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HomeMy Public PortalAbout10-20-2020_minutesMedina City Council Meeting Minutes 1 October 20, 2020 MEDINA CITY COUNCIL MEETING MINUTES OF OCTOBER 20, 2020 The City Council of Medina, Minnesota met in regular session on October 20, 2020 at 7:00 p.m. virtually. Mayor Martin presided. Martin read a statement explaining that the Council and Commission meetings continue to be held in a virtual format due to the ongoing pandemic and provided instructions on how members of the public can participate. I. ROLL CALL Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. Members absent: None. Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:08 p.m.) III. ADDITIONS TO THE AGENDA (7:08 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:08 p.m.) A. Approval of the October 6, 2020 Regular City Council Meeting Minutes Martin noted that Johnson distributed proposed corrections suggested by Anderson prior to the meeting tonight. Moved by Martin, seconded by DesLauriers, to approve the October 6, 2020 regular City Council meeting minutes as amended. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. V. CONSENT AGENDA (7:10 p.m.) A. Resolution No. 2020-74 Certifying Delinquent City Charges for Services to the Hennepin County Auditor for Collection in 2021 B. Resolution No. 2020-75 Certifying Delinquent Storm Water Utility Charges to the Hennepin County Auditor for Collection in 2021 Medina City Council Meeting Minutes 2 October 20, 2020 C. Resolution No. 2020-76 Certifying Delinquent Utility Charges to the Hennepin County Auditor for Collection in 2021 D. Resolution No. 2020-77 Accepting Public Utilities within the Woods of Medina Moved by DesLauriers, seconded by Albers, to approve the consent agenda. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. VI. COMMENTS (7:11 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the Park Commission will meet the following night to consider the Holy Name Lake Estates Preliminary Plat, Hunter Lions Park Concept Plan, and the naming of the woods near the Woods of Medina. C. Planning Commission Finke reported that the Planning Commission did not meet the previous week for lack of business. He reported that the Commission will meet in November and highlighted some requests that the City has received that may be considered at that time. VII. PRESENTATIONS A. Resolution No. 2020- 78 Thanking Retired Public Safety Director Ed Belland for 29 Years of Service to the City of Medina (7:15 p.m.) Martin read the draft resolution thanking retired Public Safety Director Ed Belland for his 29 years of service to the City of Medina. She thanked him for all of the contributions that he has made over the years. She stated that the City had hoped to have a more grand send off for Belland when he retired but, due to the pandemic, that a public gathering was not feasible. Moved by Anderson, seconded by DesLauriers, to approve Resolution No. 2020-78 Thanking Retired Public Safety Director Ed Belland for 29 Years of Service to the City of Medina. Further discussion: DesLauriers commented that Medina is a much better place for having the service of Belland and thanked him for his contributions. Albers thanked Belland for his service and contributions. Medina City Council Meeting Minutes 3 October 20, 2020 Belland thanked the Council for the recognition. He stated that it was his honor to serve the citizens of Medina and to work with City staff and commended the Councils over the years for the amazing leadership they have provided. He stated that he left the police department in great hands and City staff is filled with quality people. He encouraged the Council to continue to fill those positions with quality people. Johnson commented that Belland is a servant leader that has done a phenomenal job. He commented that each department in Medina is better for having worked with Belland. Nelson commented that he was hired 20 years ago by Belland. He stated that Belland was a great boss, mentor and person who believed in doing the right thing for the community at all costs. He stated that he will continue to follow the path that Belland laid out. He wished Belland the best in his retirement. Scherer thanked Belland for all the good times they had over the year. He commented that he misses having coffee with Belland each morning and hoped to continue that tradition with Nelson once COVID has passed. A roll call vote was performed: Pederson aye DesLauriers aye Anderson aye Albers aye Martin aye Motion passed unanimously. B. Resolution No. 2020-79 Providing for the Sale of $6,040,000 General Obligation Refunding Bonds, Series 2020A (7:27 p.m.) Barnhart provided details on an opportunity to restructure two existing bonds that would save the City considerable funds. Shelly Eldridge, Ehlers, stated that there is an opportunity to save on interest on two of the existing bonds and provided details. She estimated a savings of $330,000 over the life of the bonds and provided additional details. Moved by DesLauriers, seconded by Martin, to approve Resolution No. 2020-79 Providing for the Sale of $6,040,000 General Obligation Refunding Bonds, Series 2020A. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. Medina City Council Meeting Minutes 4 October 20, 2020 VIII. NEW BUSINESS A. Long Lake Creek Subwatershed Assessment/Wolsfeld Lake Ravine Project (7:40 p.m.) Becky Christopher, Minnehaha Creek Watershed District (MCWD), stated that she is excited about the potential of this partnership and the work that is being done to develop a collaborative plan to improve the impaired waters in the subwatershed. She provided background information on the Long Lake Creek subwatershed, the partnership between cities, and the Long Lake Waters Association (LLWA). She reviewed work that has been done beginning in 2017 as well as the work that was done to understand future work that needs to be done along with the best strategies to address that work. She reviewed the different strategies that have been identified for the different areas of the subwatershed. She stated that they worked with each of the cities to evaluate the most cost-effective projects to advance. She provided details on the estimated load reduction and cost for the different projects. She noted that the roadmap will be a living document that can be updated as the process moves forward. She anticipated that this would be a 20-year project to improve the five lakes in the subwatershed. She stated that the projects have been categorized based on several factors. She stated that the Wolsfeld Lake Ravine project was given a high ranking in the prioritization, noting that a $230,000 grant was received for this project. She stated that the next priority would be implementation of agricultural best management practices within the Wolsfeld Lake area. She stated that additional priorities would be investigating and addressing the internal loading of Swamp Lake and continued screening of development/redevelopment activity. She recognized that funding will be one of the biggest hurdles and their goal would be to leverage outside grants to the extent possible. She stated that this shared plan will place them in a good position for future grant funds. She reviewed the different roles the different partners can play, noting that each project is unique, and rolls will be determined on a case by case basis. She stated that they will complete the engineering analysis for some of the projects in the next few weeks and will continue to work on the roadmap to provide a more comprehensive report. She stated that the near-term priority projects will continue to advance during that time period. Martin expressed appreciation for everything the watershed has done to increase public understanding and act as an advocate for water quality. DesLauriers stated that this was a great presentation that was well laid out. He stated that when a grant is approved for about 80 percent of the cost, his appetite to pursue the project is high. Albers echoed the comments of DesLauriers. He stated that some of the strategies to reduce loading were interesting and stated that he would be interested in the BMPs for agricultural properties. Pederson echoed the comments on the great presentation and the ability to secure the grant. He commented that it is important to clean up the lakes. Anderson echoed the comments thus far. He wished the watershed the best of luck as it moves forward and looks forward to seeing the next steps. Moved by Anderson, seconded by Martin, to accept the Long Lake Subwatershed Assessment and Implementation Roadmap. Medina City Council Meeting Minutes 5 October 20, 2020 A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. Moved by Martin, seconded by DesLauriers, to direct staff to take actions to implement the Wolsfeld Lake Ravine Stabilization Project, contingent upon funding BWSR. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. Moved by Martin, seconded by DesLauriers, to direct staff to include necessary funding within the 2021 and 2022 CIP for the Wolsfeld Lake Ravine Stabilization Project. Further discussion: DesLauriers asked how the percentage of the project is initially laid out. Finke explained that will be dependent upon the grant language, noting that the minimum local match is 20 percent. DesLauriers noted that the amount designated within the Capital Improvement Plan (CIP) would most likely not be necessary given the cost of the project and the grant funds received. Finke stated that it would depend on the ultimate cost of the project. DesLauriers asked for input on the CIP item. He believed that once the budget is set, it cannot be increased, only decreased. Johnson explained that the CIP is not approved until December and this proposed item would utilize funds from the stormwater utility fund. Barnhart stated that the preliminary budget and tax levy were set in September and cannot be increased. She stated that other items that do not impact the general levy can still be adjusted. A roll call vote was performed: Medina City Council Meeting Minutes 6 October 20, 2020 DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. B. Mike and Carolyn Anderson, Oakwood Hill LLC – Easement Vacation – 985/995 Medina Road – Public Hearing (8:15 p.m.) Johnson stated that at the October 6th meeting a lot line rearrangement was approved, therefore the property owners are requesting vacation of the old easements. Finke stated that the easement vacation is along the lot line that has now been shifted. He stated that there is a gas service line that runs along the driveway, which remains in the same location and the property owners have issued a private easement for that purpose. He stated that there does not appear to be public interest in maintaining the easements and recommended that the Council hold a public hearing and then adopt the resolution vacating the easements. Martin opened the public hearing. No comments made. Martin closed the public hearing. 1. Resolution No. 2020-80 Vacating a Portion of Drainage and Utility Easements at 985 and 995 Medina Road Moved by Martin, seconded by DesLauriers, to adopt Resolution No. 2020-80 Vacating a Portion of Drainage and Utility Easement at 985 and 995 Medina Road. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. C. US Home Corp. (Lennar) – Meadowview Commons – Easement Vacation – Public Hearing (8:21 p.m.) Johnson provided background information on the request. Finke identified the easement that would go through the site as proposed under the Meadowview Commons. He stated that new easements were proposed with the plat. He noted that the notice for tonight’s meeting was issued but the plat was not prepared for tonight. He recommended that the public hearing be opened, testimony be accepted, and the hearing then be tabled to come back with the Final Plat for Meadowview Commons. Medina City Council Meeting Minutes 7 October 20, 2020 Martin opened the public hearing. No comments made. Moved by Martin, seconded by Albers, to table the public hearing on the proposed easement vacation until the November 4, 2020 City Council meeting. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. D. Deer Hill Preserve 4th Addition Final Plat (8:26 p.m.) Finke stated that the original development was approved in 2015 and 2016. He stated that during the third addition one of the lots was converted to a private park. He stated that the fourth addition includes six additional lots through replatting outlots G and J. He stated that some adjustments were made and provided a summary. He provided additional details related to park dedication. He stated that staff recommends approval of the request for Final Plat. He stated that the reapportioning of the adopted assessments will split the assessments of the outlots into the newly created lots. Anderson stated that in 2015 the Council was insistent about the trail connection between Deer Hill Preserve and Medina Morningside being a high priority. He asked that the City consider those wishes as the project moves forward. Pederson echoed the comments of Anderson related to the trail connection. 1. Resolution No. 2020-81 Granting Final Plat Approval for Deer Hill Preserve 4th Addition Moved by DesLauriers, seconded by Martin, to adopt Resolution No. 2020-81 Granting Final Plat Approval for Deer Hill Preserve 4th Addition. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. 2. Resolution No. 2020-82 Reapportioning Adopted Assessments for Deer Hill Preserve Road Improvement Project Medina City Council Meeting Minutes 8 October 20, 2020 Moved by DesLauriers, seconded by Albers, to adopt Resolution No. 2020-82 Reapportioning Adopted Assessments for Deer Hill Preserve Road Improvement Project. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. E. Sewer Lining Project from Clydesdale Trail to the Medina Country Club (8:36 p.m.) Scherer stated that the City was previously assessed with a surcharge for excessive inflow and infiltration (I&I). He stated that since that time staff has spent a lot of time attempting to address issues. He stated that this project was identified through metering two years ago. He noted that staff attempted to find another project to pair this with but has not been able to do so and wants to move forward with this project. He stated that the easement has been cleared in preparation for this project. He noted that this is a clay pipe with cracks and staff believes that lining the pipe would be a good project. Martin agreed that this looks to be a worthwhile project. She commended Scherer for continuing to identify these pocket projects that add improvement. Pederson thanked Scherer for his work and commented that he supports the project. Anderson thanked Scherer for continuing to work on this. Moved by DesLauriers, seconded by Pederson, to direct staff to move forward with sewer lining project as soon as quotes are gathered, and scheduling will allow. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. IX. OLD BUSINESS A. Ordinance No. 662 Amending Individual Sewage Treatment System Permit Requirements; Amending Chapters 7 and 8 of the City Code (8:43 p.m.) Martin noted that the questions previously presented by the Council have been addressed through the staff report. Medina City Council Meeting Minutes 9 October 20, 2020 Finke stated that he is happy to answer any questions the Council may have. Todd Geske, the City Building Official, commented that the capacity could stay at 2,000 but would like to see the elimination of the requirement for a second tank because of the space they take up on smaller lots. Anderson commented that there have recently been issues with the State concerning Medina adopting more restrictive standards. He asked staff to be mindful of that situation. Finke stated that in this case the Minnesota Rules allow the City to have more restrictive standards. Albers thanked staff for the additional information and for the update to the ordinance. Moved by Albers, seconded by DesLauriers, to Adopt Ordinance No. 662 Amending Individual Sewage Treatment System Permit Requirements; Amending Chapters 7 and 8 of the City Code. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. 1. Resolution No. 2020-83 Authorizing Publication of Ordinance No. 662 by Title and Summary Moved by DesLauriers, seconded by Albers, to adopt Resolution No. 2020-83 Authorizing Publication of Ordinance No. 662 by Title and Summary. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. X. CITY ADMINISTRATOR REPORT (8:51 p.m.) Johnson had nothing further to report. XI. MAYOR & CITY COUNCIL REPORTS (8:51 p.m.) Medina City Council Meeting Minutes 10 October 20, 2020 DesLauriers commented that he attended the Uptown Hamel business festivities the previous weekend and reported a good turnout. XII. APPROVAL TO PAY THE BILLS (8:52 p.m.) Moved by DesLauriers, seconded by Martin, to approve the bills, EFT 005679E- 005695E for $62,488.38, order check numbers 050768-050822 for $310,504.75, and payroll EFT 0510553-0510586 for $54,859.75. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. XIII. ADJOURN Moved by Albers, seconded by DesLauriers, to adjourn the meeting at 8:54 p.m. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. __________________________________ Kathleen Martin, Mayor Attest: ____________________________________ Jodi M. Gallup, City Clerk