HomeMy Public PortalAbout04.03.2018 Complete Meeting Packet Posted 3/29/2018 Page 1 of 2
AGENDA FOR THE REGULAR MEETING
OF THE MEDINA CITY COUNCIL
Tuesday, April 3, 2018
7:00 P.M.
Medina City Hall
2052 County Road 24
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ADDITIONS TO THE AGENDA
IV. APPROVAL OF MINUTES
A. Minutes of the March 6, 2018 Regular Council Meeting
B. Minutes of the March 8, 2018 Special Council Meeting – Business Forum
C. Minutes of the March 8, 2018 Special Council Meeting – Business Tours
V. CONSENT AGENDA
A. Ordinance Establishing Fees for City Clean-up Day
B. Resolution Authorizing Publication of Ordinance by Title and Summary
C. Approve Ballfield Lighting Electrical Installation Agreement with Medina Electric, LLC
D. Approve 2017 Annual Report
E. Approve CIP Adjustment to Purchase Utility Task Vehicle
F. Schedule Second Board of Appeal and Equalization Meeting Date for April 17, 2018 at 6 p.m.
G. Resolution Granting Extension of Time to Record the Reserve of Medina 2nd Addition Plat
Amending Resolution No. 2017-76
H. Resolution Granting Extension of Time to Record Lunski Nelson Addition Plat Amending
Resolution No. 2017-95
I. Resolution Accepting Resignation of Lisa Cole from the Park Commission
VI. COMMENTS
A. From Citizens on Items Not on the Agenda
B. Park Commission
C. Planning Commission
VII. PRESENTATIONS
A. Resolution Recognizing Chris McGill for Twenty Years of Service to the City of Medina
B. Resolution Recognizing Ivan Dingmann for Fifteen Years of Service to the City of Medina
C. Resolution Recognizing Derek Reinking for Ten Years of Service to the City of Medina
VIII. NEW BUSINESS
A. County Road 24 and County Road 118 Update – Joshua Potter, Hennepin County
B. Brockton Lane North – Rebuild Discussion
C. Storm Water Pollution Prevention Plan (SWPPP) – Annual Public Hearing
IX. CITY ADMINISTRATOR REPORT
A. City Meeting Calendar
B. Mayor Mitchell’s Draft Pension Letter
X. MAYOR & CITY COUNCIL REPORTS
XI. APPROVAL TO PAY BILLS
XII. CLOSED SESSION: Attorney-Client Privileged Discussion on Ongoing Litigation Matter
Specifically Ellis Olkon and Nancy Olkon V. City of Medina, Pursuant to Minn. Stat. Sec. 13D.05,
Subd. 3(b)
XIII. POTENTIAL CLOSED SESSION: Trail Easement Acquisition at 3564 and 3566 Pinto Drive,
Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(c)
Meeting Rules of Conduct:
Fill out and turn in white
comment card
Give name and address
Indicate if representing a group
Limit remarks to 3-5 minutes
Posted 3/29/2018 Page 2 of 2
A. Agreement by and between the City of Medina and the Anita D. Lang 2005 Revocable Trust
related to the purchase of a trail easement at 3564 Pinto Drive
B. Agreement by and between the City of Medina and the Machula Family Trust related to the
purchase of a trail easement at 3566 Pinto Drive
XIV. ADJOURN
MEMORANDUM
TO: Medina City Council
FROM: Scott Johnson, City Administrator
DATE OF REPORT: March 29, 2018
DATE OF MEETING: April 3, 2018
SUBJECT: City Council Meeting Report
V. CONSENT AGENDA
A. Ordinance Establishing Fees for City Clean-up Day – The attached ordinance establishes
the fees for City Clean-up Day, which will be held on Saturday, April 28th. Staff
recommends approval.
See attached ordinance.
B. Resolution Authorizing Publication of Ordinance by Title and Summary – Staff
recommends approval of the resolution authorizing publication of the ordinance by title
and summary in lieu of the entire ordinance.
See attached resolution.
C. Approve Ballfield Lighting Electrical Installation Agreement with Medina Electric, LLC
– Staff recommends approval of the agreement to install the electrical at Hamel Legion
Park for the new ball field lights.
See attached agreement.
D. Approve 2017 Annual Report – The 2017 Annual Report has been completed. Staff
recommends Council acceptance of the report.
See attached annual report.
E. Approve CIP Adjustment to Purchase Utility Task Vehicle – Staff is requesting approval
to purchase a 2018 UTV that was used for the Super Bowl at a discounted rate ($10,000
under retail cost). This item was originally budgeted in the 2020 CIP, but staff requests
purchasing it early to take advantage of the additional savings. There are sufficient funds
in the CIP for the purchase. Staff recommends approval.
See attached memo.
F. Schedule Second Board of Appeal and Equalization Meeting Date for April 17, 2018 at 6
p.m. – The meeting will be to review Board of Appeal applications that were presented at
the April 4th meeting without first contacting the City Assessor. Their applications will be
heard on April 4th, but no action will be taken until April 17th to allow staff time to
investigate the request. No new appeals will be heard at the reconvened meeting on April
2
17th. Staff recommends approval to schedule the second Board of Appeal meeting on
April 17, 2018 at 6 p.m. instead of holding a regular work session meeting.
No attachments for this item.
G. Resolution Granting Extension of Time to Record the Reserve of Medina 2nd Addition
Plat Amending Resolution No. 2017-76 – Staff recommends approval to allow the
applicant an extension to file the plat.
See attached resolution.
H. Resolution Granting Extension of Time to Record Lunski Nelson Addition Plat
Amending Resolution No. 2017-95 – Staff recommends approval to allow the applicant
an extension to file the plat.
See attached resolution.
I. Resolution Accepting Resignation of Lisa Cole from the Park Commission – Staff
recommends accepting Lisa Cole’s resignation and beginning the recruitment process to
replace her position.
See attached resolution and resignation letter.
VII. PRESENTATIONS
A. Resolution Recognizing Chris McGill for Twenty Years of Service to the City of Medina
– Police Officer Chris McGill will be at the meeting to be recognized for 20 years of
service to the City of Medina.
Recommended Motion: Adopt resolution recognizing Chris McGill for twenty
years of service to the City of Medina
B. Resolution Recognizing Ivan Dingmann for Fifteen Years of Service to the City of
Medina– Public Works Foreman Ivan Dingmann will be at the meeting to be recognized
for 15 years of service to the City of Medina.
Recommended Motion: Adopt resolution recognizing Ivan Dingmann for fifteen
years of service to the City of Medina
C. Resolution Recognizing Derek Reinking for Ten Years of Service to the City of Medina–
Public Works Maintenance Worker Derek Reinking will be at the meeting to be
recognized for 10 years of service to the City of Medina.
Recommended Motion: Adopt resolution recognizing Derek Reinking for ten
years of service to the City of Medina
VIII. NEW BUSINESS
A. County Road 24 and County Road 118 Update – Joshua Potter with Hennepin County
will be at the meeting to provide an update on two large pavement resurfacing projects in
Medina during 2018. Also, he will discuss the feasibility of turn lanes on County Road 24
3
for access to north and south bound Willow Drive. Staff plan to work with Hennepin
County to submit this safety improvement as a candidate within Hennepin County’s
capital improvement plan for future funding and construction. No action by the City
Council is needed at this time.
See attached memo.
B. Brockton Lane North Rebuild Discussion – The cities of Medina and Plymouth have
been discussing the condition and the future of Brockton Lane between Medina Road and
Hamel Road. This area has recent development on both sides of the road, which will
likely require road upgrades. Staff recommends allowing the City of Plymouth to move
forward with a feasibility report for this road to determine next steps.
See attached memo.
C. Storm Water Pollution Prevention Plan (SWPPP) – Annual Public Hearing – Public
Works Director Steve Scherer will be providing a presentation of 2017 accomplishments
and future best management practices (BMP’s) for the City’s SWPPP. The City is
required to conduct an annual public hearing on the SWPPP. No action is needed on this
item.
No attachments for this item.
IX. CITY ADMINISTRATOR REPORT
A. City Meeting Calendar – Councilmember Martin stated that she has a conflict with the
second meeting in November, which falls on the week of Thanksgiving. If other Council
members have a conflict with this date, we should look at rescheduling this meeting.
Please note due to the Tuesday, November 6th General Election, the first meeting of the
month has been moved to Wednesday, November 7th. The City Council also must meet
the following week on Tuesday, November 13th to canvass the election results. The
November 13th meeting is scheduled for 6 p.m. due to the 7 p.m. Planning Commission
meeting that evening.
See attached meeting calendar.
B. Mayor Mitchell’s Draft Pension Letter – Mayor Mitchell has requested City Council
review of the attached draft letter to Governor Dayton and U.S. Senator Tina Smith
regarding Minnesota’s public pension plans.
See attached letter and information.
4
XI. APPROVAL TO PAY BILLS
Recommended Motion # 1: Motion to approve the bills, EFT 004528E-004548E for $56,844.42
and order check numbers 047043-047092 for $235,104.11 and payroll EFT 0508510-0508541
for $53,935.77.
Recommended Motion # 2: Motion to approve the bills, EFT 004549E-004564E for $43,802.03
and order check numbers 047093-047144 for $354,787.74 and payroll EFT 0508542-0508568
for $49,739.90.
XII. CLOSED SESSION: Attorney-Client Privileged Discussion on Ongoing Litigation
Matter Specifically Ellis Olkon and Nancy Olkon V. City of Medina, Pursuant to Minn.
Stat. Sec. 13D.05, Subd. 3(b)
XIII. POTENTIAL CLOSED SESSION: Trail Easement Acquisition at 3564 and 3566 Pinto
Drive, Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(c)
A. Agreement by and between the City of Medina and the Anita D. Lang 2005 Revocable
Trust related to the purchase of a trail easement at 3564 Pinto Drive
B. Agreement by and between the City of Medina and the Machula Family Trust related to
the purchase of a trail easement at 3566 Pinto Drive
INFORMATION PACKET:
Planning Department Update
Police Department Update
Public Works Department Update
Claims List
Medina City Council Meeting Minutes 1
March 6, 2018
DRAFT 1
2
MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 6, 2018 3
4
The City Council of Medina, Minnesota met in regular session on March 6, 2018 at 7:00 5
p.m. in the City Hall Chambers. Mayor Mitchell presided. 6
7
I. ROLL CALL 8
9
Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. 10
11
Members absent: None. 12
13
Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 14
Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief 15
of Police Ed Belland. 16
17
II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18
19
III. ADDITIONS TO THE AGENDA (7:00 p.m.) 20
The agenda was approved as presented. 21
22
IV. APPROVAL OF MINUTES (7:00 p.m.) 23
24
A. Approval of the February 20, 2018 Special City Council Meeting Minutes 25
Moved by Pederson, seconded by Cousineau, to approve the February 20, 2018 special 26
City Council meeting minutes as presented. Motion passed unanimously. 27
28
B. Approval of the February 20, 2018 Regular City Council Meeting Minutes 29
Johnson stated that Martin has submitted comments that will be incorporated into the 30
minutes. 31
32
Moved by Anderson, seconded by Pederson, to approve the February 20, 2018 regular 33
City Council meeting minutes as amended. Motion passed unanimously. 34
35
V. CONSENT AGENDA (7:02 p.m.) 36
37
A. Accept 2018 Road Material and Equipment Bids 38
B. Approve Police/Finance Clerk Job Description 39
C. Approve Planning Director Job Description 40
D. Approve Seasonal Public Works Maintenance Worker Job Description and 41
Authorize to Recruit and Hire Seasonal Employee 42
E. Approve Annual Renewal of American Legion Consumption and Display 43
Liquor License 44
F. Approve Temporary On-Sale Liquor License to the Church of St. Anne on 45
August 26, 2018 at 200 Hamel Road 46
G. Approve Amendment to 63.90 Park Project Funding Program 47
H. Resolution No. 2018-15 Accepting Donation from the Hamel Athletic Club 48
Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion 49
passed unanimously. 50
51
Medina City Council Meeting Minutes 2
March 6, 2018
VI. COMMENTS (7:04 p.m.) 1
2
A. Comments from Citizens on Items not on the Agenda 3
There were none. 4
5
B. Park Commission 6
Park Commissioner Weir stated that the Commission discussed the park improvement 7
funding policy. She stated that funding for long-term maintenance is an issue still to be 8
addressed along with the park donation program. She provided details on a request for 9
an equipment storage shed at Hamel Legion Park and noted that a compromise was 10
reached to extend the dugout to provide a locked storage area. She stated that there 11
was also a request for yellow fence toppers at Hamel Legion Park, which will provide 12
additional safety and will only be used seasonally and stored in the new locked area in 13
the offseason. She noted that the Hamel Athletic Club provided the City with a check for 14
$60,000, that was just accepted by the Council, and will be used for field improvements. 15
She stated that the residential zoning district was reviewed in regard to the rear yard 16
setbacks, noting that the Commission recommended that the setback shall not be 17
reduced when they abut public park land. 18
19
C. Planning Commission 20
Finke reported that the Planning Commission canceled it’s meeting for March and will 21
meet again in April. 22
23
VII. PRESENTATIONS 24
25
A. Fire Department Annual Reports (7:10 p.m.) 26
Hamel Fire Chief Jeff Ruchti stated that 2017 was another great year with the 27
department responding to 170 fire/medical calls, noting that the majority of those calls 28
were due to medical response. He provided the total number of service hours, training 29
hours, and supporting activity hours. He stated that this past year the department 30
recruited two new members, promoted members, and members received certifications. 31
He advised that a new sexual harassment policy was also implemented. He reviewed 32
new equipment that was put into service during the year and advised that the 33
department also made the transition from paper to digital. 34
35
Pederson asked what is the biggest challenge for the department. 36
37
Chief Ruchti replied that recruitment and retention continue to be an issue. He stated 38
that daytime responders continue to be in high demand position across the state and 39
country. 40
41
Loretto Assistant Fire Chief Tim Ryan reviewed the number of service calls for the 42
department and focused on the number within Medina and the service hours within 43
Medina. He stated that the department was able to recruit three daytime responders 44
with the cooperation of local businesses that allow their employees to respond to 45
daytime calls. He reviewed new equipment that was implemented during the past year 46
and advised that new training software was launched in conjunction with other 47
departments. He stated that they were able to secure their first firefighter from Medina 48
this past year. 49
50
Medina City Council Meeting Minutes 3
March 6, 2018
Long Lake Fire Chief James Van Eyll stated that the full report was provided to the 1
Council. He highlighted upcoming events including the pancake breakfast on April 15th. 2
He reviewed some of the events that the department participated in during the past year 3
to raise funds for the community. He recognized Loretto Fire Department for the 4
excellent job it did on a recent fire call that department handled. He stated that his 5
department has been approached by Minnetonka Beach to provide emergency fire and 6
rescue services. He noted that Minnetonka Beach currently uses Mound Fire 7
Department for service, but is exploring options for service. 8
9
Mitchell received confirmation on the service area for the Long Lake Fire Department. 10
He asked if the department had been talking with the Mound Fire Department. 11
12
Chief Van Eyll stated that multiple departments have been working together to create 13
common training software to ensure that the same service is provided by all departments 14
because of the use of mutual aid, especially during the daytime hours when all 15
departments are low on staff. 16
17
Mitchell commented that it is great to see the departments working together to ensure 18
that a high level of service is provided. 19
20
Maple Plain Fire Chief Justin McCoy provided information on the number of calls 21
received by the department during the past year, noting that 13 calls were generated 22
from Medina. He reviewed the different types of calls responded to and noted that in 23
2017 the department launched its first ever webpage. He reviewed other data systems 24
and processes that were completed in 2017. He noted that a building needs analysis 25
was completed and the department will be working with the city of Maple Plain on a 26
possible expansion of the department building. He advised of other elements the 27
department plans to implement during the next year including a new Fire Inspector 28
position. 29
30
Martin thanked the departments for the service they provide, noting that she likes the 31
calendar with key dates that highlight community events. She stated that it’s great to be 32
involved with the community events and see the departments interacting with the 33
community. She stated that she has spoken with all four of the Fire Chiefs and there 34
has been agreement to hold long-term discussions for fire service. 35
36
Mitchell stated that Medina has four departments serving its community and appreciates 37
each of the departments. 38
39
Pederson echoed the comments and thanked the departments for the excellent service 40
provided. 41
42
VIII. OLD BUSINESS 43
44
A. Comprehensive Plan Update (7:29 p.m.) 45
Johnson noted that the Metropolitan Council again deemed the City’s plan incomplete. 46
47
Finke stated that a copy of the Metropolitan Council letter was included in the Council 48
packet. He stated that staff was not surprised with the comments regarding the staging 49
of the high-density housing. He explained that Met Council staff commented that the 50
staging should begin in 2020, while the Medina plan begins in 2018. He noted that the 51
Medina City Council Meeting Minutes 4
March 6, 2018
response from staff will again ask the Met Council staff that the staging plan be passed 1
on to the decision makers for plan review. He referenced the comment about the long-2
term sewer service area and explained that additional calculations were done regarding 3
the wetlands and highlighted the area of property that staff suggested be moved back 4
into the long-term sewer service area to meet the calculations. He noted that additional 5
information was requested regarding the City’s plans related to keeping inflow and 6
infiltration out of the sanitary sewer system. He noted that comments were made that 7
the City should identify additional tools state the probabilities of and the City using those 8
tools related to affordable housing. He hoped that with these changes, the plan would 9
be deemed complete. He acknowledged that additional conversations will still need to 10
occur regarding high-density housing and the staging of that element. 11
12
Martin commended staff for making the information easy to read in the packet, 13
identifying the proposed changes inline with the comments from the Metropolitan 14
Council. She suggested grammatical changes and provided additional input. 15
16
Mitchell stated that he is comfortable with the changes suggested by staff and noted that 17
perhaps Martin work with Finke to finalize the language. 18
19
Pederson asked where this would put the City in line in terms of review. 20
21
Finke replied that to his knowledge Medina is still the only city that has submitted its 22
plan. 23
24
Moved by Martin, seconded by Anderson, to direct staff to make the discussed changes 25
to the 2020-2040 Comprehensive Plan Update and resubmit the Update to the 26
Metropolitan Council for approval. Motion passed unanimously. 27
28
IX. NEW BUSINESS 29
30
A. Ordinance No. 631 Regarding the Requirements of the Single-Family (R1), 31
Single and Two Family (R2), and Mid-Density (R3) Residential Zoning 32
Districts; Amending Chapter 8 of the City Code (7:44 p.m.) 33
Finke stated that the Comprehensive Plan provides the guidance for updating the official 34
controls of the City. He stated that the proposed changes tonight will focus on low 35
density and medium density residential. He stated that changes to the districts will need 36
to be made in order to align with the draft Comprehensive Plan. He reviewed details on 37
the density ranges for the low and medium density districts and displayed land use maps 38
to provide further examples. He noted that minimal changes are suggested and 39
reviewed the proposed changes to the districts. He noted the recommendation from the 40
planning and park commissions, to require the full rear yard setback for parcels abutting 41
park property. He explained that previously staff had allowed a reduced rear yard 42
setback for those properties. He advised that language proposed by the Planning 43
Commission that would require additional trees on certain developments that were 44
previously agricultural and therefore did not have many existing trees. He reviewed the 45
current height limitations for residential homes and explained how those calculations are 46
done. He noted that the existing limitations were based on being able to provide fire 47
