HomeMy Public PortalAbout13-8540 RFQ for the Preparation of a Comprehensive Master Plan Sponsored by: City Manager
RESOLUTION NO. 13-8540
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF OPA-LOCKA, AUTHORIZING THE CITY
MANAGER TO ISSUE A REQUEST FOR
QUALIFICATIONS (RFQ) FOR THE PREPARATION
OF A COMPREHENSIVE MASTER PLAN FOR THE
CITY OF OPA-LOCKA, FROM QUALIFYING
CONSULTING FIRMS; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the City Commission of the City of Opa-locka is seeking a qualifying
engineering consulting firm for the preparation of a Comprehensive Master Plan; and
WHEREAS, the Comprehensive Master Plan serves as a guide in considering policy
changes, infrastructure improvements, land use planning, budget planning and capital
improvements; and
WHEREAS, the City Commission of the City of Opa-locka desires to authorize the City
Manager to issue a Request for Qualifications (RFQ) for an engineering consulting firm, for
preparation of a Comprehensive Master Plan.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF OPA-LOCKA, FLORIDA:
Session 1. The recitals to the preamble herein are incorporated by reference.
Session 2. The City Commission of the City of Opa-locka, authorizes and directs the
City Manager to issue a Request for Qualifications (RFQ) for a qualifying engineering
consulting firm to prepare a Comprehensive Master Plan for the City of Opa-Locka.
Resolution No. 13-8540
Session 3. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 13th day of February, 2013.
i
IRA TAY OR
MAYOR
• ttest to:
./ 1 i (4GA)
.arena Flores
1 ity Clerk
Ap.roved al to f• and legal su iciency:
....._
J t.t `.'Geller
eens■oon Marder, P.A.
ity Attorney
Moved by: VICE MAYOR KELLEY
Seconded by: COMMISSIONER JOHNSON
Commission Vote: 5-0
Commissioner Holmes: YES
Commissioner Johnson: YES
Commissioner Santiago: YES
Vice-Mayor Kelley: YES
Mayor Taylor: YES
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City of Opa-Locka
Agenda Cover Memo
Commission Meeting Item Type: Resolution Ordinance Other
Date: 02/13/2013 X
(EnterX in box)
Fiscal Impact: Ordinance Reading: 1st Reading 2nd Reading
(EnterX in box) Yes No (EnterX in box)
x Public Hearing: Yes No Yes No
(EnterX in box) X x
Funding Source: (Enter Fund&Dept) Advertising Requirement: Yes No
Ex: (Enter X in box)
Account#
X
Contract/P.O.Required: Yes No RFP/RFQ/Bid#:
(EnterX in box)
Strategic Plan Related Yes No Strategic Plan Priority Area: Strategic Plan Obj./Strategy: (list the
(Enter X in box) specific objective/strategy this item will address)
X Enhance Organizational n
Bus.&Economic Dev EJ 1. Will improve drainage and
Public Safety - pavement of NW 128th Street
Quality of Education 0
Qual.of Life&City Image INI
Communcation El
Sponsor Name Department:
City Manager Public Works
Short Title:
Request for Qualifications(RFQ)for Engineering Consulting Services for the Preparation of a Comprehensive
Master Plan
Staff Summary:
The Comprehensive Master Plan will express the City's general objectives and policies addressing where and how
it intends development or conservation of land and natural resources will occur during the next ten to twenty years.
It provides for "sustainable development" - provided that level-of-service standards for necessary public facilities
are met. The master plan will establish the broad parameters for city for the functional planning and programming
of infrastructure development
Upon City Commission authorization,the selected firm will be engaged in assisting the City preparing a
comprehensive master plan as required. The comprehensive master plan will serve as a guide in considering policy
changes, infrastructure improvements, land use planning,budget planning, and capital improvements planning for
the City's future.
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1. RFQ
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MEMORANDUM --q'JAAt�
To: Mayor Myra L.Taylor
Vice Mayor Joseph L.Kelley
Commissioner Timothy H t Imes
Commissioner Dorothy Jo i nson
Commissioner Luis B. San 'ag r /I
FROM: Kelvin L.Baker, Sr.,City Manage /
DATE: January 18,2013
RE: Request for Qualifications (RFQ) for Engineering Consulting Services for the
Preparation of a Comprehensive Master Plan
Request: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
REQUEST FOR QUALIFICATIONS (RFQ) FOR THE PREPARATION OF A
COMPREHENSIVE MASTER PLAN FOR THE CITY OF OPA-LOCKA FROM
RESPONSIVE CONSULTING FIRMS.
