) Building Concept Developm ent Packages to include:
• Prelim inary floor plans, selected building cross sections, and elevations indicating overall
dim ensions
• Interior and Exterio r M ood Boards
• U p to tw o (2) colo red export ed view s fr om 3D massing model
3.2 Arch itectu ral and Building Design Developm ent (60% Design Com pletion)
3.2.1 Design Development Drawings
Fo llow ing review of the Building Concept Developm ent deliverables and written notice to pro ceed from
th e V illage, A ECO M w ill refi ne the approved altern ative during this phase of the pro ject. Design
D evelo pm ent draw ings fo r the Equipm ent Building w ill be inclusive of draw ings that describe the technical
asp ects of m aterials and system s, w hile allow ing fo r the finalization of layouts. At the end of the phase, it
is antici pated that basic project elem ents and system s w ill be identified. AECOM assum es pro posed
equipm ent building do es not require co m m unications, security, W IFI, or fire pro tection-including fire
ala rm scope. A EC O M w ill generate 3D view s from a digital model to further depict design intent.
3.2.2 Development Schedule
A EC O M w ill respond to questions from the project estim ator and scheduler regarding building
co m ponents to aid in the preparation of an updated pro ject schedule.
Key Understandings:
1. V illage-driven design revisions that im pact m ajor building or site system s design after the approval
of the Schem atic D esign docum ents w ill be com pleted as additional serv ices.
2. The Village w ill provide their Park Sign Standards.
3. Sign location plans w ill be pro duced in AutoCAD.
4. C onstruction w ayfinding draw ings/shop draw ings w ill be pro duced by the sign vendor.
5. Tem porary or construction signs are excl uded from signage and wayfinding serv ices.
6. Regulatory signs are excl uded from signage and w ayfinding services.
7. D igital signage, interpretive educational signage and any other type of sign age defined in this
proposal w ill be developed by a subconsultant.
Deliverables: The fo llow ing deliverables w ill be provided under this Task:
D esign Developm ent (60%) Draw ings
• O ne (1) digital copy of an updated Bird's-Eye 3D view fo r the equipm ent building
• O ne (1) A rchitectural D esign Developm ent Package to include:
• G eneral N otes
• Prelim inary Life Safe ty plans w ith prelim inary wall ratings and local co de
requirem ents
• Prelim inary floor plans, selected sections and elevations indicating overall dimensions
and m aterials selection
• Room s labeled and num bered
• Prelim inary Reflected ceiling plans
• Prelim inary Roof Plans
• Prelim inary D oor and w indow schedule
• W all assem bly schedule
AECO M - January 2024
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• Prelim inary m echanical and plum bing coordination
• O ne (1) Electrical Engineering Design Developm ent Package to include:
• Electrical floorplans fo r new equipm ent building
• Interior and exterior Lighting Photom etric Plan
• Panel schedules lim ited to panel schedules pro vided by the wastewater electrical
engineer
• Electrical legend, notes, and details
• O ne (1) M echanical Engineering Design Developm ent Package to include:
• HV A C and Plum bing floorplans fo r new equipm ent building
• M echanical legend, notes, and details.
3.3 A rch itectu ral and Building Construction Docum ents (90% Design Com pletion)
3.3.1 Construction Documents (90%) Drawings
Follow ing review of the Design D evelopm ent Phase deliverables and w ritten notice to pro ceed from the
V illage, A EC O M w ill incorporate com m ents from the Design Developm ent Phase into the 90%
Construction D ocum ents phase of the pro ject. These docum ents w ill be inclusive of drawings that
describe the size and character of the Project and its design, construction, materials, finishes, fixtures,
building system s. The Construction Docum ents phase w ill add the detail required fo r the permitting, and
construction of the project and w ill co ordinate all disciplines.
3.3.2 Development Schedule
A EC O M w ill respond to questions from the project estim ator and scheduler regarding building
co m ponents to aid in the preparation of an updated pro ject schedule.
Deliverables: The fo llow ing deliverables w ill be pro vided under this Task:
• N inety Percent (90%) Construction Docum ents
• O ne (1) digital copy of an updated Bird's-Eye 3D view fo r the equipment building
• O ne (1) A rchitectural 90% Construction Docum ent Package to include:
• Life Safety plans
• Floor plans, overall building sections, and elevations indicating overall dim ensions
and m aterials selection
• Roof Plans and details
• Reflected ceiling plans and details
• W all sectio ns
• Prelim inary construction details
• Prelim inary Stair/ Ram p Plans, sections, and details
• Interior elevations of key areas
• D oor schedule and details
• W indo w schedule and details
• Finish schedule and details
• W all assem bly schedule
• Coordination w ith m echanical and plum bing disciplines
• D evelop Prelim inary Specifications to be incorporated into pro ject specs manual
• O ne (1) Electrical Engineering 90% Construction Docum ent Package to include:
• Interio r and exterior lighting and pow er system s including fixture schedules
• Panel schedules lim ited to panel schedules pro vided by the wastewater electrical
engineer
AECOM - January 2024
Page 13 of 44
• Electrical riser diagram lim ited to riser diagram pro vided by the wastew ater electrical
engineer
• Coordination w ith w astew ater electrical engineer who is responsible fo r the utility
com pany coordinatio n
• Interior and exterior lighting photom etrics
• A ccess contro l
• D raw ings, incl uding com plete sym bol legend, details and schedules
• D evelop Prelim inary Specifications to be incorporated into project specs manual
• O ne (1) M echanical Engineering 90% Construction Docum ent Package to include:
• H V A C and Plum bing floorplans (single set) fo r new equipm ent building
• M echanical ventilation of generator ro om and electrical room w ith tw o (N+l
redundancy) direct expansion (D X) split system units.
• Plum bing shall incl ude hose bibbs fo r HVAC condensing coil washdow n
(exterior)
• Em ergency eyew ash station
• Toilet fa ci lities w ill not be required
• M echanical legend, notes, and details.
• Contro l draw ing of generator ventilation system and generator room tem perature
control
• Develo p Prelim inary Specifications to be incorporated into project specs manual
3.4 A rch ite ctu ral an d Bu ildin g C onstruction Docum ents (10 0% Design Com pletion)
3.4.1 Architectural and Building Construction (100%) Documents
Follo w in g review of the D esign D evelopm ent Phase deliverables and w ritten notice to pro ceed from the
V illage, A EC O M w ill incorpo rate com m ents fr om the Design Developm ent Phase into the 10 0%
C onstructio n Docum ents phase of the project. These docum ents w ill be incl usive of draw ings that
de scrib e the size and character of the Pro ject and its design, co nstruction, materials, finishes, fixtures,
bu ild ing system s. The Constructio n D ocum ents phase w ill add the detail required fo r the perm itting, and
co nstruction of the project and w ill coordinate all disciplines.
3.4.2 Development Schedule
A EC O M w ill respond to questions fr om project estim ator and scheduler regarding building co m ponents
to aid in the preparation of an updated and final pro ject schedule.
Deliverables:
• O ne H und red Percent (10 0%) Co nstruction Docum ents
• O ne (1) digital copy of an updated and final Bird's-Eye 3D view fo r the equipm ent building
• O ne (1) A rchitectural 100% Construction Docum ent Package to incl ude:
• Life Safe ty plans
• Floor plans, overall building sections, and elevations indicating overall dim ensions
and m aterials selection and specifications
• Roof Plans and details
• Refl ected ceiling plans and details
• Stair/ Ram p Plans, sections, and details
• W all sectio ns
• C onstruction details incl uding w aterproofing details
• Interio r elevations of key areas
AECO M - January 2024
Page 14 of 44
• Finish schedule and details
! Door schedule and details
• W indow schedule and details
• Coordination w ith m echanical and plum bing disciplines
! Develop Final Specifications to be incorporated into project specs manual
• O ne (1) Electrical Engineering 10 0% Construction Docum ent Package to include:
• Interior and exterior lighting and pow er system s including fixture schedules
• Panel schedules lim ited to panel schedules pro vided by the wastewater electrical
engineer
• Electrical riser diagram lim ited to riser diagram pro vided by the wastew ater electrical
engineer
• Coordination w ith w astew ater electrical engineer w ho is responsible fo r the utility
com pany coordination
• Interior and exterior lighting photom etrics
• A ccess contro l
• Draw ings, incl uding com plete sym bol legend, details, and schedules
• D evelop Final Specifications to be incorporated into pro ject specs manual
• O ne (1) M echanical Engineering 100% Construction Docum ent Package to include:
• HV A C and Plum bing floorplans (single set) fo r new equipm ent building
• M echanical ventilation of generator room and electrical ro om with two (N+l
redundancy) direct expansion (DX) split system units.
• Plum bing shall include hose bibbs fo r HVAC condensing co il washdow n
(exterior)
• Em ergency eyew ash station
• Toilet fa cilities w ill not be required
• M echanical legend, notes, and details.
