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HomeMy Public PortalAbout11.19.2019 City Council MinutesMedina City Council Meeting Minutes 1 November 19, 2019 MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 19, 2019 The City Council of Medina, Minnesota met in regular session on November 19, 2019 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. I. ROLL CALL Members present: Albers, Anderson, DesLauriers, and Martin. Members absent: Pederson. Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi Gallup, City Attorney David Anderson, City Engineer Jim Stremel, City Planning Director Dusty Finke, Finance Director Erin Barnhart, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the November 5, 2019 Special City Council Meeting Minutes Moved by Martin, seconded by Anderson, to approve the November 5, 2019 special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the November 6, 2019 Regular City Council Meeting Minutes Martin noted that revisions from herself and Anderson have been distributed for incorporation. Moved by Anderson, seconded by DesLauriers, to approve the November 6, 2019 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:01 p.m.) A. Approve Public Safety Director Appointment B. Approve Stormwater Design Manual C. Approve TimeSaver Off Site Secretarial, Inc. Contract Renewal for 2020 D. Approve Hennepin County Natural Resources Grant for the Ardmore Subwatershed Projects E. Accept Chippewa Road and Arrowhead Drive Visioning Study F. Resolution No. 2019-71 Accepting Public Utilities within the Enclave at Brockton 4th Addition G. Resolution No. 2019-72 Accepting Public Utilities within the Enclave at Brockton 5th Addition H. Resolution No. 2019-73 Accepting Public Utilities within the Enclave at Brockton 6th Addition Moved by Anderson, seconded by Albers, to approve the consent agenda. Motion passed unanimously. Medina City Council Meeting Minutes 2 November 19, 2019 VI. COMMENTS (7:03 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the Park Commission will meet the following night to discuss the Adam’s Pest Control project and will also discuss the Diamond Lake regional trail. He noted that staff will meet with the Hamel Athletic Club to discuss upcoming projects and visioning for the next year. C. Planning Commission Planning Commissioner Nester reported that the Planning Commission met the previous week to consider requests from Adam’s Pest Control. She noted that some concerns were raised regarding noise, the eagle’s nest and water and advised that the Commission recommended approval subject to the conditions in the staff report. She noted that the Commission also considered a request from Dave Raskob, 4585 Balsam Street, to exceed the 25 percent hardcover maximum and advised that the Commission recommended approval subject to the conditions in the staff report. She personally suggested that staff research an ordinance pertaining to electrical vehicle charging infrastructure related to new development. VII. NEW BUSINESS A. Willow Drive/Highway 55 Regional Lift Station Project (7:08 p.m.) Stremel reviewed the Feasibility Report prepared for the study. He explained that the lift station has been included in the capital improvement plans and identified in the 2040 Comprehensive Plan. He noted that the submitted request from Adam’s Pest Control lies within this area identified for the lift station. He explained that the list station would not only serve properties in the MUSA but also properties beyond that. He stated that the yellow outline identifies the proposed area to ultimately be served by the lift station. DesLauriers asked if the construction of a lift station would be required if the Adam’s site could be connected to the existing sewer system. Stremel explained that there are other site constraints that would make it difficult to Adam’s to connect to the sewer. He stated that this lift station will also set the City up for future development in that area. He explained how a lift station is sized, based on the developable area and proposed land use as well as the elevations. He stated that when the lift station is initially built, the full capacity will not be needed to serve the existing properties. He stated that the question would be whether the full build out would be desired in phase one and noted that it could be separated into two phases. He identified the elements that would make sense to implement in phase one because of the limited differences. He stated that the main decision would be the amount of pumping desired in phase one. He noted a potential undersized area downstream that should be considered with future capital costs. He provided cost estimates including the different options for phase one and phase two. He recommended installing the larger pumps now because of the smaller incremental cost compared to retrofitting in the future. He stated that funding would be provided through the City’s sewer capital fund. He reviewed the proposed schedule details. Medina City Council Meeting Minutes 3 November 19, 2019 DesLauriers asked the cost to complete the final design and whether the sewer capital fund would cover that cost. Stremel estimated about $60,000 for final design. He confirmed that figure is included in the total project cost estimated. He also confirmed that the documents could be finalized with the exception of the bidding documents, if desired, and that information would have a longer shelf life, should the Council decide not to move forward on the project at this time. Martin asked how long the City would have to decide whether to move forward with the project once bids are opened. Stremel stated that typically the bid language states 90 days. Finke provided additional details on the timing for bidding the project and the Adam’s Pest Control project. He noted that final approval for the project would not occur until sometime in the next year. Stremel stated that perhaps there would be a buffer of a few weeks to hit the prime bidding time. Anderson asked for additional details on the user area charge mentioned. Barnhart explained that staff made projections on the number of connections in the area to determine an appropriate area charge for direct recipients to offset the current connection charges. Martin asked if it would make sense to proceed with final design and then review in January to determine if the Council would like to authorize bidding. She noted that the decision could be delayed up to 30 days with the ability to still hit the prime bidding season. She asked for timing on when sewer infrastructure improvements should occur related to a development project. Scherer explained that there are many components that would need to come together for this project and would not mind delaying the decision for two weeks. Finke noted that it would still be fine to authorize final design at the December 3rd meeting and meet the proposed schedule. Moved by Anderson, seconded by Albers, to table the consideration of the final design for the lift station project to the December 3rd meeting. Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:28 p.m.) Johnson reported that the Quad City Agreement is complete, thanking Finke and Scherer for their great work. Finke reported that a neighborhood meeting is tentatively being scheduled on December 4, 2019 related to the Mark of Excellence concept. Johnson asked the City Council to call for a special meeting to allow a quorum to attend the neighborhood meeting. Medina City Council Meeting Minutes 4 November 19, 2019 Martin noted a calendar conflict. Anderson noted a possible calendar conflict. Albers stated that he would attempt to attend. Finke noted that he would be attending the meeting. Moved by Martin, seconded by Anderson, to call for a special City Council meeting on December 4, 2019 at 7:00 p.m. at the public works meeting for the purpose of attending a neighborhood meeting for the Mark of Excellence concept. Motion passed unanimously. IX. MAYOR & CITY COUNCIL REPORTS (7:31 p.m.) Anderson stated that he had the ability to sit in on the interview process for police officer candidates and believed that there is a good pool of candidates. Johnson noted that if both the candidates proceed through the background process, it would be proposed to start both candidates in February and advised that there would not be a budget impact. Martin reported that the next meeting of the Northwest Mayors Meeting will include a report from the State Auditor and will take place on December 11th. Albers noted that he attended the veterans’ event in Orono and advised that it was a nice program. X. APPROVAL TO PAY THE BILLS (7:33 p.m.) Moved by Anderson, seconded by DesLauriers, to approve the bills, EFT 005297E- 005315E for $58,638.30 and order check numbers 049512-049565 for $166,471.49 and payroll EFT 0509829-0509861 for $54,333.89. Motion passed unanimously. XI. ADJOURN Moved by Anderson, seconded by Martin, to adjourn the meeting at 7:34 p.m. Motion passed unanimously. __________________________________ Kathleen Martin, Mayor Attest: ____________________________________ Jodi M. Gallup, City Clerk