Loading...
HomeMy Public PortalAbout04.16.19 Complete Regular City Council Meeting Packet Posted 4/12/2019 Page 1 of 1 AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, April 16, 2019 7:00 P.M. Medina City Hall 2052 County Road 24 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the April 2, 2019 Regular Council Meeting B. Minutes of the April 3, 2019 Board of Appeal and Equalization Meeting V. CONSENT AGENDA A. Approve Bidding Policy B. Approve 2018 Annual Report C. Approve Change Order for CSAH 115/CR 116 Reconstruction Project D. Approve Street Striping Services Agreement with Twin City Striping Inc. E. Resolution Accepting Donation from the Hamel Volunteer Fire Department Relief Association VI. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VII. PRESENTATION A. Resolution Recognizing Tom Gregory for 15 Years of Service to the City of Medina VIII. NEW BUSINESS A. Storm Water Pollution Prevention Plan (SWPPP) – Annual Public Hearing B. Wally and Bridget Marx – 2800 Parkview Drive 1. Resolution Vacating Drainage and Utility Easements within Lot 2, Block 2, School Lake Nature Preserve – Public Hearing 2. Resolution Granting Final Approval of the School Lake Nature Preserve 2nd Addition Plat C. Maxxon – 920 Hamel Road – Variance and Site Plan Review – Public Hearing D. Charlie’s – 172 Hamel Road – PUD Concept Plan IX. CITY ADMINISTRATOR REPORT X. MAYOR & CITY COUNCIL REPORTS XI. APPROVAL TO PAY BILLS XII. CLOSED SESSION: Attorney-Client Privileged Discussion on Litigation Matter Specifically WW Farm and George Wessin v. City of Medina, Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(b) XIII. ADJOURN Meeting Rules of Conduct:  Fill out and turn in white comment card  Give name and address  Indicate if representing a group  Limit remarks to 3-5 minutes MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: April 10, 2019 DATE OF MEETING: April 16, 2019 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Approve Bidding Policy – Staff worked with City Attorney Ron Batty and City Engineer Jim Stremel to update the bidding policy to allow electronic bidding for projects over $175,000. Most of the changes are to adhere to Medina’s protocol and to substitute publication on the city’s website instead of newspaper publication. Staff recommends approval. See attached policy. B. Approve 2018 Annual Report – Staff has completed the annual report for City Council review and action. The report provides an overview of the City of Medina’s activities, accomplishments, and fiscal responsibility for 2018. Staff recommends approval. See attached annual report. C. Approve Change Order for CSAH 115/CR 116 Reconstruction Project– The 115/116 Watermain project was completed in July 2018, but the final items were just closed out. One of the items was a change order for extra work done on the watermain installation. All the watermain related items were the City of Medina’s responsibility. Staff received a letter of authorization from Hennepin County asking for approval of $35,688.18 for extra work that was done with the installation of the watermain. Staff recommends approval. See attached memo and change order. D. Approve Street Striping Services Agreement with Twin City Striping Inc. – The City is recommending extending the 2017-2018 Striping Services Agreement with Twin City Striping for an additional two years which will cover 2019 and 2020. The Contractor has agreed to extend the agreement for an additional two years with an increase of $0.003 cents per linear foot. Staff recommends approval. See attached agreement. E. Resolution Accepting Donation from the Hamel Volunteer Fire Department Relief Association – Staff recommends approval of the resolution accepting the donation from the Hamel Volunteer Fire Department Relief Association and authorizing the distribution of funds to the Hamel Fire Department for equipment funding.  2 See attached resolution. VII. PRESENTATION A. Resolution Recognizing Tom Gregory for 15 Years of Service to the City of Medina – Police Officer Tom Gregory will be at the City Council meeting on April 16th to be recognized for 15 years of service to the City of Medina. Staff recommends approval. See attached resolution. Recommended Motion: Adopt resolution recognizing Tom Gregory for 15 years of service to the City of Medina. VIII. NEW BUSINESS A. Storm Water Pollution Prevention Plan (SWPPP) – Annual Public Hearing – Public Works Director Steve Scherer will be providing a presentation of 2018 accomplishments and future best management practices (BMP’s) for the City’s SWPPP. The City is required to conduct an annual public hearing on the SWPPP. No action is needed on this item. No attachments for this item. B. Wally and Bridget Marx – 2800 Parkview Drive – PUBLIC HEARING – On April 2, the City Council granted preliminary plat approval for School Lake Nature Preserve 2nd Addn, which proposes to rearrange the property lines between 2800 Parkview Drive and the adjacent outlot. These parcels are part of the School Lake Nature Preserve CD-PUD development east of Parkview Drive and north of County Road 24. The applicant has requested vacation of drainage and utility easements within Lot 2, Block 2, School Lake Nature Preserve and final plat approval. See attached memo and resolutions. After Public Hearing: Recommended Motion # 1: Adopt Resolution Vacating Drainage and Utility Easements within Lot 2, Block 2, School Lake Nature Preserve Recommended Motion # 2: Adopt Resolution Granting Final Approval of the School Lake Nature Preserve 2nd Addition Plat C. Maxxon – 920 Hamel Road – Variance and Site Plan Review PUBLIC HEARING – Early in 2018, the City Council adopted resolution 2018-10, which granted site plan review approval to Maxxon Corporation for construction of a 5350 square foot two- level addition at 920 Hamel Road.  Since the project was approved, the City began planning for construction of a stormwater pond north of the site in connection with the reconstruction of Hickory Drive. Rather than replacing parking lot area with Grasspave, the applicant is now proposing to construct improvements on the site which  3 would collect stormwater from the building and parking lot and pipe it to the City’s pond. The applicant requests a variance from the 25% hardcover limitation in the shoreland overlay district to add 1,318 square feet of hardcover for the addition. If the variance is approved, rather than investing in the cost of the Grasspave in the parking lot, the applicant proposes to construct improvements to capture stormwater from the site and direct it to the City’s storm pond. The existing eastern parking lot and much of the existing buildings drains, untreated, directly to Elm Creek. The applicant argues that this should result in improved water quality and rate control. See attached report. After Public Hearing: Recommended Motion: Direct staff to prepare a resolution approving the variance and site plan review subject to the conditions recommended by the Planning Commission D. Charlie’s – 172 Hamel Road – PUD Concept Plan – Steve and Richard Andres have requested that the City review a Planned Unit Development (PUD) Concept Plan for installation of a small restaurant constructed with shipping containers at 172 Hamel Road. The applicant is considering a PUD in order to allow flexibility for building materials and building design standards to allow use of the shipping containers in the building design. See attached report. XI. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 005035E-005047E for $49,460.36 and order check numbers 048647-048699 for $246,918.34 and payroll EFT 0509344-0509374 for $55,204.19. XII. CLOSED SESSION: Attorney-Client Privileged Discussion on Litigation Matter Specifically WW Farm and George Wessin v. City of Medina, Pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(b) INFORMATION PACKET:  Planning Department Update  Police Department Update  Public Works Department Update  Claims List  Medina City Council Meeting Minutes 1 April 2, 2019 DRAFT 1 2 MEDINA CITY COUNCIL MEETING MINUTES OF APRIL 2, 2019 3 4 The City Council of Medina, Minnesota met in regular session on April 2, 2019 at 7:00 5 p.m. in the City Hall Chambers. Mayor Martin presided. 6 7 I. ROLL CALL 8 9 Members present: Albers, Anderson, DesLauriers, Martin, and Pederson. 10 11 Members absent: None. 12 13 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 14 Jim Stremel, Public Works Director Steve Scherer, Chief of Police Ed Belland, and 15 Finance Director Erin Barnhart. 16 17 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 18 19 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 20 The agenda was approved as presented. 21 22 IV. APPROVAL OF MINUTES (7:00 p.m.) 23 24 A. Approval of the March 19, 2019 Special City Council Meeting Minutes 25 Moved by Anderson, seconded by Pederson, to approve the March 19, 2019 special City 26 Council meeting minutes as presented. Motion passed unanimously. 27 28 B. Approval of the March 19, 2019 Regular City Council Meeting Minutes 29 Martin noted that she and Anderson submitted comments to be incorporated into the 30 minutes. 31 32 Moved by Anderson, seconded by Albers, to approve the March 19, 2019 regular City 33 Council meeting minutes as amended. Motion passed unanimously. 34 35 V. CONSENT AGENDA (7:01 p.m.) 36 37 A. Approve Contract for Services Between City of Medina and Metropolitan 38 Consortium of Community Development for the Open to Business Program 39 B. Approve Temporary On-Sale Liquor License to/at Church of St. Anne on 40 August 25, 2019 41 C. Call for Concurrent Meetings with the Park Commission for the Annual 42 Tour of Parks on May 8, 2019 at 5:00 p.m. and on May 15, 2019 at 5:00 p.m. 43 D. Ordinance No. 646 Amending the School Lake Nature Preserve 44 Conservation Design-Planned Unit Development District Pertaining to Lot 45 2, Block 2, and Outlot E, School Lake Nature Preserve 46 E. Resolution No. 2019-17 Authorizing Publication of Ordinance No. 646 47 Amending the School Lake Nature Preserve CD-PUD by Title and Summary 48 F. Resolution No. 2019-18 Granting Preliminary Approval of the School Lake 49 Nature Preserve 2nd Addition Plat 50 G. Approve Seal Coating Services Agreement with Pearson Brothers, Inc. 51 Medina City Council Meeting Minutes 2 April 2, 2019 Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion 1 passed unanimously. 2 3 VI. COMMENTS (7:03 p.m.) 4 5 A. Comments from Citizens on Items not on the Agenda 6 There were none. 7 8 B. Park Commission 9 Scherer reported that the Commission met on March 20th and received comments from 10 Independence Beach residents. He stated that the Commission also worked on the 11 update to the trail plan and discussed the 2019 park goals. He advised that the largest 12 discussion focused on municipal park funding. 13 14 C. Planning Commission 15 Johnson stated that the Planning Commission will meet the following week. 16 17 VII. PRESENTATIONS 18 19 A. Resolution No. 2019-19 Recognizing Steve Scherer for 25 Years of Service 20 to the City of Medina (7:04 p.m.) 21 Martin read aloud the resolution recognizing Steve Scherer for 25 years of service to the 22 City of Medina. 23 24 Anderson stated that while the resolution covers the highlights, Scherer and his team 25 show a great level of service and care daily. He thanked Scherer for his personal 26 dedication and management of his team. 27 28 Martin echoed those comments. 29 30 Moved by Anderson, seconded by Pederson, to Adopt Resolution No. 2019-19 31 Recognizing Steve Scherer for 25 Years of Service to the City of Medina. Motion 32 passed unanimously. 33 34 Martin presented Scherer with the resolution. 35 36 Johnson thanked Scherer for his leadership of the public works department. He agreed 37 that the resolution highlights his accomplishments but the service that Scherer provides 38 goes far above those items listed. 