! Control draw ing of generator ventilation system and generator room tem perature
contro l
• D evelop Final Specifications to be inco rporated into pro ject specs manual
Task 4 - Potable W ater Im provem ents (Allowance Task)
Since the potable w ater im provem ents that M iam i-D ade W ater and Sewer Depart ment (W ASD) would
like to pursue as part of this project are not know n at this tim e, AECO M has included this not-to-exceed
allo w ance item fo r potable w ater im pro vem ents within the K-8 Basin project area (3.8 miles of roadw ay).
A EC O M w ill coordinate w ith W A SD and the Village to identify the potable water im pro vem ents to be
de signed/im plem ented w ithin the project area. Once these im provem ents are identified, AECOM will
co ordinate w ith the Village to m odify this allow ance item to reflect the level of effort and extent of
W A SD 's selected im provem ents. A ECO M w ill not com m ence work under this task w ithout the Village's
autho rizatio n to pro ceed.
4.1 Potable Water Improvements (30% Design Completion)
Based on the agreed im provem ents w ith W ASD and the Village, AECOM w ill define a horizontal alignment
fo r the pro posed w ater m ains and establish separations/clearances from existing and pro posed utilities.
This effo rt w ill be docum ented in 30% design plans. The pipe sizes fo r proposed water mains shall be
determ ined by W A SD and pro vided to A ECO M .
AECOM - January 2024
Page 15 of 44
4 .2 P o ta b le W a te r Im p ro v e m e n ts (6 0 % D e sig n Co m p le tio n )
A EC O M w ill prepare a 60% D esign Package fo r the selected potable water im provem ents; the package will
ad d ress the V illage's and W A SD 's com m ents on the previous subm itt al. The draw ings will include plan and
pro fi le sheets, piping interconnections, associ ated valves fo r m ain isolation, and construction notes.
In fo rm ation furn ished on the draw ings w ill include the fo llow ing:
1. C over Sheet & Index of D raw ings
2. Locatio n/V icinity M ap
3. A bbreviations and Lend
4. Construction N otes
5. Plan & Pro fi le Sheets
6. Standard D etails
A EC O M w ill prepare 60% technical specifications in Construction Specifications Institute (CSI) fo rmat as
part of this task. D esign of upgrades/im pro vem ents fo r existing water booster stations are not included
in this task.
4.3 Potable Water Improvements (90% Design Completion)
A EC O M w ill prepare a 90% D esign Package fo r the selected potable water im provements; the package will
address the V illage's and W A SD 's com m ents on the previous subm itt al. The draw ings w ill include plan and
profi le sheets, piping interconnections, associated valves fo r m ain isolation, and construction notes.
Info rm atio n furn ished on the draw ings w ill incl ude the fo llow ing:
1. Cover Sheet & Index of D raw ings
2. Locatio n/V icinity M ap
3. A bbreviations and Lend
4. C onstruction Notes
5. Plan & Profi le Sheets
6. Standard D etails
A EC O M w ill prepare 90% technical specifications in Construction Specifications Institute (CSI) fo rmat as
part of this task. D esign of upgrades/im provem ents fo r existing water booster stations are not included
in this task.
4.4 Potable Water Improvements (100% Design Completion)
A EC O M w ill prepare a 10 0% D esign Package fo r the proposed potable water im pro vements; the package
w ill address com m ents fr om regulatory agencies, W ASD , and the Village on the previous subm ittal. The
draw ings w ill incl ude plan and profile sheets, piping interconnections, associated valves fo r main isolation,
and constructio n notes. Info rm ation furn ished on the signed & sealed draw ings w ill include the fo llowing:
1. Cover Sheet & Index of D raw ings
2. Locatio n/V ici nity M ap
3. A bbreviations and Lend
4. Construction N otes
5. Plan & Profi le Sheets
6. Standard D etails
AECOM - January 2024
Page 16 of 44
A EC O M w ill prepare 10 0% technical specifications in Construction Specifications Institute (CSI) fo rmat as
part of this task. Design of upgrades/im pro vem ents fo r existing water booster stations are not included
in this task.
4 .5 Potable W ater Pe rm itt ing
A EC O M w ill prepare applications, sketches, and methodology statem ents to apply fo r the fo llow ing
pe rm its:
1. Florida Departm ent of Health (D O H )
2. M iam i-D ade D epart m ent of Regulatory and Econom ic Resources (RER ) W ater M ain Extension
3. M iam i-D ade W ater and Sew er Departm ent (W ASD) Existing Perm it Revision
4. V illage of Key Biscayne Public W orks Right-of-W ay (ROW ) perm it
5. Village of Key Biscayne Fire Rescue review (if needed)
Key Understandings:
1. This is a not-to-exceed (N TE) allow ance task; AECOM w ill not com m ence work under this task
w itho ut the V illage's authorization to pro ceed.
2. It is antici pated that conceptual M aintenance of Traffic (M OT) plans w ill be suff icient fo r ROW
perm itting, w ith the Contractor subm itting detailed M OT plans fo r perm itting once the detailed
construction sequencing and m ethods are finalized.
Task 5 - Sanitary Sew er Im provements (Allow ance Task)
Since the sanitary sew er im pro vem ents that M iam i-D ade W ater and Sewer Depart m ent (W ASD) would
like to pursue as part of this pro ject are not know n at this tim e, AECOM has included this not-to-exceed
allow ance item fo r sanitary sew er im pro vem ents w ithin the K-8 Basin project area (3.8 miles of ro adway).
A EC O M w ill coordinate w ith W A SD and the Village to identify the sanitary sewer im provements to be
designed/im plem ented w ithin the project area. Once these im pro vem ents are identified, AECOM will
co ordinate w ith the Village to m odify this allow ance item to reflect the level of effort and extent of
W A SD 's selected im provem ents. A ECO M w ill not com m ence work under this task w ithout the Village's
autho rization to proceed.
5.1 San itary Se w er Im pro vem ents (30% Design Com pletion)
Based on the agreed im provem ents w ith W ASD and the Village, AECOM w ill define a horizo ntal alignm ent
fo r the proposed gravity sanitary sew er lines and establish separations/clearances from existing and
pro posed utilities. This eff ort w ill be docum ented in 30% design plans. The pipe sizes fo r proposed gravity
sanitary sew er lines shall be determ ined by W ASD and provided to AECOM . Design of
up grades/im provem ents fo r existing sanitary sew er lift stations are not included in this task.
5.2 Sanitary Sew er Im pro vem ents (60% Design Com pletion)
A EC O M w ill prepare a 60% D esign Package fo r the selected gravity sanitary sew er im pro vements; the
package w ill address the Village's and W ASD 's com m ents on the previous subm itt al. The draw ings will
incl ude plan and pro fi le sheets, piping interconnections, associated valves fo r main isolation, and
co nstruction notes. Info rm atio n furn ished on the draw ings will include the fo llow ing:
AECOM -January 2024
Page 17 of 44
1. C over Sheet & Index of D raw ings
2. Locatio n/V icinity M ap
3. A bbreviations and Lend
4. Construction N otes
5. Plan & Profi le Sheets
6. Standard D etails
A EC O M w ill prepare 60% technical specifications in Construction Specifications Institute (CSI) fo rmat as
part of this task. Design of upgrades/im provem ents fo r existing sanitary sewer lift stations are not
incl uded in this task.
5.3 Sanitary Se w e r Im pro vem ents (90% Design Com pletion)
A EC O M w ill prepare a 90% D esign Package fo r the selected gravity sanitary sewer im provements; the
package w ill address the Village's and W ASD's com m ents on the previous subm ittal. The draw ings will
incl ude plan and profi le sheets, piping interconnections, associated valves fo r main isolation, and
construction notes. Info rm ation furn ished on the draw ings will include the fo llowing:
1. C over Sheet & Index of D raw ings
2. Location/V icinity M ap
3. A bbreviations and Lend
4. Construction N otes
5. Plan & Profi le Sheets
6. Standard D etails
A EC O M w ill prepare 90% technical specifications in Construction Specifications Institute (CSI) fo rmat as
part of this task. D esign of upgrades/im provem ents fo r existing sanitary sew er lift stations are not
included in this task.
5.4 Sa nitary Se w e r Im pro vem ents (100% Design Com pletion)
A EC O M w ill prepare a 10 0% D esign Package fo r the selected gravity sanitary sewer im provements; the
package w ill address com m ents from regulatory agenci es, W ASD, and the Village on the previous
subm itt al. The draw ings w ill include plan and pro file sheets, piping interconnections, associated valves fo r
m ain isolation, and construction notes. Info rm ation furn ished on the signed & sealed draw ings will include
the fo llow ing:
1. C over Sheet & Index of D raw ings
2. Location/V ic inity M ap
3. A bbreviations and Lend
4. Construction N otes
5. Plan & Profi le Sheets
6. Standard D etails
A EC O M w ill prepare 10 0% technical specifications in Construction Specifications Institute (CSI) fo rmat as
part of this task. Design of upgrades/im pro vem ents fo r existing sanitary sewer lift stations are not
incl uded in this task.
