Loading...
HomeMy Public PortalAbout10-01-2019 City Council MinutesMedina City Council Meeting Minutes 1 October 1, 2019 MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 1, 2019 The City Council of Medina, Minnesota met in regular session on October 1, 2019 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. I. ROLL CALL Members present: Anderson, DesLauriers, Martin, and Pederson. Members absent: Albers. Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi Gallup, City Attorney Ron Batty, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the September 17, 2019 Special City Council Meeting Minutes Moved by Anderson, seconded by Pederson, to approve the September 17, 2019 special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the September 17, 2019 Regular City Council Meeting Minutes Martin noted that comments proposed by Anderson have been distributed for incorporation. Moved by Anderson, seconded by Pederson, to approve the September 17, 2019 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:01 p.m.) A. Schedule a Special Meeting on November 5, 2019 at 1 p.m. for Fall Business Tours B. Resolution No. 2019-61 Amending the 2019 Appointments and Designations to Various City Services, Authorities, Commissions, and Agencies C. Approve Field Conversion and Irrigation Installation Services Agreement with Sam’s Lawn Landscaping and Property Maintenance D. Resolution No. 2019-62 Accepting Donation from the Hamel Athletic Club E. Resolution No. 2019-63 Designating Polling Places for Elections Held in Medina in 2020 F. Resolution No. 2019-64 Accepting Donations for Medina Celebration Day Johnson and the Council commended staff for their excellent work on Celebration Day. Pederson thanked Hamel Athletic for its generous donation. Medina City Council Meeting Minutes 2 October 1, 2019 Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:03 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Park Commissioner Jacob reported that the Park Commission met on September 18th noting that the Commission heard a request from the Hamel Athletic Club (HAC) to convert the Quad Four Field to a little league field. He stated that the Commission forwarded the request to the Council and noted that the item was just approved on the Consent Agenda. He was unsure of future agenda items as the group moves into the winter months. C. Planning Commission Finke reported that the Planning Commission will meet the following week to hold public hearings related to a Comprehensive Plan amendment and PUD for the Westin Woods development and a proposed rezoning from Commercial Highway to Commercial General for property at Pinto Drive and Tower Drive. VII. NEW BUSINESS A. Chippewa Road and Arrowhead Drive Visioning Study – Concept Update (7:05 p.m.) Johnson noted that the primary goal of the Chippewa Road and Arrowhead Drive Visioning Study is to develop a cohesive plan that can be provided to property owners, developers, and other stakeholders which guide the transportation needs, right-of-way, public utilities, and other parameters within this corridor. Stremel stated that this discussion last occurred at the worksession on August 20th and summarized those discussion points. He stated that at that time three alternatives were provided and identified the preferred options for the two intersections. He referenced the intersection at OSI and Meander and reviewed the different options that were reviewed and preferred. He stated that staff met with MnDOT related to the Highway 55 intersection and the configurations for the OSI intersection. He noted that an option was discussed to move the intersection for OSI further to the north to avoid the Meander intersection all together along with the option for a double left turn lane. He noted that further analysis would need to be done related to the double left turn lanes. He provided details on the costs associated with the different options, noting that the costs include contingency and overhead. He stated that once the turn lane costs are added into option one, options one and two are very similar in cost. Anderson asked if OSI is apprised of the tentative plan and whether OSI representatives were a part the of the MnDOT discussions. Stremel replied that OSI was not involved in the MnDOT discussion. He noted that OSI has been made aware of the topic on a high level but not in further detail. Medina City Council Meeting Minutes 3 October 1, 2019 Martin asked if there is commitment, though the Development Agreement, with OSI to participate in this cost. Finke replied that a small portion of the cost could be executed through the petition and waiver process. He noted that other options could also be considered including assessments or in conjunction with the development of the northern OSI property. Anderson suggested that staff reach out to OSI prior to the October 15th meeting. Batty commented that the petition and waiver has a short shelf-life left as that was part of the development and went for 10 years, which will expire in spring 2020. Martin stated that perhaps OSI would be open to extending that agreement, as that would allow for the City to spend additional time on the study to ensure the right option proceeds rather than moving forward quickly before that agreement expires. Anderson asked if additional elements would come into play when OSI moves forward with their expansion to the north. Batty noted that staff was going to revisit the topic related to the northern parcel expansion that seems to be on hold. He stated that the dollar amount associated with the petition and waiver was about $90,000. He stated that there are a number of factors that could be looked at as that may not be the best tool. Stremel stated that there may also be an interim option that could be looked at for the time being. Martin agreed that perhaps there would be an appropriate interim option that would utilize those funds and a more complete solution could be looked at in the future. Stremel provided details on the upcoming open house. He noted that right-of-way is one of the most critical elements. Martin suggested that perhaps a brief presentation would be helpful. Anderson agreed that perhaps the presentation could occur a few times throughout the open house meeting, as it was a short presentation. Stremel noted that they can gauge the attendance at the meeting, noting that if there are only a few attendees, conversations can happen one on one while a presentation could be made if there are more in attendance. Pederson referenced Mohawk and asked for details. Stremel stated that is shown as a two way stop on the north and south. Pederson agreed that Chippewa should not stop and that he liked the option as presented. Medina City Council Meeting Minutes 4 October 1, 2019 Martin stated that when she first reviewed the information it took a little time to connect the alternates with the appropriate intersection and stated that perhaps something be done to better identify the alternates on the map. VII. CITY ADMINISTRATOR REPORT (7:21 p.m.) Johnson had nothing further to report. IX. MAYOR & CITY COUNCIL REPORTS (7:22 p.m.) Martin noted that Assistant City Administrator Jodi Gallup circulated a revised calendar for 2020 and asked that Councilmembers alert staff to any potential conflicts with meetings to ensure that there would be a quorum. X. APPROVAL TO PAY THE BILLS (7:22 p.m.) Moved by Anderson, seconded by Martin, to approve the bills, EFT 005239E-005252E for $51,225.58 and order check numbers 049334-049371 for $110,324.82 and payroll EFT 0509714-0509740 for $52,542.57. Motion passed unanimously. XI. ADJOURN Moved by Martin, seconded by Pederson, to adjourn the meeting at 7:23 p.m. Motion passed unanimously. __________________________________ Kathleen Martin, Mayor Attest: ____________________________________ Jodi M. Gallup, City Clerk