Description: The purpose of this Request for Qualifications is to seek Engineering Consulting services
from qualified professional consultants for the preparation of a comprehensive master plan for the city.
Upon City Commission authorization, the selected firm will be engaged in assisting the City preparing a
comprehensive master plan as required. The comprehensive master plan will serve as a guide in
considering policy changes, infrastructure improvements, land use planning, budget planning, and capital
improvements planning for the City's future.
Financial Impact: The engineering services will be for the future development including Capital
Improvement projects.
Implementation Time Line: As soon as possible.
Legislative History: NONE
Recommendation(s): Staff recommends approval in order to move ahead with the development program,
funding, budget planning, and implementation strategy.
Analysis: The Comprehensive Master Plan will express the City's general objectives and policies
addressing where and how it intends development or conservation of land and natural resources will occur
during the next ten to twenty years. It provides for "sustainable development" - provided that level-of-
service standards for necessary public facilities are met. The master plan will establish the broad
parameters for city for the functional planning and programming of infrastructure development
ATTACHMENT(S): Copy of RFQ.
PREPARED BY: Mohammad Nasir,PE,Asst.Public Works Director/City Engineer
END OF MEMORANDUM
CITY OF OPA-LOCKA
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RFQ NO: 13-XXXXX
COMPREHENSIVE MASTER PLAN
RFQ-COMPREHENSIVE MASTER PLAN 1
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CITY OF OPA-LOCKA
Advertisement for Request for Qualifications
RFQ NO. 13-XXXXX
ENGINEERING CONSULTING SERVICES
Proposals for ENGINEERING CONSULTING SERVICES will be received by the City of Opa-
locka at the Office of the City Clerk, 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054,
until 2:00 PM, XXXXXXXX. Any proposals received after the designated closing time will be
returned unopened.
The purpose of this Request for Qualifications is to seek assistance of qualified professional
engineering firms for the preparation of a comprehensive master plan for the City of Opa-locka.
An original and five (5) copies of the proposal shall be submitted in sealed
envelopes/packages addressed to Joanna Flores, City Clerk, City of Opa-locka, Florida, and
marked "RFQ NO — — Comprehensive Master Plan." Proposers desiring information for use
in preparing proposals may obtain a set of such documents from the Clerk's Office, 780
Fisherman Street, 4th Floor, Opa-locka, Florida 33054, Telephone (305) 953-2800 or copies of
the RFQ requirements may also be obtained by visiting the City's website at
www.opalockafl.gov, (click "RFPs" located on the right hand side of the screen and follow the
instructions).
The City reserves the right to accept or reject any and all proposals and to waive any
technicalities or irregularities therein. The City further reserves the right to award the contract
to that proposer whose proposal best complies with the RFQ requirements. Proposers may
not withdraw their proposal for a period of ninety (90) days from the date set for the opening
thereof.
Joanna Flores
Deborah S. Irby
City Clerk
Dated:
Published: The Miami Herald
RFQ-COMPREHENSIVE MASTER PLAN 2 __.T�
CITY OF OPA-LOCKA
RFQ NO 11-XXXXX
COMPREHENSIVE MASTER PLAN
PART I
PROPOSAL GUIDELINES
1. Introduction: The City of Opa-locka is requesting proposals from qualified professional
engineering firms to provide engineering consulting services for the preparation of a
comprehensive master plan.
2. Proposal Submission and Withdrawal: The City must receive all proposals by 2:00
P.M. on XXXXXXXX, 2013. The proposals shall be submitted at the following address:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows:
RFQ NO — Comprehensive Master Plan. This package shall also include the Proposer's
return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the
deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable
offer, for a period of 90 days. Once opened, proposals become a record of the CITY and will
not be returned to the Proposer.