AECOM - January 2024
Page 18 of 44
5.5 Sanitary Sew er Perm itting
AECO M will prepare applications, sketches, and methodology statements to apply for the following
perm its:
1. Florida Department of Enviro nmental Pro tection (FD EP)/Miami-Dade County Department of
Environm ental Resource Management (DER M) Sanitary Sewer Extension Permit
2. W ASD Existing Permit Revision
3. Village of Key Biscayne Public W orks ROW permit
Key Understandings:
1. This is a not-to-exceed (NTE) allowance task; AECOM will not commence work under this task
without the Village's authorization to pro ceed.
2. It is anticipated that conceptual Maintenance of Traffic (MOT) plans will be sufficient for ROW
perm itting, w ith the Contractor subm itting detailed MOT plans for permitting once the detailed
construction sequencing and methods are finalized.
Task 6 - Roadway and Signing & Pavement Markings Design
The ro adw ay and signing & pavement markings design will co nsist of the following subtasks:
6.1 Roadw ay and Signing & Pavem ent Markings (30% Design Completion)
The geom etric alignm ents of the im pacted existing streets will maintain their current alignments/layout
and the vertical pro file will be adjusted. The 30% plans will be prepared in MicroStation. The plans will
co nsist of fo llow ing prelim inary co m ponents: a key sheet, typical section(s), project Control sheets,
ro adw ay plan sheets, pro file sheets, any special profiles, any intersection details needed to be detailed,
cro ss sections (as needed), Tem porary Traffic Control details, and Utility Adjustments.
Deliverables:
• Thirty Percent (30%) Prelim inary Draw ings
Draw ing list (applicable to all design phases):
ITEM 30% 60% 90% FINAL
Key Sheet p p C F
Typical Section p C C F
Optional M aterials Tabulation p C F
Pro ject Layout p C C F
Roadw ay Plan and Profile p p C F
Special Profile p p C F
Intersection Details p p C F
Drainage Structure Info rmation on Plans p C F
Roadw ay Soil Survey p C F
Cro ss Sections (as needed) p p C F
Stormw ater Pollution Prevention Plan p C F
Tem porary Traffi c Contro l Plans p p C F
Utility Adjusts p C F
Signing and Pavem ent Marking Plans p C F
P = Prelim inary C = Com plete but subject to change F = Final
AECOM -January 2024
Page 19 of 44
6.2 Roadway and Signing & Pavement Markings (60% Design Completion)
The ge om etric alignm ents of the im pacted ro ads w ill m aintain their existing co nfiguration/layout. The
60% pla ns pro duction w ill be prepared in M icroStation. The plans w ill consist of the fo llow ing prelim inary
com p o nents: a key sheet, typical section(s), Optional pipe m aterials tabulation, Pro ject Contro l sheets,
ro ad w ay plan sheets, profi le sheets, any special pro files, any intersection details needed to be detailed,
drainage structure info rm atio n on the plan sheets (no drainage structure sheets), roadw ay soil survey,
cross se ctio ns (as needed), Storm w ater Pollution Prevention Plan, Tem porary Traffic Contro l details,
U tility A djustm ents, and signing and pavem ent m arking plans.
6.2.1 Roadway Analysis incl udes the fo llow ing: typical section coordination, analysis and appro val,
pavem ent design analysis and appro val, project horizontal/vert ical m aster design files fo r a pro ject area
total length of 3.8 m iles of roadw ay im pacts, cro ss section analysis and design (including drivew ay
con ne ction details), tem porary traff ic control plan analysis (incl uding w ork zone areas, lane closures,
pede strian and vehicular detour plans), docum entation fo r tw o design variations, producing a design
criteria re po rt fo r the V illage's records and determ ining roadw ay quantities. Also included is co ordination
and do cu m entation of tw o technical special pro visions, field review s (32 hours fo r the 24-m onth project
du ratio n), technical m eetings required by the design team (w ith the Village, M iam i-Dade County, DER M ,
K-8 sch ool, m eetings w ith residents on drivew ay connections, a design review meeting w ith the Village or
agencie s, technical staff m eeting w ith utility ow ners, and quality control).
6.2.2 Roadway Plan Production incl udes preparation of the fo llow ing: key sheet, typical section details,
proje ct layout sheet (o ne sheet), general notes/pay item notes (one sheet), ro adw ay plan sheets (10
she ets), pro fi le sheets (10 sheets), special pro file sheets (drivew ay connections), intersection layout
details at five locatio ns, speci al details (A D A com pliance, drivew ays, sidew alks), cross sections (assum e
40% of the 3.8 m iles of roadw ay m ay need to be detailed), tem porary traff ic control sheets (2 sheets w ith
w o rk zo ne details), tem porary traff ic co ntrol detail sheets (3 sheets), Utility adjustm ent sheets, and quality
co ntro l.
6.2.3 Signing and Pavement Marking Analysis incl udes the fo llow ing: signing and pavem ent marking
m aster de sign file fo r 3.8 m iles of roadw ay im pacts, m ulti post sign support calculations fo r two signs,
sig n pan el design analysis fo r 4 signs, and signing and pavem ent m arking quantity calculations.
6.2.4 Signing and Pavement Marking Plans incl ude the fo llow ing: key sheet, general notes sheet, plan
sheet preparation, special sign details, and quality control.
Key Understandings:
1. A ny m odifi cation to a street sectio n that w ould require a traff ic study is not incl uded in the scope.
2. Pro je ct assum es that the existing locations of the Street Lighting are appropriate, and no
photom etric plan or additio nal streetlights are needed.
3. D e sig n fo r undergro und utilities is not incl uded. The design fo r undergro und franchise utilities will
be provided by the responsible utility.
4. The fo llow ing item s are off ered as contract cl arifications and reflect elem ents that are not currently
incl uded in this scope of w ork:
o Parking Signs
AECO M - January 2024
Page 20 of 44
o Roadw ay Regulatory and W arn ing signs such as Stop, Speed Lim it, One-W ay, etc.
o D igital Signage
o Foreign language m essages or translations of fo reign languages
o Brand ing
o Developm ent of D igital A pplications or M obile Applications
o W orkplace safety signs such as O SHA signs and tags, NFPA labels, or pipe and valve markings
o Docum entation of locations of existing signs
o D em o lition plans
Deliverables:
• Sixty Percent {60%) Design Developm ent Draw ings
6.3 Roadway and Signing & Pavement Markings (90% Design Completion)
The geom etric alignm ents of the im pacted roads w ill maintain their existing configuration/layout. The
90% plans pro duction w ill be prepared in M icroStation. The plans w ill consist of fo llow ing com pleted, but
subject to change co m po nents: a key sheet, typical section(s), Optional pipe materials tabulation, Pro ject
Control sheets, ro adw ay plan sheets, pro file sheets, any special profiles, any intersection details needed
to be detailed, drainage structure info rm ation on the plan sheets (no drainage structure sheets), ro adway
soil survey, cro ss sections (as needed), Storm w ater Pollution Prevention Plan, Tem porary Traffic Contro l
details, Utility Adjustm ents, and signing and pavem ent marking plans.
6.3.1 Roadway Analysis incl udes the fo llow ing: typical section co ordination, analysis and approval,
pavem ent design analysis and approval, project horizo ntal/vert ical master design files fo r a project area
total length of 3.8 m iles of ro adw ay im pacts, cross section analysis and design (including driveway
con nection details), tem porary traff ic control plan analysis (including work zone areas, lane closures,
pedestrian and vehicular detours plans), docum entation fo r tw o design variation docum entation,
pro duci ng a design criteria report fo r the Villages records and determ ining roadw ay quantities. Also
incl uded is coordinatio n and docum entation of tw o technical special provisions, field reviews (32 hours
fo r the 24-m o nth project duration), technical m eetings required by the design team (w ith the Village,
M iam i-D ade County, D ER M , K-8 school, m eetings w ith residents on drivew ay connections, a design review
m eeting w ith the V illage or agencies, technical staff meeting w ith utility owners, and quality contro l).
6.3.2 Roadway Plan Production incl udes preparation of the fo llow ing: key sheet, typical section details,
project layout sheet (one sheet), general notes/pay item notes (one sheet), ro adw ay plan sheets (10
she ets), pro fi le sheets (10 sheets), special profile sheets (drivew ay connections), intersection layout
details at five locatio ns, special details (AD A com pliance, drivew ays, sidewalks), cross sections (assume
40% of the 3.8 m iles of ro adw ay m ay need to be detailed), tem porary traffic control sheets (2 sheets with
w o rk zo ne details), tem porary traff ic control detail sheets (3 sheets), Utility adjustment sheets, and quality
co ntrol.
6.3.3 Signing and Pavement Marking Analysis incl udes the fo llow ing: signing and pavem ent marking
m aster design file fo r 3.8 m iles of roadw ay im pacts, m ulti post sign support calculations fo r two signs, sign
panel design analysis fo r 4 signs, and signing and pavem ent m arking quantity calculations.