service but provided additional details learned from the Fire Chief and noted that the 48
limitation is outdated and therefore the height could increase. 49
50
Mitchell stated that he would be in agreement with increasing the height. 51
Medina City Council Meeting Minutes 5
March 6, 2018
1
Anderson asked if the builders that staff has been in contact with have suggested a new 2
height limit. 3
4
Finke stated that 32 feet has not been a problem and that height would accommodate 5
the floorplans which have been presented to the City. He noted that the other elements 6
of the height limitations could be adjusted as discussed. He stated that additional 7
comments have been made by builders requesting reduced side yard setbacks. He 8
provided an example of a neighborhood which has 10-foot side yard setbacks. He noted 9
that staff is not suggesting any changes. 10
11
Martin noted that in the example, development had been authoprized as a PUD which 12
provided a higher level of amenities in return for the reduced setback. 13
14
Mitchell commented that ten feet is not a lot of space for a setback, especially 15
considering swales that may come into play. 16
17
Finke discussed the limitation on the number of units for medium density housing and 18
noted that staff does not suggest any changes. 19
20
Mitchell agreed that he is comfortable with the limitation as it exists. 21
22
Finke noted that the ordinance is ready for adoption. He stated that the draft 23
Comprehensive Plan is not yet active and therefore language could be added specifying 24
that the language would become active once the draft Comprehensive Plan becomes 25
active. He explained that while this ordinance would not have impacts on the existing 26
Comprehensive Plan, there are ordinances that will continue to be updated that should 27
not become active until the draft plan is adopted. 28
29
Martin stated that because of the upcoming building season, she would be tempted to 30
adopt the ordinance now to enact the changes proposed in this ordinance amendment. 31
32
Batty provided additional details. He stated that staff does not believe that this adoption 33
would trigger any problems, but future ordinances that are going to be updated in this 34
same manner may need to be delayed until the draft Comprehensive Plan is adopted. 35
36
Anderson asked how delaying this action would impact the publication of the ordinance 37
by title and summary. 38
39
Batty explained that the delay would only impact the date the ordinance would become 40
effective and would not cause any other problems. 41
42
Martin suggested grammatical changes. 43
44
It was the consensus of the Council that the ordinance should be effective upon 45
adoption. 46
47
Moved by Martin, seconded by Anderson, to Adopt Ordinance No. 631 Regarding the 48
Requirements of the Single-Family (R1), Single and Two Family (R2), and Mid-Density 49
(R3) Residential Zoning Districts; Amending Chapter 8 of the City Code with the 50
changes discussed. Motion passed unanimously. 51
Medina City Council Meeting Minutes 6
March 6, 2018
1
1. Resolution No. 2018-16 Authorizing Publication of the Ordinance 2
by Title and Summary 3
Moved by Anderson, seconded by Martin, to adopt Resolution No. 2018-16 Authorizing 4
Publication of the Ordinance by Title and Summary. Motion passed unanimously. 5
6
X. CITY ADMINISTRATOR REPORT (8:16 p.m.) 7
Johnson reminded the Council of the business forum at 7:30 a.m. on Thursday, March 8
8th with the business tours to follow. 9
10
Martin asked for details on the next Council agenda. 11
12
Johnson replied that at this time the agenda only includes two items. 13
14
XI. MAYOR & CITY COUNCIL REPORTS (8:17 p.m.) 15
Mitchell stated that the fire department metrics can now be updated with the information 16
from the fire department reports. He noted that these data metrics provide the City with 17
valuable information. He discussed information from a leader’s book that he recently 18
received which states the importance of details. He commented that staff does an 19
excellent job providing the Council with very accurate details in order to make a decision. 20
He stated that everyone does the best they can with the information they have. He 21
stated that there is an upcoming election season in 2018 and encouraged the City to 22
ensure that there is a clean election in Medina. 23
24
Martin stated that she and Mitchell worked on the draft letter regarding PERA. She 25
stated that there are changes to the PERA plan that have been fast tracked through the 26
State Legislature. She provided details from the League of Minnesota Cities report on 27
PERA, which has similar comments to those made by Mitchell and echoed by the 28
Council. 29
30
Martin asked if staff could forward the list of community events from the fire 31
departments. 32
33
Johnson advised of a digital calendar that includes those events. 34
35
XII. APPROVAL TO PAY THE BILLS (8:27 p.m.) 36
Moved by Anderson, seconded by Martin, to approve the bills, EFT 004512E-004527E 37
for $60,876.44 and order check numbers 046979-047042 for $79,157.36 and payroll 38
EFT 0508483-0508509 for $50,351.37. Motion passed unanimously. 39
40
XIII. ADJOURN 41
Moved by Anderson, seconded by Martin, to adjourn the meeting at 8:28 p.m. Motion 42
passed unanimously. 43
44
45
__________________________________ 46
Bob Mitchell, Mayor 47
Attest: 48
49
____________________________________ 50
Jodi M. Gallup, City Clerk 51
Medina City Council Special Meeting Minutes 1
March 8, 2018
SPECIAL MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 8, 2018
The City Council of Medina, Minnesota met in special session on March 8, 2018 at 7:30
a.m. to conduct the annual business forum.
I. ROLL CALL
Members present: Anderson, Pederson, Martin and Mitchell
Members absent: Cousineau
Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi
Gallup, Finance Director Erin Barnhart, Public Works Director Steve Scherer, Planning
Director Dusty Finke, and Public Safety Director Ed Belland.
II. ANNUAL BUSINESS FORUM
Staff provided an update on recent development projects in Medina, a review of the
2018 budget, and an update on the Highway 55/CR 116 project.
Planning Director Finke provided information on the “Open to Business Program” and
led attendees through a small group exercise. Staff will review the issues identified
through the exercise and report back at the 2019 Business Forum.
III. ADJOURN
Adjourned the Business Forum at 8:40 a.m.
__________________________________
Bob Mitchell, Mayor
Attest:
____________________________________
Jodi M. Gallup, City Clerk
Medina City Council Special Meeting Minutes 2
March 8, 2018
This Page Intentionally Left Blank
Medina City Council Special Meeting Minutes 1
March 8, 2018
MEDINA CITY COUNCIL MEETING MINUTES OF MARCH 8, 2018
The City Council of Medina, Minnesota met in special session on March 8, 2018 at 9:00
a.m. at the locations noted below in Medina, MN.
I. Call to Order
Members present: Pederson, Martin, Mitchell, and Anderson
Members absent: Cousineau
Also present: City Administrator Scott Johnson, Assistant City Administrator
Jodi Gallup, Public Works Director Steve Scherer, Planning Director Dusty Finke,
Finance Director Erin Barnhart, and Public Safety Director Ed Belland.
II. 2018 Spring Business Tours
Farmers State Bank of Hamel – 145 Hamel Road – City Council and staff met with
Rick Traut and Rowdy Dorweiler at the site. They provided a tour and information on the
business to the City Council. Farmers State Bank of Hamel has been part of the
community since 1919.
Medina Golf and Country Club – 400 Evergreen Road – City Council and staff met
with Jim Johnson, General Manager. Mr. Johnson provided a tour and information on the
business. The club was purchased by Club Corp. Club Corp plans to renovate portions
of the facility in 2018.
Wealshire of Medina – 4555 Mohawk Drive – City Council and staff met with owners
Tom Wiskow and Cory Wiskow. They provided a tour and information on the business.
They plan to open the facility on April 2, 2018.
III. Adjournment
The meeting was adjourned at 11:15 a.m.
_________________________
Bob Mitchell, Mayor
Attest:
____________________________
Jodi M. Gallup, City Clerk
Medina City Council Special Meeting Minutes 2
March 8, 2018
This Page Intentionally Left Blank
Ordinance No. ___
March 20, 2018
CITY OF MEDINA
ORDINANCE NO. ____
AN ORDINANCE ESTABLISHING FEES FOR CITY CLEAN-UP DAY
The city council of the city of Medina ordains as follows:
Section 1. The schedule of fees for collecting the following items and materials
and acquisition of trees from the Annual City Clean-up Day shall be:
Accepted Items:
• Brush ....................................................................................... .No Charge
• Leaves ...................................................................................... No Charge
• Scrap iron ................................................................................. No Charge
• Batteries ................................................................................... No Charge
• Anti-freeze ............................................................................... No Charge
• Computer Tower/Laptop/Small Handheld Device....………...No Charge
• Appliances ………………………………………………………$5 each
• Miscellaneous Electronics ………………………………….. $5-10 each
• Computer Monitor……………………………………………... $10 each
• Televisions (small size)………………………………………...$10 each
• Televisions (large flat screen – 27” on up)……………………. $15 each
• Televisions (large tube style – 27” on up) ……………………. $25 each
• Mattress/Box springs .............................................................. …$25 each
• Tires – car……………………………………… .. ………...........$4 each
• Tires – truck – with or without rim ............................................... $6 each
• Tires – semi truck – without rim ................................................. $10 each
• Tires – semi truck – with rim………………………………….. $15 each
• Tires – tractor ........................ $25.00 small/$45.00 medium/$60.00 large
• Dumping (i.e. carpet, furniture/building materials) .......... $10 small load
• Dumping – full tied down pick-up truck.................. Up to $30 large load
Purchase of Trees:
• Red Maple …………………………………………………………...$15
• Sugar Maple ........................................................................................ $15
• Autumn Blaze………………………………………………………..$15
• Honey Locust………………………………………………………...$15
• Redmond Linden…………………………………………. .............. ..$15
• Northern Pin Oak ……………………………………………………$15
• American Elm….…………………………………………………….$15
Section 2. This ordinance shall become effective upon its adoption and publication.
Adopted by the city council of the city of Medina this ___ day of March, 2018.
Agenda Item # 5A
Ordinance No. ____
March 20, 2018
2
_____________________________________
Bob Mitchell, Mayor
ATTEST:
___________________________________
Jodi M. Gallup, City Clerk
Published in the Crow River News this ____day of ______, 2018.
Resolution No. 2017-
March 20, 2018
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2018-
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. ____ BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Medina has adopted Ordinance No. ___
regarding revisions of the city’s fee schedule; and
WHEREAS, Minnesota Statutes, § 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the city council believes that the following summary would clearly inform the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
the City Clerk shall cause the following summary of Ordinance No. ____ to be published in the
official newspaper in lieu of the entire ordinance:
Public Notice
The city council of the city of Medina has adopted Ordinance No. ____. The ordinance
revises the city’s fee schedule to include fees for Clean-Up Day. The ordinance will not be
codified. The full text of Ordinance No. ____ is available for inspection at Medina city hall during
regular business hours.
BE IT FURTHER RESOLVED by the city council of the city of Medina that the City
Clerk keep a copy of the ordinance in her office at city hall for public inspection and that she post a
full copy of the ordinance in a public place within the city.
Dated: March 20, 2018.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
Agenda Item # 5B
Resolution No. 2018-
March 20, 2018
2
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
BALLFIELD LIGHTING ELECTRICAL INSTALLATION AGREEMENT
This Agreement is made this 3rd day of April, 2018, by and between Medina Electric, LLC,
22510 State Highway 55, Hamel, MN 55340, a Minnesota corporation (the “Contractor”) and the
City of Medina, a Minnesota municipal corporation (the “City”).
Recitals
1. The City has been authorized to enter into a contract for ballfield lighting electrical
installation; and
2. The City has approved the contract for ballfield lighting electrical installation with the
Contractor; and
3. The parties wish to define the scope of services and terms of their agreement.
NOW, THEREFORE, the City and the Contractor agree as follows:
Terms
1.0 SCOPE OF SERVICES. The Contractor will perform ballfield lighting electrical
installation for the City. “Ballfield Lighting Electrical Installation” will consist of all work listed on
the attached Exhibit A, including using copper THHN on all installed conductors and a dedicated
conduit run to each light pole. Any modifications to the scope of services listed on Exhibit A must
be approved by the Public Works Director.
2.0. TERM. The term of this contract will be from April 2018 to August 2018.
3.0 COMPENSATION. The City shall compensate the Contractor $15,560 for ballfield
lighting electrical installation at Hamel Legion Park, as defined in the Scope of Services above and
approved by the Public Works Director.
3.01 The Contractor shall pay for all licenses and permits. These costs shall be
included in the bid cost in accordance with the attached Exhibit A.
4.0 INDEPENDENT CONTRACTOR.
4.01 Both the Contractor and the City acknowledge and agree that the Contractor
is an independent contractor and not an employee of the City. Any employee or
subcontractor who may perform services for the Contractor in connection with this
Agreement is also not an employee of the City. The Contractor understands that the City
will not provide any benefits of any type in connection with this Agreement, including but
not limited to health or medical insurance, worker’s compensation insurance and
unemployment insurance, nor will the City withhold any state or federal taxes, including
income or payroll taxes, which may be payable by the Contractor.
Agenda Item # 5C
4.02 The Contractor will supply and use its own equipment, tools, and materials
to complete the services under this Agreement.
4.03 The Contractor acknowledges that any general instruction it receives from
the City has no effect on its status as an independent contractor.
5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the
City from claims and liability for injury or damage to persons or property for all work performed by
the Contractor and its respective employees or agents under this Agreement. The Contractor shall
name the City as an additional insured under its general liability policy in limits acceptable to the
City. Prior to performing any services under this Agreement, the Contractor shall provide evidence
to the City that acceptable insurance coverage is effective.
6.0 WORKER’S COMPENSATION.
6.01 The Contractor will comply with the provisions of the Minnesota worker’s
compensation statute as an independent contractor before commencing work under this
Agreement.
6.02 The Contractor will provide its own worker’s compensation insurance and will
provide evidence to the City of such coverage before commencing work under this
Agreement.
7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its
officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and
expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of
bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s
performance under this Agreement.
8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement
will, in all respects, be controlled and governed by the laws of Minnesota.
9.0 PRIVATIZATION CLAUSE. Contractor agrees to comply with the Minnesota Government
Data Practices Act (the “Act”) and all other applicable state and federal laws relating to data privacy
or confidentiality. All data created, collected, received, stored, used, maintained or disseminated by
the Contractor in performing its obligations is subject to the requirements of the Act, and the
Contractor must comply with the requirements of the Act as if the Contractor was a government
entity.
10.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of
another individual or company to provide services under this Agreement without first obtaining the
express written consent of the City. The Contractor shall provide the City with copies of all
contracts for assigned services.
11.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire
Agreement between the parties, and no other agreement prior to or contemporaneous with this
Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported
amendment to this Agreement is not effective unless it is in writing and executed by both parties.
12.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its
entitlement to any immunities under statute or common law.
13.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
written above.
CITY OF MEDINA
By __________________________________
Bob Mitchell, Mayor
By __________________________________
Jodi M. Gallup, City Clerk
MEDINA ELECTRIC, LLC
(CONTRACTOR)
By ____________________________
Mark Essendrup, Service Dept. Manager
MEDINA ELECTRIC, LLC. www.medinaelectric.net
22510 STATE HIGHWAY 55 - HAMEL, MN 55340 - PHONE (763) 478-6828 - FAX (763) 478-6055
February 16, 2017
Steve Scherer
Medina City Hall.
2052 County Road 24.
Medina, MN 55340
RE: Hamel Little League, Bid B.
Steve,
Thanks for the opportunity to quote this project. Our proposal includes all labor, material,
equipment taxes and permits.
SCOPE OF WORK:
- Disconnect power to (6) existing ballfield lights.
- Demo existing Square D lighting contactor panel controlling ballfield lights. Demo existing
Bulldog pushmatic panel and steel enclosure.
- Provide and install new 120/240v single phase 30 circuit NEMA 3R panel board and reconnect
dusk to dawn pole light, storage building power, backstop power, 120v service receptacle power,
scoreboard power and reconnect feeder leaving fused disconnect in steel cabinet.
- Mount customer supplied Musco control -link cabinet and supply with (2) 240v 30a lighting
circuits, (2) 240v 50a lighting circuits and (1) 120v 20a dedicated control circuit. All programing
or control wiring by others.
- Provide and install dedicated branch lighting circuits and direct burial conduit to new light
poles Al, A2, B1 and B2 new branch circuits have been sized to meet supplier's voltage drop
guidelines. Trenches and pot holes will be backfilled and compacted final restoration will be by
others.
- Provide and install grounding at (4) new light poles base, grounding and inspection will need to
be coordinated with contractor installing bases.
- Provide a one -point branch circuit wiring terminated at each poles integral disconnect means.
TOTAL JOB COST: $15,560.00
Add/alternate #1: Removal of (6) existing ballfield lights. If requested to preform work while
frost is still present the pole will be cut off at 3' above grade and left for others to do final
removal. If requested to preform work once frost is gone existing pole can be fully extracted and
holes back filled by others.
TOTAL COST OF Add/alternate #1: $3,300.00
Note: Work has been priced to be performed during standard working hours Monday through
Friday 7.00am to 3:30 pm. No dumpster or hazardous waste allowances have been allocated,
along with no allowances have been allocated frost removal equipment. Installation of new poles
and bases by others.
Once again thank you for the opportunity to present this proposal and look forward to working
with you on this project.
Respectfully,
MEDINA ELECTRIC, LLC.
Mark Essendrup
Service Department Manager.
2.6 Bid Form:
The City of Medina will provide the (4) pole Musco Light Structure LED system. The Installing contractor
will provide individual bids as follow:
BID A- Structural installation of the pre -stressed concrete bases, galvanized steel poles, LED fixtures,
pole wire harness, and remote electrical enclosure. Contractor will unload poles and lighting equipment.
Augured holes for the concrete poles installation shall be (2) 10'x30" and (2) 12'x30".
BID B- Electrical installation shall be per specification and shall include all connections in remote
electrical component enclosure at a 10' mounting height on the pole. Electrical installation shall also
include mounting on Musco Control -link cabinet.
$ lc" 1 S (.4) . OIL
Contractors can bid both items A and B or just one item.
Page 5
Linda Lane
From: Steve Scherer
Sent: Friday, March 9, 2018 10:46 AM
To: Linda Lane
Subject: FW: medina lights
From: Mark Essendrup [mailto:MarkE@medinaelectric.net]
Sent: Thursday, March 08, 2018 4:08 PM
To: Steve Scherer <steve.scherer@medinamn.gov>
Subject: RE: medina lights
Steve, I got your message today. All conductors will be copper THHN and a dedicated conduit will be run to each light
pole, let me know if you have any other questions.