39 40 Scherer thanked the Council and previous Councils, as well as those he works with. He 41 stated that Medina has great staff and residents. 42 43 VIII. OLD BUSINESS 44 45 A. Hickory Drive Street and Utility Improvement Project (7:10 p.m.) 46 Stremel reported that an electronic bidding process was used to open bids on March 47 21st. He noted that a total of three bids were received and commented that the 48 electronic process went smoothly. 49 50 Medina City Council Meeting Minutes 3 April 2, 2019 Johnson agreed that the process went well. He stated that staff would suggest bringing 1 forward a policy to use electronic bidding in the future for projects over $175,000 in 2 value. 3 4 Martin confirmed the consensus of the Council. 5 6 Stremel highlighted the elements in his memorandum including the next steps and the 7 recommendation to award the contract to the low bidder. 8 9 Pederson asked if those residents to be assessed have been notified. 10 11 Stremel stated that would be included in the next steps, noting that they wanted to wait 12 until the project was approved and the contract amount was known. 13 14 Scherer stated that staff has had discussions with the residents and the residents are 15 aware of the project. 16 17 DesLauriers asked if the City is self-funding the projects proposed on the agenda tonight 18 for this summer rather than bonding. 19 20 Barnhart confirmed that is the direction the City is currently taking. She stated that is 21 largely because Brockton Lane is an MSA road and therefore MSA funds can be used 22 on that project. 23 24 Anderson asked and received confirmation that the City did receive Elm Creek 25 Watershed and Hennepin County grant funds for this project. 26 27 1. Resolution No. 2019-20 Accepting Bids and Awarding the 28 Contract 29 Moved by Pederson, seconded by DesLauriers, to Adopt Resolution No. 2019-20 30 Accepting Bids and Awarding the Contract. Motion passed unanimously. 31 32 B. Brockton Lane Reconstruction Project (7:16 p.m.) 33 Scherer reported that the bids for the project have been received and Plymouth has 34 approved the bid, contingent upon approval from Medina. He stated that Plymouth has 35 agreed to pay for the trail and supportive retaining wall, as Medina has previously 36 invested into the park. He explained the contingencies that are included in the bid as 37 well. 38 39 1. Resolution No. 2019-21 Approving the City of Plymouth’s 40 Awarding of the Contract for the 2019 Brockton Lane Project 41 Moved by DesLauriers, seconded by Albers, to Adopt Resolution No. 2019-21 Approving 42 the City of Plymouth’s Awarding of the Contract for the 2019 Brockton Lane Project. 43 Motion passed unanimously. 44 45 IX. CITY ADMINISTRATOR REPORT (7:19 p.m.) 46 Johnson reminded the Council of the Board of Appeal and Equalization meeting that will 47 be held the following night at 6:30 p.m. 48 49 X. MAYOR & CITY COUNCIL REPORTS (7:20 p.m.) 50 No reports. 51 Medina City Council Meeting Minutes 4 April 2, 2019 1 XI. APPROVAL TO PAY THE BILLS (7:20 p.m.) 2 Moved by Anderson, seconded by DesLauriers, to approve the bills, EFT 005020E-3 005034E for $48,596.73 and order check numbers 048599-048646 for $206,600.23 and 4 payroll EFT 0509318-0509343 for $52,192.63. Motion passed unanimously. 5 6 XII. CLOSED SESSION: ATTORNEY-CLIENT PRIVILEGED DISCUSSION ON 7 LITIGATION MATTER, SPECIFICALLY WW FARM AND GEORGE WESSIN V. 8 CITY OF MEDINA, PURSUANT TO MINN. STAT. SEC. 13D.05, SUBD. 3(B) 9 Moved by Anderson, seconded by Albers, to adjourn the meeting to closed session at 10 7:21 p.m. to discuss attorney-client privileged discussion on the litigation matter of WW 11 Farm and George Wessin v. City of Medina. Motion passed unanimously. 12 13 The meeting returned to open session at 9:04 p.m. 14 15 XIII. ADJOURN 16 Moved by Anderson, seconded by Pederson, to adjourn the meeting at 9:05 p.m. 17 Motion passed unanimously. 18 19 20 21 __________________________________ 22 Kathy Martin, Mayor 23 Attest: 24 25 ____________________________________ 26 Jodi M. Gallup, City Clerk 27 Medina City Council Meeting Minutes 1 April 3, 2019 MEDINA CITY COUNCIL BOARD OF APPEAL AND EQUALIZATION MINUTES OF APRIL 3, 2019 The City Council of Medina, Minnesota met in session for the Local Board of Appeals and Equalization meeting on April 3, 2019 at 6:30 p.m. at the Medina City Hall. Mayor Martin presided. Members present: Anderson, Albers, Martin, and Pederson Members absent: DesLauriers Also present: City Administrator Scott Johnson; City Assessor Rolf Erickson, Southwest Assessing; Paul Kingsbury, Southwest Assessing; Lee Leichentritt, Southwest Assessing and Representative of the Hennepin County Assessor's Office Carrie Borrhiige. Mayor Martin provided an overview of the process. The meeting will be recessed tonight until April 16, 2018 at 5:30 PM. The recess will allow the Assessor to review any recent or new appeals that are brought forward. No new appeals or testimony will be allowed at the April 16th meeting and action will be based on the Assessors’ recommendation. Property owners can appeal to Hennepin County if they disagree with the recommendation. Rolf Erickson provided an overview of the purpose of the Board of Appeal and the meeting process. He explained that this evening’s session is based on past year assessments and transactions between October 1, 2017 and September 30, 2018. He stated that tonight’s session is to discuss classifications or market values. Specifically, 2019 values for 2020 taxes. Properties Reviewed by Assessor’s Office After 10 Day Notice Period. Recommended Changes by the City Assessor Rolf Erickson reviewed the proposed changes and answered questions from the City Council. The City Council reviewed the information and agreed with the proposed changes based on the information provided. PID# Address Original Value Recommended Reason 13-118-23-12-0065 3157 Butternut Drive $612,000 $600,000 Based on assessor’s recommendation 13-118-23-43-0003 Holy Name Drive parcel $230,000 $230,000 Based on assessor’s recommendation to leave the parcel classified as agricultural 14-118-23-24-0005 1300 Oakview Road $630,000 $575,000 Based on assessor’s recommendation 18-118-23-22-0181 4652 Walnut Street $290,000 $258,000 Based on assessor’s Medina City Council Meeting Minutes 2 April 3, 2019 recommendation 20-118-23-11-0003 3325 County Road 24 $763,000 $667,000 Based on assessor’s recommendation Rolf Erickson also informed Council that further review was needed at 3795 Pinto Drive, 730 Tower Drive, and 52 Hamel Road. His office would try to review the properties prior to the April 16th meeting. Mary Beth DeMott, 3075 Wild Flower Trail Council reviewed the information submitted by Mary Beth DeMott. Rolf Erickson explained the Assessor’s rationale for the value of the property. The City Council reviewed the information and recommended deferring any decisions until April 16, 2019, to allow the Assessor an opportunity to review the property. Jason Enstad, 3157 Butternut Drive Rolf Erickson provided an update due to the Assessor’s review of the property. The City Council reviewed the information and agreed with the change in valuation from $612,000 to $600,000. Will Simmonds, 1300 Oakview Road Rolf Erickson provided an update on the property due to the Assessor’s review of the property. The City Council reviewed the information and agreed with the change in valuation from $775,000 to $660,000. Mitch and Carol Shields, 3155 Lakeshore Avenue Council reviewed the information submitted by Carol Shields. Rolf Erickson explained the Assessor’s rationale for the value of the property. The City Council reviewed the information and agreed with the change in valuation from $630,000 to $575,000. Dick and Pat Wulff, 2865 Lakeshore Avenue Council reviewed the information submitted by Dick Wulff. Rolf Erickson explained the Assessor’s rationale for the value of the property. The City Council reviewed the information and agreed with the change in valuation from $804,000 to $742,000. Tamara Hedeen, 4662 Walnut Street The City Council reviewed the information and recommended deferring any decisions until April 16, 2019, to allow the Assessor an opportunity to review the property. Scott and Chantelle Theisen, 3325 County Road 24 Rolf Erickson provided an update due to the assessor’s review of the property. The City Council reviewed the information and agreed with the change in valuation from $763,000 to $667,000. John Heibson, 2165 Cottonwood Trail The City Council reviewed the information and recommended deferring any decisions until April 16, 2019, to allow the Assessor an opportunity to review the property. Susan Seeland, On behalf of Property Resources Development Corp for the Deer Hill Preserve Development Medina City Council Meeting Minutes 3 April 3, 2019 Susan Seeland explained that her company is phasing in a 41-lot residential development in the southwest corner of the City. The property had been under a Green Acres tax designation that was changed. Mrs. Seeland is requesting review of the outlots that have not been platted. The City Council reviewed the information and recommended deferring any decisions until April 16, 2019, to allow the Assessor an opportunity to review the property. Stewart Crosby, PID 22-118-23-34-0003 Stewart Crosby questioned the classification of the parcel and stated the use has not changed. Rolf Erickson provided an update to the City Council. Hennepin County reviewed all agricultural and green acres parcels in 2018. Carrie Borrhiige from Hennepin County informed Council that some paperwork may be needed for the parcel. The Assessor will work with Mr. Crosby and report back at the April 16, 2019 meeting. Jason Shamoon, 3059 Butternut Drive The City Council reviewed the information and recommended deferring any decisions until April 16, 2019, to allow the Assessor an opportunity to review the property. Daniel and Elizabeth Koehler, 3013 Butternut Drive The City Council reviewed the information and recommended deferring any decisions until April 16, 2019, to allow the Assessor an opportunity to review the property. Mayor Martin summarized all the decisions made by the board and reminded everyone that the Board of Review and Equalization Meeting will be recessed until April 16, 2019 at 5:30 PM to allow the Assessor time to review the properties discussed at the meeting. Anderson moved to accept all the changes discussed at the Board of Appeal and Equalization Meeting, Martin seconded, and the motion passed unanimously. Motion passed unanimously. Adjournment Anderson moved, Martin seconded, to recess the meeting to April 16, 2019, at 5:30 p.m., at 8:35 p.m. Motion passed unanimously. _________________________ Kathy Martin, Mayor Attest: ____________________________ Jodi M. Gallup, City Clerk Medina City Council Meeting Minutes 4 April 3, 2019 This Page Intentionally Left Blank CITY OF MEDINA POLICY NO. _______ BIDDING POLICY 1 BIDDING POLICY I. PURPOSE This policy sets forth the general requirements for bidding and advertising for competitively bid projects that are estimated to exceed $175,000. It defines and clarifies the city’s bidding process that is established by state law, including processes specific to electronic bidding. Contracts that involve public improvements under Minnesota Statutes, chapter 429 may have additional requirements. The city of Medina follows Minnesota law in regard to municipal contracts, including procedures for competitive bidding and all public contract requirements. II. PROCEDURE A. Approval. Projects or procurements must be either in the approved budget or require city council authorization prior to bidding. All competitively bid contracts require city council action awarding a contract. B. Plans and Specifications. Prior to seeking