6.3.4 Signing and Pavement Marking Plans incl udes the fo llow ing: key sheet, general notes sheet, plan
she et preparatio n, special sign details, and quality contro l.
AECOM - January 2024
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D e li v e r a b le s :
• N inety Percent (90%) Construction D ocum ents
6.4 Roadw ay and Signing & Pavem ent Markings (100% Design Com pletion)
The geom etric alignm ents of the im pacted roads w ill m aintain their existing configuration/layout. The
100% plans production w ill be prepared in M icro Station. The plans will consist of fo llow ing final
com po ne nts: a key sheet, typical sectio n(s), Optional pipe m aterials tabulation, Pro ject Control sheets,
ro ad w ay plan sheets, pro fi le sheets, any special pro files, any intersection details needed to be detailed,
drainage structure info rm atio n on the plan sheets (no drainage structure sheets), roadw ay soil surv ey,
cross sectio ns (as needed), Storm w ater Pollution Prevention Plan, Tem porary Traffic Contro l details,
U tility A djustm ents, and signing and pavem ent m arking plans.
6.4.1 Roadway Analysis incl udes the fo llow ing: typical section coordination, analysis and appro val,
pavem e nt design analysis and approval, pro ject horizo ntal/vert ical m aster design files fo r a pro ject area
to tal le ngth of 3.8 m iles of ro adw ay im pacts, cross section analysis and design (including drivew ay
con ne ctio n details), tem porary traff ic contro l plan analysis (including w ork zo ne areas, lane closures,
pede strian and vehicular detours plans), docum entation fo r tw o design variation docum entation,
pro ducing a design criteria report fo r the Villages records and determ ining roadw ay quantities. Also
incl ud e d is co o rdinatio n and docum entation of tw o technical special pro visions, field reviews (32 hours
fo r the 24-m o nth project duratio n), technical m eetings required by the design team (w ith the Village,
M iam i-D ade County, D ER M , K-8 school, m eetings w ith residents on drivew ay connections, a design review
m eeting w ith the V illage or agencies, technical staff m eeting w ith utility ow ners, and quality co ntro l).
6.4.2 Roadway Plan Production incl udes preparation of the fo llow ing: key sheet, typical section details,
proje ct layout sheet (o ne sheet), general notes/pay item notes (one sheet), ro adw ay plan sheets (10
she ets), profi le sheets (10 sheets), special pro file sheets (drivew ay connections), intersection layout
details at five locatio ns, speci al details (A D A co m pliance, drivew ays, sidew alks), cro ss sections (assum e
40 % of the 3.8 m iles of roadw ay m ay need to be detailed), tem porary traff ic contro l sheets (2 sheets w ith
w o rk zo ne details), tem porary traff ic co ntrol detail sheets (3 sheets), Utility adjustm ent sheets, and quality
co ntrol.
6.4.3 Signing and Pavement Marking Analysis incl udes the fo llow ing: signing and pavem ent marking
m aster de sign fi le fo r 3.8 m iles of roadw ay im pacts, m ulti post sign support calculations fo r tw o signs,
sign pan e l design analysis fo r 4 signs, and signing and pavem ent m arking quantity calculations.
6.4.4 Signing and Pavement Marking Plans incl udes the fo llow ing: key sheet, general notes sheet, plan
she et preparatio n, special sign details, and quality control.
Key Understandings:
1. The existing V illage streets im pacted w ill m aintain the sam e alignm ent.
2. Landscaping plans are incl uded in Task 2.
3. D rivew ay connection m aterials w ill be m atched in kind.
4. The fo llow ing serv ices are not incl uded in the scope:
o C onstruction Phase Suppo rt Services.
o R ight-of-W ay Acquisition or Easem ent Dedication Serv ices.
o C onstruction Inspection Services.
AECO M - January 2024
Page 22 of 44
o Pipe Conditio n Assessm ent.
o Transportation analysis, incl uding but not lim ited to traffic counts and traffic studies
necessary due to traff ic calm ing m easures or constriction of travel lanes.
o Street lighting analysis, incl uding but not lim ited to photom etrics, electrical engineering,
selectio n of fixtures, and layout of new streetlights.
o Street lighting design.
o Right-of-w ay m aps.
o Signalizatio n design/plans.
o Lighting design/plans.
o Coordinatio n w ith landow ners fo r harm onization agreem ents prior to construction.
o D etailed M aintenance ofT raff ic (M OT) design plans.
o Certification of the project at construction co m pletion.
Deliverables:
• O ne H undred Percent {10 0%) Construction Docum ents
Task 7 - Gravity Storm Drainage System Design
A EC O M w ill prepare plans and specifications fo r piping and inlets associated with the gravity drainage
system and pum p station fo rce m ain discharge pipes to the outfa lls to Biscayne Bay. The design will
ad vance the Pro ject fr om the Basis of Design Report (BODR) Conceptual Design to 60% Design.
D evelo pm ent of the design w ill incl ude the fo llow ing guidelines and standards:
• C urrent V illage M unicipal Code - Public W orks and Utilities
• C urrent Standard Details and Specifications fo r the Village and/or the Florida Department of
Transportatio n (FD OT) (i.e. - inlet/m anhole spacing and locations, stormw ater pipe sizes, etc.)
• C urrent V illage Land Developm ent Standard Speci fications
• M anual of U nifo rm M inim um Standards fo r Design, Construction and M aintenance fo r Streets
and H ighw ays, State of Florida, Latest Edition
• C urrent applicable Village Electrical Rules and Regulations, Standards and Materials
• C urrent applicable Florida Departm ent ofT ransportation (FD OT) Standards
• A m erican Association of State Highw ay and Transport ation Officials (AASHTO) Policy on
Geom etric Design of H ighw ays and Streets
• Florida Building Code
• Current A pplicable U SA C E requirem ents
7.1 G ravity Storm Drainage System (60% Design)
The sco pe of w o rk fo r this project w ill incl ude the design of the gravity storm drainage sewer system
(storm drainage) im provem ents fo r the repair and upsizing of the existing storm drainage system . The
de sign w ill consider the m aintenance of existing utility services and maintenance of traffi c thro ughout the
construction.
The 60% design subm ittal w ill consist of plans containing the fo llow ing:
• Cover Sheet and Location M ap
• D raw ing Index
• General N otes, A bbreviations, and Sym bols
AECOM - January 2024
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• Li m its of Constructio n
• Existing Conditions & D em olitions plans
• Subsurfa ce exploration and Borings
• Proposed Conveyance Civil Plan & Pro file Sheets
• Pro posed Roadw ay Plan Sheets
• Sum m ary of U tilities and A djustm ents
• Storm w ater Pollutio n Prevention Plan (SW PPP)
• Co nceptual M aintenance of Traff ic Plan
The G ravity Storm w ater Drainage Sew er System w ill adhere to the fo llowing criteria:
• Velocity, m inim um : 2.5 feet per second, ft/s.
• G ravity storm w ater drainage sew er pipe slope, m inim um : 0.2% (feet of drop per 10 0 feet of
pipe run).
• Pipe Type / Class: reinfo rced concrete pipe (RCP). Class Ill, minim um . AW W A C3 00.
• M inim um pipe size: 15-inches.
• D rainage structures (gravity storm w ater drainage sew er pipes, pipe bedding, manholes, inlets,
castings and endw alls, etc.) w ill be per the Standards listed above. The design docum ents for the
storm drainage w ill be advanced to the 60% level of co m pletion and w ill include the fo llowing
com ponents:
1. Notes in the design draw ings fo r the dem olition and legal disposal of all existing stormwater
drainage assets identified fo r reco nstruction, incl uding but not lim ited to stormwater drainage
pipes, m anholes, castings, curb inlets, catch basins, outfa lls, and debris in the existing
storm w ater drainage system .
2. Design of new storm w ater drainage sew er system s to be located in the existing stormwater
system s' corridor, including reinfo rced concrete pipes, manholes, catch basins, and curb inlets.
3. Notes in the design draw ings fo r the m aintenance of existing undergro und and above gro und
utility serv ices during construction, including but not lim ited to the fo llowing: raw and potable
w ater; gravity storm w ater drainage sew ers; sanitary sew er gravity serv ice, lift stations and
fo rce m ains; reclaim ed w ater; electrical serv ice; natural gas; telephone, cable TV , and data.
4. D esign of storm sew er replacem ent or upgrades fo r the ro adways within the project area.
5. Design of the Storm w ater Diversion Structure to pro vide the fo llow ing capabilities:
a. Even distribution of flow to both Storm w ater Treatm ent Units (SW TU).
b. Isolation capabilities of both SWT Us from serv ice fo r maintenance.
c. M aintaining a static w ater level 2 feet above the SW TU inlet weir.
d. Traff ic rated structures and access hatches.
6. D esign of Storm w ater Treatm ent Units (SW TUs) to meet the fo llowing:
Design Criteria:
a. Type: Contech Engineered Solutions LLC, model CDS9210 0 or Village appro ved equal.
b. Q uantity: Tw o (2) each.