Mar ssen c[ruj
Mark Essendrup
Service Manager
Medina Electric, LLC.
22510 State Highway 55 -Hamel, MN 55340 p:763 -478 -6828 -f:763 -478-6055-c:763-286-0287
marke@medinaelectric.net/www.medinaelectric.net
From: Steve Scherer[mailto:steve.scherer@medinamn.gov]
Sent: Thursday, February 08, 2018 10:56 AM
To: Mark Essendrup <MarkE@medinaelectric.net>
Subject: medina lights
Mark here is what I have. We also have some other items that will be in the same breaker box . It would be best to make
a site visit pre bid. Thanks Steve 763-473-8842 or 612-290-2220
1
Annual Report
Defining our Core Values
City of Medina 2017
Agenda Item # 5D
1 | Page
Annual Report
2017
TABLE OF CONTENTS
Mayor’s Welcome
Introduction page 2
City Council page 2
City Departments
City Administration pages 3-5
Finance Department pages 6-8
Planning Department pages 9-10
Public Works Department pages 11-12
Parks & Trails page 13-14
Police Department pages 15-18
Fire Departments pages 19-20
2017: A Year in Retrospect pages 21-22
Preview of 2018 Goals page 23
Recognizing Our Contributors pages 24
Recognizing Staff and Service Providers pages 25
2 | Page
Annual Report
2017
Mayor’s Welcome
The 2017 Annual Report outlines the work of the city during the year, and provides facts about the
city. Medina progressed from 2016’s “Year of Closure” to 2017’s “Defining Our Core Values” as
planned. The city continues to grow, but more slowly than over the past few years. Our growth
projections for the draft 2040 Comprehensive Plan are about 40% less than the 2030
Comprehensive Plan forecast. That reduced growth forecast is contained in our 2040
Comprehensive Plan, which is awaiting final approval from the Met Council in 2018. There remains
an adequate inventory of unimproved residential lots.
City services are catching up with recent growth. We have been able to maintain a reasonable and
steady rate of taxation. The work of the city staff during 2017 was full of solid accomplishments.
The City Council works closely with the city staff on these and other issues.
City Council
Bob Mitchell,
Mayor
Term:
January 2015-
Present
Jeff Pederson,
Councilmember
Term:
January 2011-
Present
John Anderson,
Councilmember
Term:
January 2013-
Present
Kathleen Martin, Councilmember
Term:
May 2013-Present
Lorie Cousineau, Councilmember
Term:
January 2015-Present
2017 City Council Members
3 | Page
Annual Report
2017
City Administration
It is an honor and privilege to provide the 2017 Annual Report for Medina.
The theme for this year’s Annual Report “Defining our Core Values”
is an important undertaking. Staff spent time in 2017 defining our
core values. The four core staff values that define our organization
are: Communication, Professionalism, Teamwork, and Trust. I think
our core values shine brightest when our staff members work closely
with our business owners and residents. Our team has and will
continue to concentrate on providing high quality services to Medina
residents in the most cost-effective manner possible. We will
continue to work to strengthen ties with our residents and
businesses.
The City of Medina looks forward to a productive and prosperous
2018. As the City Administrator, I welcome your visits and calls.
You can reach me at scott.johnson@medinamn.gov or (763) 473-
8840.
Scott Johnson, City Administrator
PRIMARY SERVICES
The Administration Department oversees the daily operations and administration of the City and
works closely with the City Council to implement Council policies and directives. The services
provided by the Administration Department include: city elections, recycling, records retention (city
code, ordinances, resolutions, meeting minutes, contracts, etc.), licensing (liquor, tobacco, gambling,
solicitors, etc.), public relations, human resources, and IT/communications.
STAFFING
The Administration Department consists of two full-time staff members: the City Administrator and
the Assistant City Administrator-City Clerk. The City contracts for legal counsel with Kennedy &
Graven.
HIGHLIGHTS and ACTIVITIES
• Business: The City held a spring business forum for Medina businesses and spring and fall
tours of local businesses. Staff actively participated in the Uptown Hamel Business Group
and the Medina Club, which is a local business networking group through the I-94 Chamber
of Commerce.
Pictured: Facilitator/Artist Timothy Foss
and Assistant City Administrator Jodi Gallup
4 | Page
Annual Report
2017
• Human Resources: The Administration Department accomplished the following human
resources activities in 2017: established “core values” as an organization through team
building activities, conducted a comprehensive review and update of our employee
personnel policies, created a 10 year staffing/succession plan, hired a planning/gis intern,
replaced a part-time community service officer, replaced a full-time licensed police officer
position, negotiated and approved a three-year police union contract, and moved to a small
group health insurance plan.
• Information Technology: The City server moved to Microsoft 365 online. Staff and
Council email accounts were updated to .gov. Staff created access to electronic City Council
packets for council members and the general public. Enhanced electronic security through
password managers and Multi-Factor Authentication.
• Garbage, Recycling & Organics: Staff continued to heavily promote organics recycling in
2017 and offered a $20 credit on residents’ garbage bills for new organics subscribers and
referrals, which was funded through an organics grant from Hennepin County. Staff worked
with Hennepin County to produce an organics promotional mailer, which was sent to all
Medina residents. The City successfully added 82 households to the organics recycling
program in 2017.
• Licenses & Permits: Staff worked extensively with multiple businesses throughout the year
that were bought by different parent companies and had to update all their liquor and
tobacco licenses. Medina Golf & Country Club was purchased by ClubCorp USA, Inc. on
June 20, 2017. Holiday Stationstores operates two gas stations and a liquor store in Medina;
they were bought out by Circle K Stores, Inc. on December 22, 2017.
• Public Relations: The City continues to utilize social media to promote city events and
services to residents. Assistant City Administrator Jodi Gallup continues to write a monthly
column in a community publication called LocalTies (previously: Medina Living). The column
gives residents a more personal connection to the City of Medina and the services we
provide. The Medina Message newsletter educates residents on current news and events, City
Council actions, public meeting notices, and other pertinent information.
• Transportation: The City worked with Hennepin County and MNDOT for the Highway
55/116 intersection project which will be completed in the spring of 2018. The City applied
for a whistle free crossing with the Federal Railroad Administration on Pinto Drive as part
of this project.
5 | Page
Annual Report
2017
FACTS and FIGURES
3
2
3 3
4
1
3
1 1
00.511.522.533.544.5
Liquor Licenses
Number of each type issued in 2017
Additional Facts
Full-Time Equivalent (FTE)
Employees: 26
Total Hours Worked by All
Employees: 54,959
Average Staff Longevity: 11.7
years
Number of First Reports of
Injury: 3
Total Number of Files Scanned
into Laserfiche: 31,580
Total Market Value:
$1,656,913,200
City Council
2017 Actions
Ordinances
Adopted: 20
Resolutions
Approved: 105
Local Board of
Appeal
Applications
Reviewed: 19
Hours Spent in
Council Session:
63.33
Recycling
657.16 tons collected
(annually)
86% weekly set-out rate
Organics
44.49 tons collected (annually)
435 out of 2,095 households subscribe
20.8% participation rate
Recycling & Organics Reporting
1 1
3
1
4
8
Number of Licenses & Permits
Approved in 2017
Transient Merchants
Peddler/Solicitor
Perpetual Gambling
New Perpetual Gambling
Raffle
Tobacco
6 | Page
Annual Report
2017
Finance Department
In 2017 the City received a bond rating upgrade to Aa1. There were three road overlay projects
funded from the road fund and special assessments. A 2017 bond was issued for the Deer Hill
Road Improvement project which will be 100% funded through special assessments.
The City continues to maintain sufficient fund balances for City operations. In the event of serious
economic constraints on the community, the City will be able to utilize the reserves for emergency
purposes as designed.
Erin Barnhart, Finance Director
PRIMARY SERVICES
The Finance Department facilitates other City departments making reliable management decisions
and achieving their goals and objectives while maintaining the integrity of the City’s financial
management system.
Specifically the department is responsible for:
• Accounting
• Financial Management
• Assessing
• Payroll
• Utility Billing
The Finance Department also produces the following documents, with the assistance of other City
departments: the Comprehensive Budget, annual audited financial statements, the five-year Capital
Improvement Program (CIP), and the Financial Management Plan.
STAFFING
The Finance Department consists of three positions: Finance Director, Accounting Technician, and
part-time Finance Clerk.
HIGHLIGHTS and ACTIVITIES
In addition to providing the day to day financial services, the department also assisted in operations
of the Hamel Community Building. In 2017, permits for sixty new single-family homes were issued;
adding $29,700,510 of value to the tax base.
• Purchasing
• Investments
• Debt Service & Bond Management
• Management of City Assets
7 | Page
Annual Report
2017
FACTS and FIGURES
General Fund Revenue in 2017
General Fund Expenditures in 2017
Property Tax
Levy
73%
Other Taxes
1%
Licenses and
Permits
9%
Inter-
governmental
5%
Charges for
Services
2%
Fines and
Forfeitures
2%
Miscellaneous
3%Transfers In
5%
Mayor &
Council
1%
Administration
13%
Assessing
2%
Planning &
Zoning
4%
Data
Processing
2%
Police/Public
Works Facility
2%
Municipal
Building
1%Public
Safety
54%
Public
Works
16%
Parks &
Recreation
5%
City Tax Levy
$3,748,649 in 2016
$3,808,978 in 2017
Utility Billing
3,203 customers
1,763 billed monthly
1,473 use electronic
payment services
8 | Page
Annual Report
2017
Where Do My Property Taxes Go?
Share 2017
in Cents Tax Rate
County $0.44 44.087%
Schools $0.26 26.290% *
City $0.22 22.270%
Other $0.08 8.257% **
$1.00 100.904%
* School District #284 Wayzata
** Other includes various metro taxing districts, and other special taxing districts (excluding watershed)
9 | Page
Annual Report
2017
Planning/Zoning & Building Department
Following the extensive efforts of the Steering Committee and residents in 2016 to transform the
City’s vision and goals into the 2020-2040 Comprehensive Plan Update, the Planning Department
began the process of seeing the Plan approved and implemented during 2017.
If you ever have any questions about building permits, zoning requirements, or other issues related
to the land within the City, never hesitate to contact Deb, Linda, or I and we will do our best to
assist you. I can be reached at (763) 473-8846 or dusty.finke@medinamn.gov.
Dusty Finke, Planning Director
PRIMARY SERVICES
The Planning and Zoning Department administers the City’s Comprehensive Plan, Zoning
Ordinance and Subdivision Ordinance. This includes coordinating the policy directives of the
Planning Commission and City Council, reviewing development and land use applications for
compliance with relevant City regulations, and code enforcement activities. The Department
coordinates the building permit process and assists contractors and homeowners. The Department
also administers the Wetland Conservation Act and floodplain regulations and assists other
departments with geographical information system (GIS) mapping and analysis.
STAFFING
The Planning and Zoning Department consists of two full-time staff members (Planning Director
and Associate Planner) and an Administrative Assistant shared with the Public Works Department.
The department also often works with an intern. The City contracts for building inspection/plan
review services with Metro West Inspection Services and supplemental planning consulting services
with Northwest Associated Consultants.
HIGHLIGHTS and ACTIVITIES
• Building Permit Activity (summary can be found on following page)
o 60 new single-family homes
o 2 new commercial buildings (AutoMotorplex of Medina)
o Construction activity added an estimated $47,461,896 of market value to City
• Development Activity (summary can be found on following page)
o Approval granted for 83-unit senior housing building and medical office (Lunski-Nelson)
o Approval granted for 6-lot conservation design subdivision with almost 70 acres preserved
in permanent conservation easement
o Reviewed 18 smaller-scale projects (variances, conditional use permits, lot splits, etc.)
• Comprehensive Plan Update – The City Council finalized the draft 2020-2040
Comprehensive Plan Update following substantial public involvement in 2016. In 2017, the
Plan was submitted to affected jurisdictions and state agencies for review. The City made some
10 | Page
Annual Report
2017
changes resulting from this review and submitted for formal Metropolitan Council approval at
the end of the year.
• Ordinance Amendments – updated regulations related to: 1) right-of-way management;
2) solar energy production; 3) closed landfill; and 4) conservation design.
FACTS and FIGURES
Building Permit Activity (2013-2017):
2013 2014 2015 2016 2017
# New Single Family 144 82 63 64 60
Valuation $59,476,122 $35,179,120 $27,933,345 $34,036,649 $29,700,510
# New Townhomes 19 22 26
Valuation $4,530,000 $4,614,628 $4,412,000
# New Commercial 1 1 3 5 2
Valuation $800,000 $500,000 $3,835,973 $13,201,640 $3,180,250
# Other Valued Residential 161 212 189 117 134
Valuation $5,037,025 $4,731,122 $5,043,858 $3,637,034 $5,197,373
# Other Valued Commercial 64 51 74 58 65
Valuation $5,703,277 $1,763,723 $3,006,041 $7,807,687 $9,383,763
# General Permits 148 302 283 305 344
Total Permits (adjusted) 1140 1095 911 815 861
Total Valuation $75,546,424 $46,788,593 $44,231,217 $58,683,010 $47,461,896
Land Use Application History (2013-2017):
2013 2014 2015 2016 2017
Variances 5 1 4 2 3
Conditional Use Permits 1 3 6 1 8
Preliminary Plats 4 6 3 3 5
Final Plats 9 3 5 6 4
Lot Divisions, Rearrangements 4 1 0 2 3
Site Plans 2 5 3 4 2
Planned Unit Developments 0 0 4 2 1
Stage I (Mixed Use) Plans 0 2 0 0 0
Stage II (Mixed Use) Plans 0 1 0 0 0
Comp Plan Amendments 1 1 1 0 3
Zoning Amendment 4 3 0 3 4
Ordinances 1 2 7 3 9
Vacations 2 3 2 3 0
Extensions to file plats 2 5 4 4 2
Private Kennel Licenses 0 0 0 0 0
Interim Use Permit 0 0 0 0 1
Annexations 0 0 0 1 0
Totals 35 36 39 34 45
11 | Page
Annual Report
2017
Public Works Department
2017 was a constructive year with a couple of very large projects that were ongoing most of the year.
Those projects were the 116/Hwy 55 intersection project and the Willow Drive Water Tower Rehab
project. There were three road projects, which included overlays of Willow Drive, Wichita Trail and
a portion of Clydesdale Trail. The Public Works Department continues to strive to deliver cost
efficient quality services to meet the needs of its residents.
Steve Scherer, Public Works Director
PRIMARY SERVICES
The Public Works Department oversees the daily operations of sewer and water, parks and trails,
road maintenance and repair, as well as working closely with the Planning Department to plan
infrastructure needs throughout the City as it continues to grow.
STAFFING
The Public Works Department consists of six full-time staff members: Public Works Director,
Foreman, Field Inspector, Water & Sewer Operator, and two Maintenance Workers, as well as an
Administrative Assistant who is shared with the Planning Department. The Public Works
Department works with WSB and Hakanson Anderson for engineering guidance.
HIGHLIGHTS and ACTIVITIES
Road Paving and Maintenance Projects:
• Willow Drive overlay project (from Chippewa Road north of Highway 55 to end of
pavement) - miscellaneous milling, overlay, shouldering, and minimal asphalt curbing for
drainage purposes.
• Wichita Trail overlay project - miscellaneous milling, overlay, minimal asphalt curbing for
drainage purposes and some seeding of shoulders.
• Clydesdale Trail Overlay Project (where 116/55 project ends, to just past 600 Clydesdale
Trail) - mill and overlay, as well as curb and gutter replacement.
• Seal coating on Willow Drive S. and in the Highlands (Linden Drive, Linden Drive East and
West, Lilac Drive, Linden Place and Linden Court, and Clydesdale Trail).
• Repair asphalt and curbing at turn-a-bout near Caribou Coffee.
• Striping completed on Willow Drive (from Chippewa Road north of Highway 55), Wichita
Trail, Clydesdale Trail, and several intersections.
• Blade patching on Deer Hill Road East and Dusty Trail off Tamarack Drive (possibly up for
an overlay in 2019).
12 | Page
Annual Report
2017
Water and Sewer Departments:
• Lead & Copper Testing was done at several residences on each of
the City Water Systems.
• Water Tower Rehab Project - interior tank and dry sections sand
blasted and repainted and the outside spot repaired and painted
(project came to a halt when the weather turned too cold to finish
and will be completed in 2018).
• Sewer Lining Project on Pinto Drive (north & south of TH55) and
the northerly frontage road of TH55 (east & west of CR 116) and
included lining of the existing sewer main as well as service lateral
lining improvements.
• 116/55 Watermain Replacement – This project was a complete
reconstruction of the watermain from Tower Drive to the point
where the 116 watermain extension was installed in 1993,
approximately 500’ north of Clydesdale Trail. This project also
included an upsizing, a new casing, and a watermain crossing
under Highway 55 and the Railroad. There was also a new
watermain added at Clydesdale Trail, both east and west to the
extent of the project.
Stormwater:
• Staff completed recertification classes for erosion control.
• Public Works inspected construction sites 90 times for erosion
control, which included 17 violation reports.
Culvert Projects:
• A new culvert was installed along Tamarack Drive.
• Driveway culvert installed on Blackfoot Trail.
• Culvert maintenance took place in the Wild Meadows
neighborhood.
On-Call Policy:
The Public Works Department’s 24/7 on-call policy requires a scheduled
public works employee to respond within 45 minutes. There were 46 call-
outs in 2017 (of which 18 were handled by phone with no charge to the
City) and 49 on-call hours worked. This does not include the hours spent
on snow removal and ice treatment.
Maintained Infrastructure
Roads & Trails:
59 Miles of Street
6.4 Miles of Sidewalk
10 Miles of On & Off Road Trails
700 Street Signs
164 Street Lights
35 Roadside Ditch Miles (mowed)
181 Culverts
Sewer:
37 Sanitary Sewer Miles
11 Sewer Lift Stations
1,065 Sewer Manholes
Water:
506 Hydrants
44 Water Main Miles
11 Water Wells
1 Water Treatment Plant
Water Pumped/Treated (gallons):
174,720,000 – Hamel System
10,860,600 – Independence Beach
4,520,300 – Medina Morningside
Cottonwood Trail Road Project.