bids, the city must prepare plans and specifications that meet all laws and requirements. A standard contract template shall also be used and will be modified as necessary for any given project. The plans and specifications shall include the city's contract requirements based upon the estimated contract amount. Bid bonds, responsible bidder, insurance, performance and payment bonds and withholding affidavits are required for all competitively bid contracts. Other submissions may also be necessary. C. Advertisement for Bid. Specific language is required for the advertisement for bids. The city's standard advertisement for bids should be used to ensure required language is included. When using electronic bidding, the notice will clearly state that paper bids will not be accepted and it will further specify the form and manner required for all electronic submissions. Contact the city engineer for assistance with generating an advertisement for bids if necessary. Projects estimated to exceed $175,000 require publication in the city's official newspaper or a recognized industry trade journal at least ten days prior to the last day for submission of the bids. Projects estimated to exceed $350,000 require publication in the city's official newspaper and a recognized industry trade journal at least three weeks prior to the last day for submission of the bids. An affidavit of publication is required from each entity that published an advertisement. Minnesota Statutes, section 331A.03 authorizes the city to replace publication in the city’s official newspaper with dissemination on the city’s website; provided, however, that the city follows the procedural requirements contained in said statute. D. Bid Requirements. Required documents from the bidders may include but are not limited to a bid bond, bid form containing responsible contractor language, human rights certification, and affidavit of non-collusion. All paper bids must be sealed and identified on the outside wrapper. When using electronic bidding, staff shall ensure that the bidding website has the functionality to facilitate submission of all required information and documents to comply with all state bidding laws. Agenda Item # 5A CITY OF MEDINA POLICY NO. _______ BIDDING POLICY 2 E. Bid Opening. The bid opening will take place in a conference room, council chambers, or other public place where any person present may observe. Two city staff or agents will be present when the bid time expires. All bids shall be opened or, in the case of electronic bids, viewed online, acknowledged and read aloud. Bid results will become available after this process is complete; provided, however, that only the name of the bidder and the dollar amount specified is public information until after the city council awards a contract. For electronic bids, all bid submittals and documents for the winning contractor, including the bid tabulation and abstract, shall be scanned and retained. F. After Bid Opening. Bids should be evaluated to determine the responsibility of the bidder. If a contract is awarded, it must be awarded to the lowest responsible bidder. The City has the right to reject all bids. If city staff determines the lowest bidder is not the lowest responsible bidder, the city attorney shall be contacted for consultation and justification prior to recommendation and action by the city council. Once a contract is awarded, a signed contract, certificate of insurance, performance bond, payment bond, and any other items required by the city shall be provided before a notice to proceed is issued. G. All bid submissions and documents, including those submitted electronically, shall be retained in accordance with the city’s record retention schedule. Approved by the Medina City Council on _______________, 2019 2018 ANNUAL REPORT Improving Quality of Life ABSTRACT This report provides an overview of the City of Medina’s activities, accomplishments, and fiscal responsibility for 2018. Agenda Item # 5B 1 | Page 2018 Annual Report 2018 TABLE OF CONTENTS Mayor’s Welcome City Council page 2 Tribute to Mayor Mitchell pages 3-4 City Departments City Administration pages 5-8 Finance Department pages 9-11 Planning Department pages 12-14 Public Works Department pages 15-16 Parks & Trails page 17-18 Police Department pages 19-24 Fire Departments pages 25-26 2018: A Year in Retrospect pages 27-28 Preview of 2019 Goals page 29 Recognizing Our Contributors pages 30 Recognizing Staff and Service Providers pages 31 2 | Page 2018 Annual Report 2018 Mayor’s Welcome I am pleased to share this Annual Report, which outlines changes and activities in Medina in 2018 and exhibits the high quality of service provided to our residents and businesses by an extremely capable, committed and nimble City staff. The work at City Hall this past year exemplifies our collective and announced commitment to “Improve the Quality of Life” for all who live in this beautiful community. As further detailed in this report, Medina has advanced and completed initiatives to make our City an even better place to live -- from implementing yet another quiet zone railroad crossing at Pinto Drive, to completing key trail connections within the City and adopting our new 2040 Comprehensive Plan that focuses on unity and slow, responsible growth. I invite you to turn the pages of this report and hope that it brings you great pride to be a resident of Medina. Kathleen Martin, Mayor City Council Bob Mitchell, Mayor Term: January 2015-July 2018 Kathleen Martin,Mayor Councilmember Term: May 2013-Present John Anderson, Councilmember Term: January 2013-Present Jeff Pederson, Councilmember Term: January 2011-Present Lorie Cousineau, Councilmember Term: January 2015- January 2019 Dino DesLauriers, Councilmember Term: August 2018- Present 2018 City Council Members 3 | Page 2018 Annual Report 2018 A LIFE WELL LIVED: A TRIBUTE TO MAYOR BOB MITCHELL Our dear and quite unique mayor, Bob Mitchell, passed away unexpectedly of acute myeloid leukemia on July 30, 2018. Bob was everything a mayor should be: he listened (rather than judged), he was respectful (rather than pretentious), he critically analyzed all available information before making tough decisions (rather than reflexively imposing personal preferences), he thanked people for their contributions (often with a hand-penned note), he welcomed all who entered City Hall (regardless of age), and with his very unique sense of humor, he always made us laugh. Bob was proud of the City of Medina. He was happy to grill hotdogs on Clean-Up Day, show Boy Scouts what mayors really do, cut ribbons at opening ceremonies and ride shotgun with police officers on Night to Unite. He often took time at City Council meetings to share a bit of personal wisdom, and to speak of our good fortune to live in Medina and to be Americans. Bob reminded us, by his words and conduct, of the utmost importance of civility and kindness in the public arena. Bob was a gentle man who believed that giving was more important than having or taking. And he gave back in many ways. In addition to his public service, Bob was a dedicated member of the boards of Global Minnesota, the Trust for Public Land and the Hill Museum and Manuscript Library. Above all, Bob was a consummate family man. He often spoke of Lucy, his wife of more than 40 years, with a twinkle in his eye reminiscent of someone recounting the details of his first date. After witnessing the tribute his children, Ella, Ned and David, paid to Bob at the memorial service on August 3, 2018, I have no doubt that Bob was a special dad who (through example and not lecture) gifted to his offspring a love of nature, a thirst for adventure, intellectual curiosity and an appreciation of the Golden Rule. Before and after our Council sessions, and during breaks from our sometimes tedious deliberations on city business, Bob’s skill at story telling revealed his love of exploration. We discovered that this humble man, slight in physical build, had raced cars, 4 | Page 2018 Annual Report 2018 jumped horses, bicycled through Myanmar, attacked mountains on skis, tethered himself to trapeze artists and bungee cords, and traveled the world, often to places the rest of us would not dream of touring, usually joined by any combination of Lucy, Ella, Ned and David. After serving on the Medina Planning Commission, Bob was elected to the City Council was a member of the Council from 1985 to 1992. He was elected mayor in 2014 and represented us all, as mayor, with good humor and kindness, for four years. His wit, intellect, good teachings and integrity will be missed deeply by all of us at City Hall. We, with his family, celebrate Bob’s exceptional life: a life well lived. -Kathleen Martin, Acting Mayor (written August 4, 2018) Past and present Medina Mayors grilling the hotdogs at Medina’s Annual City Cleanup Day: Bob Mitchell, Elizabeth Weir, and Kathleen Martin 5 | Page 2018 Annual Report 2018 City Administration It is an honor and a privilege to provide the 2018 Annual Report for Medina. Our team has and will continue to concentrate on providing high quality services to Medina residents in the most cost-effective manner possible. We will continue to work to strengthen ties with our residents and businesses. We were able to accomplish several important projects in 2018 to improve quality of life in Medina. The City of Medina looks forward to a productive and prosperous 2019. As the City Administrator, I welcome your visits and calls. You can reach me at scott.johnson@medinamn.gov or (763) 473- 8840. Scott Johnson, City Administrator PRIMARY SERVICES The Administration Department oversees the daily operations and administration of the City and works closely with the City Council to implement Council policies and directives. The services provided by the Administration Department include: city elections, recycling, records retention (city code, ordinances, resolutions, meeting minutes, contracts, etc.), licensing (liquor, tobacco, gambling, solicitors, etc.), public relations, human resources, and IT/communications. STAFFING The Administration Department consists of three staff members: a full-time City Administrator, full- time Assistant City Administrator-City Clerk, and part-time Administrative Assistant. The City contracts for legal counsel with Kennedy & Graven. HIGHLIGHTS and ACTIVITIES • Business: The City held a spring business forum for Medina businesses and spring and fall tours of local businesses. During the forum, local businesses participated in a strengths and challenges exercise with Council members and staff. This exercise allowed the City to work more collaboratively with Medina businesses to address their concerns. Throughout the year, staff actively participated in the Uptown Hamel Business Group, as well as the Medina Club, which is a local business networking group through the I-94 Chamber of Commerce. Pictured: Facilitator/Artist Timothy Foss and Assistant City Administrator Jodi Gallup 6 | Page 2018 Annual Report 2018 • Human Resources: The Administration Department accomplished the following human resources activities in 2018: recognized seven employees for milestone years of service, hired one seasonal Public Works position, replaced the part-time Finance Clerk with a part-time Administrative Assistant position, replaced two full-time long-term employees due to retirements (Police Administrative Assistant and Planning & Public Works Administrative Assistant), which involved working with employees to create procedure manuals and processes for onboarding new full-time staff and transitioning various duties to other existing employees. • Information Technology: Upgraded the City’s security platform. Transitioned the City’s document management system, Laserfiche, to a more secure and robust cloud-based storage