AECOM -January 2024
Page 24 of 44
c. Design Flow, minimum: First 1.5 inches over 76.2 acres= 9.53 AF or 113 cfs of flow
for the drainage basin.
d. Screen size, maximum: 3/16-inch.
Performance:
a. Total suspended solids (TSS) reduction, minimum: 80% at a mean particle size (d50) of
125 microns.
b. Gross pollution removal: 100% of pollutants greater than or equal to 2.4 millimeters
(mm) regardless of the pollutant's specific gravity (i.e.: floatable and neutrally buoyant
materials) for flows up to the device's rated-treatment capacity.
c. Total petroleum hydrocarbons (TPH):
• Removal efficiency of 92% and 78% when operating at 25% and 50%,
respectively, of its rated-treatment capacity.
• >99% reduction of dry weather TPH spills.
Key Understandings:
• Stormwater drainage drawings will be prepared in 2D format.
• The drawings will be submitted in PDF and CADD (12" X 18") plans.
7.2 Gravity Storm Drainage System (90% Design)
AECOM will prepare a 90% Design Package for the proposed gravity storm drainage system; the package
will address the Village's comments on the previous submittal. The 90% design submittal will consist of
Draft Plans, Draft Specifications, and a Draft Drainage Report containing the following:
• Cover Sheet and Drawing Index
• General Notes, Abbreviations, and Symbols
• Proposed Conveyance Civil Plan & Profile Sheets
• Stormwater Pollution Prevention Plan (SWPPP)
• Conceptual Maintenance of Traffic Plan
• Technical Specifications
Key understandings:
• Stormwater drainage drawings will be prepared in 2D format.
• The drawings will be submitted in PDF and CADD (12" X 18") plans.
7.3 Gravity Storm Drainage System (100% Design)
AECOM will prepare a 100% Design Package for the proposed gravity storm drainage system; the package
will address comments from regulatory agencies and the Village on the previous submittal. The 100%
design submittal will consist of Plans, Specifications, and a Drainage Report containing the following:
• Cover Sheet and Drawing Index
• General Notes, Abbreviations and Symbols
AECOM - January 2024
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• Pro posed Conveyance Civil Plan & Profile Sheets
• Stormw ater Pollution Prevention Plan (SW PPP)
• Conceptual M aintenance of Traffi c Plan
• Technical Specifications
Key understandings:
• Storm w ater drainage draw ings will be prepared in 2D format.
• The draw ings w ill be subm itted in PDF and CADD (12" X 18") plans.
T ask 8 - Sto rm w ate r Pum p Statio n Design
AECOM w ill prepare plans and specifications fo r a proposed stormwater pump station at Harbor Park. The
design w ill advance the Project from the BOOR Conceptual Design to 60% Design.
Developm ent of the design will include the follow ing guidelines and standards:
• Current Village Municipal Code - Public W orks and Utilities
• Current Standard Details and Specifications for the Village and/or the Florida Department of
Transportation (FO OT) (i.e. - inlet/manhole spacing and locations, stormwater pipe sizes, etc.)
• Current Village Land Development Standard Specifications
• Manual of Unifo rm Minim um Standards for Design, Construction and Maintenance for Streets
and Highw ays, State of Florida, Latest Edition
• Current applicable Village Electrical Rules and Regulations, Standards and Materials
• Current applicable Florida Department ofT ransportation (FOOT) Standards
• American Association of State Highw ay and Transportation Officials (AASHTO) Policy on
Geom etric Design of Highw ays and Streets
• Florida Building Code
• Current Applicable USACE requirements
• Hydraulic Institute Standards
8.1 Sto rm w ate r Pu m p Station (60% Design)
The design docum ents fo r the pump station will be prepared to a 60% level of completion and will include
the fo llow ing com ponents:
1. Below grade stormwater submersible pump station to be located in Harbor Park. The configuration
of the pum p station and wet well will be based on the conceptual design included in in the BOOR.
2. Design wet well by conducting a Physical model to confirm the wet well is in conformance with the
Hydraulic Institute Standards. The Physical model will be used to determine the minimum required
subm ergence and optim ize the wet well configuration to minimize the presence of vortices, pre
swirl, large deviation on the velocities between the pump throat and turbulence.
3. Electrical serv ice fo r the pro posed stormwater pump station including:
a. Coordination with Florida Power & Light (FPL) on the inco ming electrical service to the pump
station
b. Stormw ater pum p station electrical service and distribution,
c. Transfo rmer,
AECOM - January 2024
Page 26 of 44
d. Motor control center (MCC) to be located within an electrical enclosure
e. Pump station controls, instrumentation, and SCADA equipment and integration with the
Village system,
f. Diesel fueled emergency generator (>1,500 KW) with underground fuel Tank,
g. Site lighting of pump station area
All electrical equipment will be set at elevations suitable to provide resiliency in accordance with
the Village and State requirements.
4. Design of the electrical and generator room, and concrete pad for the transformer. All will be
designed to be elevated above the 100-year Federal Emergency Management Agency (FEMA)
floodplain elevation.
5. Stormwater pump station site improvements including:
a. Demolition as needed
b. Clearing and grubbing
c. Pump station and driveway paving, and stormwater design
d. Architectural fences and gates
e. Architectural improvements
The 60% Design Submittal for the pump station will each consist of Plans and Draft Specifications
containing the following general information:
a) Cover Sheet and Drawing Index
b) General Notes, Symbols, and Abbreviations
c) Pump Station Civil Plans
Pump Station Civil Cross Sections
Civil Details
d) Structural Design
Pump Station Structure Plans
Pump Station Structure Cross Sections (60% only)
Generator and Electrical Room Building Structure Plans
Structural Details
e) Mechanical Design
Physical Model Evaluation
Pump Station Mechanical Plans
Pump Station Mechanical Sections
Mechanical Details
f) Electrical Design
AECOM - January 2024
Page 27 of 44
Pum p Station Electrical Plans
Pum p Station Electrical Section
Electrical Details
g) Instrum entation and Contro l (l&C) Design
h) Pum p Station l&C Plans and Details & Telemetry Design
Pum p Stations Telemetry Plans and Details
Key Understandings:
1. The design of seaw all modifications and new dissipator structures will be co vered under Tasks 15
and 16 of this scope of serv ices.
Deliverables:
60% Plans Subm ittal including the fo llow ing:
• PDF file of half size (12" X 18") plans
• CADD files of half size (12" X 18") plans
8.2 Storm w ater Pum p Station (90% Design)
The 90% Design Subm ittal fo r the pum p station will each consist of Plans and Draft Specifications
containing the fo llow ing general info rmation:
a) Cover Sheet and Draw ing Index
b) General Notes, Sym bols and Abbreviations
c) Pum p Station Civil Plans
Pum p Station Civil Cross Sections
Civil Details
d) Structural Design
Pum p Station Structure Plans
Pum p Station Structure Cro ss Sections (60% only)
Generator and Electrical Room Building Structure Plans
Structural Details
e) M echanical Design
Physical M odel Evaluation
Pum p Station Mechanical Plans
Pum p Station Mechanical Sections
M echanical Details
f) Electrical Design
Pum p Station Electrical Plans
Pum p Station Electrical Section
Electrical Details
g) l&C Design
h) Pum p Station l&C Plans and Details & Telemetry Design
Pum p Stations Telem etry Plans and Details
AECOM - January 2024
Page 28 of 44
K e y u n d e rsta n d in g s:
1. The design of seawall modifications and new dissipator structures will be covered under Tasks 15
and 16 of this scope of serv ices.
Deliverables:
90% Plans Subm ittal including the fo llow ing:
• PDF file of half size (12 " X 18") plans
• CADD files of half size (12" X 18") plans
8.3 Stormwater Pump Station (100% Design)
The 100% Design Subm ittal fo r the pump station will each consist of Plans and Specifications containing
the fo llow ing general info rmation:
a) Cover Sheet and Draw ing Index
b) General Notes, Sym bols and Abbreviations
c) Pum p Station Civil Plans
Pum p Station Civil Cro ss Sections
Civil Details
d) Structural Design
Pum p Station Structure Plans
Pum p Station Structure Cross Sections (60% only)
Generator and Electrical Room Building Structure Plans
Structural Details
e) M echanical Design
Physical M odel Evaluation
Pum p Station M echanical Plans
Pum p Station M echanical Sections
M echanical Details
f) Electrical Design
Pum p Station Electrical Plans
Pum p Station Electrical Section
Electrical Details
g) l&C Design
h) Pum p Station l&C Plans and Details & Telemetry Design
Pum p Stations Telemetry Plans and Details
Key understandings:
1. The design of seaw all m odifications and new dissipator structures will be covered under Tasks 15
and 16 of this sco pe of serv ices.