Maintained Infrastructure
Roads & Trails:
59 Miles of Street
6.4 Miles of Sidewalk
10 Miles of On & Off Road Trails
700 Street Signs
164 Street Lights
35 Roadside Ditch Miles (mowed)
181 Culverts
Sewer:
37 Sanitary Sewer Miles
11 Sewer Lift Stations
1,065 Sewer Manholes
Water:
506 Hydrants
44 Water Main Miles
11 Water Wells
1 Water Treatment Plant
Water Pumped/Treated (gallons):
175,738,000 – Hamel System
10,206,500 – Independence Beach
4,336,300 – Medina Morningside
Water Tower Rehab Project
13 | Page
Annual Report
2017
Parks and Trails
The Public Works Department and Park Commission had a productive
year. The Public Works staff spent a total of 1,468 hours in our parks in
2017. The following projects, policies, and improvements were completed
in 2017:
• Updated Park Commission ordinance to allow up to two youth
members.
• Received Hennepin County Bikeway Grant for Rainwater Nature
Area Trail Connection.
• Entered into a new
maintenance agreement with
the Hamel Athletic Club
under new leadership.
• Paved parking lot by the Paul
Fortin Memorial Field.
• Approved a contract to allow
Orono baseball to use
Medina Morningside Park.
• Accepted a donation from
Hamel Athletic Club for two bullpens at Hamel Legion Park.
• Installed fenced dugout covers at the quad fields in Hamel Legion
Park.
• Installed trail (widened shoulder with railing near culvert for
safety) along Hamel Road extending from Rainwater Nature Area
to the west across Elm Creek.
• Completed review of 2020-2040 Comprehensive Plan for parks
and trails.
• Held the annual park tour and made recommendations on the
2018-2022 Capital Improvement Plan.
• Installed volleyball court at the Park at Fields of Medina.
Parks and Nature Areas
181 acres maintained in 14 locations
Pavilions & Picnic Areas – 10
Baseball & Softball Fields – 10
Public Restrooms – 2
Portable Restrooms – 8
Basketball Courts or Hoops – 4
Tennis Courts – 4
Ice Skating Rinks – 3
Volleyball Courts – 2
Open Playfields – 4
Boat Launch – 1
Fishing Pier – 2
Field House – 1
Warming House – 1
Soccer Fields – 5
Park Dedication Fee Revenue
Generated From New Development
2013: $1,006,384
2014: $232,464.72
2015: $346,583.15
2016: $72,893.02
2017: $40,854.82
14 | Page
Annual Report
2017
• Purchased snow making machine for the sledding hill at Hamel Legion Park.
• Applied and received Twins Community Fund Grant for Hamel Little League Field Safety
Improvements (new lights & dugouts).
• Amended Friends of the Park Program.
The Park Commission reviewed the following land use applications and made recommendations on
parks and trails:
• Wally Marx – Conservation Design Subdivision PUD Concept Plan, General Plan, and
Preliminary Plat – 2500-2900 Parkview Drive
• Ellis and Nancy Olkon – Preliminary Plat – 2362 Willow Drive
• Lunski, Inc. – Senior Housing/Office Concept Plan - PID 03-118-23-32-0007
• Reserve of Medina – Phase II PUD Concept Plan
• Elim Care Assisted Living/Nursing Home Concept Plan
• The Excelsior Group, LLC – PUD Concept Plan Review – 2120 and 2212 Chippewa Road
• Mark of Excellence Homes – PUD Concept Plans for Weston Woods & Hardwood Hills –
East of Mohawk Drive, North of Hwy 55 and 1952 Chippewa Road
15 | Page
Annual Report
2017
Police Department
In 2017, the Medina Police Department continued to adapt and change with the standards being set
for police across the country. We have implemented new training courses for our officers in implicit
bias and response to the mentally ill in our community. We continue to look at our policies related
to use of force and de-escalation tactics. We have very few use of force cases. We want to ensure we
do everything to protect our citizens, but at the same time, ensure the officers have the resources
and tools to deal with these situations and to be successful in our mission.
We have not added more positions, but we have changed personnel in 2017. Community Service
Officer Andrew Scharf was hired as our tenth licensed officer. Reserve Officer Melissa Robbins was
hired to fill the Community Service Officer position. Officer Kevin Boecker took over the in-house
Investigator position. Dave Hall returned to the patrol position after serving on the drug taskforce
for three years. Another patrol officer was assigned to the taskforce. We assisted two law
enforcement students, Melissa Robbins and Patrick Johnson, with internships.
The Lake Minnetonka Emergency Management Group continues to develop, train and implement
their emergency plan. In 2017, Sergeant Nelson developed and presented a tabletop exercise for the
group on civil unrest. The group also put emergency plans together to assist in the security of the
Super Bowl in February of 2018.
Other accomplishments for 2017 included implementing a predatory offender ordinance, renewing a
5-year contract with the City of Loretto for police service, and advancements in electronic services
through adding e-booking services, e-charging for juveniles, and a new fingerprint booking live scan
instrument. Our department assisted in the planning and participated in the funeral of Wayzata
Patrol Officer William Mathews who was killed in the line of duty on September 8, 2017. We
continue to work with the fire departments on joint response to improve our working relationships.
We had a productive 2017 and have several new projects underway for 2018. As we enter 2018, we
continue to strive to provide professional police services to the Medina and Loretto communities.
Edgar J. Belland, Director of Public Safety
PRIMARY SERVICES
The Police Department provides law enforcement and emergency response service to the citizens of
Medina and Loretto, 24 hours a day, 365 days a year. The Medina Police Department works to
ensure the safety of the citizens of Medina. Further, it is our mission to treat all people with the
utmost respect and dignity in every situation. The Police Department also provides a variety of
crime prevention and safety programs for citizens and businesses in the City.
16 | Page
Annual Report
2017
STAFFING
The Police Department consists of the Director of Public Safety (overseeing fire as well as police),
one Patrol Sergeant, two Investigators, six Patrol Officers, one part-time Community Service
Officer, one full-time Administrative Assistant, and one part-time Transcriptionist/Police Clerk. We
have six volunteer Reserve Officers. The Medina Reserve Unit logged 1,009 volunteer hours in
2017. We also have one part-time volunteer Crime Prevention Specialist.
HIGHLIGHTS and ACTIVITIES
Training: We have increased training for our officers on all aspects of use of force and continued
to prepare our men and women for the possibility of an active shooter. Our all-day training in 2017
was held at our facility and the Corcoran firearms range. The training included scenario-based
training involving hands on defensive tactics and real ammo fire scenarios. We held four
department shoots including a qualifying shoot in November that incorporated the cold weather and
night shoot requirement for the Minnesota Police and Peace Officers Standards and Training Board
(POST). We continue to use PATROL Online for our licensed officers. PATROL Online is an
online training service put out by the League of Minnesota Cities that covers many of our required
trainings. We held trainings on implicit bias and response to the mentally ill through the Barbara
Schneider Foundation. We held a Glock armor class at our facility with two of our firearm
instructors attending. Officer Jessen also attended and passed a Use of Force Instructor course and
five officers attended the required drivers training class in St. Cloud. The Peace Officer Training and
Standards Board (POST) has increased required training for officers. In 2018, we will be
implementing the new required training and reviewing several policies to ensure we comply with the
new standards.
Investigations: Investigator Boecker, who took over the in-house investigator position in January
of 2017, has done a fine job. In 2017, there was a total of 270 crimes; 76 part one crimes and 194
part two crimes. We have 74 crimes still pending. Our clearance rate is 67.4%.
We have one patrol officer assigned to the West Metro Drug Taskforce (Medina, Minnetrista,
Orono, West Hennepin Public Safety, and Hennepin County Sheriff’s Office). In 2017, the taskforce
had 80 arrests and assisted with another 31. They charged 62 persons with drug related crimes,
conducted 77 search warrants and assisted with another 45 with other taskforces. They seized 19
firearms and over $2,900,000 worth of street drugs. The taskforce remains committed to reducing
the drugs on our streets. In 2017, we saw a resurgence of meth in our area. We are still fighting the
opioid and heroin epidemic. In April, the City Council passed a resolution supporting Hennepin
County Sheriff’s office public awareness campaign, called #NOverdose. We also participated in a
drug take back program at our annual City clean-up day, where Medina residents brought in over
100 lbs. of prescription drugs to be destroyed.
17 | Page
Annual Report
2017
Community Service Policing: In 2017, we started our Coffee with a Cop program, which we plan
on expanding in 2018. We continued to build on our social media platform and spoke to community
groups on public safety and services we offer. Our recurring events continue to be very successful.
They include: Medina Celebration Day, Loretto FunFest, Liberty Triathlon, Tuesday Night Time
Trials, Freeze Your Buns Fun Run, Holy Name Fall Festival, Hamel Lions Easter Egg Hunt, Hamel
Rodeo Parade and Dance, Police Bike Rodeo, Night to Unite, Toys for Tots and Uptown Hamel
Sliding Party.
Grants: We received two $28,000 grants in 2017; one for the Safe and Sober Traffic Project the
other for a new Live Scan Fingerprinting Booking Instrument.
Recognitions: In 2017, the I-94 West Chamber of Commerce recognized Medina Patrol Officer
Chris McGill, Medina Investigator Kevin Boecker, Medina Patrol Officer Keith Converse, Hamel
Fire Chief Jeff Ruchti, Hamel Firefighter Michael Trittabaugh, Hamel Firefighter Brandon
Bergmann, Hamel Firefighter Wallace Wyatt and Hamel Firefighter Tom Manning for their response
to a 5-year-old boy who had been run over by a full-sized SUV. The boy was treated and transported
to the hospital where he recovered from his injuries. A great example of departments working
together to make a difference.
FACTS and FIGURES
DISPATCH CALLS FOR 2017
Alarms (494)
Animal (171)
Disturbance (399)
Fire (92)
Medical (287)
Other (315)
Person (149)
Property (191)
Service (8133)
Traffic (3993)
18 | Page
Annual Report
2017
2017 FBI NATIONAL CRIME DATA FOR MEDINA
PART ONE
CRIME
STATISTICS 2013 2014 2015 2016 2017
Murder 0 0 0 0 0
Rape 3 1 1 0 1
Robbery 0 0 0 0 0
Assaults 2 1 0 0 2
Burglary 11 11 6 12 7
Thefts 81 94 88 93 64
Auto Thefts 2 2 3 4 2
Arson 0 2 2 0 0
TOTAL 99 111 100 109 76
PART TWO
CRIME
STATISTICS 2013 2014 2015 2016 2017
Forgery 6 3 1 6 12
Fraud 8 8 11 17 19
Stolen/Theft
Related 6 5 1 5 0
Vandalism 16 26 29 26 15
Weapons 2 1 2 0 0
Narcotics 58 46 73 56 24
DWI 156 111 103 78 62
Liquor Laws 23 26 14 15 9
Disorderly Conduct 14 14 12 4 8
CSC 0 2 1 4 1
Other Assaults 14 9 11 14 6
Other 16 15 30 38 38
Kidnapping 1 0 0 0 0
TOTAL 320 266 288 263 194
19 | Page
Annual Report
2017
Fire Departments
The City of Medina is served by four different fire departments. Hamel Fire covers the northeastern
area, Loretto Fire covers the northwestern area, Long Lake Fire covers the southeast area and Maple
Plain Fire covers the southwest quadrant of the City. All four departments continue to provide
quality fire and emergency services to the City. The four departments responded to 233 calls in
2017, taking approximately 2,822 person-hours to handle all the calls. The call hours are not a true
measurement of their service when you consider the thousands of hours they spend in training and
equipment maintenance. In 2017, we signed a five-year contract with the Hamel Fire Department
and a two-year contract with the Maple Plain Fire Department. The Loretto contract continues to
roll on two-year terms and the Long Lake Fire contract will expire in 2021. All four organizations
are made up of highly dedicated personnel.
Edgar J. Belland, Director of Public Safety
PRIMARY SERVICES
The four fire departments provide fire protection for the entire City of Medina. Our fire
departments also provide response to accidents, medical calls, HazMat incidents, and emergency
management situations. They also provide support for many community functions such as the
Hamel Rodeo, Medina Celebration Day, Loretto FunFest, the Holiday Train, area bike rides, and
races. Each department holds fundraisers and open houses and provides fire prevention programs to
the residents of Medina.
STAFFING
Each department is staffed differently and the numbers fluctuate year-to-year. The average number
of firefighters for Maple Plain, Loretto and Hamel is 30 per department. The Long Lake Fire
Department has two stations and their staffing maximum is 50 firefighters. With a major response,
having four fire departments serving Medina is a great resource to draw from when additional help
is needed. In addition, the Mutual Aid Agreements amongst all Hennepin County fire departments
provides Medina with additional resources.
HIGHLIGHTS AND ACTIVITIES
HAMEL LORETTO LONG LAKE MAPLE PLAIN
hired 2 new members,
promoted 2 to firefighter
hired 3 daytime members secured dock location on
Lake Minnetonka for fire
boat
hired 1 new member
new engine received,
outfitted and put in
service
new Pierce Rescue
Pumper in service
created leadership
academy with Mound,
Maple Plain and Loretto
created first ever fire
department website
implemented a world-
class learning
management system
launched new training
software with local fire
departments
ordered new rescue
pumper
implemented new
governance policies
20 | Page
Annual Report
2017
FIRE COVERAGE MAP
050100150200
Hamel
(168)Loretto
(30)Long
Lake
(19)
Maple
Plain
(16)
Number of Medina
Calls
0
1000
2000
Hamel
(1505)Loretto
(332)Long
Lake
(189)
Maple
Plain
(151)
Total Medina Call
Hours
Fire Operating Budget
2015 - $307,007
2016 - $312,906
2017 - $329,173
Fire Capital Budget
2015 - $84,000
2016 - $99,000
2017 - $97,200
Population Served
75.3% -- Hamel Fire
12.5% -- Loretto Fire
10.5% -- Long Lake Fire
1.7% -- Maple Plain Fire
Geographical Area
54% -- Hamel Fire
28% -- Loretto Fire
17% -- Long Lake Fire
1% -- Maple Plain Fire
Market Value Protected
74.3% -- Hamel Fire
13.5% -- Loretto Fire
11.2% -- Long Lake Fire
1.0% -- Maple Plain Fire
Fire Chief Leadership
Jeff Ruchti – Hamel Fire
Jeff Leuer – Loretto Fire
James Van Eyll – Long Lake Fire
Justin McCoy – Maple Plain Fire
21 | Page
Annual Report
2017
January
•Swearing-in Ceremony for Mayor Bob Mitchell, Councilmember
Jeff Pederson, and Councilmember John Anderson
•Adopted an ordinance amending the Park Commission City
Code 525 allowing youth members
•Mayor Mitchell met with boy scouts to discuss city government
February
•Held annual goal setting session; adopted 2017 work plan goals
•Approved Woodridge Church lot combo, CUP, & site plan review
•Approved resolution supporting grant application for Hennepin
County bikeway participation program
March
•Approved street sweeping, street striping and garden
maintence services agreements
•Approved dugout cover fencing upgrades at Hamel Legion Park
•Recognized Linda Lane for 10 years of service to City of Medina
•Held annual business forum and business tours
April
•Supported #NOverdose drug abuse public awareness campaign
•Approved CUP amendment for Three Rivers Park District "We Can
Ride" program
•Adopted ordinance regarding solar equipment
•Held annual city clean-up day and annual park tour
May
•Approved staff needs analysis and succession plan
•Adopted ordinance amendment allowing off-sale licenses of
intoxicating liquor to sell on Sundays beginning July 1
•Recognized Police at Chamber Event for First Responders
June
•Adopted ordinance regarding predatory offender residency restrictions
•Adopted interim ordinance regarding unshielded LED lighting
•Ordered road improvement projects for Clydesdale Trail, Wichita Trail, and Willow Drive North
•Held annual bike safety rodeo
2017: A Year in Retrospect
Photo credit: Anne Morehouse
22 | Page
Annual Report
2017
2017: A Year in Retrospect
July
•Adopted ordinance regarding conservation design
•Adopted ordinance regarding R3, R4, R5 zoning districts
August
•Recognized Jeremiah Jessen for 10 years of service to Medina
•Recognized Anne Klaers for 10 years of service to Medina
•Appointed Andrew Scharf to Police Officer position
•Attended Night to Unite Neighborhood Celebrations
September
•Established employee core values; amended personnel policies
•Held 2018 budget open house and approved preliminary tax levy
•Approved Medina Senior Living Community "Lunski-Nelson Addition" -rezoning, preliminary plat, and site plan review
•Held Annual Medina Celebration Day
October
•Appointed Melissa Robbins as Community Service Officer
•Recognized volunteers and contributors of Medina Celebration
Day
•Accepted public utilities within the Automotorplex development
November
•Appointed Todd Geske as City Building Official
•Adopted ordinance regarding closed landfill-restricted zoning
district and amended zoning map to rezone Woodlake Landfill
•Authorized submission of 2020-2040 Comprehensive Plan to
the Metropolitan Council for official review
December
•Approved three year Police Labor Agreement with Local #36
•Adopted ordinances regarding public right-of-way and small wireless facilities within the public right-of-way
•Adopted 2018 final tax levy, budget, and fee schedule
•Participated in Holiday Train event
Photo credit: Susan Van Cleaf
Photo credit: Susan Van Cleaf
23 | Page
Annual Report
2017
Preview of 2018 Goals
Administration
-Create master meeting calendar
-Review garbage contract
-Administer 2018 elections
-Complete Hwy 55/CR 116 quiet zone
Finance
-Analyze water/sewer rate
-Analyze building permit fees
-Recode properties in utility billing
software
Planning/Zoning
-Update R1-R3 districts
-Create mixed residential regulations
-Rezone properties affected by land
use changes
-Update commercial ordinance
Public Safety
-Implement NarCan program
-Expand "Coffee with a cop" program
-Replace portable radios
-Recruite and retain more reserve
officers
Public Works
-Complete overlay projects
-Update tri-city to quad-city sewer
service & maintenance agreement
-Willow water tower rehabilitation
project
Parks/Trails
-Complete Pinto Drive/116 trail
connection
-Install baseball lights and dugouts at
little league field in Hamel
-Pave parking lot and install pavilion at
Maple Park
Overarching Organizational Goals
- Institutionalize employee shared/core values
- Strengthen ties with local businesses
- Continue to implement electronic document management in the City
24 | Page
Annual Report
2017
Recognizing Our Contributors
GRANTS
$16,845 Hennepin County Residential Recycling Grant
$5,342 Hennepin County Residential Organics Grant
$44,420 Hennepin County Bikeway Participation Program
$45,000 Twins Community Fund
$28,000 Federal Grant for the Safe and Sober Traffic Project
$28,000 Grant for Live Scan Fingerprinting Booking Instrument
2017 DONATIONS
Civic/Non-Profit Organizations
Boy Scout Troop 570
Friends of Wolsfeld Woods
Hamel Athletic Club
Hamel Lions Club
Hamel Volunteer Fire Department
Lake Independence Citizens Assn
Loretto Volunteer Fire Department
Medina Celebration Day Committee
Metro Mosquito Control
North Star Search & Rescue
Uptown Hamel Business Group
Local Businesses
3121 Pizza
9 Round
Adams Pest Control
Bhavsar, Niharika
Buzzella Massage
Complete Eye Care of Medina
Contemporary Images
Countryside Café/Peg’s Catering
Dobo’s (Danny’s Catering)
DoJo Karate
Edward Jones – Brandon Prell
Fabrizio, Mario
Farmers State Bank of Hamel
Fortin Consulting
Fortin Health & Wellness Clinic
Local Businesses Continued
Goddard School
Green Family
Gregor’s Farm & Greenhouse
Hamel, Tom - Family
Highway 55 Rental & Sales
Intercomp
John Day Company
Kalla Lily Salon and Spa
KD Landscape Supply
Kumon Math and Reading Center
Long Lake Glass
Leuer, Leonard
Medina Entertainment Center
My Town Fitness
OAK Eatery
Pilates Advantage
Scherer Pumpkin Patch
Target – Medina store
Thrivent – Brent Henkelman
Urban Eve Salon and Boutique
25 | Page
Annual Report
2017
Recognizing Staff & Service Providers
Thank you to all of the staff, consultants, and representatives who provided service to the City in 2017.