platform. Enhanced electronic security by utilizing password managers and Multi-Factor Authentication. • Garbage, Recycling & Organics: Staff continued to heavily promote organics recycling in 2018 and offered a $20 credit on residents’ garbage bills for new organics subscribers and referrals, which was funded through an organics grant from Hennepin County. Staff completed a full review of the City’s contract with Randy’s Environmental Services and recommended that the contract renew for an additional five-year term. • Licenses & Permits: The 2018 Super Bowl, held in downtown Minneapolis, prompted the State to authorize cities to temporarily extend on-sale liquor hours until 4 a.m. during Super Bowl weekend. Inn Kahoots was the only establishments that applied and was issued a 4 a.m. temporary permit. Target Corporation renovated its Medina store to open an off-sale liquor store, which involved a new liquor license application, inspections and approvals. District #284 Youth Hockey applied for a new perpetual gambling license to operate charitable gambling at Inn Kahoots. The Hamel Volunteer Fire Relief Association ended its gambling license at Inn Kahoots. • Public Relations: The City continues to utilize social media to promote city events and services to residents. Assistant City Administrator Jodi Gallup continues to write a monthly column in a community publication called LocalTies. The column gives residents a more personal connection to the City of Medina and the services its staff provides. The Medina Message newsletter educates residents on current news and events, City Council actions, public meeting notices, and other pertinent information. The City continues to hold its annual Medina Celebration Day event each September at the Hamel Community Building. • Transportation: The City worked with Hennepin County and MNDOT to upgrade the Highway 55/116 intersection, which was completed in the spring of 2018. The City secured a whistle-free crossing (from the Federal Railroad Administration) on Pinto Drive as part of this project, which was officially implemented on July 6, 2018. 7 | Page 2018 Annual Report 2018 • Elections: The City conducted its second election using e-poll books, which replaced the paper check-in system. The City hired two part-time temporary election assistants to help with the increased volume of in-person absentee voters for the three weeks leading up to the General Election. Election administration involved extensive training for staff, equipment testing and software updates, legal notice publishing, hiring and training election judges, administering candidate filing, collecting campaign finance reporting, running two polling places, and certifying election results. The City was also selected for a post-election audit by the Secretary of State’s office, which confirmed the equipment recorded the votes accurately and all election procedures were followed according to law. • Environment: The City entered into solar array agreements with US Solar for two off-site solar arrays for municipal facilities in Medina. The arrangement is anticipated to yield approximately $60,000 in energy savings over 25 years. FACTS and FIGURES Administration Facts Full-Time Equivalent (FTE) Employees: 26 Total Hours Worked by All Employees: 57,088 Average Staff Longevity: 12.7 years Number of First Reports of Injury: 6 Total Market Value: $1,705,327,700 City Council 2018 Actions Ordinances Adopted: 14 Resolutions Approved: 92 Local Board of Appeal Applications Reviewed: 18 Hours Spent in Council Session: 42 2018 General Election Absentee Ballots: 1,100 Election Day Ballots: 2,427 Total Ballots Cast: 3,527 Registered Voters at 7 am: 4,230 Election Day Registrations: 159 Voter Turn-out: 80.4% Number of Election Judges: 29 Recycling & Organics Reporting Recycling 664.76 tons collected (annually) 87% weekly set-out rate Organics 50.47 tons collected (annually) 498 out of 2,151 households subscribe 23% participation rate 8 | Page 2018 Annual Report 2018 3 2 3 3 5 1 3 1 1 1 0 1 2 3 4 5 6 Liquor Licenses Number of each type issued in 2018 1 8 313 8 Number of Licenses & Permits (other than liquor licenses) Approved in 2018 Transient Merchants Peddler/Solicitor Perpetual Gambling New Perpetual Gambling Raffle Tobacco 9 | Page 2018 Annual Report 2018 Finance Department In 2018, the City began evaluating existing park assets and putting together a replacement plan. There is currently $3.3 million of park assets & trails in Medina with a life span of 10-40 years. These replacements will be evaluated and planned for over the next 35 years. Parks are a vital part of the Medina community and way of life. The City strives to keep parks safe, in good condition and provide fun recreational options for residents. The City will continue to discuss funding options for how to pay for needed replacements on an ongoing basis. This will include, but not limited to: property taxes, bonding, grants and donations. The City continues to maintain adequate fund balances for general City operations. The City’s General Fund is in compliance with City policy to keep a minimum of five months of the next year’s budgeted expenditures of the General Fund. In the event of serious economic constraints on the community, the City will be able to utilize these reserves for emergency purposes as designed. City water funds are also sound for present and future needs. Utility Fund balances are primarily comprised of user fees from monthly water bills; which go towards daily operations and infrastructure replacement. Having healthy fund balances can alleviate the need to issue bonds for projects when possible; funding the project primarily with funds on hand and not accruing additional finance costs. Erin Barnhart, Finance Director PRIMARY SERVICES The Finance Department facilitates other City departments making reliable management decisions and achieving their goals and objectives while maintaining the integrity of the City’s financial management system. Specifically, the department is responsible for: • Accounting • Financial Management • Assessing • Payroll • Utility Billing The Finance Department also produces the following documents, with the assistance of other City departments: the comprehensive budget, annual audited financial statements, the five-year capital improvement program (CIP), and the financial management plan. STAFFING The Finance Department consists of two positions: a Finance Director and an Accountant. • Purchasing • Investments • Debt Service & Bond Management • Management of City Assets 10 | Page 2018 Annual Report 2018 HIGHLIGHTS and ACTIVITIES In addition to providing the day to day financial services, the department also assisted in operations of the Hamel Community Building. In 2018, the department funded two road overlay projects (Hickory Drive and Buckskin Drive) through the road fund and special assessments. In May, the department reapportioned the adopted assessments for the Deer Hill Road improvement project. The 2018 water and sewer rate analysis supported a 2% increase to water rates and a 3% increase to sewer rates for 2019 to cover increased operating expenses in the water utility fund and sewer utility fund, which allows these enterprise funds to remain self-contained in paying for on-going operational expenses and future capital expenses. The water utility fund provides for the distribution of potable water to customers, which includes the operation of three water systems, administration costs and utility billing. The sewer utility fund covers fees to the Metropolitan Council for sewage treatment, customer service, utility billing, maintenance and monitoring of the system. In 2018, permits for fifty-six new single-family homes were issued, adding $31,235,936 of value to the tax base. The total residential and commercial construction activity, which includes new construction, remodels and additions, added an estimated $46,159,063 of value to the tax base. Where Do My Property Taxes Go? Share 2018 in Cents Tax Rate County $0.45 43.177% Schools $0.26 25.184% * City $0.22 21.536% Other $0.07 6.277% ** $1.00 96.174% * School District #284 Wayzata ** Other includes various metro taxing districts, and other special taxing districts (excluding watershed) County $0.45 School s $0.26 City $0.22 Other $0.07 11 | Page 2018 Annual Report 2018 FACTS and FIGURES General Fund Revenue in 2018: $4,426,643 General Fund Expenditures in 2018: $4,426,643 Property Tax Levy 73% Other Taxes 1% Licenses and Permits 9% Inter- governmental 5% Charges for Services 3% Fines and Forfeitures 2% Miscellaneous 2%Transfers In 5% Mayor & Council 1% Administration 13% Assessing 2% Planning & Zoning 4% Data Processing 2% Police/Public Works Facility 2% Municipal Building 1%Public Safety 54% Public Works 16% Parks & Recreation 5% City Tax Levy $3,808,978 in 2017 $3,904,817 in 2018 Utility Billing 3,215 customers 1,775 billed monthly 1,588 use electronic payment services City Bond Rating Aa1 12 | Page 2018 Annual Report 2018 Planning/Zoning & Building Department During 2018, the City Council formally adopted the City’s 2020-2040 Comprehensive Plan after a multi- year public engagement process and an arduous review by the Metropolitan Council. The Plan establishes a vision with the goal to: “sustain and enhance the quality of life of its residents” and emphasizes actions to protect “significant natural resources and open spaces throughout the City.” To implement the Plan, the City is reviewing and making changes as necessary to city regulations and policies. Our department is also working with Public Works and Finance to review capital needs and funding structures for the improvements identified within the Plan. We look forward to working with you on any questions related to building permits, zoning requirements, or other matters related to your land in Medina. Dusty Finke, Planning Director PRIMARY SERVICES The Planning and Zoning Department administers the City’s Comprehensive Plan, Zoning Ordinance and Subdivision Ordinance. This includes coordinating the policy directives of the Planning Commission and City Council, reviewing development and land use applications for compliance with relevant City regulations and code enforcement activities. The Department coordinates the building permit process and assists contractors and homeowners. The Department also administers the Wetland Conservation Act and floodplain regulations and assists other departments with geographical information system (GIS) mapping and analysis. STAFFING The Planning and Zoning Department consists of two full-time staff members (Planning Director and Associate Planner) and an Administrative Assistant shared with the Public Works Department. The department also often works with an intern. The City contracts for building inspection/plan review services with Metro West Inspection Services and supplemental planning consulting services with Northwest Associated Consultants. 13 | Page 2018 Annual Report 2018 HIGHLIGHTS and ACTIVITIES • Building Permit Activity (summary can be found on following page) o 56 new single-family homes o Combined residential and commercial construction added an estimated $46,159,063 of market value to the City • Development Activity (summary can be found on following page) o Approval granted for expansions at OSI and Maxxon o Reviewed 10 smaller-scale projects (conditional use permits, lot rearrangements, etc.) • Comprehensive Plan Update – Following a multi-year public process, the Metropolitan Council approved the City’s Comprehensive Plan update, which was adopted by the City Council on October 2, 2018. The City began implementing the plan through a series of zoning amendments including: 1) changes to the R1/R2/R3 districts, and 2) creation of Mixed Residential standards. • Grants for Hickory Drive stormwater improvements – the City received approximately $130,000 in grant funds from the Elm Creek Watershed and Hennepin County for the project which will remove nutrients and reduce erosion draining to Elm Creek. • Ordinance Amendments – updated regulations related to: 1) stormwater management; 2) LED lighting; 3) sanitary sewer inflow enforcement; 4) keeping of chickens and bees; and 5) commercial exterior building materials. 