Deliverables:
10 0% Plans Subm ittal including the fo llowing:
• PDF file of half size (12" X 18") plans
• CADD files of half size (12" X 18") plans
AECOM - January 2024
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T a s k 9 - V ill a g e o f K e y B is c a y n e B u ild in g D e p a rtm e n t P e rm itt ing
The pro je ct w ill likely require a Building Perm it fr om the Village fo r the pro posed im provem ents to the
storm w ater system . This task includes com pletion of the application/subm itt al package, delivery of the
package to the Building D epartm ent and coordination to address any com m ents which may arise from
the review process. This perm it incl udes a review of the building, m echanical, electrical, plum bing,
structural, zo ning, and tree im pacts associated w ith the pro ject. Design plans and engineering-related
responses to com m ents and plan revisio ns w ill be addressed under a separate engineering task.
A EC O M w ill m eet one (1) tim e prio r to the subm ittal of the perm it applications to identify potential issues
to ad dress w ithin the design and construction docum ents. AECO M w ill m eet up to tw o (2) tim es to review
com m e nts on the constructio n docum ents incl uded in the applications. AECOM w ill revise the 10 0%
C o nstruction Docum ents based on the com m ents pro vided fo r the issued fo r construction set of CDs.
A EC O M w ill provide plans and specifications fo r subm ittal to the Village of Key Biscayne - Building
D ivisio n.
Task 10 - Environmental Permitting
Task 10.1- Environmental Resource Permitting
Fo r the proposed storm w ater im pro vem ents, the fo llow ing enviro nm ental perm its are anticipated to be
requ ired :
• U .S. A rm y C orps of Engineers (U SA CE) Section 404/10 perm it
• South Flo rida W ater M anagem ent District (SFW M D) Enviro nm ental Resource Perm it (ERP)
• M iam i-D ade County D epart m ent of Regulation and Econom ic Resources (DRER ) Class I Coastal
Construction Perm it
This task incl udes coordination w ith the USA C E, SFW M D and DRER staff ; and the preparation of the above
th ree pe rm it applicatio n packages to be subm itted to the USACE, SFW M D, and DRER. Serv ices w ill include
the fo llo w ing:
• Coordination w ith the U SA C E, SFW M D and DRER staff to discuss perm itt ing strategies prior to
co m pleting the application packages. Coordination is lim ited to phone calls and em ails. In person
or site review m eetings are not antici pated and w ill require a supplem ental agreem ent if needed.
• Preparatio n of the enviro nm ental/drainage perm it application fo rm s; creation of location, aerial,
to pograp hic, soils and FLU C CS m aps.
• C reation of m angro ve w etland/surfa ce w ater characterizations and maps.
• Preparation of detailed project description (incl uding sum m arizing the existing/proposed
drainage plan and calculatio ns).
• Preparatio n of im pacts discussio n and calculations fo r direct, indirect, and cum ulative im pacts, as
relevant.
• Perm it sketches (8.5 " X 11 ") w ill be prepared (1 key sheet, 3 plan view , 3 cross sections and 1
m anatee grate detail sheet anticipated) to depict all work w ithin surfa ce waters based on the
engineering design plans.
• D iscussio n of w ater quality and ero sion co ntro l pro cedures, incl uding the developm ent of a
tu rbidity m o nitoring plan.
AECOM -January 2024
Page 30 of 44
• Sum m ary of the EFH A ssessm ent and M arine Biological Assessm ent (both previously pro duced)
and pro ductio n of any relevant species conservation measures (e.g., W est Indian manatee,
sm alltooth saw fish, etc.).
• Com pilatio n of all other available technical criteria and design data necessary to com plete the
perm it applicatio n packages fo r subm itt al.
As part of the preparation of perm it application packages, this task includes the developm ent of GIS-based
m aps and perm it sketches in CA D D as required by the agencies. This task assum es that mitigation will not
be required fo r im pacts to pro tected resources/surf ace waters. How ever, if hard corals or barrel sponges
are fo und to exist w ithin the lim its of the construction fo otprint, AECOM w ill recom m end that these
species be relocated, if possible, by hand to an area just outside the project lim its as a means to minim ize
im p acts (not m itigation). A s a contingency, one (1) 10-hour field day using five (5) qualified staff (two
dive rs, safety diver, data collector and boat captain) and a vessel is included in the sco pe and fee estimate
to add ress this task, if needed.
Additio nally, it appears that a narro w fr inge of coastal m angroves exists at most of the proposed outfa ll
locations. Im pacts to the existing m angroves appear to be unavoidable with placem ent of the new
storm w ater outfa lls. The perm it application package w ill include a narrative m itigation plan and functional
asse ssm ent calculations to com pensate fo r m angro ve im pacts thro ugh a local mitigation bank (the FPL
Eve rglades M itigation Bank curr ently has credits available fo r purchase). If appro priate credits are not
available through a local m itigation bank at the tim e of perm itt ing, AECOM w ill co ordinate with the Village
and subm it a supplem ental agreem ent to assist w ith review ing mitigation options to possibly include
creatio n of new habitat, or restoration/enhancem ent of existing nearby mangrove habitat and developing
a m itigatio n plan suitable to all three perm itt ing agencies.
This task also assum es that there w ill be no im pacts to subm erged aquatic vegetation (i.e., seagrass, etc.)
or other subm erged pro tected resources. Therefo re, it is assum ed that a mitigation plan fo r seagrass or
other benthic resources w ill not be required. Furt her, this task assum es that all work w ill be constructed
either fr om an upland positio n or thro ugh the use of a shallow draft barge. If a barge will be used, this
task assum es that there w ill be no shading im pacts over seagrass habitat (i.e., a construction vessel will
no t be in single lo cation fo r m o re than 14 days at any one tim e, and that the bottom of the vessel will be
m aintained a m inim um of one fo ot above the sea floor). If it is determ ined that im pacts to seagrass or
other protected resources w ill occur and m itigation w ill be required, the Village w ill be notified and a
supplem ental agreem ent w ill be subm itt ed by AECOM to address this additional task, upon Village
ap p roval.
A EC O M w ill prepare responses to reasonable (does not include modeling, contam ination assessments,
biological/w ildlife studies, basin studies, or other detailed studies - these are considered out of scope
item s - unless otherw ise stated above - and w ill require a supplem ental agreem ent) regulatory agency
com m ents regarding applications identified above. Responses to co m m ents relating to engineering
de signs w ill be addressed by the design engineers under a separate task. AECOM w ill also pro vide ongoing
telepho ne coordination w ith the USA CE, SFW M D and DRER to address agency review questions as they
arise. U nder this sco pe of serv ices, this task is lim ited to 32 hours of tim e. If additional tim e is needed to
ad dress agency co m m ents w hich arise, a supplem ental proposal w ill be subm itt ed to the Village fo r the
add itional tim e needed.
A nticipated agency applicatio n/perm it fees have not been included in this pro posal and are the
respo nsibility of the V illage. In addition, other fees incurred by the agencies including, but not lim ited to,
AECOM - January 2024
Page 31 of 44
m o nito ring fees, applicable bonds, SSL easem ent fees, zo ning review fees, etc. are the responsibility of
the V illage and are not incl uded in this Sco pe of Serv ices.
Task 10.2 - Storm w ater Discharge Perm itting
For the pro posed storm w ater im provem ents, a M iam i-D ade County DRER Class II Drainage Discharge
Perm it w ill be required. This task incl udes coordination w ith DRER W ater Control Staff via phone calls and
em ails (in person or site review m eetings are not anticipated and w ill require a supplem ental agreement
if needed), and preparation of the application package to incl ude co m pleted application fo rm , cover letter
w hich incl ude pro ject details, sum m ary of the existing and pro posed storm w ater managem ent system ,
project location m ap and aerial photograph, and relevant engineering plan sheets (prepared under
eng ineering tasks), and all technical criteria and design data relevant to the discharge outfa lls and
drainage system necessary to com plete the application packages fo r subm ittal.
A nticipated agency application/perm it fees have not been included in this proposal and are the
responsibility of the V illage. In addition, other fees incurred by the agencies including, but not lim ited to,
m o nito ring fees, applicable bonds, SSL easem ent fees, zo ning review fe es, etc. are the responsibility of
the V illage and are not incl uded in this Sco pe of Serv ices.
The pro ject w ill likely require a SFW M D W ater Use Perm it and a DRER Class V Dew atering Permit fo r
co nstruction dew atering activities associated w ith installation of the pum p station and associated
structures/equipm ent. In addition, the pro ject w ill require the issuance of a Generic National Pollutant
D ischarge Elim ination System (N PD ES) Perm it fo r the discharge of groundw ater and/or storm water and a
G e neral C onstruction N PD ES Perm it since m ore than 1-acre of soil is likely to be disturbed. AECOM
understands these perm its w ill be applied fo r by the aw arded contractor prior to construction and are
therefo re not incl uded in this scope of serv ices.