ELECTED OFFICIALS
Mayor: Bob Mitchell
Council Members: Jeff Pederson, John Anderson,
Kathleen Martin, and Lorie Cousineau
CITY OF MEDINA STAFF
Administration & Finance Department
Scott Johnson, City Administrator
Jodi Gallup, Assistant City Administrator-City Clerk
Erin Barnhart, Finance Director
Jennifer Altendorf, Accountant
Anne Klaers, PT Finance Clerk
Public Works Department
Steve Scherer, Public Works Director
Ivan Dingmann, Foreman
Greg Leuer, Water/Sewer Operator & Maint.
John Gleason, Maint. Worker/Field Inspector
Derek Reinking, Maintenance Worker
Joe Ende, Maintenance Worker
Planning and Zoning Department
Dusty Finke, Planning Director
Debra Peterson, Associate Planner
Linda Lane, Administrative Assistant
Nick Kieser, PT Temp. GIS/Planning Assistant
Police Department
Ed Belland, Public Safety Director
Jason Nelson, Sergeant
Kevin Boecker, Investigator
Cec Vieau, Administrative Assistant
Anne Klaers, PT Police Clerk/Transcriptionist
Officers: Chris McGill, Keith Converse, Tom
Gregory, David Hall, Jeremiah Jessen, Josh McKinley,
and Andrew Scharf
CSO: Melissa Robbins
Police Reserve Officers: Michael Chorley, Todd
Larson, Mark Ihrke, Ron Dahl, John Cowle, and Jeff
Kordiak.
APPOINTED REPRESENTATIVES
Planning Commission
Janet White, Chairperson
Commission Members: Todd Albers, Kimberly
Murrin, Robin Reid, Dino DesLauriers, Kerby Nester,
Aaron Amic.
Park Commission
Steve Lee, Chairperson
Commission Members: Lori Meehan, John Jacob,
Michelle Beddor, Lisa Cole, Jeff Rumsey, Elizabeth
Weir.
Other City Appointed Representatives
Elm Creek Watershed Management Commission:
Elizabeth Weir and Victoria Reid
Minnehaha Creek Watershed Commission: Elizabeth
Weir
Pioneer-Sarah Creek Watershed Management
Commission: Mike McLaughlin and Pat Wulff
APPOINTED CONSULTANTS
Attorney: Ron Batty, Kennedy and Graven
Engineer: Jim Stremel, WSB
Assessor: Rolf Erickson, Southwest Assessing
Auditors: Abdo, Eick and Meyers
Finance Services: Joe Rigdon, KDV
Prosecuting Attorney: Steve Tallen, Tallen and
Baertschi
Planning Consultants: Nate Sparks, Northwest
Associated Consultants
Building Inspection: Loren Kohnen and Todd Geske,
Metro West Inspection
Fire Marshal: Loren Kohnen and Todd Geske
IT Consultant: Mike Brocco, Cipher Laboratories
TO: Mayor Robert Mitchell and City Council
FROM: Edgar J. Belland, Director of Public Safety,
Through City Administrator Scott Johnson
DATE: March 30, 2018
RE: CIP Adjustment /Utility Task Vehicle Purchase
In our last CIP budget, we had a Utility Task Vehicle (UTV) scheduled to purchase in 2020.
This was to coincide with the opening and operation of the AutoMotorPlex Development.
Our plan was to replace our current four-wheeler that we use for all our special events, trail
patrol and off-road emergency response with a larger UTV. The four-wheeler is also used
by public works to plow the sidewalks at the Police / Public Works Facility and for spraying
weeds at the parks in the summer.
Sergeant Nelson was contacted by the Polaris Corporation asking if we had any interest in a
UTV that had been used for the Super Bowl event. Polaris is selling the UTV for $10,000
under retail cost. The UTV is a 2018 model with 280 miles on it. It is setup as a police
vehicle with lights and other emergency equipment. The UTV is striped for police use.
In 2017 CIP budget, I had two squads budgeted. We purchased only one due to being short
an officer for a year and a half. I checked with Finance Director Erin Barnhart about the
balance in the equipment fund. She stated that the purchase of the UTV will not affect the
CIP as we have funds left from 2017.
The UTV, new is $25,000, with another $7,000 for setup and striping. Polaris is offering
the UTV to the Medina Police Department for $21,500 completely setup. I see this as a way
of saving future dollars and getting a tool that can be used today which will last for many
years to come.
I would ask the Council permission to move the UTV purchase up to 2018 and approve the
purchase of the 2018 Polaris UTV for use by the Medina Police Department.
MEMORANDUM
Agenda Item # 5E
Resolution No. 2018-##
April 3, 2018
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2018-##
RESOLUTION GRANTING EXTENSION OF TIME TO
RECORD THE RESERVE OF MEDINA 2ND ADDITION PLAT
AMENDING RESOLUTION NO. 2017-76
WHEREAS, on September 19, 2017, the city of Medina adopted Resolution 2017-76,
granting final approval to Toll MN, L.P. (the “Developer”) of the plat of Reserve of Medina 2nd
Addition; and
WHEREAS, the Reserve of Medina 2nd Addition replats the property which is currently
legally described as Outlot C, Reserve of Medina, Hennepin County, Minnesota into 44 single-
family residential lots and two outlots
WHEREAS, under the terms of said resolution, the plat was required to be recorded with
Hennepin County within 180 days of adoption of the resolution or the approval was to be
considered void, unless a written request for time extension is submitted by the Developer and
approved by the City Council; and
WHEREAS, the Applicant has requested an extension of time to meet the terms and
conditions of approval and to record the plat.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, as follows:
1. The plat shall be recorded with Hennepin County by September 19, 2018 or the
approval shall be considered void, unless a written request for time extension is
submitted by the Developer and approved by the City Council.
2. Except as explicitly stated above, all terms and conditions of Resolution 2017-76 are
hereby reaffirmed.
Agenda Item # 5G
Resolution No. 2018-##
April 3, 2018
2
Dated: April 3, 2018.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2018-##
April 3, 2018
Member _________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2018-##
RESOLUTION GRANTING EXTENSION OF TIME TO
RECORD LUNSKI NELSON ADDITION PLAT
AMENDING RESOLUTION NO. 2017-95
WHEREAS, on November 16, 2017, the city of Medina adopted Resolution 2017-95,
granting final approval to Dean Lunski (the “Developer”) of the plat of Lunski Nelson Addition;
and
WHEREAS, the Lunski Nelson Addition subdivided the property legally described in
Exhibit A, attached hereto, into three lots and an outlot; and
WHEREAS, under the terms of said resolution, the plat was required to be recorded with
Hennepin County within 120 days of adoption the resolution or the approval was to be
considered void, unless a written request for time extension is submitted by the Developer and
approved by the City Council; and
WHEREAS, the Developer has requested an extension of time to meet the terms and
conditions of approval and to record the plat.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Minnesota, as follows:
1. The plat shall be recorded with Hennepin County by November 16, 2018 or the
approval shall be considered void, unless a written request for time extension is
submitted by the Developer and approved by the City Council.
2. Except as explicitly stated above, all terms and conditions of Resolution 2017-95 are
hereby reaffirmed.
Agenda Item # 5H
Resolution No. 2018-##
April 3, 2018
2
Dated: April 3, 2018.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member ______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2018-##
April 3, 2018
3
EXHIBIT A
Legal Description of the Property
That part of the west 918.12 feet of the Northwest Quarter of the Southwest Quarter lying
northerly of Highway 55, except the west 74 feet thereof;
Resolution No. 2018-
April 3, 2018
Member ________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2018-
RESOLUTION ACCEPTING RESIGNATION OF LISA COLE
FROM THE PARK COMMISSION
WHEREAS, Lisa Cole’s term on the Park Commission of the city of Medina does not
expire until December 2018; and
WHEREAS, on March 21, 2018, Lisa Cole submitted a letter of resignation from her
position on the Park Commission addressed to the Assistant City Administrator; and
WHEREAS, Lisa Cole’s resignation from her position as Park Commissioner shall become
effective immediately.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina that
Lisa Cole’s letter of resignation from the Park Commission is hereby accepted.
Dated: April 3, 2018.
______________________________
Bob Mitchell, Mayor
ATTEST:
_______________________________
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Agenda Item # 5I
1
Jodi Gallup
From:Lisa Cole <mrs.lisamcole@yahoo.com>
Sent:Wednesday, March 21, 2018 4:43 PM
To:Jodi Gallup
Subject:Term ending
Jodi: I believe April marks my 2 years on the park commission. I have thoroughly enjoyed being a part of it, but it would
best for my family at this time if I stepped down. I feel I cannot invest as much time and effort into the park commission
as it deserves. If you need me to continue until a spot is filled, I can do so. I hope to be able to serve on the committee in
the future, but right now I need to devote more energy to my family and work life. :( Lisa Cole
Sent from Yahoo Mail for iPhone
Resolution No. 2018-
April 3, 2018
Member________ introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2018-
RESOLUTION RECOGNIZING CHRIS MCGILL FOR 20 YEARS
OF SERVICE TO THE CITY OF MEDINA
WHEREAS, Chris McGill has been a valued full time City of Medina employee in the
Police Department of the City since March 9, 1998; and
WHEREAS, Chris has been a dedicated, reliable, proactive officer in serving the residents
of Medina; and
WHEREAS, Chris served as the Reserve Officer Coordinator from 2000 to 2004; and
WHEREAS, Chris served on the Drug Task Force from January 2004 to December 2006;
and
WHEREAS, Chris has shown leadership in being the City’s firearm instructor for the last
14 years; and
WHEREAS, Chris earned his Glock Armorers Certification in 2016; and
WHEREAS, Chris has maintained his Emergency Medical Tech Certification for the last
20 years; and
WHEREAS, Chris was awarded the First Responder Award from the I-94 Chamber for
assisting in saving the life of a 5-year-old boy who had been ran over by a full-size SUV in 2017;
and
WHEREAS, the City of Medina expresses sincere gratitude for Chris’s continued service to
the Medina community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and thanks Chris McGill for 20 years of service to the community.
Dated: April 3, 2018.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
Agenda Item # 7A
Resolution No. 2007-01
January 2, 2007 2
The motion for the adoption of the foregoing resolution was duly seconded by member ______
and upon vote being taken thereon, the following voted in favor thereof:
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2018-
April 3, 2018
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2018-XX
RECOGNIZING IVAN DINGMANN FOR FIFTEEN YEARS
OF SERVICE TO THE CITY OF MEDINA
WHEREAS, Ivan Dingmann has been a valued full-time City of Medina employee in the
Public Works Department since March 31, 2003; and
WHEREAS, Ivan Dingmann serves the City in the Public Works Department as the Public
Works Foreman; and
WHEREAS, Ivan has taken on some large tasks the last few years as Public Works
Foreman, overseeing several large projects, such as the: Hamel Legion Park parking lot, Elm Creek
trail crossing, Ardmore Street and stormwater cleanup, and Fields of Medina volleyball court; and
WHEREAS, Ivan has received the training necessary to get his Class C water license and
his Class SD wastewater license, as well as attending the Minnesota Rural Water Conference and a
defensive driving course for snow plow operators; and
WHEREAS, Ivan has shown strong leadership skills and his knowledge of infrastructure
and ability to read as-builts are a good asset to this position; and
WHEREAS, the City of Medina expresses sincere gratitude for Ivan’s dedication and
continued service to the Medina community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and thanks Ivan Dingmann for fifteen years of service to the community.
Dated: April 3, 2018.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
Agenda Item # 7B
Resolution No. 2018-
April 3, 2018
2
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
Resolution No. 2018-
April 3, 2018
Member introduced the following resolution and moved its adoption:
CITY OF MEDINA
RESOLUTION NO. 2018-XX
RECOGNIZING DEREK REINKING FOR TEN YEARS
OF SERVICE TO THE CITY OF MEDINA
WHEREAS, Derek Reinking has been a valued full-time City of Medina employee in the
Public Works Department since April 1, 2008; and
WHEREAS, Derek Reinking has demonstrated a strong work ethic, honesty, commitment
and a positive attitude in providing various services to the residents of Medina; and
WHEREAS, Derek has taken on the role as equipment operator for the city, as well as
handling most vehicle maintenance and overseeing all shop supplies; and
WHEREAS, Derek has received the training necessary to get his Class D water supply
operator license, SD sewer license, along with certification contact hours for both; and
WHEREAS, Derek has shown a strong desire to better his abilities at the city through
educational opportunities, attending the ‘Technical Aspects of Public Works’ course at North
Hennepin Community College, and has shown leadership skills in leading the Public Works
department in the absence of the Public Works Foreman; and
WHEREAS, the City of Medina expresses sincere gratitude for Derek’s dedication and
continued service to the Medina community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina
acknowledges and thanks Derek Reinking for ten years of service to the community.
Dated: April 3, 2018.
Bob Mitchell, Mayor
ATTEST:
Jodi M. Gallup, City Clerk
The motion for the adoption of the foregoing resolution was duly seconded by member _______
and upon vote being taken thereon, the following voted in favor thereof:
Agenda Item # 7C
Resolution No. 2018-
April 3, 2018
2
And the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
ADJACENT TO BYPASS LANE
6 FOOT SHOULDER WIDENING
0'
SCALE
'200'100
DATE: 02/13/2018
CSAH 24 / PROJECT 1744
SHOULDER WIDENING CONCEPT
WILLOW DRIVE
COUNTY ROAD 24 AND
\\Tempo\proj\2018_BitOverlay_CP1744\Design\Plan\CSAH 24_CSAH 19 to Holly Name Dr\24 and Willow Concepts.dgn2/13/2018jopo001Bypass Shoulder Widen
Medina, MN 55340
1600 Prairie Drive
DIVISION
DESIGN
HENNEPIN COUNTY
0'
SCALE
'200'100
DATE: 02/13/2018
CSAH 24 / PROJECT 1744
TURN LANE CONCEPT
WILLOW DRIVE
COUNTY ROAD 24 AND
\\Tempo\proj\2018_BitOverlay_CP1744\Design\Plan\CSAH 24_CSAH 19 to Holly Name Dr\24 And WIllow Concepts\24 and Willow Concepts.dgn3/13/2018jopo001Full Turn Lanes
Medina, MN 55340
1600 Prairie Drive
DIVISION
DESIGN
HENNEPIN COUNTY
AREA = 1
5
S
Q
'REM = 48 SQ 'PERIMETER =
3
0
'
AREA = 15 SQ
'
REM = 48 S
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PERIMETE
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AREA = 15
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'REM = 48 SQ 'PERIMETER = 30 '
AREA = 15 SQ'REM = 48 SQ 'PERIMETER = 30 '
AREA = 15
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REM = 48
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PERIMETER = 30 '
AREA = 15 SQ'REM = 48 SQ '
PERIMETER = 30 '
AREA = 15 SQ'
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PERIMETER = 30 'AREA = 15 SQ
'
REM = 48 SQ 'PERIMETER = 30 '
AREA = 15 SQ
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REM = 48 SQ
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PERIMETER = 30 '
AREA = 15 SQ'
REM = 48
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PERIMETER = 30 '
MEMORANDUM
TO: Mayor and City Council
FROM: Steve Scherer, Public Works Director and Scott Johnson, City
Administrator
DATE: March 15, 2018
MEETING DATE: April 3, 2018
SUBJECT: County Road 24 and County Road 118 Update
BACKGROUND
Joshua Potter, Hennepin County Transportation Engineer, will be attending the April 3, 2018 City
Council meeting to provide an update on two large pavement resurfacing projects in Medina during
2018.
He will discuss the pavement resurfacing project on County Road 24 between County Road 19 and
Holy Name Lake. He will also discuss some minor road changes that will be constructed on County
Road 24 by Hennepin County to help improve traffic flow by Willow Drive. Attached is a map
showing the proposed improvements. Finally, he will discuss the feasibility of turn lanes on County
Road 24 for access to north and south bound Willow Drive. Staff plan to work with Hennepin County
to submit this safety improvement as a candidate within Hennepin County’s capital improvement plan
for future funding and construction.
Also, he will discuss the overlay project for Arrowhead Drive (County Road 118) that will also take
place in 2018.
NO ACTION REQUESTED
No action by the City Council is needed at this time. The presentation from Hennepin County is to
provide information on two large overlay projects that will impact Medina residents and businesses in
2018.
Agenda Item # 8A
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: March 15, 2018
MEETING: Council Meeting 4/3/18
SUBJECT: Brockton Lane North (Hunter Drive to Medina Road)
Background Over the course of the past six years the City of Medina and the City of Plymouth
have been in discussions about the condition and the future of Brockton Lane between Medina
Rd. and Hamel Rd. With development happening on both sides of the road we spoke of our
concerns but were unable to come to any consensus or direction on how to proceed because we
have different philosophies on how street improvements happen.
The City has included a placeholder in the Capital Improvement Plan for 2020.
Recently I had an informal meeting with the new Public Works Director Michael Thompson at
Plymouth and let him know that Brockton was one of Medina’s concerns. Mr. Thompson
brought this back to his council and has been directed to work with Medina to look at the future
of the street and possible street project.
Medina and Plymouth staffs have met to look at options, concerns, and how to move forward
with this project. There were many topics discussed including street section, an off-street trail,
off-street parking for Legion Park, water and sewer on the north end, and restrictions at the north
intersection. We also discussed funding options, MSA options, following the 429 process,
improvements Lennar has committed to in Medina, and the general need for a complete
feasibility report that Plymouth would take the lead on.
Plymouth staff indicated that they would be willing to take the lead on putting together a
feasibility report so both cities could understand what the street will look like and what the costs
are likely to be. Plymouth also stated that they may want to move forward as early as 2019.