14 | Page 2018 Annual Report 2018 FACTS and FIGURES Building Permit Activity (2014-2018): 2014 2015 2016 2017 2018 # New Single Family 82 63 64 60 56 Valuation $35,179,120 $27,933,345 $34,036,649 $29,700,510 $31,235,936 # New Townhomes 22 26 0 0 Valuation $4,614,628 $4,412,000 $0 $0 # New Commercial 1 3 5 2 0 Valuation $500,000 $3,835,973 $13,201,640 $3,180,250 $0 # Other Valued Residential 212 189 117 134 110 Valuation $4,731,122 $5,043,858 $3,637,034 $5,197,373 $5,460,604.00 # Other Valued Commercial 51 74 58 65 106 Valuation $1,763,723 $3,006,041 $7,807,687 $9,383,763 $9,462,523 General Permits 302 283 305 344 341 Total Permits 1095 911 815 861 835 Total Valuation $46,788,593 $44,231,217 $58,683,010 $47,461,896 $46,159,063 Land Use Application History (2014-2018): 2014 2015 2016 2017 2018 Variances 1 4 2 3 0 Conditional Use Permits 3 6 1 8 1 Preliminary Plats 6 3 3 5 1 Final Plats 3 5 6 4 4 Lot Divisions, Rearrangements 1 0 2 3 4 Site Plans 5 3 4 2 2 Planned Unit Developments 0 4 2 1 1 Stage I (Mixed Use) Plans 2 0 0 0 0 Stage II (Mixed Use) Plans 1 0 0 0 0 Comp Plan Amendments 1 1 0 3 1 Zoning Amendment 3 0 3 4 1 Ordinances 2 7 3 9 7 Vacations 3 2 3 0 0 Extensions to file plats 5 4 4 2 3 Private Kennel Licenses 0 0 0 0 0 Interim Use Permit 0 0 0 1 0 Annexations 0 0 1 0 0 Totals 36 39 34 45 25 15 | Page 2018 Annual Report 2018 Public Works Department 2018 was a very productive year. We finished two projects from 2017, the Co. Rd. 116/Hwy 55 intersection and the Water Tower rehab project. New 2018 projects consisted of the Pinto Drive and CR 101 trail connections. There were two street projects, which included overlays of Hickory Drive South and Buckskin Trail. The Public Works Department continues to strive to deliver cost- efficient, quality services to meet the needs of our residents. Steve Scherer, Public Works Director PRIMARY SERVICES The Public Works Department oversees the daily operations of sewer and water, parks and trails, road maintenance and repair, as well as working closely with the Planning Department to plan infrastructure needs throughout the City as it grows. STAFFING The Public Works Department consists of six full-time staff members: Public Works Director, Foreman, Field Inspector, Water & Sewer Operator, and two Maintenance Technicians. The department also includes one seasonal Maintenance Technician and an Administrative Assistant who is shared with the Planning Department. The Public Works Department works with WSB and Hakanson Anderson for engineering guidance. HIGHLIGHTS and ACTIVITIES Road Paving and Maintenance Projects: • 55/116 Project Completed. Reconstruction included installing medians, trail crossings, signal lights, turn lanes, water mains, and improved business access. This project was completed in June. The 24-hour quiet zone was also established at Pinto Drive and Highway 55 which began in July. • County Road 24 overlay completed by Hennepin County. • Buckskin Road and Hickory Drive (south) overlay projects were completed. • Began planning the Brockton Lane and Hickory Drive (north) construction projects to begin in 2019. • Replaced curb that settled in the downtown Hamel area. • Sealed trails at 116, Hunter, and Clydesdale. • Purchased a new Volvo loader to replace the 1992 loader which will still be used for certain projects. 16 | Page 2018 Annual Report 2018 Water and Sewer Departments: • Water Tower Rehab Project - interior tank and dry sections sand blasted and repainted. The outside of the water tower was repaired and painted. Project began in 2017 and was completed in 2018. • Water meters were replaced in the Cherry Hill neighborhood and radios were replaced in Medina Highlands to improve water billing accuracy. • Presented at an open house at the Enclave HOA meeting to educate and work to reduce irrigation usage. Usage for 2018 was down considerably. • Water valves were repaired on the trunk line along State Hwy 55. • Fire Hydrants were painted as needed around the city. All hydrants were serviced and flushed. Stormwater: • Public Works completed the gully stabilization project on Fern Street. There was a structure and 100 feet of pipe added to stop the erosion. • Public Works inspected 30 construction sites for erosion control, which included 9 violation reports. • Culverts were replaced on Buckskin Trail as part of the paving project. On-Call Policy: The Public Works Department’s 24/7 on-call policy requires a scheduled public works employee to respond within 45 minutes. There were 37 call- outs in 2018 (10 of which were handled by phone with no charge to the City) and 52 on-call hours worked. This does not include the hours spent on snow removal and ice treatment. Project Name Maintained Infrastructure Roads & Trails: 60 Miles of Street 6.4 Miles of Sidewalk 10.6 Miles of On & Off Road Trails 700 Street Signs 164 Street Lights 35 Roadside Ditch Miles (mowed) 181 Culverts Sewer: 51.5 Sanitary Sewer Miles 11 Sewer Lift Stations 1,085 Sewer Manholes Water: 522 Hydrants 62 Water Main Miles 11 Water Wells 1 Water Treatment Plant Water Pumped/Treated (gallons): 168,003,000 – Hamel System 10,885,300 – Independence Beach 4,174,300 – Medina Morningside Hamel Legion Park Pipe and Trail Replacement 17 | Page 2018 Annual Report 2018 Parks and Trails The Public Works Department and Park Commission had a productive year. The Public Works staff spent a total of 1,655 hours on our parks in 2018. The following projects, policies, and improvements were completed in 2018: • Hamel Legion Park lights were installed at the Little League Field as a joint project with the Hamel Athletic Club and the Twins grant program. • Entered into baseball field rental and maintenance agreements with the Hamel Athletic Club and Orono Baseball. • Held the annual park tour and made recommendations on the 2019-2023 Capital Improvement Plan. • Eagle Scout Mark Richelsen built a pavilion and Public Works prepared and paved the parking lot in Maple Park. • Received Hennepin County Bikeway Participation Grant in 2017 for almost half the cost of the Pinto Trail project. This was an in- house Public Works project. • The CR 101 Trail Connection was completed ahead of schedule and below budget. This was also an in-house Public Works project. Public Works and Planning worked with the Wild Meadows HOA to acquire easements for the project at no charge. • Entered into new concession services agreement with CJS, LLC (a.k.a. Honey and Macky’s) to run concessions during the baseball season. This was due to the previous vendor (St. Anne’s Youth Group) not renewing their agreement. • At the end of the summer, public works removed old dugouts and poured new concrete slabs to install new dugouts (in 2019) at the Little League Field. Parks and Nature Areas 181 acres maintained in 14 locations Pavilions & Picnic Areas – 10 Baseball & Softball Fields – 10 Basketball Courts or Hoops – 5 Tennis Courts – 4 Ice Skating Rinks – 3 Volleyball Courts – 3 Open Playfields – 4 Boat Launch – 1 Fishing Pier – 2 Field House – 1 Warming House – 1 Soccer Fields – 5 Maple Park Pavilion Park Dedication Fee Revenue Generated from New Development 2014: $232,464.72 2015: $346,583.15 2016: $72,893.02 2017: $40,854.82 2018: $114,918.34 18 | Page 2018 Annual Report 2018 • Seasonal Public Works Maintenance Technician revamped plantings in the parks and kept up on the general maintenance and cleanup in the parks. • The Trail at the south end of Hamel Legion Park was repaved after Public Works relocated the storm pipe that had caused the trail to crack. The Park Commission reviewed the following land use applications and made recommendations on policies, park dedication, parks, and trails: • Public Parkland Setbacks – R1, R2, R3 Zoning Districts • Ditter - Concept Plan - 2032-2052 Holy Name Drive • OSI – Rezoning, Preliminary Plat, Site Plan Review – Park Dedication Review • Deer Hill Preserve 3rd Addition – Park Dedication Review New Musco LED Total Light Control fixtures lighting up the Little League Fiend in Hamel Legion Park on May 17, 2018 with no light spilling onto nearby properties. Photo Credit: Mike Kneller, Hamel Athletic Club 19 | Page 2018 Annual Report 2018 Police Department In 2018, the Police Department had a change in our administration staff. Cec Vieau, Police Administrative Assistant of 28 years, retired from the department in September. With Cec leaving, we filled her position with Anne Klaers who has been with our department for the last 12 years as our Police Clerk. In 2018, the department had audits by the FBI, BCA and the League of Minnesota Cities. All three of the audits gave us a good review of our operating policies and procedures. We made several technical and policy changes to bring the department into compliance with all the different regulatory agencies. In September, Hennepin County implemented a new computer-aided dispatch system (CAD). It has all new reporting functions and is accessible at our desktop computers. It was somewhat challenging to switch from the system we have had for 20 years. There will be a learning curve as we move forward. We also replaced all 18 of our portable radios. The radios were 18 years old and had longer than expected life spans. The new radios have encryption which will give our officers the ability to have confidential communications in major events. The Lake Minnetonka Emergency Management Group continues to develop, train and implement its emergency plan. In 2018, I worked with the Corcoran Police Department on a table top exercise for Corcoran’s City Council on a gas explosion. The exercise was presented to Corcoran’s Council and received great reviews. We will continue this training in Medina in 2019. The training that we do with the emergency management group is shared throughout the community. Our officers and I have assisted two churches and several businesses with their emergency plans in preparing for active shooter events. Each year, we have our mandatory training in use of force, pursuit/emergency driving, bloodborne pathogens, right-to-know and active shooter incidents. In 2018, we continued to expand our training in de-escalation, implicit bias and response to the mentally ill. We received increased training dollars from the State to cover these new mandated trainings. 