Task 10.3 - Upland Tree Rem oval Perm itting
Based on the results of the tree/palm surv ey (covered under W ork Order 3A) and coordination with the
de sign team and the V illage, a tree rem oval perm it may be required to address unavoidable im pacts to
upland trees and palm s w ithin the pro ject lim its. If determ ined to be required, AECOM will assist the
Village w ith the preparation of an application package fo r a Tree Rem oval Perm it to be subm itted to DRER .
It is recom m ended that the V illage tem porarily relocate, if possible, any upland protected tree/palm
outside the lim its of construction w ithin its right of way. Follow ing construction activities, the relocated
trees can be replaced in cl ose proxim ity to its original location. If it is determ ined that an existing tree or
palm cannot be relocated due to tree size, condition, etc., AECOM w ill calculate the required mitigation
(in replacem ent trees or m onetary value) that w ill be required by the Village. This info rm ation will be
incl uded in the applicatio n, fo llow ing discussions w ith the Village. The Village and/or aw arded contractor
w ill be responsible to protect, rem ove, relocate and/or replant the trees as required by the permit. This
task also incl udes a site review w ith DRER staff prior to tree perm it issuance fo r on-site verification.
Key Understandings:
1. Perm itt ing activities are lim ited to the agencies mentioned in the scope.
2. A ntici pated agency application/perm it fees are the responsibility of the Village. In addition, other
fees incurred by the agencies incl uding, but not lim ited to, m onitoring fees, applicable bonds, SSL
easem ent fees, zo ning review fees, etc. are the responsibility of the Village and are not included
in this Scope of Serv ices.
AECOM - January 2024
Page 32 of 44
3. This scope does not include any m itigation fees. These fees cannot be determ ined at this tim e and
are the responsibility of the cl ient.
4. Preparation of a Seagrass M itigation Plan or other m itigation plan are not included.
5. Preparation of a Coral Relocation plan is not incl uded.
6. Com pensatory m itigation, should it be deem ed necessary, w ill be accom plished in the fo rm of
credit purchase from a perm itted m itigation bank and w ill be the responsibility of the Village.
Task 11- Bidding Assistance
A EC O M w ill prepare technical requirem ents and bid ready docum ents fo r the pro ject. For this task, the
Village shall pro vide the fr ont-end contract docum ents to be updated fo r the project as well as any Village
standard speci ficatio ns. A ECO M w ill update these docum ents and provide the necessary technical
specifi cations. Fo r this task, A EC OM w ill provide a prelim inary table of contents prior to com piling and
m o dify ing any technical specifications fo r the project.
Preparation and Approval of Bid Documents - Upon obtaining approvals of the Construction Docum ents
fr o m autho rities having regulatory jurisdiction, AECO M will subm it the bid docum ents to the Village fo r
the Village's use in procuring the construction contract.
Pre-Bid Meeting - A EC O M w ill pro vide one (1) staff to attend the pre-bid meeting and docum ent key
po ints of the discussion(s) as m eeting notes and distribute to the Village. The meeting notes will be issued
no later than seven (7) business days aft er the Pre-Bid M eeting.
Issuance of Addenda - A EC O M w ill address questions fo r the Bid Docum ents during the procurem ent
phase through the preparation and issuance of Addenda. AECOM w ill assist the Village by responding to
a total of ten (10 ) RFls and issuing five (5) addenda, as necessary.
Bid Opening Meeting - O ne (1) m em ber of AECO M staff w ill att end one (1) Bid Opening meeting.
In cl uded in this task is the provision of technical support incl uding bid evaluations/recom m endations
leading to the ultim ate aw ard of the contract to a Contractor.
Task 12 - Conformed Documents
Aft e r Bidding Serv ices, A ECOM w ill prepare Confo rm ed Docum ents (construction plans and specifications)
that refl ect the actual docum ents bid by the contractor. The Confo rm ed Docum ents will incorporate
revisio ns m ade as a result of addenda issued during the bidding pro cess.
Task 13 - Independent Cost Estimates (ICE) and Critical Path Method
(CPM) Construction Schedules
If the pro ject delivery m etho d selected by the Village is Design-Bid-Build (DBB), AECOM will provide
Ind ependent Cost Estim ates (ICE) and Critical Path M ethod (CPM ) Construction Schedules fo r each
detailed design subm itt al (30%, 60%, 90%, and final). The cost estim ates w ill be generated using MCACES
2nd Gen. (M Ii) Cost Estim ating Soft w are or CostX; the co nstruction schedules will be generated using
O racl e Prim avera P6 Scheduling Soft w are. All item s, labor, equipm ent, and materials co sts will be adapted
to the project requirem ents incl uding pro ject location. Additionally, typical markups w ill be applied based
on the current m arket and bidding environm ent in South Florida.
AECOM -January 2024
Page 33 of 44
The fo ur (4) construction ICE w ill incl ude the fo llow ing item s (w hen applicable):
1. Breakdow n of Direct Costs: Labor, M aterial, and Equipm ent.
2. Breakdow n of Labor and Crew hours.
3. Breakdow n of Indirect Costs, M arkups, and General Conditions.
The fo ur (4) C PM construction schedules w ill include the fo llow ing item s:
1. Tim eline of m ajo r construction activities. Duration will be derived from the labor efforts in the MIi
files as w ell as lead tim es.
2. C PM w ill be used to develop the schedule in order to understand the activities that control the end
date of the project.
3. Enviro nm ental requirem ents, such as Best M anagem ent Practices (BM Ps) and perm itt ing, will be
co nsidered.
4. A ctivities related to m obilization, lead tim e, training, and im pacts to adjacent construction will be
considered.
5. Seasonal w eather w ill be considered by having custom calendars in w hich few er working days are
available in the rainy season (June thru August).
6. Subm itt als and approvals to be incl uded in the schedule.
7. M aterial and lead tim es to be incl uded in the schedule.
8. A ctivity relatio nships w ith dependent activities and w ork trades to be co nsidered w hen developing
phasing logic.
If the project delivery m ethod selected by the Village is CM AR, AECO M w ill prepare the 30% design cost
estim ate and 30% CPM construction schedule. Additionally, AECO M will support the CM AR in the
developm ent of the 60%, 90%, and final design cost estim ates and CPM construction schedules.
A ll deliverables w ill be electronic PD F report s; native fo rm at files can also be pro vided fo r each subm ittal
if requested by the V illage.
Task 14 - Public Engagem ent
The A EC O M team w ill partici pate in up to three (3) public meetings w ith key stakeholders and up to fo ur
(4) Village Council Update presentations to present pro ject updates. The meetings w ill be attended by up
to tw o (2) A ECO M staff m em bers and be a m axim um of tw o (2) hour duration. These meetings may be
virtual or in-person.
The V illage w ill be responsible fo r establishing m eeting location and coordinating attendance of required
V illage stakeho lder personnel. A EC OM w ill docum ent key points of the discussions as meeting notes and
distribute them to the V illage.
Deliverables:
• O ne (1) digital co py of Stakeholder m eeting notes.
Task 15 - Dissipator Structures (Base Design Services)
A EC O M w ill prepare plans and specifications fo r fo ur new dissipator structures at several pro posed
outfa lls fo r the storm w ater pum p station at Harbor Park. The fo ur energy dissipators are pro posed to be
AECOM - January 2024
Page 34 of 44
lo cated at the fo llow ing properties in the Village. These fo ur dissipators are the base case (See figure
below ).
1. 460 W Matheson Dr
2. 540 and 550 Harbor Dr
3. 630 Harbor Circle
4. 640 Sunset Circle
There are tw o other pro posed locations fo r energy dissipators show n in the figure below, which are
potential locations. The design of energy dissipators at those tw o locations are not currently included in
this W ork O rder 38 scope and fee.
Proposed Location of Dissipator Structures
D evelopm ent of the design w ill incl ude the fo llow ing guidelines and standards:
• Current Village M unicipal Code - Public W orks and Utilities
• Current Standard D etails and Specifications fo r the Village and/or the Florida Department of
Transport atio n (FD OT) (i.e. - inlet/m anhole spacing and locations, stormwater pipe sizes, etc.)
• C urrent Village Land Developm ent Standard Specifications
• Flo rida Building Code
• C urr ent A pplicable FD EP/USA CE requirem ents
Selected m aterials fo r seaw all co nnections w ill consider the existing constructed sea walls, aesthetics and
enviro nm ental im pacts. The dissipator structures will be either precast concrete or cast-in-place
reinfo rced concrete. For concrete exposed to view , fo rm liners and color pigm ents w ill be added to the
concrete fo r aesthetics to blend the concrete structure to its surro undings. Dissipator structures will have
a hatch access fo r periodic m aintenance. The discharge from the dissipator structure w ill be through an
opening in the dissipator covered w ith a m anatee safe grate.
