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HomeMy Public PortalAbout09-15-2020_minutesMedina City Council Meeting Minutes 1 September 15, 2020 MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 15, 2020 The City Council of Medina, Minnesota met in regular session on September 15, 2020 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. Martin read a statement explaining that all City Council and Board/Commission meetings will continue to be held in a virtual format because of the continuing pandemic. She provided instructions on how members of the public can participate in the meeting. I. ROLL CALL Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. Members absent: None. Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:06 p.m.) III. ADDITIONS TO THE AGENDA (7:07 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:07 p.m.) A. Approval of the September 1, 2020 Work Session City Council Meeting Minutes Moved by Martin, seconded by Anderson, to approve the September 1, 2020 Work Session City Council meeting minutes as presented. A roll call vote was performed: Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. B. Approval of the September 1, 2020 Regular City Council Meeting Minutes Martin noted that prior to the meeting, Johnson distributed proposed corrections submitted by herself for incorporation into the minutes. Moved by Martin, seconded by Pederson, to approve the September 1, 2020 Regular City Council meeting minutes as amended. A roll call vote was performed: Medina City Council Meeting Minutes 2 September 15, 2020 Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. V. CONSENT AGENDA (7:09 p.m.) A. Reschedule October 7, 2020 Council Meeting to October 6, 2020 at 7 p.m. B. Resolution No. 2020-51 Granting Conditional Approval of the Ditterswind Comprehensive Plan Amendment and Authorizing Submission to the Metropolitan Council for Review C. Ordinance No. 660 Amending the Official Zoning Map to Rezone Lots 1 and 4, Block 1, Ditterswind D. Resolution No. 2020-52 Authorizing Publication of Ordinance Amending the Official Zoning Map to Rezone Lots 1 and 4, Block 1, Ditterswind by Title and Summary E. Resolution 2020-53 Granting Preliminary Approval for the Ditterswind Plat F. Resolution 2020-54 Granting Interim Use Permit to James and Pamela Ditter and Thomas and Mimi Ditter at 2032, 2042, and 2052 Holy Name Drive G. Resolution 2020-55 Granting Approval of Conditional Use Permit to Kayla Brugger for Fitness Instruction Home Occupation at 1345 Elsinore Circle H. Resolution 2020-56 Accepting Donation from Gary Petrucci I. Resolution 2020-57 Accepting Donation from Addison and Cynthia Piper J. Resolution 2020-58 Accepting Donation from David and Katherine Crosby K. Resolution 2020-59 Accepting Donation from Eleanor Crosby L. Resolution 2020-60 Accepting Donation from John and Patricia Anderson M. Resolution 2020-61 Accepting Donation from Ralph and Peggy Burnet N. Resolution Accepting Donation from Hamel Athletic Club O. Approve Field Conversion and Installation Services Agreement with Supreme Outdoor Services P. Approve Fence Installation Services Agreement with D’Fence Q. Resolution 2020-62 Approving Assignment of Fund Reserves R. Resolution 2020-63 Authorizing Release of Chippewa Road Extension/Weston Woods Environmental Assessment Worksheet (EAW) for Distribution and Public Comment S. Ordinance Amending the Official Zoning Map to Rezone Property being Platted as Meadow View Commons T. Resolution Authorizing Publication of Ordinance Amending the Official Zoning Map to Rezone Property being Platted as Meadow View Commons by Title and Summary U. Resolution Granting Preliminary Approval of the Meadow View Commons Plat V. Approve the Wetland Replacement Plan for Meadow View Townhomes Johnson stated that there were requests to remove Items N, O, and P along with Items S, T, and U from the Consent Agenda for further discussion. Moved by Pederson, seconded by Albers, to approve the consent agenda as amended. Medina City Council Meeting Minutes 3 September 15, 2020 A roll call vote was performed: Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. N. Resolution Accepting Donation from Hamel Athletic Club O. Approve Field Conversion and Installation Services Agreement with Supreme Outdoor Services P. Approve Fence Installation Services Agreement with D’Fence Martin stated that there has been some dialogue prior to the meeting related to these matters. DesLauriers stated that he requested to pull these items as he was unaware of the changes occurring at the park. He stated that it is great that Hamel Athletic Club will be donating $30,000 for the improvements, but he did not have any background on the proposed changes. Ryan Wilson, Hamel Athletic Club (HAC), stated that they presented the information to the Park Commission and would be happy to go over the highlights to share that plan. He thanked the City staff and Council for their support this year, recognizing the challenges with COVID. He reported that they had a successful season and no transmitted cases. He stated that they are looking to adapt more fields to be usable with the little league program. He stated that the conversation of Quad 1 will be the last conversion. He stated that this would also create the ability to create additional t-ball fields. He stated that additional grass area will also be added to Quad 3 that will allow one higher age group of 13-year olds. DesLauriers stated that he has additional questions and would be happy to review them now or table this matter, and he could attend the next Park Commission meeting. Martin stated that she was also caught off guard by the request and asked if this could be sent back to the Park Commission and DesLauriers and HAC could attend the meeting to have additional discussion. Anderson agreed that it would be wise to send this back to the Park Commission. Martin asked if the canceled September meeting could be rescheduled in order to discuss this item. Gallup noted that the Park Commission would have typically met the following night but stated that she could poll the group to determine if another meeting could be scheduled. Wilson stated that HAC did go to the Park Commission and felt that they had a good discussion. He asked for clarity to determine the issues that exist. He noted that these improvements are planned to occur before winter and if the timing is delayed, that would Medina City Council Meeting Minutes 4 September 15, 2020 cause the improvements to be delayed an additional year which would have a detrimental impact