The City cautions proposers to assure actual delivery of mailed or hand-delivered proposals
directly to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054
prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of
the proposal may be made by calling (305) 953-2800 before proposal closing time. Any
proposal received after the established deadline will not be considered and will be returned
unopened to the Proposer(s).
3. Number of Copies: Proposers shall submit an original and five (5) copies of the
proposal in a sealed, opaque package marked as noted above. The Proposer will be
responsible for timely delivery, whether by personal delivery, US Mail or any other delivery
medium.
4. Development Costs: Neither the City nor its representatives shall be liable for any
expenses incurred in connection with preparation of a response to this Request for
RFQ-COMPREHENSIVE MASTER PLAN 3
Qualifications. Proposers should prepare their proposals providing a straightforward and
concise description of the Proposer's ability to meet the requirements of the RFQ.
5. Inquiries: Interested Proposers may contact the City's Purchasing Officer regarding
questions about the proposal by telephone at (305) 953-2868 x1307 or by facsimile at (305)
953-2900. The City Clerk will receive written requests for clarification concerning the meaning
or interpretations of the RFQ, until eight (8) days prior to the submittal date. City personnel are
authorized only to direct the attention of prospective Proposers to various portions of the RFQ
so that they may_read and interpret such for themselves. No employee of the City is
authorized to interpret any portion of this RFQ or give information as to the requirements of the
RFQ in addition to what is contained in the written RFQ document.
6. Addendum: The City may record its response to inquiries and any supplemental
instructions in the form of written addenda. The CITY may mail written addenda up to seven
(7) calendar days before the date fixed for receiving the proposals. Proposers shall contact
the City to ascertain whether any addenda have been issued. Failure to do so could result in
an unresponsive proposal. Any oral explanation given before the RFQ opening will not be
binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through
written communication prior to the opening of the proposals.
7. Contract Awards: The City anticipates entering into an Agreement with the Proposer
who submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFQ does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until
proposals are reviewed, accepted by appointed staff, the best proposal has been identified,
approved by the appropriate level of authority within the City and executed by all parties.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and
re-advertise for other proposals.
8. Contractual Agreement: This RFQ shall be included and incorporated in the final
award. The order of contractual precedence will be the Contract or Agreement document,
original Terms and Conditions, and Proposer response. Any and all legal action necessary to
enforce the award will be held in Miami-Dade County and the contractual obligations will be
interpreted according to the laws of Florida. Any additional contract or agreement
requested for consideration by the Proposer must be attached and enclosed as part of
the proposal.
9. Selection Process: The proposals will be evaluated and assigned points. The firm
with the highest number of points will be ranked first; however, nothing herein will prevent the
City from assigning work to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest
rated Proposer. If an agreement cannot be reached with the highest rated Proposer, the City
RFQ-COMPREHENSIVE MASTER PLAN 4 `��"
reserves the right to negotiate and recommend award to the next highest Proposer or
subsequent Proposers until an agreement is reached.
10. Public Records: Upon award recommendation or ten (10) days after opening,
whichever occurs first, proposals become "public records" and shall be subject to public
disclosure consistent with Chapter 119 Florida Statutes. Proposers must invoke the
exemptions to disclosure provided by law in the response to the RFQ, and must identify the
data or other materials to be protected, and must state the reasons why such exclusion from
public disclosure is necessary. Document files may be examined, during normal working
hours.
11. News Releases: The Proposer shall obtain the prior approval of the City Manager's
Office of all news releases or other publicity pertaining to this RFQ or the service, study or
project to which it relates.
12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at
least the minimum amounts and conditions specified herein. In the event the Proposer is a
governmental entity or a self-insured organization, different insurance requirements may apply.
Misrepresentation of any material fact, whether intentional or not, regarding the Proposers'
insurance coverage, policies or capabilities may be grounds for rejection of the proposal and
rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000
(Including Policy Number and Policy Period);
2. Evidence of Workers' Compensation coverage with statutory limits and Employer's
Liability coverage with limits not less than $100,000 (Including Policy Number and
Policy Period);
13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified
in the State of Florida at the time of RFQ submittal. The proposal of any Proposer who is not
fully licensed and certified shall be rejected.