AECOM - January 2024
Page 35 of 44
3 0 % D e s ig n
A EC O M w ill prepare the schem atic design fo r the fo ur dissipator structures to advance the Project to 30%
D esign. The fo llow ing activities w ill be incl uded:
• Site visit by A EC O M engineers
• Review of data on existing seaw alls (if available)
• Review of boundary and topographic surveys
• C oordination w ith geotechnical team
• Review m eeting w ith the V illage
The Schem atic 30% Draw ings w ill incl ude the fo llow ing:
• General notes fo r co nstruction
• O verall site plan fo r all structures under Task 15
• Schem atic Plan view s of structures at each of the fo ur sites
60% Design
A EC O M w ill prepare the 60% design (design developm ent) fo r the fo ur dissipator structures. The fo llow ing
activities w ill be included:
• A ddress com m ents on 30% design docum ents by the Village
• A dditio nal site visit by A EC O M engineers (if needed)
• C oordination w ith geotechnical team
• Review m eeting w ith the V illage
The 60% D esign Developm ent D raw ings and Specifications w ill include the fo llow ing:
• General notes fo r construction
• O verall site plan fo r all structures under Task 15
• Plan view s (60% com plete) of structures at each of the fo ur sites
• Sectio n view s (60% com plete) fo r structures at each of the fo ur sites
• Tw o (2) detail sheets
• D raft specifications
90% Design
A EC O M w ill prepare the 90% design (co nstruction docum ents package) fo r the fo ur dissipator stru ctures.
The fo llow ing activities w ill be incl uded.
• Address com m ents on 60% design docum ents by the Village
• 90% design develo pm ent and docum ent delivery
• Review m eeting w ith the V illage
AECOM - January 2024
Page 36 of 44
D e liv e rab le D o cu m e n t:
Design Development 90% Drawings and Specifications
• General notes for construction
• Overall site plan for all structures under Task 15
• Plan views (final) of structures at each of the four sites
• Section views (final) for structures at each of the four sites
• Three (3) detail sheets
• 90% specifications
• Design Calculations
100% Final Design
AECOM will prepare the 100% final design (co nstruction documents package) for the four dissipator
structures.
Tasks will include:
• Address comments on 90% design documents by the Village
• 10 0% design development and document delivery
Deliverable Document:
Design Development 100% Drawings and Specifications
• General notes for construction
• Overall site plan for all structures under Task 15
• Plan views (final) of structures at each of the four sites
• Section views (final) for structures at each of the four sites
• Three (3) detail sheets
• Final specifications
Permitting Assistance
AECOM will assist in obtaining construction permits for the dissipator structures as detailed in the
construction document package.
Task 15.1- Dissipator Structure at 460 W Matheson Dr.
A 10-foot dissipator structure will be installed on the east side ofthe property. The dissipator will serve a
36-inch force main.
AECOM - January 2024
Page 37 of 44
Task 15.2 - Dissipator Structure Between 540 and 550 Harbor Dr
A 10-foot dissipator structure will be installed centered in the shared 15-foot easement between both
properties. The dissipator will serve a 36-inch outfall force main.
AECOM -January 2024
Page 38 of 44
Task 15.3 - Dissipator Structure at 630 Harbor Circle
A 10-foot dissipator structure will be installed at 630 Harbor Circle. The location of the dissipator
structure and 36 -inch outfall force main are to be determined.
Task 15.4- Dissipator Structure at 640 Sunset Circle
A 10-foot dissipator structure will be installed at 630 Harbor Circle. The 36-inch outfall force main will be
located on the 10' easement on the north side of the property. Since this property is currently under
construction (including a new seawall behind the existing one), this design needs to be coordinated with
Village staff, its Program Manager, and the property owner's design/construction team. The figures below
show permitted drawings for the new seawall and the conceptual design for the dissipator structure.
AECOM -January 2024
Page 39 of 44
Existing Seawall Permitted Drawings 640 Sunset Circle Rip Rap Project
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AECOM - January 2024
Page 40 of 44
Proposed Force Main and Stormwater Dissipator Location at 640 Sunset Circle
Proposed Stormwater Dissipator Conceptual Design at 640 Sunset Circle
AECOM -January 2024
Page 41 of 44
Task 16 - Contingency (Allowance Task)
AECOM has included a not-to-exceed (NTE) contingency allowance task for additional design and/or
permitting services should they be necessary. The contingency will not be authorized without the Village's
written approval.
General Assumptions
• Information to be obtained from the Village:
o Front-end Contract Documents.
o Easement information for outfall pipes and dissipator structures.
• AECOM assumes that the scope and fee for CEI services will be determined once the construction
documents and anticipated construction schedule are prepared and that the CEI sco pe and fee
will be issued as an amendment to this task order or as a separate task order.
• Design and documentation of improvements will be limited to the project site as described in this
proposal.
• Additional work due to incomplete or inaccurate information provided by the Village will be
considered additional services.
• Significant design revisions following the approval of the 30% design submittal of deliverables may
be considered additional services.
• Unless otherwise noted, deliverables will be digital in PDF and CADD format.
• Schedule variations that require design services to be provided out of sequence with the schedule
may require additional fees.
• This scope of work and associated deliverables is assumed to be single phased. Should the Village
divide the sco pe into phases, each phase separately will be done as additional services to this task
order.
• Any modifications to the schedule, construction document sets requirements, or other elements
needed to design and permit not listed in this task order, will be done as additional services.
• The scope of work detailed above assumes the project will be delivered utilizing a traditional
Design-Bid-Build (DBB) approach. AECOM understands that the Village of Key Biscayne may elect
to utilize the Construction Manager at Risk (CMAR) delivery method in lieu of DBB, which will
require the collaboration of AECOM with the Village's CMAR and may require the preparation of
multiple bid packages. To the extent applicable, AECOM will deliver the services identified herein
within the framework of a CMAR delivery model, with the understanding that this scope of work
includes the delivery of three (3) base bid packages.
Key Understandings:
Excluded services, including those identified below, can be completed as additional services:
• Wind Studies.
• Post Occupancy Evaluations.
• Renderings/presentations/models beyond those noted in this Scope of Work.
• Commissioning/Enhanced Commissioning.
• Value Engineering.
• LEED and Green Globes certifications.
• Off-site Civil Roadway and ROW improvements.
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• Exterior lighting certification(s).
• Lighting protection and/or lighting detection.
• Security (CCTV).
• Access Control.
• Electronic Vehicle Chargers.
• Electrical Site visits to determine existing conditions.
• Specialty lighting for artwork.
• Electrically controlled gates.
• Roadway lighting.
• Roadway pedestrian path lighting.
• Power to irrigation pumps/wells.
• Parkwide WIFI.
Deliverables
• Monthly Agendas and Meeting Minutes
• 30% Design Plans and Specification Table of Contents
• 60% Design Plans
• 90% Design Plans
• 100% Design Plans
• Technical Specifications
• Responses to Bidders Questions for preparation of addenda by the Village
• Conformed Documents
• Permit Application Packages
• One (1) digital copy of Kick-off Meeting Notes
• One (1) digital copy of Program Review Meeting Notes
• One (1) digital copy of Schematic Design (30%) Review Meeting Notes
• One (1) digital copy of Design Development {60%) Review Meeting Notes
• One (1) digital copy of Construction Document (90%) Review Meeting Notes
• One (1) digital copy of Construction Document (100%) Review Meeting Notes
Schedule
All services shall be completed within 550 days of Notice to Proceed (NTP). This schedule is dependent
upon timely reviews and comments by the Village.
Task No. Task Description
Estimated Completion
from NTP
Task 1 Project Management
Task 2 Landscaping Design for Harbor Park and Street Improvements
Task 3 Architectural and Building Engineering Services
Task 4 Potable Water Improvements (Allowance Item)
Task 5 Sanitary Sewer Improvements (Allowance Item)
Task 6 Roadway and Signing & Pavement Markings Design
Task 7 Gravity Storm Drainage System Design
Task 8 Stormwater Pump Station Design
Task 9 Village of Key Biscayne Building Department Permitting
Task 10 Environmental Permitting
550 days
365 days
365 days
365 days
365 days
365 days
365 days
365 days
550 days
550 days
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Task 11 Bidding Assistance
Task 12 Conformed Documents
Task 13 Independent Cost Estimates (ICE) and Critical Path Method (CPM)
Construction Schedules
Task 14 Public Engagement
Task 15 Dissipator Structures (Base Design Services)
Task 16 Contingency
550 days
550 days
400 days
550 days
365 days
550 days
Com pensation
A budget for the work was developed based on the Terms and Conditions and Hourly Rates approved
under the Professional Services Agreement between the Village of Key Biscayne and AECOM Technical
Services, Inc. effective on the 4th day of June 2020. The proposed contract fee is $4,140,738; Exhibit B
represents the breakdown of the tasks. The budget for the work is attached with the following
understandings:
• Tasks 1-3 and 6-15 are hourly not-to-exceed (NTE) and will be invoiced monthly based on percent
complete; these tasks were developed based on the approved Terms and Conditions and Hourly
Rates.
• Tasks 4, 5, and 16 are not-to-exceed (NTE) allowances, subject to authorization by Village staff,
and will be invoiced based on labor hours expended; these tasks were developed based on the
approved Terms and Conditions and Hourly Rates.
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