on the plans for the next year. Moved by DesLauriers, seconded by Anderson, to table the Resolution Accepting Donation from Hamel Athletic Club, the Field Conversion and Installation Services Agreement with Supreme Outdoor Services, and Fence Installation Services Agreement with D’Fence with direction for staff to continue to reconvene/engage discussions with the Park Commission, City staff, HAC and members of the Council. A roll call vote was performed: Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. Wilson asked how this situation could be avoided in the future, as HAC did go before the Park Commission already with this request. Martin suggested that in the future, this type of request be placed on the regular agenda rather than the consent. Johnson explained that in the past these types of requests have come before the Council on the consent agenda and this process can be changed if the City Council wishes. Martin noted that because DesLauriers has a strong interest in sports in the community, perhaps he be engaged informally as a liaison along with the Park Commission liaison, Anderson. S. Ordinance No. 661 Amending the Official Zoning Map to Rezone Property being Platted as Meadow View Commons T. Resolution No. 2020-64 Authorizing Publication of Ordinance Amending the Official Zoning Map to Rezone Property being Platted as Meadow View Commons by Title and Summary U. Resolution 2020-65 Granting Preliminary Approval of the Meadow View Commons Plat Anderson stated he requested that these items be removed because of his ongoing and previously stated concerns related to the lack of affordable housing in this project. He stated that he had a thorough and informed discussion with Finke and realized that the issue of affordable housing will not happen with respect to this development. He asked that the items be considered for action. Moved by Martin, seconded by Pederson, to approve the Ordinance Amending the Official Zoning Map to Rezone Property being Platted as Meadow View Commons, approve the Resolution Authorizing Publication of Ordinance Amending the Official Zoning Map to Rezone Property being Platted as Meadow View Commons by Title and Medina City Council Meeting Minutes 5 September 15, 2020 Summary, and approve the Resolution Granting Preliminary Approval of the Meadow View Commons Plat. A roll call vote was performed: Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. VI. COMMENTS (7:35 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the Park Commission meeting for September has been canceled. He commented that the parks have been very busy. Gallup stated that the Park Commission finalized the concept plan for Hunter Lions Park and that has been posted on the City website and will be included in the City newsletter in order to gather input from residents. She stated that the Park Commission will review the public comments and estimated costs at its October meeting. Martin thanked staff for their efforts along with the contributions of HAC. C. Planning Commission Finke reported that the Planning Commission met the previous week to consider amendments to the ordinance related to septic systems and related permitting requirements. He reviewed the proposed changes to the ordinance and advised that the Commission recommended unanimous approval of those changes. VII. NEW BUSINESS A. Long Lake Fire Department Extrication Tool Replacement (7:39 p.m.) James Van Eyll, Long Lake Fire Department Chief, presented a request to replace outdated extrication equipment. He stated that they would prefer to replace the 17-year- old extrication tools. He noted that the updated tools would be similar to tools used by other departments that service Medina. He noted that the Department was able to offset some of its expenses using CARES Act funds and therefore could use available funds in the budget to purchase the equipment. He stated that they will attempt to purchase the demo tools, if available, as that would present a cost-savings. Martin thanked the Fire Department for its service to Medina and the other communities it serves. DesLauriers stated that he believes this would be a great purchase. Medina City Council Meeting Minutes 6 September 15, 2020 Van Eyll thanked Medina for the support it continues to provide to the Fire Department. Moved by DesLauriers, seconded by Pederson, to replace the Long Lake Fire Department’s older extrication tools on R-12 (heavy rescue) contingent on approval from the City of Orono and City of Long Lake. A roll call vote was performed: Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. Van Eyll reported that Orono approved the purchase at its Council meeting the previous night. He noted that once they are certain of what the CARES Act funds could be used for and the surplus that would remain in the budget, the department would move forward with the purchase. VIII. CITY ADMINISTRATOR REPORT (7:45 p.m.) Johnson had nothing further to report. IX. MAYOR & CITY COUNCIL REPORTS (7:45 p.m.) Gallup reminded the public and the Council that Three Rivers Park District will hold an open house meeting at Hamel Legion Park on Tuesday, September 22nd for the Diamond Lake Regional Trail. X. APPROVAL TO PAY THE BILLS (7:46 p.m.) Moved by Martin, seconded by DesLauriers, to approve the bills, EFT 005642E- 005653E for $48,718.02, order check numbers 050655-050690 for $86,605.61, and payroll EFT 0510467-0510498 for $51,875.76. A roll call vote was performed: Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. XI. CLOSED SESSION: ATTORNEY-CLIENT PRIVILEGED DISCUSSION ON THREATENED LITIGATION MATTER SPECIFICALLY WITH MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY PURSUANT TO MINN. STAT. SEC. 13D.05.SUBD.3(B) Moved by Anderson, seconded by DesLauriers, to adjourn the meeting to closed session at 7:51 p.m. for an attorney-client privileged discussion on threatened litigation matter Medina City Council Meeting Minutes 7 September 15, 2020 specifically with Minnesota Department of Labor and Industry pursuant to Minn. Stat. Sec. 13D.05.Subd.3(b). A roll call vote was performed: Pederson abstain/lost connection Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. The meeting returned to open session at 8:17 p.m. XII. ADJOURN Moved by Anderson, seconded by Pederson, to adjourn the meeting at 8:18 p.m. A roll call vote was performed: Pederson aye Anderson aye DesLauriers aye Albers aye Martin aye Motion passed unanimously. __________________________________ Kathleen Martin, Mayor Attest: ____________________________________ Jodi M. Gallup, City Clerk