2018 Accomplishments: • Acquisition of a UTV vehicle to be used for emergency response in rural areas, trail patrol, and community events • The continuation of Coffee with a Cop program • Received $7000 in donations • Implemented an iPhone for each officer to improve security with dual authentication • Community Service Officer, Melissa Robbins, certified as child seat installer trainer • Patrol officers were trained on Wayzata School’s security plan Mayor Martin recognizing Cec Vieau 20 | Page 2018 Annual Report 2018 • Increased spring truck road limit enforcement • Implemented the NarCan program - all officers certified to administer the drug • Held a regional training for reserve officers from the western metro area • Worked with the land owner of a dilapidated property to clean it up (43 cars were removed) • Studied body and weapon camera systems - moving forward on weapon cameras in 2019 • Worked with the Mayor, City Administrator and Fire Chiefs on strategic planning for the future fire protection plan for Medina. Edgar J. Belland, Police Chief/Public Safety Director PRIMARY SERVICES The Police Department provides law enforcement and emergency response service to the citizens of Medina and Loretto, 24 hours a day, 365 days a year. The Medina Police Department works to ensure the safety of the citizens of Medina. Further, it is our mission to treat all people with the utmost respect and dignity in every situation. The Police Department also provides a variety of crime prevention and safety programs for citizens and businesses in the City. STAFFING The Police Department consists of the Director of Public Safety (overseeing fire and emergency management as well as police), one patrol sergeant, two investigators, six patrol officers, one part-time community service officer, one full-time administrative assistant, and one part-time police clerk. Officer Boecker finished his second year as the in-house investigator. Officer Scharf passed his probation and was sworn in as a full-time officer in October. We have seven Reserve Officers. The Medina Reserve Unit logged 970 volunteer hours in 2018. We also have one part-time volunteer Crime Prevention Specialist, Steve Lundell. PATROL HIGHLIGHTS Our patrol division was fully staffed after running short the better part of a year and a half. Officer Andrew Scharf has been a great addition to the police department. We operate 24 hours a day, seven days a week, 365 days a year, so there are a lot of different situations that our officers encounter. Our officers do a great job protecting the citizens of Medina and emulate the core values established by the City. The job is dangerous. Over the past year, we have had two officers’ squad cars struck by other motorists while performing general patrol duties. In one case, the officer sustained minor injuries. One squad car was totaled and the other was repaired. All our officers were trained in the use of Narcan for opioid overdoses. Since that time, officers have used it on two occasions and saved the life of at least one person. 21 | Page 2018 Annual Report 2018 In the winter of 2018, a domestic that involved a male being stabbed multiple times was reported. The suspect was located and arrested and has subsequently pled guilty to domestic assault and is awaiting sentencing. In February, we assisted the Orono Police Department with a gun threat incident at the Orono Public Schools Campus. The entire campus went into lock down and the incident resulted in the suspect being located within the school and taken into custody. In the summer of 2018, our office was contacted about suspicious withdrawals being taken out from an elderly bank customer. It was learned that the elderly women had been scammed into sending money to Publishers Clearing House Sweepstakes. The victim had sent two different payments of $13,000 and $15,000 through UPS, and officers were able to stop the $15,000 payment. The victim did not lose the second payment. It is unfortunate that people fall for these scams as most are not prosecutable due to the fact they are overseas. Also, in mid-summer our entire agency was working on a nuisance property in the city that was dealing and selling drugs, along with other criminal activity. As part of a joint operation with Anoka-Hennepin Violent Offender Task Force, Bloomington Police Department, Hennepin County Sheriff’s Department, Corcoran Police Department, Hennepin County Emergency Response Team, Lakes Area Swat Team and the Minnesota National Guard Air Division, we were able to arrest several individuals, recovered numerous stolen cars, motorcycles and ATVs, along with narcotics and illegal weapons. This problem property has since been cleaned up, and we have had no further issues. Jason Nelson, Patrol Sergeant INVESTIGATIONS HIGHLIGHTS A theft case that was originally reported in 2017 continued to be investigated throughout much of 2018. The case involved an employee theft where a project manager from a large construction company was found to have swindled money from large scale construction projects he managed. Several search warrants were served at several banks for documents related to the case which included banks in Annandale, Milaca, and Brainerd. The investigation revealed that the suspect was working with two particular subcontractors and would inflate their proposed bids on the project and would receive compensation from those companies. Losses to the victim company is believed to exceed $200,000. Much of the stolen money was found to have funded the remodeling projects of the suspect’s home and cabin. The case is currently being reviewed by the Hennepin County Attorney’s Office and charges are expected to be pending. Two cases that had been closed due to lack of evidence were reopened after DNA matches were found from evidence collected from the crime scenes. One of the cases involved the burglary of the Medina Wealshire construction site. Close to $20,000 in tools were stolen from the construction site during the burglary. A blood-like substance was recovered from the scene off a box that had been moved by the suspect(s) and that substance was ultimately sent to the Hennepin County Crime Lab for analysis. Although it takes several months for these types of cases to be processed by the Hennepin County Crime Lab, we eventually received notification of a DNA match through the CODIS database on a suspect. A DNA sample was obtained from this suspect through a search warrant and assistance by the Albert Lea Police Department. This suspect DNA sample was also 22 | Page 2018 Annual Report 2018 sent to the Hennepin County Crime Lab and ultimately found to be a match to the DNA from the scene of the crime. The suspect was charged with burglary and recently pled guilty and was sentenced to 26 months in prison. A second case involving DNA stemmed from a 2012 case. Back in 2011 and 2012, several industrial extension cords were stolen off a City of Medina generator used to power a sewer lift station near Lake Independence during power outages. During one of the final thefts, an article of clothing was recovered from the scene in which suspect DNA was recovered. In 2018 our office received a CODIS hit on this DNA that was recovered from the crime scene and a suspect was identified. This suspect had recently been convicted of a theft of a generator cable from the City of Carver and had provided a DNA sample as part of his sentencing which was loaded into the CODIS system, and ultimately led to a match to our DNA sample collected from 2012. This case has been forwarded to the Hennepin County Attorney’s Office for possible charging. A suspect was identified from a residential burglary in Medina and found to be involved in multiple thefts and burglaries around the metro area. In April 2018, an overhead garage door had been left open overnight. The suspect was seen on home surveillance video entering the residence and stealing from within the home. Through the video captured by the home owner two suspects were ultimately identified. Multi-jurisdictional investigation phone records were obtained which placed two suspects in the vicinity of the Medina burglary along with several other thefts and burglaries around the same time period. The main suspect was charged with first-degree burglary in Medina and several other first-degree burglaries in other jurisdictions and recently pled guilty prior to trial under a plea agreement and was sentenced to 39 months in prison. Kevin Boecker, Investigator OTHER HIGHLIGHTS and ACTIVITIES Community Service Policing: In 2018, we continued our Coffee with a Cop program. Our recurring community events continue to be very successful. They include: Medina Celebration Day, Loretto FunFest, Liberty Triathlon, Tuesday Night Time Trials, Freeze Your Buns Fun Run, Holy Name Fall Festival, Hamel Lions Easter Egg Hunt, Hamel Rodeo Parade and Dance, Police Bike Rodeo, Night to Unite, Toys for Tots and Uptown Hamel Sliding Party. Training: Our all-day training in 2018 was held at the Annandale Shoot House with the Corcoran Police Department Officers. We had live fire scenarios, hands-on defensive tactics and Simunition (non-lethal ammunition) training. The scenario-based training involved traffic stops, domestic calls and dealing with the mentally ill. We held four department shoots including a qualifying shoot in November. We continue to use PATROL Online for training for our licensed officers. PATROL Online has expanded its course to cover the new training requirements with sessions addressing de-escalation, implicit bias and managing the mentally ill. Toys for Tots donations overflowing in squad 23 | Page 2018 Annual Report 2018 We have one patrol officer assigned to the West Metro Drug Task Force (Medina, Minnetrista, Orono, West Hennepin Public Safety, and Hennepin County Sheriff’s Office). In 2018, the task force had 154 arrests, charged 110 persons with drug related crimes, conducted 171 search warrants, and seized 64 firearms and over $2,600,000 worth of street drugs. The task force remains committed to reducing the drugs on our streets. In 2018, meth continues to be a major issue in our area. Grants: We received our Safe and Sober Traffic grant for $28,000 in 2018. FACTS and FIGURES DISPATCH CALLS 2018 New CAD System implemented 10/03/18 Alarms (479) Animal (189) Disturbance (349) Fire (72) Medical (313) Other (348) Person (197) Property (218) Service (7805) Traffic (3657) 24 | Page 2018 Annual Report 2018 2018 FBI NATIONAL CRIME DATA FOR MEDINA PART ONE CRIME STATISTICS 2014 2015 2016 2017 2018 Murder 0 0 0 0 0 Rape 1 1 0 1 1 Robbery 0 0 0 0 0 Assaults 1 0 0 2 3 Burglary 11 6 12 7 3 Thefts 94 88 93 64 74 Auto Thefts 2 3 4 2 0 Arson 2 2 0 0 0 TOTAL 111 100 109 76 79 PART TWO CRIME STATISTICS 2014 2015 2016 2017 2018 Forgery 3 1 6 12 8 Fraud 8 11 17 19 13 Stolen/Theft Related 5 1 5 0 4 Vandalism 26 29 26 15 12 Weapons 1 2 0 0 1 Narcotics 46 73 56 24 44 DWI 111 103 78 62 26 Liquor Laws 26 14 15 9 11 Disorderly Conduct 14 12 4 8 5 CSC 2 1 4 1 0 Other Assaults 9 11 14 6 8 Other 15 30 38 38 9 Kidnapping 0 0 0 0 0 TOTAL 266 288 263 194 139 25 | Page 2018 Annual Report 2018 Fire Departments The City of Medina contracts with four different fire departments, each serving one of the fire areas depicted on the Fire Coverage Map on page 26. Hamel Fire covers the northeastern and southeastern area, Loretto Fire covers the northwestern area, Long Lake Fire covers a southern portion and Maple Plain Fire covers the southwest area of the City. All four departments continue to provide quality fire and emergency services to the City. The four departments responded to 233 calls in 2018, taking approximately 2,288 personnel hours to handle all the calls. The call hours are not a true measurement of the departments’ service, when one considers the thousands of hours the firefighters spend in training and equipment maintenance. In 2017, we signed a 5-year contract with the Hamel Fire Department, and a two-year contract with the Maple Plain Fire Department. The Loretto contract continues to roll on two-year terms and the Long Lake Fire contract has been reviewed and will expire in 2021 and is ready to be extended for another 10 years. All the departments are made up of highly dedicated personnel. Edgar J. Belland, Director of Public Safety PRIMARY SERVICES The four fire departments provide fire protection for the entire City of Medina. Our fire departments also provide response to accidents, medical calls, hazardous materials incidents, and emergency management situations. They also provide support for many community functions such as the Hamel Rodeo, Medina Celebration Day, Loretto FunFest, the Holiday Train, area bike rides, and races. Each department holds fundraisers and open houses and provides fire prevention programs to the residents of Medina. STAFFING Each department is staffed differently, and the numbers fluctuate year-to-year. Each of the Maple