Staff recommendation Because of all the moving parts and ability to still work with
developers in both cities to help achieve our goals, it is staff’s recommendation to move forward
with a feasibility report led by the City of Plymouth.
If the Council thinks it is appropriate to move forward with the feasibility report, staff will put
together a work plan which describes next steps.
Agenda Item # 8B
S MTWTF SSMTWTF S
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18 19 20 21 22 23 24 16 17 18 19 20 21 22
25 26 27 28 29 30 31 23 24 25 26 27 28 29
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8 91011121314 7 8 9 10 11 12 13
15 16 17 18 19 20 21 14 15 16 17 18 19 20
22 23 24 25 26 27 28 21 22 23 24 25 26 27
29 30 28 29 30 31
CITY COUNCIL - 7:00 pm
1st Tuesdays*
S MTWTF SSMTWTF S
12345 123 WORK SESSION - 6:00 pm
6 7 8 9 10 11 12 4 5678910 CITY COUNCIL - 7:00 pm
13 14 15 16 17 18 19 11 12 14 15 16 17 3rd Tuesdays*
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 31 25 26 27 28 29 30 PLANNING COMMISSION - 7:00 pm
2nd Tuesdays*
S MTWTF SSMTWTF S PARK COMMISSION - 7:00 pm
1 22345678 3rd Wednesdays*
3 456789910 11 12 13 14 15
10 11 12 13 14 15 16 16 17 18 19 20 21 22 HOLIDAYS
17 18 19 20 21 22 23 23 24 25 26 27 28 29
24 25 26 27 28 29 30 30 31 *unless otherwise noted
January 18th: Planning Commission moved from 9th to 18th due to lack of quorum
January 16th: 4 PM City Council Goal Setting Session
February 6th: Minnesota Precinct Caucus (Council moved to Wednesday)
April 4th: 6:30 PM Board of Appeal and Equalization Meeting
August 7th: Night to Unite (Council moved to Wednesday)
August 14th: Primary Election Day (Planning moved to Wednesday; Park moved to following week)
September 4th: 6 PM Budget Open House
November 6th: General Election Day (Council moved to Wednesday)
November 13th: 6 PM City Council Special Meeting: Canvass Election Results (Planning starts at 7 p.m.)
December 24th: Employees will use personal leave accrual to close City Hall
JULY
AUGUST
SEPTEMBER
OCTOBER
JUNE
NOVEMBER
DECEMBER
JANUARY
FEBRUARY
MARCH
APRIL
MAY
2018
MEETING
CALENDAR
13
Agenda Item # 9B
Sen. Smith says pension group
won't just sit around and tail
lure view by JIMSPENc • i' m
ookie Sen. Tina Smith's first big assignment is a tough one. Smith, Minnesota's junior Democratic senator, has been named t
bipartisan special cue that is supposed to save the -benefits of refirees in underfunded multi -employer pension plan,
-1, -�.?- + ',z , .-'. ,-r, 760 _:--:r •3. A 0.. t4 .x
Undera20141aw,speadm4dedby former John Kline of 1 Innesota andDemocratic Rep. George Miller deal
:vary., +-t tia`'-Mr- VIPe26:1 -+�'io " 14W ;`?"s:::k,3
ia, a gent has already appxoved benefit cuts to current retirees of four ailing multi -employer plans: Other applications k
• .,..
T r.4.tate ,. - .;. •+w-Rt. @`#i. :i: i`,`^TY;t: ,6 rra^f-•i.y.ir;..,n er•l!,,Z�,it e.
Private analysts and government re archers esti to t multi-employerplans covering a million people coul
f; ,.,-r-r, �.a,,=,,,,de--r3. t.,,is.. - . e4" �.\+_,,q,� ,zorr"y ,.4 is
i ' 1- ;7t ithiay.4S7 years. P�IJ '"+ fi t ilEf�".'+1. `I 1,"?,'
,R,' Sots v u. a s k3 7444 1
r 4/4 '5
:. Alsoah Beasio n tyCorp} }n
•,103 bgtuc
body wci ((1 le of yeas s .` and my lob is to bring a Minnesota perspecthv
tpayspein Bat in my mind this rsott asolemn corn- to the discussion and to use all the skills I have t
plansde%ait;isomtracktortmotat• iaiiitinedt re have.Vearetalldng about Minneso- encourage people an agreement. Havir
. " ad tans,wbo did into a t that �'t go anywhere on
��Pm everything right.They paid � legislative proposal
. mith will t i. with Democratic Sens:: pens l may' putxheir moneyin with a promise it 'Congressdoesn't really get us very fan
Brewnx f t jr a Manr•hin of West r- that they were going to have.a little hit of money
•plr of North Dakota and . to &en When theyretired, That Ought tote a Q: Repo Kline the lithe pension plans we:
Oxi nflaIatehof:[ita1, A romisethatgetsmifill d. gh gtoremainsolvenithepeoiieooIlectivgtie
alder ofahmesseeiRob PirtmanofOhioandlA e- ctinnyfitsttripbacktobtinnesotaatter'became. were going to have to settle for something less..
ZrapoofIdahotolrytosayelnrodtedscifth a iat .-d vwas upih°Dulath talkie with some itt tha your belief going into tt ' otiatrans?
its L•3S•workentin their Oland Msafrom these,pensioneis.Uldione woman said. ' if this A: Igo into this believing* isc rrrespansib:h" 1
dits iniroornett need to • doesn't worrkouti rn*it's not lite I've got some honor the commitment that has beenmadetope
other neat egg someplace. This is what I need to .t+ple. These are folks who fulfilled their part Oft
)t People have l�rnlr, �i ill e . keep rams actually being to ess." it's not commitment. They put their money in.. Anyboc
Mt: With:ant.itepu 'sponsorc going to be easy but I think -that there are some who has contributed to a retirement plan, regat+
d utt:U*11M bediil nt`about ideas I agreed with the Butch Lewis act strategy .r 'Ins of who their employers are, knows what th
his bipartisan effort? • ' which was tr. provide some federally fundediow= feels like I'm putting my money in now beam
lItithinkthisbipartisan committeereflects areal 'interest loansfromthe Tbeastarythaiwouldbridge my employer is telling me that they are going,
pp ity to solve an. important and -pressing the gap over this hurdle we have toget over so that follow suit. So that's where I come from -But Irv..
for220900t nesotans who are deeply" these funds couldbecome solvent again. 1 thought alsoreally listen to everybody and try to figure'c
xmarneclahoutsvhether theeirpensions aregoing . that was a good idea and it fraaldy ends -up Bost howwe can accomplish something, 1=
obethere£at`liretnArewantettverymcrchto3ave ingthefederalgovernment ifyodjust %t:
fr... ; f;
lsolutiont thisp abietnind,AbightVie- everything fall apart. ButTmnotsayingt at's the •':fitWhatassurances canyougiveyoetrc nstituent
erkkitilich anagreedto. There was at least= only solution. I'm saying that's a sution that we' 4. AtI aflamewom anwhoisgoingto go onto this can
tgreenumr to Aithis toommittee =x- a -committee shouldshould considen I hope andl am expecting that . initteeanddoeverythi leantofind asolutionth
hat was.tomnot only withproviding Lewin- this group will be able Oa -really focu �s onolnving fulfills ourpmuzise. That's the most -that Ican do
i ns and legislative wage- but' also` an and getting e g done. '. ; . afi '. '(4. 'C .'p. ",: 4 34. 4e- J
igteelnentthat Wonki then be consideredbythe , QxIs tht reatime frame or'r any of this?
'senate,w his iaap .Th s 't the Qs d° you tbinicwhittyouwillget out &being in As My understanding is that we are tasked wi
tsit aroundandtaikgroup.'i iswilbeag that theroup itp s' aLthat will have the blesaing fuldinga solution rinvitte The comae oftbis dale
s taskaiwkhomningupwithaSOIntiOn. _ ; ' W,4 of enough Republ cansto pass? - 4- tlar year. Sometimes having more t me does n
AtIbei a 3tbepeople appoi dl t iAcom_mittee aqua/getting to a solu%.Sometiines a cle Iii
it Finding' ' money to solve the pension problem on sides are there because theywant tasolve is a good thing,. • too- n, *
lc/0)&11110d. Whatsons ofthingsate doable? iheptoblemandnotjusttt fi.., 'hf lw v '+e ;r �F tcr+c .s'i i/aky
la I'm not naive. Ifthis had been easytodo, some- sent heretodo:'ihia Lets nspeacer.2 62274 0z v..t . t, [
•i ria:
t T_ Y . O �*
MEDINA
CITY OFFICE
2052 County Road 24, Medina, MN 55340-9790
ADMINISTRATION I PLANNING & ZONING 1 PUBLIC WORKS
p: 763.473.4643 f: 763.473.9359
e: city@ci.medina.mn.us
PUBLIC SAFETY
p: 763-473.9209 f: 763.473.8858
March 5, 2018
Senator David J. Osmek
Capitol Office
95 University Avenue W.
Minnesota Senate Bldg., Room 2107
St. Paul, MN 55155
Representative Jerry Hertaus
403 State Office Building
100 Rev. Dr. Martin Luther King Jr. Blvd.
St. Paul, MN 55155
Kathryn A. Green, President
Public Employees Retirement Association Board of Trustees
60 Empire Drive, Suite 200
St. Paul, MN 55103
Ladies and Gentlemen:
From June 2017 to December 2017, the Medina City Council worked on and passed its 2018
budget. Because employee salary and benefit expenses represent more than 60% of our budget, we
examine those obligations thoroughly and carefully. We have identified two issues concerning the four
(4) funds administered by the Public Employees Retirement Association ("PERA") and the other state
retirement funds that we believe warrant further study by PERA and the Minnesota Legislature.
First, we question whether the retirement funds for Minnesota public employees have and will
have enough money to fund future financial obligations. As Moody's Investors Service ("Moody's")
noted in its October 6, 2016 bulletin, "[r)ising pension liabilities loom as a growing problem for many US
state governments as a result of states' insufficient contributions to pension plans, underperformance of
invested assets and low interest rates among other factors." In that same bulletin, Minnesota was
identified as a state having a shortfall in pension contributions, making Minnesota more prone to
increased funding difficulties and exacerbating "the impacts of unfavorable market and demographic
pressures" on its public retirement funds.
We understand that PERA applies a discount rate in the 7% to 8% range to calculate the present
value of future obligations and to estimate future growth of the funds. Notwithstanding the unusually
high rate of return realized on most investments in 2017, it seems more fiscally prudent to use lower
rates in the 4% to 6%, akin to the yield on high-grade long-term taxable bond index rate. Indeed,
Moody's adjusted discount rate for Minnesota's largest pension plan is 4.33%. We worry that the 7% to
.n1ecil i narnn.0 s
March 5, 2018
Page 2
8% rates employed by PERA are unrealistic, particularly considering pension crises experienced in other
states such as Illinois and New Jersey.
Second, we are concerned that continuation of defined benefit plans for public employees is
unsustainable and will unduly burden future generations of Minnesotans. After World War II, both
private companies and government entities offered more and more retirement plans for employees.
For many then valid factual and demographic assumptions, those plans typically were defined benefit
plans. In the following seventy years, the circumstances on which those plans were based have changed
markedly: employees live longer and retire earlier than had been projected. In addition, many laws
have been enacted that have had the effect of increasing the amount of employer obligations under
such plans. In response to all the changes, most private companies have changed their retirement plans
from defined benefit plans to defined contribution plans (e.g., 401(k) style plans). It seems prudent for
the State of Minnesota to explore conversion of public employee retirement benefits to defined
contribution plans.
The sense of the Medina City Council is that PERA and the Minnesota Legislature need to
carefully examine the above issues. We suspect that both the discount rate and expected rate of return
used by PERA are too high, and that continuation of defined benefit plans poses a significant financial
risk to the state. The most likely consequence is that the citizens of Medina and their descendants will
have to pay higher taxes in the future to fund shortfalls in the state funds' ability to meet future
financial obligations.
The Council appreciates the recommendations included in the 2018 Pension Bill introduced by
Senator Rosen, but believes more in-depth study of the issues by an impartial panel is warranted.
Thank you for your attention to these important matters.
Respectfully Submitted
City of Medina
a.,4 Oit&U,e
Bob Mitchell, Mayor
CC: Governor Mark Dayton
Doug Anderson, PERA Executive Director
JeffJohnson, Hennepin County Board of Commissioners
David Unmacht, Executive Director at League of Minnesota Cities
2018 Northwest Hennepin League of Municipalities Information
City
Representative
Population
Champlin
Ryan Karasek, Mayor
24,231
Corcoran
Ron Thomas, Mayor
5,686
Dayton
Tim McNeil, Mayor
5,387
Greenfield
Brad Johnson, Mayor
2,948
Hanover
Chris Kauffman,
Mayor
3,360
Independence
Marvin Johnson,
Mayor
3,740
Long Lake
Marty Schneider,
Mayor
1,828
Loretto
Kent Koch, Mayor
668
Maple Plain
Julie Maas-Kusske,
Mayor
1,807
Medina
Bob Mitchell, Mayor
6,240
Minnetrista
Lisa Whalen, Mayor
7,397
Orono
Dennis Walsh, Mayor
8,009
Rockford
Renee Haften, Mayor
4,357
Rogers S
Shannon Klick,
Council Member
12,748
Met Council - Katie Rodriquez - Council Rep
Corcoran
Independence Medina
.4614
Asia
Minnetrista
r -1.4-40L
Orono •4[ lilt • "
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Maple Grw e lB of tl
Plymouth
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Metropolitan Council District 1
0
Interstate/Major Highway
Road
i-'="` County Boundary
Municipal Boundary
Water
Park or Preservation Area
5
Miles
10
Council District 1
LL -
METROPOLITAN
C O U N C I L
15
At
PUBLIC EMPLOYEES
RETIREMENT ASSOCIATION
March 16, 2018
Mr. Bob Mitchell, Mayor
City of Medina
2052 County Road 24
Medina, MN 55340-9790
Dear Mr. Mitchell,
Your letter to Kathryn Green, President of the PERA Board of Trustees, has been
forwarded to me and I am responding on her behalf. I appreciate your concern about the
funds administered by PERA and the other state agencies. You have expressed concern
about the fund's abilities to meet future financial obligations. As you noted, this is also a
concern raised by Moody's Investment Service. You have also expressed concern about
the discount rate PERA applies to value future obligations. The current rate in the
Statutes at 8.0%.
The above two concerns are being addressed, at least to some degree, by the 2018
Omnibus Pension Bill. The bill includes changing the long-term investment assumption,
which is also the discount rate, from 8% to 7.5%. The bill also includes extensive changes
to all of the Minnesota pension funds to increase employee contributions, reform
employee benefits, increase employer contributions, and add State funding. These
changes are intended to ensure long-term plan sustainability. Collectively, the value of
employee contribution increases and benefit reductions is roughly 3 times the value of
employer contributions and State funding. The impact of these changes would
immediately reduce the unfunded liability of the plans by $3.4B and put all plans on a
course to full funding, if the more conservative assumptions are met.
The bill does not include employee, employer, or State funding for the PERA General
plan or the PERA Correctional Plan. A 1% employee increase and a 1.5% employer
increase is applicable to the Police & Fire Plan.
As of today the bill has been passed unanimously by the Legislative Commission on
Pensions and Retirement (LCPR) and the Senate Government Finance Committee. The
Governor is supportive of the bill, as are a multitude of employee and employer
stakeholder groups, including the League of Minnesota Cities.
9 60 Empire Drive, Suite 200
St. Paul, MN 55103-2088
NO
Member: 651.296.7460 or 1.800.652.9026
Employer: 651.296.3636 or 1.888.892.7372
Equal Opportunity Employer
mnpera.org
Mr. Bob Mitchell, Mayor
March 16, 2018
Page 2
Your second concern relates to the viability of defined benefit plans. You note the
changes in pension plan design structure that have occurred with private companies and
have suggested that it seems prudent for State of Minnesota to explore conversion of
public employee retirement benefits to defined contribution plans. The PERA board
supports the defined benefit plan approach. However, we understand that your concern
is shared by others and the LCPR has, and will undoubtedly continue, to invite people to
testify on the merits of other plan designs including defined contributions.
Given the complexities of all of your concerns, I would like to have the opportunity to meet
with you, and perhaps your City Council, for a discussion about the status of the PERA
plans and a summary of what the LCPR has been hearing on this topic over the past
year. Please let me know if you would like to schedule time to meet regarding this topic.
Thank you again for expressing your concerns.
Sincerely,
Doug'Anderson, Executive Director, PERA
Cc: Governor Mark Dayton
Senator David J. Osmek
Representative Jerry Hertaus
Jeff Johnson, Hennepin County Board of Commissioners
David Unmacht, Executive Director at League of Minnesota Cities
Kathy Green, PERA Board of Trustees President
ri 60 Empire Drive, Suite 200
St. Paul, MN 55103-2088
Nib
Member: 651.296.7460 or 1.800.652.9026
Employer: 651.296.3636 or 1.888.892.7372
Equal Opportunity Employer
mnpera.org
AGREEMENT
THIS AGREEMENT (the “Agreement”) is entered into this ___ day of _________, 2018
by and between the city of Medina, a municipal corporation under the laws of Minnesota (the
“City”), and Anita D. Lang, Trustee of the Anita D. Lang 2005 Revocable Trust Agreement (the
“Owner”).
WITNESSETH:
WHEREAS, the Owner is the fee owner of the following described property in Hennepin
County, Minnesota (the “Property”)
Lot 6, Block 2, Medina Industrial Addition, as is on file and of record in the office of the County
Recorder, Hennepin County, Minnesota; and
WHEREAS, the City intends to construct a trail along the east side of Pinto Drive and
desires to have separation between the existing street and the trail; and
WHEREAS, construction of the trail in such a location requires an easement over a
portion of the Property; and
WHEREAS, the Owner is willing to grant an easement for trail purposes to the City
under the terms and conditions outlined in this Agreement.
NOW, THEREFORE, the City and the Owner agree as follows:
1. Grant of Trail Easement. The Owner agrees to grant to the City an easement for trail
purposes in the form attached hereto as Exhibit A (the “Easement”) by June 1, 2018.
2. Grant of Temporary Construction Easement. At the time of conveyance of the
Easement, the Owner also agrees to grant to the City a Temporary Construction
Easement (the “Temporary Easement”) upon the Property as determined necessary by
the City Engineer to accommodate construction of the trail. The Temporary
Easement is expected to be located immediately east of the Easement and will not
exceed 10 feet in width.
3. In consideration for conveying the Easement and Temporary Easement to the City,
the City agrees to pay the Owner $_________.
4. The Owner agrees to execute and provide to the City an affidavit of trustee and, if
necessary, provide a certificate of trust. The City shall provide the affidavit of trustee
for execution.