14. Public Entity Crimes: Award will not be made to any person or affiliate identified on
the Department of Management Services' "Convicted Vendor List". This list is defined as
consisting of persons and affiliates who are disqualified from public contracting and purchasing
process because they have been found guilty of a public entity crime. No public entity shall
award any contract to, or transact any business in excess of the threshold amount provided in
Section 287.017 Florida Statutes for Category Two (currently $25,000) with any person or
affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months from the date that
person or affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has
been removed from the list. By signing and submitting the RFQ proposal forms, Proposer
attests that they have not been placed on the "Convicted Vendor List".
15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of
ethics of the City of Opa-locka or the State of Florida with respect to this proposal, such
Proposer may be disqualified from performing the work described in this proposal or from
furnishing the goods or services for which the proposal is submitted and shall be further
RFQ-COMPREHENSIVE MASTER PLAN 5
disqualified from submitting any future proposals for work, goods or services for the City of
Opa-locka.
16. Drug-Free Workplace: Preference shall be given to businesses with Drug-Free Work
Place (DFW) programs. Whenever two or more proposals which are equal with respect to
price, quality, and service are received by the City for the procurement of commodities or
contractual services, a proposal received from a business that completes the attached DFW
form certifying that it is a DFW shall be given preference in the award process.
PART II
NATURE OF SERVICES REQUIRED
2-1 PURPOSE AND SCOPE OF WORK
The purpose of this RFQ is to seek the assistance of a qualified professional engineering firm
to provide engineering consulting services for the preparation of a comprehensive master plan.
Upon City Commission authorization, the selected firm will be engaged in assisting the City
preparing a comprehensive master plan as required. The comprehensive master plan will
serve as a guide in considering policy changes, infrastructure improvements, land use
planning, budget planning, and capital improvements planning for the City of Opa-locka's
future.
The following outline is offered to describe the general extent of services to be provided by the
Consultant. This outline is not necessarily all- inclusive and the Consultant shall include in the
proposal any tasks (or alternatives) and services deemed necessary to satisfactorily complete
the project. The city of Opa-locka encourages consultants to bring innovative thoughts and
industry expertise to help the community design the approach that best suits the city.
A. Master Plan Preparation
1. Executive Summary— including a summary of recommendations for each
of the included master plan elements.
2. Vision Statement(s) — Provide a section which provides the Vision for the
Master Plan. The Vision section will articulate the desires of the
City and its citizens, and will provide the guiding principles and priorities for
the Plan's implementation. The Vision shall direct all other sections of the
Master Plan. Consultants are strongly encourage to propose a visioning
process that will include, but not limited to:
i. A communications plan
ii. Inclusion of all the City of Opa-locka residents, property
owners and stakeholders
RFQ-COMPREHENSIVE MASTER PLAN 6
iii. Creative and innovative strategies to bring out the best possible
vision for The City of Opa-locka
3. Utilities— Identify and assess all existing public and private utilities which serve the
City and recommend strategies for addressing present deficiencies and future
demands with due consideration of technological advances including but not
limited to:
i. Residential related growth areas
ii. Commercial and industrial related growth areas
The consultant will be responsible for the related improvements cost
estimate, prioritization and phasing out of the construction with a minimum
10 years projection.
4.Stormwater Master Plan:
Identify and evaluate the existing stormwater system including the canals in the
city and prepare a report on the findings and necessary recommendations with
implementation strategy outlining the related cost, prioritization, and the phasing
of construction of the stormwater management system. The report has to be very
detailed and must outline the basin, sub-basin management, drainage
interconnectivity, optimum use of the canals maximizing the number of allowable
outfalls and hydraulic balance for enhanced flood mitigation in the city. The
consultant will be responsible for the related improvements cost estimate,
prioritization and phasing out of the construction with a minimum 20 years
projection.
5. Transportation— Provide a full study(inventory, and recommendations) of the City
of Opa-locka's transportation system, including but not limited to an inventory and
needs assessment of the following:
i. Roadway (vehicular) network Plan, Capacity and Level of Service
ratings of roadways and intersections., traffic statistics , traffic and
pedestrian safety issues);
ii. Alternative/Non-Vehicular(pedestrian, bicycle, other) transportation
networks;
iii. Mass/public transit , including rail, alternatives and opportunities;
iv. Transportation Demand Management (TDM);
v. Air Service and the opportunities related to the Opa-locka Airport.