Plain, Loretto and Hamel departments are staffed with approximately 30 firefighters per department. The Long Lake Fire Department has two stations with a staffing maximum of 50 firefighters. Having four fire departments serving Medina is a great resource to draw upon when a major response is required. In addition, the Mutual Aid Agreements amongst all Hennepin County fire departments provides Medina with further resources. HIGHLIGHTS AND ACTIVITIES HAMEL LORETTO LONG LAKE MAPLE PLAIN Hired 1 new member Promoted 2 to Firefighter Hired 3 new members New engine in service Purchased new SCBA from capital account Purchased and outfitted a new water tender Completed Fire Station Feasibility Study Added eastern portion of Orono to response area Ordered new 2,800 gallon tanker with message board Implemented a number of measures to reduce firefighter exposure to carcinogens Completed Fire Study with City of Corcoran Successful bid for service to Minnetonka Beach Promoted a Fire Inspector to handle fire inspections 26 | Page 2018 Annual Report 2018 FIRE COVERAGE MAP 050100150200 Hamel (186)Loretto (29)Long Lake (18) Maple Plain (13) Number of Medina Calls 0 500 1000 1500 Hamel (1491)Loretto (448)Long Lake (232) Maple Plain (117) Total Medina Call Hours Fire Operating Budget 2016 - $312,906 2017 - $329,173 2018 - $338,211 Fire Capital Budget 2016 - $99,000 2017 - $97,200 2018 - $107,290 Population Served 75.3% -- Hamel Fire 12.4% -- Loretto Fire 10.5% -- Long Lake Fire 1.7% -- Maple Plain Fire Geographical Area 54% -- Hamel Fire 28% -- Loretto Fire 17% -- Long Lake Fire 1% -- Maple Plain Fire Market Value Protected 74.3% -- Hamel Fire 13.5% -- Loretto Fire 11.2% -- Long Lake Fire 1.0% -- Maple Plain Fire Fire Chief Leadership Jeff Ruchti – Hamel Fire Jeff Leuer – Loretto Fire James Van Eyll – Long Lake Fire Justin McCoy – Maple Plain Fire 27 | Page 2018 Annual Report 2018 Ja n u a r y •Established 2018 appointments and designations to various city services, authorities, commissions, and agencies •Amended 64.00 Friends of the Park Program •Adopted ordinance regarding the keeping of chickens and honey bees •Adopted resolution establishing temporary 4 a.m. liquor permit for Super Bowl weekend •Held annual goal setting session Fe b r u a r y •Adopted 2018 work plan goals •Reappointed Youth Park Commission members Ella Kingsley and Lauren Lubenow •Adopted ordinance regarding required building materials in the Commercial Zoning Districts •Recognized Finance Director Erin Barnhart for 10 years of service •Granted Final Plat Approval for School Lake Nature Preserve Ma r c h •Approved updated job descriptions for the Police/Finance Clerk and Planning Director •Adopted ordinance regarding R1, R2, and R3 residential zoning districts •Enforced annual spring road weight restrictions •Held annual Medina business forum and spring business tours Ap r i l •Recognized Police Officer Chris McGill for 20 years of service •Recognized Public Works Foreman Ivan Dingmann for 15 years of service •Recognized Public Works Technician Derek Reinking for 10 years of service •Held Board of Appeal and Equalization meetings •Held Annual Medina Clean-up Day Ma y •Held annual park tour •Held bike safety rodeo for kids •Granted final plat approval for Deer Hill Preserve 2nd Addition •Received recognition from I-94 Chamber’s First Responders Luncheon Ju n e •Recognized Police Officer David Hall for 15 years of service •Held open house to discuss mixed residential regulations •Received feasibility report and called for public hearings for the Hickory Drive street improvement project and the Buckskin Drive street improvement project •Appointed election judges and absentee ballot board for 2018 elections 2018: A Year in Retrospect 28 | Page 2018 Annual Report 2018 Ju l y •Approved off-sale liquor license to Target Corporation •Approved plans, ordered project, and adopted assessment rolls for the Buckskin Drive and Hickory Drive street improvement projects •Approved final plat for Woods of Medina Au g u s t •Attended Night to Unite neighborhood celebrations •Appointed Kathleen Martin as Mayor and Appointed Dino DesLauriers to the City Council to fill vacancies •Hired Katrina Jones as Administrative Assistant •Entered into joint powers agreement with City of Plymouth for Brockton Lane reconstruction •Held Primary Election •Appointed Anne Klaers to Police Administrative Assistant position Se p t e m b e r •Held budget open house and approved 2019 preliminary budget and tax levy •Recognized Cec Vieau for 28 years of dedicated service to the Police Department as she retires •Held Annual Medina Celebration Day Oc t o b e r •Adopted 2040 Comprehensive Plan •Hired Nicole Jacobson as Part-time Administrative Assistant •Received feasibility report for Hickory Drive street and utility improvement project •Collected feedback from residents on Medina’s parks and trails •Attended Fire Department open houses No v e m b e r •Held General Election and canvassed local election results •Held fall business tours •Approved agreements with US Solar •Approved engineer services to begin Arrowhead Drive Quiet Zone design •Conducted swearing in ceremony for Police Officer Andrew Scharf De c e m b e r •Recognized Police Officer Keith Converse for 15 years of service •Participated in Holiday Train •Held open house for Brockton Lane reconstruction project •Adopted final 2019 budget, tax levy, and fee schedule •Approved Yeshiva of Minneapolis School Conduit Bonds •Granted final plat approval for Deer Hill Preserve 3rd Addition •Recognized Council Member Lorie Cousineau 2018: A Year in Retrospect 29 | Page 2018 Annual Report 2018 Preview of 2019 Goals Administration -Complete Hamel Community Building updates and review rental fees -Implement new address database -Attract campus businesses to Hwy 55 -Initiate planning process for Hackamore Road project Finance -Lead the budget process -Review and update credit card policy -Create equipment fund management system -Review options for web-based community building reservations Planning/Zoning -Implement 2040 Comp Plan rezoning -Review stormwater design filration alternatives -Create GIS datalink management plan -Update Developer's Handbook Public Safety -Implement body/weapon cameras -Update department policies -Prepare for future fire planning -Plan emergency management exercise Public Works -Complete road and overlay projects -Address inflow and infiltration plan -Correct phosphorus issues -Initiate new well monitoring method -Train/transition new Public Works staff Parks/Trails -Review tennis court options at Hunter Lions Park -Complete Little League dugouts -Explore Municipal Park funding options -Explore trail easement donating Overarching Organizational Goals - Institutionalize employee shared/core values - Strengthen ties with local businesses - Continue to implement electronic document management in the City 30 | Page 2018 Annual Report 2018 Recognizing Our Contributors GRANTS $14,749 Hennepin County Residential Recycling Grant $9,052 Hennepin County Residential Organics Grant $130,000 Grant from Elm Creek Watershed & Hennepin County for Hickory Drive Stormwater Improvements $28,000 Federal Grant for the Safe and Sober Traffic Project 2018 DONATIONS Civic/Non-Profit Organizations Boy Scout Troop 570 Friends of Wolsfeld Woods Hamel Athletic Club Hamel American Legion Hamel Lions Club Hamel Volunteer Fire Department Lake Independence Citizens Assn Loretto Volunteer Fire Department Medina Celebration Day Committee Metro Mosquito Control North Star Search & Rescue Local Businesses & Individuals 3121 Pizza Adams Pest Control Addiction Cycle Anonymous Resident AutoMotorPlex Bryson, William and Thelma Buzzella Massage Casey’s General Store Countryside Café/Peg’s Catering DeCaster, Janet Ditter Cooling & Heating DMJ Asphalt Dobo’s (Danny’s Catering) Doboszenski and Sons, Inc. DoJo Karate Ebert, Joyce Edward Jones – Brandon Prell Farmers State Bank of Hamel Fortin Consulting Fortin Health & Wellness Clinic Gianna’s Photography Goddard School Green Family Gregor’s Farm & Greenhouse Highway 55 Rental & Sales Intercomp John Day Company Joshi, Shrirang Just for Kix Kalla Lily Salon and Spa KD Landscape Supply Kumon Math and Reading Center Leuer, Leonard Loram Maintenance of Way Maple Crest Landscape Maxxon McCarthy, Walter Medina Entertainment Center My Town Fitness OAK Eatery Pilates Advantage Polaris Puptown Richelsen, Karen and Kenneth Scherer, Michael Scherer Pumpkin Patch Sharepoint Credit Union Target – Medina store Teehive Thomssen, Robert Urban Eve Salon and Boutique Wealshire Local Businesses & Individuals - continued 31 | Page 2018 Annual Report 2018 Recognizing Staff & Service Providers Thank you to all of the staff, consultants, and representatives who provided service to the City in 2018. ELECTED OFFICIALS Mayor: Bob Mitchell (January – July) Mayor: Kathleen Martin (August – December) Council Members: Jeff Pederson, John Anderson, Kathleen Martin, Lorie Cousineau, and Dino DesLauriers (August – December) CITY OF MEDINA STAFF Administration & Finance Department Scott Johnson, City Administrator Jodi Gallup, Assistant City Administrator-City Clerk Erin Barnhart, Finance Director Jennifer Altendorf, Accountant Anne Klaers, PT Finance Clerk Nicole Jacobson, PT Administrative Assistant Public Works Department Steve Scherer, Public Works Director Ivan Dingmann, Foreman Greg Leuer, Water/Sewer Operator & Maint. John Gleason, Maint. Worker/Field Inspector Derek Reinking, Maintenance Worker Joe Ende, Maintenance Worker Planning and Zoning Department Dusty Finke, Planning Director Debra Peterson, Associate Planner Linda Lane, Administrative Assistant (retired in July) Katrina Jones, Administrative Assistant Nick Kieser, PT Temp. GIS/Planning Assistant Police Department Ed Belland, Public Safety Director Jason Nelson, Sergeant Kevin Boecker, Investigator Cec Vieau, Administrative Assistant (retired in Sept.) Anne Klaers, Administrative Assistant Officers: Chris McGill, Keith Converse, Tom Gregory, David Hall, Jeremiah Jessen, Josh McKinley, and Andrew Scharf CSO: Melissa Robbins APPOINTED REPRESENTATIVES Planning Commission Janet White, Chairperson Commission Members: Todd Albers, Robin Reid, Dino DesLauriers, Kerby Nester, Aaron Amic, Rashmi Williams, Cindy Piper. Park Commission Steve Lee, Chairperson Commission Members: Lori Meehan, John Jacob, Lisa Cole, Jeff Rumsey, Elizabeth Weir, Ann Thies, Mary Morrison. Other City Appointed Representatives Elm Creek Watershed Management Commission: Elizabeth Weir and Victoria Reid Minnehaha Creek Watershed Commission: Elizabeth Weir Pioneer-Sarah Creek Watershed Management Commission: Mike McLaughlin and Pat Wulff Police Reserve Officers Michael Chorley, Todd Larson, Mark Ihrke, Ron Dahl, John Cowle, Jeff Kordiak, Patrick Johnson APPOINTED CONSULTANTS Attorney: Ron Batty, Kennedy and Graven Engineer: Jim Stremel, WSB Assessor: Rolf Erickson, Southwest Assessing Auditors: Abdo, Eick and Meyers Finance Services: Joe Rigdon, KDV Prosecuting Attorney: Steve Tallen, Tallen and Baertschi Planning Consultant: Northwest Associated Consultants Building Inspection: Todd Geske, Metro West Inspection Fire Marshal: Todd Geske IT Consultant: Mike Brocco, Cipher Laboratories MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: April 10, 2019 MEETING: April 16, 2019 SUBJECT: 115-116 Watermain Change Order Background: The 115/116 Watermain project was completed in July 2018, but the final items were just closed out. One of the items was a change order for extra work done on the watermain installation. All the watermain related items were the City of Medina’s responsibility. Scott and I received a letter of authorization back in February from Hennepin County asking for approval of $35,688.18 for extra work that was done with the installation of the watermain. The