5. If the City constructs a trail or causes the trail to be constructed, the City agrees to
ensure that the area disturbed within the Easement and Temporary Easement is
appropriately restored and re-vegetated.
Agenda Item # 13A
6. This Agreement shall be interpreted under the laws of Minnesota.
CITY OF MEDINA
By:
Bob Mitchell, Mayor
By:
Scott T. Johnson, City Administrator
OWNER
Anita D. Lang, Trustee
1
EXHIBIT A
Form of Trail Easement
TRAIL EASEMENT
THIS INSTRUMENT is made by Anita D. Lang, Trustee of the Anita D. Lang 2005
Revocable Trust Agreement (“Grantor”), in favor of the city of Medina, a Minnesota municipal
corporation (“Grantee”).
Recitals
A. Grantor is the fee owner of the property located in Hennepin County, Minnesota which is
legally described in Exhibit A, attached hereto, (the “Property”).
B. Grantor desires to grant to the Grantee a trail easement, according to the terms and
conditions contained herein.
C. The easement is legally described in Exhibit B, attached hereto, and depicted in Exhibit C.
Terms of Easements
1. Grant of Easement. For good and valuable consideration, receipt of which is
acknowledged by Grantor, Grantor grants and conveys to the Grantee a perpetual, non-
exclusive easement for trail purposes over, under, across and through the portion of the
Property legally described in Exhibit B attached hereto.
2. Scope of Easement. The perpetual easement for trail purposes granted herein includes
the right of the Grantee, its contractors, agents, and employees to locate, construct,
operate, maintain, alter and repair trail facilities within the described easement area. The
easement granted herein also includes the right to cut, trim, or remove from the easement
areas trees, shrubs, or other vegetation as in the Grantee’s judgment unreasonably
interfere with the easement or facilities of the Grantee, its successors or assigns.
3. Warranty of Title. The Grantor warrants it is the owner of the Property and has the right,
title and capacity to convey to the Grantee the easement herein.
4. Environmental Matters. The Grantee shall not be responsible for any costs, expenses,
damages, demands, obligations, including penalties and reasonable attorney's fees, or
losses resulting from any claims, actions, suits or proceedings based upon a release or
threat of release of any hazardous substances, pollutants, or contaminants which may
have existed on, or which relate to, the easement area or Property prior to the date of this
instrument.
5. Binding Effect. The terms and conditions of this instrument shall run with the land and
2
be binding on the Grantor, its heirs and assigns.
STATE DEED TAX DUE HEREON: NONE
Dated this _____ day of ______________, 2018.
THE ANITA D. LANG 2005 REVOCABLE TRUST
By:___________________________________
ANITA D. LANG, TRUSTEE
STATE OF ___________ )
) ss.
COUNTY OF _________ )
The foregoing instrument was acknowledged before me this _____ day of ___________,
2018, by Anita D. Lang, Trustee of the Anita D. Lang 2005 Revocable Trust Agreement, on
behalf of the trust, Grantor.
______________________________
Notary Public
NOTARY STAMP OR SEAL
THIS INSTRUMENT DRAFTED BY:
City of Medina
2052 County Road 24
Medina, MN 55340
EXHIBIT A-1 TO TRAIL EASEMENT
Legal Description of the Property
Lot 6, Block 2, Medina Industrial Addition, as is on file and of record in the office of the County
Recorder, Hennepin County, Minnesota.
EXHIBIT A-2 TO THE TRAIL EASEMENT
Legal Description of the Trail Easement
A permanent easement over that part of Lot 6, Block 2, Medina Industrial Addition, as is on file
and of record in the office of the County Recorder, Hennepin County, Minnesota, which lies
westerly of the following described line: commencing at the Southwest corner of said Lot 6;
thence North 86 degrees 43 minutes 59 seconds East assumed bearing along the south line of
said Lot 6, 12.62 feet to the point of beginning; thence North 00 degrees 41 minutes 18 seconds
West, 10.04 feet; thence North 00 degrees 28 minutes 38 seconds East, 147.07 feet to a point on
the north line of said Lot 6, said point being 10.49 feet east of the northwest corner of Lot 6 as
measured along said north line thereof and said line there terminating
EXHIBIT A-3 TO THE TRAIL EASEMENT
Depiction of the Trail Easement
AGREEMENT
THIS AGREEMENT (the “Agreement”) is entered into this ___ day of _________, 2018
by and between the city of Medina, a municipal corporation under the laws of Minnesota (the
“City”), and John L. Machula and Joanne E. Machula, as Trustees of the Machula Family Trust
dated February 24, 2005, John L. Machula and Joanne E. Machula, Trustors and/or Trustees (the
“Owner”).
WITNESSETH:
WHEREAS, the Owner is the fee owner of the following described property in Hennepin
County, Minnesota (the “Property”)
Lots 4 and 5, Block 2, Medina Industrial Addition, as is on file and of record in the office of the
County Recorder, Hennepin County, Minnesota; and
WHEREAS, the City intends to construct a trail along the east side of Pinto Drive and
desires to have separation between the existing street and the trail; and
WHEREAS, construction of the trail in such a location requires an easement over a
portion of the Property; and
WHEREAS, the Owner is willing to grant an easement for trail purposes to the City
under the terms and conditions outlined in this Agreement.
NOW, THEREFORE, the City and the Owner agree as follows:
1. Grant of Trail Easement. The Owner agrees to grant to the City an easement for trail
purposes in the form attached hereto as Exhibit A (the “Easement”) by June 1, 2018.
2. Grant of Temporary Construction Easement. At the time of conveyance of the
Easement, the Owner also agrees to grant to the City a Temporary Construction
Easement (the “Temporary Easement”) upon the Property as determined necessary by
the City Engineer to accommodate construction of the trail. The Temporary
Construction Easement is expected to be located generally east of the Easement and
will not exceed 10 feet in width, with the exception of a wider Temporary Easement
extending along the swale which drains the northern portion of the parking lot on the
Property.
3. In consideration for conveying the Easement and the Temporary Easement to the
City, the City agrees to pay the Owner $_________.
4. The Owner agrees to execute and provide to the City an affidavit of trustee and
provide a certificate of trust. The City shall provide the affidavit of trustee for
execution.
Agenda Item # 13B
5. If the City constructs a trail or causes the trail to be constructed, the City agrees to
ensure that the area disturbed within the Easement and Temporary Easement is
appropriately restored and re-vegetated.
6. This Agreement shall be interpreted under the laws of Minnesota.
CITY OF MEDINA
By:
Bob Mitchell, Mayor
By:
Scott T. Johnson, City Administrator
OWNER
John L. Machula, Trustee
Joanne E. Machula, Trustee
1
EXHIBIT A
Form of Trail Easement
TRAIL EASEMENT
THIS INSTRUMENT is made by John L. Machula and Joanne E. Machula, as Trustees of
the Machula Family Trust dated February 24, 2005, John L. Machula and Joanne E. Machula,
Trustors and/or Trustees (“Grantor”), in favor of the city of Medina, a Minnesota municipal
corporation (“Grantee”).
Recitals
A. Grantor is the fee owner of the property located in Hennepin County, Minnesota which is
legally described in Exhibit A, attached hereto, (the “Property”).
B. Grantor desires to grant to the Grantee a trail easement, according to the terms and
conditions contained herein.
C. The easement is legally described in Exhibit B, attached hereto, and depicted in Exhibit C.
Terms of Easements
1. Grant of Easement. For good and valuable consideration, receipt of which is
acknowledged by Grantor, Grantor grants and conveys to the Grantee a perpetual, non-
exclusive easement for trail purposes over, under, across and through the portion of the
Property legally described in Exhibit B attached hereto.
2. Scope of Easement. The perpetual easement for trail purposes granted herein includes
the right of the Grantee, its contractors, agents, and employees to locate, construct,
operate, maintain, alter and repair trail facilities within the described easement area. The
easement granted herein also includes the right to cut, trim, or remove from the easement
areas trees, shrubs, or other vegetation as in the Grantee’s judgment unreasonably
interfere with the easement or facilities of the Grantee, its successors or assigns.
3. Warranty of Title. The Grantor warrants it is the owner of the Property and has the right,
title and capacity to convey to the Grantee the easement herein.
4. Environmental Matters. The Grantee shall not be responsible for any costs, expenses,
damages, demands, obligations, including penalties and reasonable attorney's fees, or
losses resulting from any claims, actions, suits or proceedings based upon a release or
threat of release of any hazardous substances, pollutants, or contaminants which may
have existed on, or which relate to, the easement area or Property prior to the date of this
instrument.
2
5. Binding Effect. The terms and conditions of this instrument shall run with the land and
be binding on the Grantor, its heirs and assigns.
STATE DEED TAX DUE HEREON: NONE
Dated this _____ day of ______________, 2018.
THE MACHULA FAMILY TRUST DATED FEBRUARY 24, 2005
By:___________________________________
JOHN L. MACHULA, TRUSTEE
By:___________________________________
JOANNE E. MACHULA, TRUSTEE
STATE OF ___________ )
) ss.
COUNTY OF _________ )
The foregoing instrument was acknowledged before me this _____ day of ___________,
2018, by John L. Machula and Joanne E. Machula, as Trustees of the Machula Family Trust dated
February 24, 2005, John L. Machula and Joanne E. Machula, Trustors and/or Trustees, on behalf of
the trust, Grantor.
______________________________
Notary Public
NOTARY STAMP OR SEAL
THIS INSTRUMENT DRAFTED BY:
City of Medina
2052 County Road 24
Medina, MN 55340
EXHIBIT A-1 TO THE TRAIL EASEMENT
Legal Description of the Property
Lots 4 and 5, Block 2, Medina Industrial Addition, as is on file and of record in the office of the
County Recorder, Hennepin County, Minnesota.
EXHIBIT A-2 TO THE TRAIL EASEMENT
Legal Description of the Trail Easement
A permanent easement over that part of Lot 4 and 5, Block 2, Medina Industrial Addition, as is
on file and of record in the office of the County Recorder, Hennepin County, Minnesota, which
lies westerly of the following described line: commencing at the Southwest corner of said Lot 5;
thence North 89 degrees 39 minutes 57 seconds East assumed bearing along the south line of
said Lot 5, 10.49 feet to the point of beginning; thence North 00 degrees 14 minutes 22 seconds
West, 87.38 feet; thence North 00 degrees 32 minutes 20 seconds West, 22.36 feet; thence North
01 degrees 38 minutes 10 seconds East, 14.36 feet; thence North 05 degrees 29 minutes 43
seconds East, 17.63 feet; thence North 03 degrees 13 minutes 18 seconds East, 10.83 feet; thence
North 00 degrees 05 minutes 49 seconds East, 57.76 feet; thence North 02 degrees 58 minutes 35
seconds East, 19.76 feet; thence North 05 degrees 15 minutes 59 seconds East, 22.20 feet to a
point on the north line of said Lot 4, said point being 13.26 feet east of the northwest corner of
Lot 4 as measured along the north line thereof and said line there terminating.
EXHIBIT A-3 TO THE TRAIL EASEMENT
Depiction of the Trail Easement
Planning Department Update Page 1 of 2 April 3, 2018
City Council Meeting
MEMORANDUM
TO: Mayor Mitchell and Members of the City Council
FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson
DATE: March 29, 2018
SUBJ: Planning Department Updates – April 3, 2018 City Council Meeting
Land Use Application Review
A) Reiser lot line rearrangement – 1425 County Road 24 and PID 23-118-23-32-0002 – The
John H. Reiser Trust and Philip W. Reiser Trust have requested approval of a lot line
rearrangement between two 10-acre parcels. Staff is conducting a preliminary review and
will schedule for City Council when complete, tentatively at the April 17, 2018 meeting.
B) Woods of Medina Final Plat –710 Shawnee Woods Road and 4412 County Road 116 –
4412 JKP LLC has requested final plat for a 16-lot subdivision on approximately 8.25 acres.
Staff is conducting a preliminary review and will schedule for City Council when complete,
tentatively at the May 15, 2018 meeting.
C) Maxxon Site Plan Review – 900-920 Hamel Road – Maxxon has requested a site plan review for a
4,854 square foot addition between the two existing buildings on their property. The applicant
proposes to convert existing bituminous to pervious surfacing because no more hardcover can be
added as a result of the Elm Creek Shoreland Overlay District. The Planning Commission reviewed
at the January 18 meeting and recommended approval. The Council granted approval on February
20. Staff will work with the applicant on conditions of approval before construction begins.
D) School Lake Nature Preserve CD-PUD – Wally and Bridget Marx have requested final plat
approval for their conservation design subdivision of 6 lots and conservation of 70 acres (11.76
buildable). The Council granted final approval at the February 20 meeting. Staff will work with the
applicant on the conditions of approval.
E) Lunski Final Plat – Lunski, Inc. has applied for final approval of the subdivision related to
the development of 83 units of mixed senior housing and 24,000 s.f. of office north of
Highway 55 and west of Mohawk Drive. The Council adopted a resolution of approval at
the November 16 meeting. Staff will work with applicant on conditions of approval before
construction begins.
F) Reserve of Medina Second Addition – Toll Brothers has requested approval of the second
phase of the Reserve of Medina project. The City Council adopted approval documents on
September 19. Staff will work with the developer related to the conditions of approval.
G) Johnson ADU CUP, Dykhoff Septic Variance, Hamel Brewery, St. Peter and Paul Cemetery – The
City Council has adopted resolutions approving these projects, and staff is assisting the applicants
with the conditions of approval in order to complete the projects.
H) Woods of Medina – This preliminary plat has been approved and staff is awaiting a final plat
application
I) Hamel Road Thirty Two, Hamel Haven subdivisions – These subdivisions have received final
approval. Staff is working with the applicants on the conditions of approval before the plats are
recorded
Other Projects
A) Comprehensive Plan – The City Council directed staff to prepare revisions and supplemental
information at the January 16 meeting and staff resubmitted to the Met Council on January 24. The
Planning Department Update Page 2 of 2 April 3, 2018
City Council Meeting
Met Council has again deemed the application incomplete and provided comments. The Council
directed staff to make some additions to the plan at the March 6 meeting and staff resubmitted the
information on March 9.
B) Business Forum and Tours – staff attended the Business Forum and Tours on March 8. Staff
coordinated an activity to welcome feedback on the strengths and challenges of doing business in
Medina. Staff will organize the feedback and report to the Council in the near future and begin
looking for opportunities to address some of the challenges noted.
C) City of Plymouth Comp Plan Amendment – The City received a proposed Comprehensive Plan
Amendment being considered by the City of Plymouth. Neighboring cities are provided the
opportunity to comment on amendments. The proposed amendment includes approximately 20
acres south of County Road 47 and west of Troy Lane, about ½ mile east of Medina. The proposed
change is from LA-R2 (2-4 units/acre) to LA-2 (3-6 units/acre). The change would not appear to
affect Medina’s systems, so staff intends to inform Plymouth that Medina has no comments, unless
City Council members believe it is appropriate to comment.
D) City of Corcoran Comp Plan Amendment – Similar to the Plymouth amendment noted above,
Corcoran has notified us of a proposed amendment of approximately 125 acres from combination of
Low Density, Mixed Residential, and High Density Residential to a Mixed Residential guiding. It
appears that the overall change does not significantly change the expected overall number of units.
As such, staff intends to inform Corcoran that Medina has no comments, unless City Council
members believe it is appropriate to comment.
E) City of Loretto Comprehensive Plan Update – The City received its first Comp Plan update for
review from a neighboring community. Staff is reviewing the information, and intends to present at
the April 17 meeting.
F) LED Lighting – staff is studying LED lighting and preparing a report for the Planning Commission,
potentially at the April 10 meeting.
G) Stormwater Ordinance and Design Guide –staff met with Engineering staff to discuss the scope and
workplan for reviewing the City’s stormwater regulations to conform with the City’s surface water
management plan and current practices. Staff is tentatively planning a discussion at the May 15
Council Worksession.
H) Mixed Residential zoning district – staff has begun researching options for implementing the mixed
residential zoning district. Staff intends to coordinate outreach for involvement of affected property
owners in April or May with the intent of preparing an ordinance for the June Planning Commission
meeting.
I) Municipal State Aid Needs Report – staff submitted the MSA Needs report to MnDOT for 2018.
J) Sanitary Sewer Inflow Ordinance – staff has created a rough draft of an ordinance related to
enforcement of prohibited connections to the sanitary sewer system for review. Staff anticipates
presenting the ordinance to the Council in May or June.
K) Vacation – I will be on vacation the week of April 2-6 and will not be present at the April 3 meeting.
See you when we get back!
TO: Mayor Robert Mitchell and City Council
FROM: Edgar J. Belland, Director of Public Safety,
Through City Administrator Scott Johnson
DATE: March 29, 2018
RE: Department Updates
2018 Bike Rodeo
The 2018 Medina Police Bike Rodeo will be held on May 19th from 11:00 am to 1:00 pm at
the Target Parking lot at 300 Clydesdale Trail in Medina. We will have a bike course along
with experts to check over the bikes for defects. There will also be give-a-ways for the kids.
Please stop by for all the activities.
Drug Take Back Day
April 28th is Drug Take Back Day for the Country. It coincides with the Medina Cleanup
Day. The Medina Police Department will be collecting prescription drugs from residents to
keep them out of the hands of criminals. Last year we took over 100 lbs. of drugs in on the
Take Back Day. As you consider coming to cleanup day, clean out all the old medications
you do not use and get rid of them safely and for free.
Spring Weight Restrictions Enforced
As of March 5th, the spring weigh restrictions went into effect. Our officers are proactively
enforcing the weight limits to protect our roads. It has been a long winter with some major
effect from the frost this year. If you see any large trucks on restricted roads, please call the
Medina Police Department and let us know.
Cops and Coffee
On March 28th I met members of the community with the Cops and Coffee program at
Dobo’s Café on Highway 55. It was a very nice event, 15 citizens attended and discussed
current police issues. Our next event is schedule at the Oak Eatery in April. It will be
hosted by Sergeant Nelson. Detail will be out shortly.
Patrol by Sergeant Nelson
Patrol Activities
For the dates of February 27 to March 27, 2018, our officers issued 97 citations and 237
warnings for various traffic infractions. There was a total of 16 traffic accidents, 23
medicals and 11 alarms.
Over the past three plus weeks, officers have been actively enforcing the spring weight
restrictions. With little building in the city this year, the enforcement is down but we are
still finding a few trucks here and there.
MEMORANDUM
On March 3, 2018, Officer Scharf responded to Target for an adult shoplifter in custody. Officer Scharf spoke with the female suspect and she admitted to stealing from Target on
more than one occasion. A citation was issued and she was released.
On March 6, 2018, Officers McGill and Scharf were dispatched to a residence to take a
harassment report. It was learned that the caller had engaged in an online video chat session.
