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Home My Public Portal About07-16-2019 City Council MinutesMedina City Council Meeting Minutes 1 July 16, 2019 MEDINA CITY COUNCIL MEETING MINUTES OF JULY 16, 2019 The City Council of Medina, Minnesota met in regular session on July 16, 2019 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. I. ROLL CALL Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the July 2, 2019 Regular City Council Meeting Minutes Martin noted that she and Anderson provided comments to the minutes that have been distributed to the Council. She noted on page three, line 49, it should state, “…471 square feet.” Moved by Anderson, seconded by Pederson, to approve the July 2, 2019 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:02 p.m.) A. Approve Temporary Liquor License to Holy Name of Jesus Church at 155 County Road 24 on September 14, 2019 B. Approve Temporary Liquor License to Wildlife Rehabilitation Center of Minnesota at 3000 Hamel Road on August 10, 2019 C. Approve Brockton Lane Engineering Design Cost Amendment Moved by Pederson, seconded by DesLauriers, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:03 p.m.) A. Comments from Citizens on Items not on the Agenda Ryan Lindell, 565 Hackamore Road, stated that he is present to discuss drainage issues on Hackamore Road. He noted that there are reoccurring issues following rainfall events. He believed that the drainage is coming from Wild Meadows and through the catch basin in his yard. He recognized that his lot is the lowest elevation but noted that his yard is constantly flooding because of all the development that has occurred around him. He stated that the catch basin in his yard does work but cannot keep up and is causing flooding in his yard and with his shed and barn. He asked if the City could work with him to divert some of the stormwater from other developments in the area away Medina City Council Meeting Minutes 2 July 16, 2019 from his property. He provided photographs that he took following a recent storm event. He appreciated Public Works Director Steve Scherer working with him recently. Scherer stated that he has been working with the homeowner and has been to the property a few times. He noted that a few years ago they switched the drains on the catch basin to a smaller grate, which he believes plugs up easier. He stated that the Wild Meadows drainage has been completely diverted and does not drain to this property. He stated that he spoke with Corcoran public works this morning and asked if the ditch on the Corcoran side of the road could be lowered a few inches, which would divert that water. He explained that the water coming into the resident’s property is coming from the north. He suggested that the grate be removed with temporary fencing for safety while he works with Corcoran. He stated that staff continues to look for a long- term fix when they improve Hackamore, noting that improvement is budgeted for 2023 dependent on the Pulte development. Anderson asked if there is a way to block the water coming across Hackamore from the Corcoran side. Scherer stated that he would not recommend blocking culverts. He explained that the culvert is the overflow for the Lindell property as well. B. Park Commission Scherer reported that the Park Commission meeting for the following night has been canceled. He noted that the Commission has been working on the presentation that was made to the Council which explained their goals. C. Planning Commission Planning Commissioner Rashmi Williams stated that the Planning Commission met to discuss an amendment to the R-2 zoning ordinance to reduce the setback, noting that the majority of the Commission felt it was not appropriate to amend the ordinance for something that impacted so few properties and instead believed that staff should look into an alternate method to allow the activity. She stated that the Commission also discussed the issue of illumination of signs and recommended denial of amending that ordinance. Finke stated that staff and the Commission will further discuss the topics in the future. VII. NEW BUSINESS A. Major Roadway Setback Discussion (7:19 p.m.) Finke stated that there was a specific request from property owners to reduce the R-2 setback in the case of minor collector roadways but during that discussion various other options were reviewed, specifically the interplay between some of the regulations and the realities of the current construction development trends. He noted that there are comparatively smaller lots with maximized building pads for homes that does not leave much room for yard and decks. He explained that if the setback for minor collector roads is reduced, builders will simply build the home five feet larger which still would not leave room for a deck. He stated that the direction from the Planning Commission was to look at the issue more broadly. He asked if the Council also agrees that staff should further review the issue and bring information back to the Planning Commission. Medina City Council Meeting Minutes 3 July 16, 2019 Martin stated that the City is attempting to keep the backyards adjacent to the roadway as open space. She noted that this homeowner could have constructed an eight-foot deck all along the length of the home. She stated that perhaps the option would be for a homeowner to construct the allowed deck size or determine the square footage of the deck that would be allowed and allow a percentage of that which could extend into the setback. She noted that you often see a sliding glass door that extends to nowhere and she would prefer to see a deck. She agreed that changing the setback would not resolve the situation. Finke explained that if additional setback is required from major roadways, additional lot depth should be required as well in an attempt to prevent some of these issues. Martin noted that another variable could be added that could state the maximum encroachment could be five or ten feet. Anderson noted that it appears that this would provide staff with some options. Martin confirmed the consensus of the Council to not change the setback and direct staff to review this topic further. VIII. CITY ADMINISTRATOR REPORT (7:28 p.m.) Johnson stated that Night to Unite is Tuesday, August 6th which shifts the Council meeting to Wednesday, August 7th. IX. MAYOR & CITY COUNCIL REPORTS (7:29 p.m.) Pederson stated that he was the Grand Marshall of the Hamel Rodeo Parade representing Highway 55 Rental. He commented that the event was well run by the Medina Police and was a fun event. He stated that he also assisted with vehicle parking with the Hamel Fire Department for the rodeo. Martin commended DesLauriers for his work with the event. DesLauriers stated that there were some challenges this year with Brockton Road project. He thanked the police department for their assistance with the event. Martin referenced a recent newspaper article on the Jerry Dykhoff Family for their 35 years of service volunteering at the concession stand at the Hamel Rodeo. X. APPROVAL TO PAY THE BILLS (7:31 p.m.) Moved by Anderson, seconded by Pederson, to approve the bills, EFT 005142E- 005162E for $101,651.52 and order check numbers 049026-049084 for $269,615.00 and payroll EFT 0509554-0509588 for $55,624.97 and payroll check 0020441 for $3,372.30. Motion passed unanimously. XI. ADJOURN Moved by DesLauriers, seconded by Anderson, to adjourn the meeting at 7:32 p.m. Motion passed unanimously. __________________________________ Medina City Council Meeting Minutes 4 July 16, 2019 Kathleen Martin, Mayor Attest: ____________________________________ Jodi M. Gallup, City Clerk