HomeMy Public PortalAbout07-21-2020_work session minutesMedina City Council Special Meeting Minutes 1
July 21, 2020
MEDINA CITY COUNCIL WORK SESSION MEETING MINUTES OF
JULY 21, 2020
The City Council of Medina, Minnesota met in work session on July 21, 2020 at 6:00
p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Martin, Anderson, Albers, DesLauriers, Pederson
Members absent:
Also present: City Administrator Scott Johnson, Assistant City Administrator
Jodi Gallup, Public Works Director Steve Scherer, Finance Director Erin Barnhart, Public
Safety Director Jason Nelson, and Planning Director Dusty Finke
II. 2021 Budget – General Fund
Finance Director Erin Barnhart provided the City Council with an updated draft budget
for 2021. The budget includes $36,012 in staff budget cuts and keeps the line items flat
per City Council direction. Council requested information on property/liability/auto
insurance through the League of Minnesota Cities Insurance Trust (LMCIT). Staff is
proposing a 9% insurance increase and will know the renewal amount from LMCIT in
March. The City of Medina does receive a dividend back from LMCIT most years. The
draft budget includes an increase of $81,112 (payroll increases of approximately
$60,000). The 2021 draft budget includes $248,148 in new revenue based on the market
value increase of 4.8% experienced in Medina.
Medina faces large expenditures for police and fire in the future. The police department
will need to replace squad cameras and add body cameras. The cost is in the capital
improvement budget (CIP) for $100,000 and will also include a future general fund
expense of approximately $10,000 per year for data storage. Chief Nelson also discussed
the need to add back the part-time Administrative Assistant in the 2021 budget. The
current full-time Administrative Assistant does not have a back-up, has seen an influx in
demands and the department is mandated to use a new incident reporting program. The
City Council directed staff to include the part-time Administrative Assistant to the 2021
budget.
A new records management system will also be needed in the future. The current system
is 10 years old and the department may be forced to change to another system. The
police department is also requesting the implementation of Lexipol for its department
policies soon. The policy system enhances our liability cushion for the police
department. Lexipol costs $10,000 to start and then has a yearly fee of approximately
$6,300. The majority of the City Council directed staff to include Lexipol in the CIP for
2022.
$50,000 was included in the 2021 draft budget as a discussion point for the City Council.
The $50,000 would be budgeted to pay expenses in 2021 for a possible fire district model
or as a place holder which does not need to be spent. The majority of the City Council
Medina City Council Special Meeting Minutes 2
July 21, 2020
directed staff to include the $50,000 in the budget for 2021. The other members of the
City Council thought the fire study should be completed before funds are allocated for
2021. Council agreed to bringing a resolution forward to assign $50,000 from reserves as
a place holder for future fire expenses.
Public Works Director Steve Scherer provided an update on future road projects. Some
road projects have been pushed off due to COVID-19. Staff is looking into options for
Hackamore Road, including a possible overlay project instead of reconstructing the road
at this time. Staff is in the process of reevaluating and reprioritizing roads.
Recess
Albers made a motion to recess the meeting at 6:59 p.m. and continue the discussion
during the 7:00 p.m. City Council Meeting on July 21, 2020. Pederson seconded the
motion.
Pederson Aye
Anderson Aye
DesLauriers Aye
Albers Aye
Martin Aye
_________________________
Kathleen Martin, Mayor
Attest:
____________________________
Jodi M. Gallup, City Clerk