6. Economic Development— Provide a full study of the city of Opa-locka's economy,
including but not limited to:
i. Examine the current pattern and trends of the local economy
ii. Examine the strong and weak sectors
iii. Examine and identify economic growth areas
iv. Employment requirements of the current labor force and future trends
RFQ-COMPREHENSIVE MASTER PLAN 7
v. Based on the City's population profile, examine the strengths, weaknesses,
opportunities and threats regarding present and future labor force
vi. Plan and Target Industry Report to assist the city to create a new economic
development strategy
vii. Other innovative economic analysis that will give the City a clear picture of
its economy
7. Community Facilities— Provide a full study of the city of Opa-locka's community
facilities, including but not limited to an inventory of: the type and location,
measure of use, needs assessment, service standards, energy use, waste
management and facility maintenance.
8. Land Use
i. Existing land use map, narrative, and analysis;
ii. Analysis of existing land use patterns and regulations against future
expectations to determine future build-out scenarios;
iii. Analysis of existing land use patterns and regulations to determine
various recommendations for innovation, sustainability, and smart
growth techniques;
iv. Future land use map, narrative, and analysis.
9. Community Design— Identify and assess positive physical attributes of the city of
Opa-locka, and outline the design goals and policies (smart growth, Leadership in
Energy and Environmental Design (LEED), other energy conservation initiatives,
Public health initiatives) necessary to guide future public and private development.
10. Housing and Population— Provide a full study (inventory, assessment,
recommendations) of the city of Opa-locka's housing market, stock, conditions,
and needs and an analysis of population growth and projections. Recommend
strategies to address future housing needs (including regional need) for all
age/income levels, and including workforce housing.
11. Natural Hazards— Identify and assess natural hazards, including how significant
weather events have and will impact these assessments, which may cause a
threat to the Vision of the Master Plan, along with strategies for
avoidance/mitigation of such hazards in the course of future development.
12. Cultural and Historic Resources— Identify and assess existing resources, and
recommend strategies for their preservation and protection against adverse
impacts from other/future land uses and developments.
13. Regional Concerns— Identify and analyze areas or issues of"significant regional
concern"(in particular the area near the Opa-locka Airport), highlighting the nature
of the concern or conflict, and suggesting possible solutions (or alternative means
for resolving) .
RFQ-COMPREHENSIVE MASTER PLAN 8
14. Recreation — Inventory and assess existing facilities and resources, and identify
strategies to provide for existing and future demands including strategies
supporting public health initiatives.
15. Implementation —An implementation strategy (including a suggested action
program that generally describes the actions, time frames, responsibilities,
procedures and the City's capacity to use them) necessary for implementing the
Vision of the Master Plan and subsequent recommendations. The implementation
section is intended to address and monitor the priority issues raised in all other
elements of the Plan.
16. The selected consultant will be responsible for the development of, or assistance
in the development of, all necessary maps, graphics, photos, and/or figures within
the Master Plan document.
17. New City Buildings
Consultant will be responsible for the planning, scope outlining, cost estimate
including feasibility study for the construction of a new city hall building, police
station, and public works building with the heritage of Moorish style and energy
efficiency for moving towards green.
18. Other topic areas as deemed appropriate considered by the City.
IV. Public Participation
Public participation is vital to the success of the Master Plan. During the
preparation process, committees may be created to provide input and review
specific chapters of the master plan.
Public participation will play a critical role in the development of the comprehensive
master plan. The consultant's plan for communication and use of emerging social
media channels and techniques as a means to encourage public participation will be
noted and evaluated. All Master Plan meetings will be broadcast on The City of Opa-
locka's website.
Respondents are encouraged to include in their response their recommended
methods for soliciting and incorporating public input into the Comprehensive
Master Plan process, based upon their experience in the field. The use of social
media is encouraged to increase public participation.
When all chapters have been completed, a final set of one or more hearings will
be scheduled for adoption of the plan.