During this session the victim was videotaped in a comprising situation. After the session,
the victim was contacted by the same person threatening to expose his videos to all his
contacts on Facebook if he did not pay them money. The case was forwarded to
Investigations.
On March 8, 2018, Officers McKinley, Boecker and I assisted the West Metro Drug Task
Force with a narcotics search warrant in the city. As a result, a male was arrested for
possession of narcotics and possession of a stolen handgun.
On March 9, 2018, Officer McKinley responded to take a theft report from Target. It was
discovered that numerous electronics had been stolen over two dates and that the loss was
several thousands of dollars. The information was gathered and was turned over to
Investigations.
On March 10, 2018, Officer McKinley responded to take a fraud report from Holiday Gas
Station. It was reported that two males had been in the store and made several unauthorized
credit card charges from a cloned credit card. The loss to the store was several hundred
dollars. The case was forwarded to Investigations.
On March 11, 2018, Officer Hall responded to a suspicious vehicle call. Upon arrival the
vehicle had left the area but was located by the Corcoran Police. The driver was found to
not have a driver’s license and was in possession of methamphetamine. She was also found
to be under the influence of narcotics, as well, and was arrested.
Investigations by Investigator Kevin Boecker
Theft case from Target was forwarded to the Hennepin County Attorney’s Office. Most of
the items that were stolen from the Medina Target were recovered at a pawn shop in New
Hope. Additional property was recovered from thefts at the Oakdale and Vadnais Heights
Target.
Administrative subpoena sent to a phone company regarding an attempted online blackmail
case. The phone number in question was found to belong to a Canada phone company
which does not accept US legal documents. I am still awaiting documentation from Google
regarding a Gmail account that was also used by the suspect/s.
Regarding a case involving cloned credit cards at the Holiday, 200 Highway 55, both
suspects involved were identified. Hennepin County Sheriff’s Office was found to have an
ongoing case against one of the suspects for identity theft involving numerous other victims.
Detective requested our report forwarded to them to aggregate our charge along with all the
others.
In between cases I have been assisting with the enforcement of seasonal road restrictions.
Numerous trucks have been stopped and found to be in violation. Appropriate enforcement
action was taken.
There are currently eight (8) cases assigned to Investigations.
MEMORANDUM
TO: City Council, through City Administrator Scott Johnson
FROM: Steve Scherer, Public Works Director
DATE: March 27, 2018
MEETING: April 3, 2018
SUBJECT: Public Works Update
STREETS
• Spring Weight Restrictions have been on for a while now and I will be watching the
roads as the temperature begins to get warmer. I believe the frost went deep this winter
with the frigid cold weather and the lack of snow the first part of the winter, so it will be
interesting to see how long it takes to work its way out. It looks like it’s going to be a
slow process this year.
• A Hennepin County representative will be discussing the County Rd. 24 /Willow Drive
intersection improvements at the council meeting.
• There is a memo asking for direction on the future of Brockton Lane between Hamel
Road and Medina Road.
• Public works will begin crack sealing as soon as weather permits. We try to fill the cracks
with sealer prior to them closing back up with the warm weather on its way.
• After re-evaluating Medina Manor streets (Highcrest/Oak Circle), I have decided to let
the overlay I had scheduled for this year go a few more years. The street is in good
condition and I cannot justify the overlay at this point. I will move it out on the Pavement
Management Plan.
• With the Medina Manor street project pushed out a few years, I would like to consider
doing an overlay on Buckskin Trail. This street is in desperate need of an overlay. It
seems to have slipped through the cracks in the Pavement Plan, but I would like to add it
to this years’ overlay schedule if possible.
WATER/SEWER/STORMWATER
• I met with the Enclave HOA Tuesday, March 20th, to discuss irrigation and water re-use.
This has been a goal of mine for some time. BNR irrigation was on hand to speak to the
irrigation system and I spoke on behalf of the City. The goal is to reduce the amount of
irrigation water pumped from the wells by using better management options.
• The Water Tower Project will resume April 16th if the weather permits. The rest of the
project is expected to take four weeks to complete. We will be putting an insert into the
March water bill to inform the residents. I will also be notifying all emergency services
prior to the start of the project since we will be draining the tower and running on the
pressure transducer.
Page 2 of 2
PARKS/TRAILS
• The electrical installation agreement for the baseball lights at Hamel Legion Park is in
your packet. We had separate agreements for the equipment and installation, and for the
electrical portion of the baseball lights.
• The ballfield light pole installation is complete and the next step will be to get the
electrical work completed.
MISCELLANEOUS
• The applications for the Seasonal Maintenance Worker are due back on April 9th and we
will be scheduling interviews once we have gone through the applications and scored
them.
ORDER CHECKS MARCH 7, 2018 – MARCH 20, 2018
047043 LORI OR MICHAEL FLETCHER ................................................ $150.00
047044 FREDERICKSON, JENNIFER ................................................... $430.00
047045 HOLZCHUN, SHAWN/KIMBERLY ............................................... $37.00
047046 JAYASURIYA, VASANTH .......................................................... $250.00
047047 SWANSON, SHEENA ................................................................ $250.00
047048 WASICK, TERESA .................................................................... $150.00
047049 ARENS, KELSEY ....................................................................... $250.00
047050 KOHLI, KULJEET ...................................................................... $250.00
047051 SHARMA, ARATI ....................................................................... $150.00
047052 AMERICAN PRESSURE INC .................................................... $500.00
047053 BEAUDRY OIL & PROPANE .................................................. $2,634.10
047054 BIFFS INC ................................................................................. $144.00
047055 BLUE CROSS BLUE SHIELD OF MN ................................... $34,391.72
047056 BOYER FORD TRUCKS INC .................................................. $1,035.52
047057 BUDGET PRINTING .................................................................... $14.03
047058 CANVAS SOLUTIONS, INC ....................................................... $410.00
047059 CARGILL INC. ........................................................................ $9,601.05
047060 CENTERPOINT ENERGY ...................................................... $4,676.84
047061 CENTURYLINK.......................................................................... $226.43
047062 CRYSTEEL TRUCK EQUIPMENT ............................................. $350.00
047063 DESLAURIERS & SONS INC .................................................... $354.26
047064 DS HUNZ SERVICES INC ......................................................... $380.80
047065 ECM PUBLISHERS INC ............................................................ $158.31
047066 ESRI, INC. ................................................................................. $800.00
047067 FASTENAL COMPANY ............................................................... $66.23
047068 GRAINGER................................................................................ $257.48
047069 HAMEL LUMBER INC ................................................................ $142.62
047070 HAMEL LIONS CLUB ................................................................ $615.00
047071 HENN COUNTY INFO TECH .................................................. $1,171.21
047072 HENN COUNTY SHERIFF......................................................... $141.00
047073 HENN CTY RESIDENT/REAL ESTATE ....................................... $56.00
047074 LANO EQUIPMENT INC ............................................................ $209.08
047075 LEXISNEXIS RISK DATA MGMT INC .......................................... $34.00
047076 CITY OF MAPLE PLAIN ............................................................ $530.60
047077 METROPOLITAN COUNCIL ................................................... $9,840.60
047078 METROPOLITAN COUNCIL ................................................. $32,523.29
047079 METRO WEST INSPECTION ............................................... $22,135.59
047080 MOTLEY AUTO SERVICE LLC ................................................. $408.50
047081 MUSCO SPORTS LIGHTING LLC ...................................... $103,287.00
047082 NAPA OF CORCORAN INC ...................................................... $334.10
047083 CITY OF ORONO ...................................................................... $725.95
047084 PERRY'S TRUCK REPAIR ........................................................ $773.00
047085 PLEAA ......................................................................................... $70.00
047086 RAILROAD MANAGEMENT CO.LLC ......................................... $214.01
047087 SAM'S CLUB ............................................................................... $99.92
047088 STREICHER'S ............................................................................. $22.49
047089 SYMBOLARTS ............................................................................ $95.00
047090 TALLEN & BAERTSCHI .......................................................... $2,975.52
047091 TIMESAVER OFFSITE .............................................................. $284.00
047092 TOWMASTER ........................................................................... $497.86
Total Checks $235,104.11
ELECTRONIC PAYMENTS MARCH 7, 2018 – MARCH 20, 2018
004528E PR PERA ............................................................................ $15,553.47
004529E PR FED/FICA ...................................................................... $16,370.64
004530E PR MN Deferred Comp ..........................................................$2,470.00
004531E PR STATE OF MINNESOTA ....................................................$3,712.43
004532E SELECT ACCOUNT ................................................................$1,261.15
004533E CITY OF MEDINA ...................................................................... $20.00
004534E FARMERS STATE BANK OF HAMEL ........................................... $125.00
004535E AFLAC .................................................................................... $364.46
004536E CIPHER LABORATORIES INC. ................................................$5,942.00
004537E CULLIGAN-METRO .................................................................. $100.50
004538E FRONTIER ................................................................................ $56.82
004539E MEDIACOM OF MN LLC ........................................................... $294.99
004540E PAYMENT SERVICE NETWORK INC .......................................... $791.76
004541E PITNEY BOWES ....................................................................$1,000.00
004542E CITY OF PLYMOUTH ............................................................... $767.86
004543E PREMIUM WATERS INC ............................................................ $44.34
004544E SELECT ACCOUNT ................................................................$2,804.35
004545E MARCO (LEASE) ...................................................................$1,936.00
004546E ELAN ...................................................................................$1,655.56
004547E VALVOLINE FLEET SERVICES .................................................... $86.73
004548E VERIZON.............................................................................. $1,486.36
Total Electronic Checks $56,844.42
PAYROLL DIRECT DEPOSIT MARCH 7, 2018
0508510 ALTENDORF, JENNIFER L. ..................................................... $1,458.23
0508511 ANDERSON, JOHN G. .............................................................. $230.87
0508512 BARNHART, ERIN A. ............................................................. $2,326.52
0508513 BELLAND, EDGAR J. .............................................................. $2,765.70
0508514 BOECKER, KEVIN D. ............................................................. $2,244.30
0508515 CONVERSE, KEITH A............................................................. $2,490.38
0508516 COUSINEAU, LORIE K. ............................................................ $230.87
0508517 DINGMANN, IVAN W. ............................................................ $2,196.85
0508518 ENDE, JOSEPH ..................................................................... $1,978.97
0508519 FINKE, DUSTIN D. ................................................................ $2,352.48
0508520 GALLUP, JODI M. .................................................................. $1,800.08
0508521 GLEASON, JOHN M. .............................................................. $2,371.16
0508522 GREGORY, THOMAS ............................................................. $2,044.84
0508523 HALL, DAVID M. ................................................................... $2,240.97
0508524 JESSEN, JEREMIAH S. ........................................................... $2,377.21
0508525 JOHNSON, SCOTT T. ............................................................ $2,360.65
0508526 KIESER, NICHOLAS ................................................................. $332.90
0508527 KLAERS, ANNE M. ................................................................. $1,262.27
0508528 LANE, LINDA ........................................................................ $1,647.19
0508529 LEUER, GREGORY J. ............................................................. $2,317.94
0508530 MARTIN, KATHLEEN M ............................................................ $230.87
0508531 MCGILL, CHRISTOPHER R. .................................................... $1,989.01
0508532 MCKINLEY, JOSHUA D .......................................................... $2,027.50
0508533 MITCHELL, ROBERT G. ........................................................... $327.04
0508534 NELSON, JASON ................................................................... $2,548.08
0508535 PEDERSON, JEFF .................................................................... $227.97
0508536 PETERSON, DEBRA A. ........................................................... $1,851.35
0508537 REINKING, DEREK M ............................................................ $1,901.00
0508538 ROBBINS, MELISSA ................................................................ $617.39
0508539 SCHARF, ANDREW ................................................................ $1,530.83
0508540 SCHERER, STEVEN T. ........................................................... $2,437.00
0508541 VIEAU, CECILIA M. ............................................................... $1,217.35
Total Payroll Direct Deposit $53,935.77
ORDER CHECKS MARCH 21, 2018 – APRIL 3, 2018
047093 ANDERSON, THERESA ............................................................ $150.00
047094 BROLIN, NANCY ......................................................................... $54.83
047095 CARTUS FINANCIAL CORP ....................................................... $20.95
047096 JITHIN, CHRISTINA .................................................................. $250.00
047097 VU, BAO .................................................................................... $225.00
047098 22 HAMEL ROAD LLC ............................................................... $462.96
047099 BUDHABHOY, SHEHNAZ ......................................................... $250.00
047100 LAURIE HATCHER MERZ ......................................................... $275.00
047101 RYAN COMPANIES ............................................................. $35,758.60
047102 SHIMSHOCK, MARY ................................................................. $500.00
047103 TARGET CORPORATION .................................................... $57,679.07
047104 ACME TOOLS ........................................................................... $127.67
047105 BADGER STATE INSPECTION LLC ...................................... $4,000.00
047106 BATTERIES + BULBS ............................................................... $144.78
047107 BEAUDRY OIL & PROPANE .................................................. $2,502.84
047108 BOYER FORD TRUCKS INC ..................................................... $189.03
047109 BURSCHVILLE CONSTRUCTION INC ................................... $4,250.00
047110 CARGILL INC. ........................................................................ $1,599.57
047111 CORE & MAIN LP ...................................................................... $564.45
047112 DAVID WEEKLEY HOMES ........................................................ $411.03
047113 ECM PUBLISHERS INC ............................................................ $134.56
047114 ENGEL WATER TESTING INC.................................................. $450.00
047115 GRAINGER.................................................................................. $88.32
047116 HAKANSON ANDERSON ASSOCIATES I ............................. $1,000.00
047117 HENN COUNTY SHERIFF........................................................... $75.00
047118 HENRYS WATERWORKS INC .................................................. $368.64
047119 HOLIDAY FLEET ....................................................................... $122.28
047120 HYDRO-KLEAN LLC............................................................. $71,088.12
047121 KELLY'S WRECKER SERVICE INC ............................................ $80.65
047122 KENNEDY & GRAVEN CHARTERED .................................. $11,179.62
047123 LANO EQUIPMENT INC .............................................................. $30.00
047124 LAW ENFORCEMENT LABOR .................................................. $392.00
047125 LEAGUE OF MN CITIES INS.TRUST ................................... $79,575.00
047126 LITHGOW AUTOMOTIVE INC ................................................... $309.26
047127 MARCO INC ................................................................................ $32.82
047128 MATHESON TRI-GAS INC ........................................................ $116.61
047129 METRO ELEVATOR INC ........................................................... $180.00
047130 MINNESOTA WISCONSIN PLAYGROUND ............................... $296.00
047131 MORRIS ELECTRONICS INC. .................................................. $160.00
047132 NELSON AUTO CENTER ..................................................... $30,975.00
047133 OFFICE DEPOT .......................................................................... $50.78
047134 OPG-3, INC ............................................................................ $2,788.00
047135 RANDY'S SANITATION INC ........................................................ $40.00
047136 ROLF ERICKSON ENTERPRISES INC .................................. $7,472.37
047137 SNOW MACHINES, INC ....................................................... $23,000.00
047138 STREICHER'S ............................................................................. $49.99
047139 SUN LIFE FINANCIAL ............................................................ $1,270.59
047140 TEGRETE CORP .................................................................... $1,314.00
047141 TIMESAVER OFFSITE .............................................................. $176.50
047142 WATER CONSERVATION......................................................... $302.10
047143 MN DVS ....................................................................................... $21.75
047144 WSB & ASSOCIATES ........................................................... $12,232.00
Total Checks $354,787.74
ELECTRONIC PAYMENTS MARCH 21, 2018 – APRIL 3, 2018
004549E PR PERA ............................................................................ $14,761.14
004550E PR FED/FICA ...................................................................... $15,344.33
004551E PR MN Deferred Comp ..........................................................$2,470.00
004552E PR STATE OF MINNESOTA ....................................................$3,465.17
004553E SELECT ACCOUNT ................................................................$1,267.98
004554E CITY OF MEDINA ...................................................................... $20.00
004555E MEDIACOM OF MN LLC ............................................................. $75.09
004556E MEDIACOM OF MN LLC ............................................................. $75.09
004557E SELECT ACCOUNT ................................................................$1,599.52
004558E MINNESOTA, STATE OF ........................................................$1,211.00
004559E SELECT ACCOUNT .................................................................. $762.00
004560E FARMERS STATE BANK OF HAMEL ........................................... $125.00
004561E KONICA MINOLTA .................................................................. $168.48
004562E MEDIACOM OF MN LLC ........................................................... $355.80
004563E VALVOLINE FLEET SERVICES .................................................... $70.47
004564E WRIGHT HENN COOP ELEC ASSN .......................................... $2,030.96
Total Electronic Checks $43,802.03
PAYROLL DIRECT DEPOSIT MARCH 21, 2018
0508542 ALTENDORF, JENNIFER L. ..................................................... $1,449.37
0508543 BARNHART, ERIN A. ............................................................. $2,326.53
0508544 BELLAND, EDGAR J. .............................................................. $2,750.70
0508545 BOECKER, KEVIN D. ............................................................. $2,244.31
0508546 CONVERSE, KEITH A............................................................. $2,058.18
0508547 DINGMANN, IVAN W. ............................................................ $1,669.19
0508548 ENDE, JOSEPH ..................................................................... $1,616.92
0508549 FINKE, DUSTIN D. ................................................................ $2,352.49
0508550 GALLUP, JODI M. .................................................................. $1,801.82
0508551 GLEASON, JOHN M. .............................................................. $2,062.03
0508552 GREGORY, THOMAS ............................................................. $2,044.84
0508553 HALL, DAVID M. ................................................................... $2,280.25
0508554 JESSEN, JEREMIAH S. ........................................................... $2,274.19
0508555 JOHNSON, SCOTT T. ............................................................ $2,292.25
0508556 KIESER, NICHOLAS ................................................................. $227.94
0508557 KLAERS, ANNE M. ................................................................. $1,262.28
0508558 LANE, LINDA ........................................................................ $1,647.20
0508559 LEUER, GREGORY J. ............................................................. $2,010.05
0508560 MCGILL, CHRISTOPHER R. .................................................... $1,576.95
0508561 MCKINLEY, JOSHUA D .......................................................... $2,073.30
0508562 NELSON, JASON ................................................................... $2,228.29
0508563 PETERSON, DEBRA A. ........................................................... $1,851.35
0508564 REINKING, DEREK M ............................................................ $1,934.35
0508565 ROBBINS, MELISSA ................................................................ $646.50
0508566 SCHARF, ANDREW ................................................................ $1,396.07
0508567 SCHERER, STEVEN T. ........................................................... $2,437.01
0508568 VIEAU, CECILIA M. ............................................................... $1,225.54
Total Payroll Direct Deposit $49,739.90