The URL can be used to link to this page

Home My Public Portal About11-04-2020_minutesMedina City Council Meeting Minutes 1 November 4, 2020 MEDINA CITY COUNCIL MEETING MINUTES OF NOVEMBER 4, 2020 The City Council of Medina, Minnesota met in regular session on November 4, 2020 at 7:00 p.m. in the City Hall Chambers. Mayor Martin presided. Martin read aloud a statement explaining that Council and Commission meetings continue to be held in a virtual environment because of the ongoing pandemic and provided instructions on how the public can participate in the meeting. I. ROLL CALL Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. Members absent: None. Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi Gallup, City Attorney Ron Batty, Finance Director Erin Barnhart, City Engineer Jim Stremel, City Planning Director Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Jason Nelson. II. PLEDGE OF ALLEGIANCE (7:06 p.m.) III. ADDITIONS TO THE AGENDA (7:07 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:07 p.m.) Martin noted that she and Anderson submitted proposed revisions to the minutes which were distributed by Johnson prior to the meeting. A. Approval of the October 20, 2020 Work Session City Council Meeting Minutes Moved by Martin, seconded by Albers, to approve the October 20, 2020 work session City Council meeting minutes as amended. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. B. Approval of the October 20, 2020 Regular City Council Meeting Minutes Moved by Martin, seconded by DesLauriers, to approve the October 20, 2020 regular City Council meeting minutes as amended. A roll call vote was performed: Medina City Council Meeting Minutes 2 November 4, 2020 Albers aye DesLauriers aye Anderson aye Pederson aye Martin aye Motion passed unanimously. V. CONSENT AGENDA (7:09 p.m.) A. Resolution No. 2020-84 of Local Government Unit Authorizing Filing of Application to Develop a Sport Facility by Installing Ball Field Lights Under the Provisions of the Hennepin Youth Sports Program Moved by DesLauriers, seconded by Martin, to approve the consent agenda. A roll call vote was performed: Albers aye DesLauriers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. VI. COMMENTS (7:11 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer commented that there is infrastructure in place for the lighting at the fourplex. He commented that he was glad to see support and hoped that the funds could be gained. DesLauriers commented that the infrastructure that was installed was the conduit for the fourplex. He commented that sod was laid for the field that will be converted to little league and noted that they are doing a good job. C. Planning Commission Finke reported that the Planning Commission will meet the following week to hold three public hearings to consider the Weston Woods development, Holy Name Lake Estates, and a Conditional Use Permit amendment for Three Rivers Park at their outdoor learning center. VII. OLD BUSINESS A. US Home Corp. (Lennar) – Meadowview Commons – Easement Vacation – Public Hearing Continuation (7:15 p.m.) Johnson stated that the Council opened the public hearing at the October 20th meeting, but Lennar needed additional time to address comments which staff made on the plat, Medina City Council Meeting Minutes 3 November 4, 2020 so the Council tabled the hearing to the November 4th meeting. Lennar is still working on finalizing the plat and plans so staff recommends that the Council again open and then table the public hearing until the November 17th meeting. Moved by Martin, seconded by DesLauriers, to open the public hearing. A roll call vote was performed: DesLauriers aye Anderson aye Pederson aye Albers aye Martin aye Motion passed unanimously. No comments. Moved by Martin, seconded by DesLauriers, to table the public hearing on the proposed easement vacation until the November 17, 2020 City Council meeting. A roll call vote was performed: Anderson aye Albers aye Pederson aye DesLauriers aye Martin aye Motion passed unanimously. B. Sewer Lining Project from Clydesdale Trail to the Medina Country Club – Project Award (7:18 p.m.) Johnson reported that four quotes were received and recommended awarding the contract to the lowest bidder with a bid of $66,128.50, which came in under the engineer’s estimate. 1. Resolution No. 2020-85 Accepting Quotes and Awarding the Contract Moved by Martin, seconded by Pederson, to adopt Resolution No. 2020-85 Accepting Quotes and Awarding the Contract. Further discussion: Anderson asked if due diligence was completed related to referenced and work history as the contractor is out of Wisconsin. Stremel commented that he and Scherer have worked with the company in the past and have not had any issues. He commented that the company completes a lot of work in the metro. DesLauriers commented that $124,000 will remain under the Metropolitan Council agreement after this project and asked when these funds would be required to be paid back and whether there are additional projects that could use those funds. Medina City Council Meeting Minutes 4 November 4, 2020 Scherer replied that the deadline was 2021, but because of COVID-19 and other things, it has been said that the deadline could be extended as long as the City is actively pursuing projects. He confirmed that Medina has been very active in trying to find these projects and will continue to do so. Stremel commented on the range of bids, noting that it appears the highest bidder added an extra zero to one of their line items. He noted that removing that additional zero would put the bidder back in range but still above the other bidders. A roll call vote was performed: Pederson aye Albers aye Anderson aye DesLauriers aye Martin aye Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:24 p.m.) Martin applauded everyone at City Hall for the work that went into creating a welcoming and safe environment for residents to vote. She thanked everyone for a well-done job. Johnson echoed the comments that the elections went very well and credited Gallup and her team. He also thanked all the election officials and volunteers that assisted throughout this process. Gallup provided an update on the absentee ballot process through Hennepin County. She thanked all the election judges that assisted in the process. She stated that Hennepin County is still counting any absentee ballots postmarked by November 3rd. She noted that those votes will be counted through November 10th, therefore results for local elections will not be known until the November 13th canvassing meeting. IX. MAYOR & CITY COUNCIL REPORTS (7:29 p.m.) Pederson thanked all the candidates that ran for City Council. Anderson stated that he served as an election judge and commented on the terrific job done by staff. He also thanked the residents of Medina, noting that the precinct he served at came close to 90 percent turnout of the registered voters along with registering new voters. Martin asked if there are official reports related to the turnout of registered voters in Medina. Gallup commented that she will send that information to the Council the following day. X. APPROVAL TO PAY THE BILLS (7:32 p.m.) Moved by Anderson, seconded by Martin, to approve the bills, EFT 005696E-005709E for $54,010.37, order check numbers 050823-050872 for $121,772.09, and payroll EFT 0510587-0510614 for $54,148.04. Medina City Council Meeting Minutes 5 November 4, 2020 A roll call vote was performed: Albers aye Martin aye Pederson aye Anderson aye DesLauriers aye Motion passed unanimously. XI. ADJOURN Moved by Anderson, seconded by Pederson, to adjourn the meeting at 7:33 p.m. A roll call vote was performed: DesLauriers aye Albers aye Pederson aye Anderson aye Martin aye Motion passed unanimously. __________________________________ Kathleen Martin, Mayor Attest: ____________________________________ Jodi M. Gallup, City Clerk