RFQ-COMPREHENSIVE MASTER PLAN 9
V. City of The City of Opa-locka Staff Involvement
While the city staff will be closely involved with preparation of the Master Plan,
existing work commitments preclude them from spending substantial time conducting
research, writing documents, and setting up meetings. It is essential that the
consultant be able to dedicate the time needed to conduct these tasks independently
and to lead the Master Plan project
2-2 QUALIFICATIONS
The consulting firm shall provide a description of the history and background of the firm,
identification of the services currently being provided to municipalities in Florida and other
information relevant to the provision of engineering consulting services. The following information
shall be included in your response:
A. General information about the firm
B. Name, address and phone number of the firm
C. List names and titles of officers of the firm who are directly responsible for engineering
services
D. Project Organizational Chart
E. Project Manager's name and experience
F. Resume of each individual, including education, experience, and any other pertinent
information shall be included for each team
G. Information pertaining to the firm's compliance with state licensing
H. List of three (3) references of cities for which engineering services have been provided.
I. Firm's engineering experience
J. Narrative on how your firm is uniquely qualified to provide engineering services to the City
of Opa-locka
2-2 STANDARDS TO BE FOLLOWED
The generally accepted City and County standards are to be adhered to and followed.
2-3 ROLE OF THE CONSULTANT
The consultant will furnish all required labor, materials, supplies, and travel required in connection
with this scope of work. The City expects that the Engineer with the consulting firm have a
minimum of five (5) years experience in the fields of engineering services such as: roadway, water,
sewer and drainage.
2-4 TERM OF CONTRACT
The term of the contract is a one fiscal year.
PART III
RFQ-COMPREHENSIVE MASTER PLAN 10
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be
organized in the manner specified below and include all information required herein. The
proposal must name all persons or entities interested in the proposal as principals. The
proposal must declare that it is made without collusion with any other person or entity
submitting a proposal pursuant to this RFQ.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 1/2 "x 11" paper, portrait orientation, with headings and
sections numbered appropriately. Ensure that all information is written legibly or typed. The
following should be submitted for a proposing firm to be considered:
1. An original copy (so marked) of the proposal and five (5) copies must be sealed in one
package and clearly labeled "RFQ— Request for Qualifications for Engineering
Consulting Services" on the outside of the package.
2. Title Page showing the RFQ number, subject, the firm's name, the contact person's
name, address and telephone number and the date of the proposal.
3. Table of Contents should include a clear and complete identification of the materials
submitted by section and page number.
4. Transmittal Letter summarizing in a brief and concise manner the Proposer's
understanding of the municipal work to be performed, the commitment to perform the
work within the anticipated time period, a statement why the firm believes itself to be
best qualified to perform the engagement, and a statement that the proposal remains in
effect for ninety (90) days. An authorized agent of the Proposer must sign the Letter of
Transmittal indicating the agent's title or authority.
5. Experience and qualifications of the firm with the name, address, telephone number,
licenses, education, certifications, and organizational chart of the project team of the
proposing firm, and three similar government entities (specify name of entity, contact
person, address and phone number), for whom your firm has provided services within
the last five. The City may contact these references.
6. Project Staffing, Management, Quality Control Process, and the approach to the project
process.
7. Executed copy of Drug Free Workplace Form attached to this Request for Proposal.
8. Statement acknowledging receipt of each addendum issued by the City.
9. Proposal must be signed by an officer or employee having authority to legally bind the
RFQ-COMPREHENSIVE MASTER PLAN 1 1
Proposer.
3-4 TECHNICAL PROPOSAL
The purpose of the technical proposal is to demonstrate the qualifications, competence, and
capacity and methodology of the firms seeking to provide the services in conformity with the
requirements of this Request for Qualifications. As such the substance of proposals will carry
more weight than their form or manner of presentation. The technical proposal should
demonstrate the combined qualifications of the firm and of the particular staff to be assigned to
this engagement. It should also specify an approach that will meet the RFQ requirements.
The technical proposal should provide a straightforward, concise description of the Proposer's
capabilities to provide high standard consulting services. While additional data may be
presented, the following subjects must be included — Licenses, Firm Qualifications and
Experience, Project Manger's educational qualifications, design and project management
experience, Staff Qualifications and Experience, Similar Projects with Other Government
Entities, Specific Approach, and Proof of Insurance.
PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and rank all
proposals submitted.
The Selection Committee will use a point formula during the review process to score proposals
and assign points in the evaluation process in accordance with the evaluation criteria. The
Proposer shall satisfy and explicitly respond to all the requirements of the RFQ including a
detailed explanation of how the services shall be performed.
4-2 EVALUATION CRITERIA
The Selection Committee will evaluate all responsive written proposals to determine which
proposals best meet the needs of the City, based on the evaluation criteria. The criteria that
will be used to evaluate the proposals are:
1. Letter of Introduction:
• Proposer's understanding of the municipal work to be performed
• A statement why the firm believes itself to be best qualified to perform the
engagement
2. Demonstration for Qualifications:
• The bidder must demonstrate how they are uniquely qualified for the services as
required per this RFQ.
RFQ-COMPREHENSIVE MASTER PLAN 12
3. Similar Experience and Past Performance:
• References within the past 5 years for the related projects
• Past experience in doing business with the City of Opa-locka.
When assessing the Proposers' past performance, the City may contact other
sources of information including, but not limited to Federal, State, and local
Government Agencies, published media, and electronic databases.
The Proposer shall verify that reference points of contact, telephone, and
facsimile numbers are valid.
4. Project Staffing:
The Consultant should clearly identify the staffing quality, availability, and
engineering experience including sub-consultant(s).
5. Project Management:
The Consultant should clearly describe the project manager's role, their
methodology, and style of project management to successfully deliver this
project. The Consultant should propose strategies for controlling the project
schedule (design only). The Consultant should clearly describe the inter-
relationship between the consultant and sub-consultants.
6. Quality Control Process:
Consultant should clearly present their quality control process integrated with the
design effort.
7. Approach to the project process:
The Evaluation Team will consider the Proponent's Technical Approach to the
project process identifying the task and related
Qualification Statements that satisfy the minimum requirements of the Prime Bidder being in
the similar services under the same name for a minimum of TEN YEARS (10) and the qualified
bidders will be scored as follows:
Letter of Interest 7 points
Demonstration for Qualification for the project 15 points
Similar Experience and Past Performance 20 points
Project Staffing 5 points
Project Management 5 points
Quality Control Process 5 points
Technical Approach to the Project 20 points
Disadvantaged Business Enterprise (DBE) 8 points
References 15 points
RFQ-COMPREHENSIVE MASTER PLAN 13
4-3 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City
shall be the sole judge of its own best interests, the proposals, and the resulting negotiated
agreement. The City's decisions will be final. Following the notification of the selected firm, it
is expected that an Agreement will be executed between both parties.
City staff will recommend award to the responsible Proposer whose Proposal is determined to
provide overall best value to the City, considering the evaluation factors in this RFQ.
4-4 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals a recommendation to select three
firms will be made to the City Manager for submission to the City Commission for final
approval. Upon Commission authorization, contract negotiations will be initiated with the
selected firms.
RFQ-COMPREHENSIVE MASTER PLAN 14
RFQ NO.
,
/: GENERAL ENGINEERING CONSULTING SERVICES
PROPOSER QUALIFICATIONS
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Consultant's Occupational
License in the area of their fixed business location. The following information MUST be completed and submitted
with the proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation ( ) Partnership ( ) Individual ( )
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such
authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least five commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the last
twenty-four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-lokca and
will be a factor considered in awarding any resulting contract. The purpose is to insure that the Consultants, in
the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a
timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or
conditions that are in conflict, the most stringent requirement shall apply.
RFQ-COMPREHENSIVE MASTER PLAN 15
°�M CITY OF OPA-LOCKA
h DI
ri >• RFQ NO
DRUG-FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and
service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or
contractual services, a bid/proposal received from a business that certifies that it has
implemented a drug-free workplace program shall be given preference in the award process.
In order to have a drug-free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions that
will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining
a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs,
and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in number(1).
4. In the statement specified in number (1), notify the employees that as a condition for working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation
of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular
state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of Section
287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug-free workplace program,
which meets the requirements of Section 287.087, Florida Statutes, which are identified in
numbers (1) through (6) above.
Date Signature
RFQ-COMPREHENSIVE MASTER PLAN 16