contractor had to complete extra work because they ran into high ground water levels. There was a weak leaking valve to be repaired, de-watering, extra shoring, and temporary water had to be addressed differently. The original plan was not feasible. I have attached all the paper work for the change order for your review, including the letter of authorization. The request for the change order has been untimely and this isn’t how we would manage this if the City were solely completing the project, but the county was managing the project on our behalf. Scott and I confirmed with the contactor and Hennepin County to make sure none of this work should have been part of the original contract and that we would not paying twice for the same work. Funding: The funds will come from both water operations and water capital. Staff recommendation: Approve the change order authorization in the amount of $35,688.18 for extra work with the leaky valve and watermain installation as stated in the attached documents. Agenda Item # 5C LETTER OF TRANSMITTAL Hennepin County Transportation Department Construction Division 1600 Prairie Drive, Medina, Minnesota 55340-5421 Phone: (612) 596-0300 TO: City of Medina 2052 County Road 24 Medina, MN. 55340 DATE: 3/14/2019 PROJ. NO. S.A.P. 027-596-005 ATTENTION: Steve Scherer RE: C.P. 0918 in Medina We are sending you _X_ Attached Under separate cover, the following items: COPIES DATE NO. DESCRIPTION 3/14/19 Authorization To Proceed 8A (Previously sent 2/6/19) Remarks: Please review, sign if you approve, and return original copy for further processing. COPY TO: FROM: Daniel Allmaras, P.E. Project Engineer PHONE NO: (612) 596-0402 Mobile No.: (612) 282-8439 Sheet .1 of 1 HENNEPIN COUNTY TRANSPORTATION DEPARTMENT CONSTRUCTION DIVISION ROAD CSAH 115 & C.R. 116 PROJECT C.P. 0918 RECORD OF AUTHORIZATION TO PROCEED WITH SUPPLEMENTAL AGREEMENT 8A Nature of and reason for revision: ACTIVITY: Resolution of all remaining claims for project. The work will be paid for as allowed under MnDOT Specification 1517 Settlement of Claims submitted by Contractor. JUSTIFICATION: Construction of this project is complete. Several outstanding claims by the Contractor remained to be resolved. Hennepin County and the Contractor negotiated and have agreed to combine the claims into a final single claim to fully and completely resolve all claims. FINANCIAL IMPLICATION: Increase cost $ 104,000.00 Cost Distribution: $ 50,000.00 Group 2 100% Hennepin County State Aid $ 17,500.00 Group 7 100% Hennepin County Road Bonds $ 36,000.00 Group 12 100% City of Medina, non -participating Estimated Amount: $ 103,500.00 Method of Payment: Force Account Increase: X Decrease: , Negotiated Price X Lump Sum X , Unit Bid Price , Other Project Engineer Approved By: Date Construction Division Manager Date Approved By: Director of Transportation, Project Delivery Date Approved By: Assistant County Administrator, Public Works Date Approved By: City of Medina, Position Date Eureka Construction, Inc. 20141 Icenic Trl Lakeville, MN 55044 Phone: (952) 469-5685 Fax: (952) 469-5228 Summary of Force Account Work (See Attached Supporting Information) Bill To: Hennepin County Project Name: CSAH 115/CR 116 Reconstruction Eureka Project No: 17-005 Owner: Hennepin County Prime Contractor: Eureka Construction, Inc. City Project No: CP 0918 Owner Change Order No: Owner Work Order No: Supplemental Agreement No: Description of Work Performed: Watermain work to replace leaking valves at northeast corner of TH 55 and CR 116 Eureka FWO #: 008 Date: 10/6/2017 t-' • Y L 1 1 • Specialty Misc. Equipment Prime Contractor v. °, Labor Material Contractor Compensation Rental Allowance ,,>3 `...;`:• $ 19,654.95 $ 1,046.99 $ 8,454.60 $ - $ 6,531,64 $ $ . .:• ;-35,688.18:` Additional Comments: See supporting information attached. Mn/DOT TP.21659 (1-031 s ums m om' 008 S TA TE OF MINNESOTA- DEP ARTMENT OFTRANSP ORT ATION SUMMARY OF DAILY F ORCE ACCOUNT SUPPLINE N AL AGRE EMENT No. /WORK ORDER No . Fed. Pro(. No. Contra ct No. For Period From 3Lt o 7114 20j L_ 56 LA BOR M ATERIAL EQUIPMENT RENTAL. 4 of Me n Positio n Tal e Reg. Ho urs OT Hours Pay R ate Reg Amou nt No. i0nd of Mat erial Rat e Am ount N e. De scripti on Total Ho urs R afe Amo unt Opamtcr iarommn (N oc e 0hmenn) 3330 820 5 34 99 5 1585 .90 18.51 1 lirde ar rock 5 25 30 5 417 .]0 Chew/2500 65.00 512..00 5 780 .00 Operator (Jordan Joh nse n) 720 180 S 34 39 5 340 .46 1.00 6 - Cap 5 121.16 5 121.16 Unkbelt235 (91 414011 41. 00 596 }4 S 3949.94 Oper at es/F orema n ( Ryan Swcballal 20.60 8 .70 5 3 5539 5 130 4..12 15 .00 LE r C900 S 5.06 5 07 90 INbW 62057.4(8X.1591) 33.36 525 .61 5 945 ,13 Oper ator (TM6 HeMrletr arl) 30.40 760 5 3439 5 1,,437.30 200 6-Slceven $ 110 96 5 221 92 05106K2 Om ar032-14-01)3 .00 582 .19 S 24 657 Operat or (Mike Holla nd) 000 020 5 3 3.75 S 37,10 $ - V ac Tmn Vacuu m Ertawlor 2.00 525 .00 S 50. D3 Operator(Brady Mend) 0.81 2 20 $ 30.00 S 3 63.00 $ - Mac OUM Dump Truck 11.00 56000 3 660.00 Laborer (Armando Hern ande z/ 5.00 1.40 5 30.70 5 236.39 $ - Labo rer (Nevin NasS) 30.40 7.60 5 32 50 $ 135850 $ LeWrer(R Hood) 30 .40 7.60 $ 8230 5 1,358 50 5 - Laborer RylerHoffman) 30.40 7.60 $ 30 .70 1 1.26:326 5 - L 5 s 5 s S - S - 5 3 5 5 - 5 - $ 5 - 5 $ $ $ - 5 5 SALE S TAX (72 7514 ): 5 61 .75 SUB -TOTAL 5 910.43 ^20% of man- ho urs ars O. T. as en werapP-- PLUS 15% 5 136.58 SUB -TOTAL (]amble Ware) 5 928179 T OT AL OF MA TOP IOL Y.K411 N .'U54'lbl0a699 PLU S 62 % ecT amMe Wage S 5, 759.05 1904 (1) SPE CW.TY CON TRACTOR SUS -TOTAL S 15,047. 84 Inv oice CostSFpe aSM/ C ontracto r ISt$TO TPL 5 6.531.64 Ord er Labor -related co sts chargeable tolM * Supplemental Agreement/Work O rder (N S OR 5 OTAL SPECIALTY 8052 (85% - @ 2%.. $ 8 .454.40 PLUS 0 % (bluebook Rotas) 5 5 TOTA L OF EO UPMENT y:SI1 611 ':51 Health a nd Welfare 5 2. 145.05 CO NTR Pi'�(is32.6b4i11 181 COMP UT ATON OF PRIME CONTRACTO R Pwd on Fun d $ 1, 9!9.77 1904(4) 50 SC COM PENSATION Oth er Singe Benefits $ 4822 9 Type:La .dump Nee pe nn h, etc. 3ALL OWAN CE (A) $ (9) 5 T OTALALLOWA NCE(4r•61 Pt ,Q % - $ Tra vel $ - g2% 5 Subsis te nc e 5 5 - TOTAL OF LA BOR 5,4311155 54:95 TO TALM5CCOM P. 'nA ipY%O$Ifvsef.$. �W Cs, G RAND TOTAL IA40..1.4 .. Y 84 i;i T?JSi66tAS Sena o riginal and two cople to C en tral Offic e xN Fina l Ee 6ma t., All copes mu stbe s0oo d by the Enginee r. a nd Me Contractor or their A UMort ee Agen t. Note : Wea n mate rial 5baled on MN s hee t, re ce'4te d Inv ok es must accompa ny same. Sae C onst M anu al 5-591 484 0r N 56uc4on s in preparation . SMct 0! 1 Co ntractor/Sub: Eurelo Con58uclon . Inc. askteaC T ne a hem sma rt Inc ludes oM ynems c he wab le msupplememalA 9reo mem No. bN ork Order No Engineer Sy Contacto r _Eurekatgnd rurlon Infi FRI NGE BENEFITS SUMM ARY Contract or: Eureka Construction, Inc. Sub -Contractor: S.P. No: SA #: Work Order #: UNION S.T. HOURS O .T. HOURS TOTAL HOURS HEALTH AND WELFARE PENSION OTHER TOTAL FRINGE BENEFITS DUE S .T . VACA TION O .T . VACATION APPRENTICESHIP & TRAINING * ADMIN DUES LECE T/FCF IPF / PAC HEALTH & WELFARE PENSI ON OTHER Laborers 96.80 24.20 121.00 $ 7 .65 $ 7.17 $ 2 .30 $ 3.45 $ 0 .32 $ - $ 0 .10 $ 0.04 $ 925.65 $ 867.57 $ 412.61 Opera tors 107.20 26. 80 134 .00 $ 9 .10 $ 8.30 $ - $ - $ 0.50 $ - $ 0.02 $ 0 .04 $1,219.40 $1,112 .20 $ 69.68 TOTAL FRINGE $ 2,145 .05 $ 1,979 .77 $ 482.29 BENti-11 S: Invoice Blake Drilling Company, Inc. 10604 Radisson Rd NE Blaine, MN 55449-5220 Eureka Construction Inc 20141 Iconic Tr Lakeville, MN 55044 Customer ID: EUREKA 952-469-5685 Invoice Number: INV17-132 Invoice Date: 8/31/17 toII 1 �� SEU 1U nit BY; SINCE 1965 Serving the Sewer & Water Industry Dewatering System Installations Power Auger Borings MN License No. 1315 „' Custome�P_0 ?� , x Pa mentTerms _., Y _ �.. '�. . ' ConEactPerson�� r D 9. at Medina Net 30 Days Michael Meyer 9/30/17 z � =pscription :, z ff a-2_,- e La.'�i»s � �'s.-a, -'�.> -... z-..;�i 'i t,.,?-h W"'p3 h '� 3 Amount ,' *{ :.--. r+ .. .ti 7/11 - 8/10/17 BDC Job 17-132 C Wellpolnt dewatering system installed to aid in the disconnect and installation of watermain, first week 5,738.00 13 addrl run days © $178 Medina JOB ONGOING 2,314.00 Office: (783) 780-9187 Fax: (763) 780-8087 Toll Free: (844) 780-9187 Subtotal Sales Tax Invoice Total Payments Received Amount Due 8,052.00 8,052.00 8,052,00 Member of AGC - MUCA - NUCA - Anoka Chamber of Commerce An Equal Opportunity Employer Thank You - We Appreciate Your Business Invoice / Statement 1040 ,ARTON ,AND & GRAVEL Co" EASE REMIT TO_'•, BARTON SAND & GRAVEL CO. P.O BOX 1480 MAPLE GROVE, MN 55311-64 80 EUREKA CONSTRUCTION, INC. 20141 ICENIC TRL LAKEVILLE, MN 55044 c 5 s flb"aLe ; : j Off- Mr kw c o EU500 07/15/2017 595 170715 0 07/06 781 17004* 07/06 781 17004* 07/07 781 17004* 07/07 781 17004* 07/07 709 17004 07/10 781 17004 07/11 781 17004* 07/12 781 17004* 07/12 781 17004* 07/13 781 17004* 07/13 781 17004* 395810 CLASS 5 RECYCLE 395796 SEMI DISPOSAL FEE 396343 SEMI DISPOSAL FEE 396355 CLASS 5 RECYCLE 396596 W1 1/2 RIVER ROCK * 397348 W1 1/2 RIVER ROCK 397907 SEMI DISPOSAL FEE 398249 CLASS 5 RECYCLE 398250 SEMI DISPOSAL FEE 399072 CLASS 5 RECYCLE 399073 SEMI DISPOSAL FEE 135.88 T 8.00 L 8.00 L 112.36T 16,51 1- 5.93 T 6.00 L 21.19T 5AOL 180.23 T 10.00 L 4.50 75.00 75.00 4.50 25.30 20.20 75,00 4.50 75.00 4.50 75.00 611.46 600.00 600.00 505.62 417.70 119.79 450,00 95.36 375.00 811.04 750.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 611.46 600.00 600.00 505.62 417,70 119.79 450.00 95.36 375.00 811.04 750.00 43.57 0.00 0.00 36.02 3039 8.54 0.00 6.80 0.00 57.79 0.00 655.03 600.00 600.00 541,64 448.09 128.33 450.00 102.16 375.00 868.83 750.00 675.48 Total Product Tons -2,656.08 Total Disposal Loads 44.00 6,578.19 234.22 6,812.41 For questions concerning your bill, please call Sandy at (763) 315-6082. TERMS: NET 30 -A 5% CASH DISCOUNT MAY BE TAKEN ONTHIS PERIOD MATERIAL CHARGES ONLY IF PAID WITHIN 10 DAYS OF STATEMENT DATE. THE DISCOUNT DOES NOT APPLY TO DELIVERY, DUMPING, OR OTHER CHARGES. A 1.5% PER MONTH SERVICE CHARGE WILL BE ASSESSED ON BALANCES OVER30 DAYS OLD. AGE ANALYSIS OF ACCOUNT a C R„ l ' •'4 e 30 Dk S .ra C" Kw, U D S k ,- � 6, T090 D/{YS 6W0-610 MOWN, CO -18735.10 0.00 0.00 0.00 0.00 -18,735.10 PERIOD CHARGES 12,349.64 PERIOD CASH RECEIVED -54,491.67 PERIOD DISCOUNTS -886.27 ADJUSTMENT CREDITS -34,573.51 ACCOUNT TOTAL -18,735.10 Page 2 of 8 BARTON SAND & GRAVEL GO. • 7200 HEMLOCK LANE N. • STE 200 • MAPLE GROVE, MN 55311-6480 •(763) 425-4191 •www.bartonsan0.com 4 SUPPLss WATERWORKS 1830 Craig Park Court St. Louts, M063146 INVOICE IIII1 V/.. i CqM ffcvl^'{li MR f i_ 2 0 Mil BY. 474 1 MB 0.423 E0443X 10870 02049422388 52 P4447224 0001:0001 1111.111191111111161111.11111111.1111111111111111 IIh!IIlllII EUREKA CONSTRUCTION 20141 ICENIC TRL LAKEVILLE MN 55044-7708 Ordered 17 Date Shipped 7/13/17 /Product Code )818W VMF8082008PV IMG108 ,MB10740CTB 18S112T Invoice # Invoice Date Account # Sales Rep Phone # Branch # 230 Total Amount Due .H489239: 7/14/17 125763 JONATHAN HINES 952-937.9666 Eden Prairie, MN $587.65°. Remit To: - HD SUPPLY WATERWORKS, LTD. PO BOX 28330 ST LOUIS, MO 63146 Shipped to: CUSTOMER PICK-UP - CUSTOMER JOB- 17.005 MEDINA Thank you for the opportunity to serve you! We appreciate your prompt payment. Customer PO # Job Name 17-005 MEDINA Job # 17-005 Quantity Bill of Lading Description Ordered Shipped B/0 8 C900 DR18 PVC PIPE (G) 20 20 MARKINGS PC235 BID SEQ# 130 8 EBAA MEGALUG C900&IPS 2008PV 4 4 RED BID SEQ# 610 8 MJ REGULAR GASKET F/DI BID SEQ# 620 3/4X4 T -HEAD B&N COR BLUE BID SEQ# 660 8 MJ L/P SLEEVE(I) CP DI 0153 4 4 24 24 2 2 Shipped Via WILL CALL Invoice # H489239 Price UM Extended. Price 5.86000 FT -' 117.20 36.38000 EA 3.13000 EA 2.11000 EA 110.96000 EA - Paperless Billing - Expedites delivery, - Save trees, - Go GREEN. Register Now for Our New Customer Portal, Ovdivtg, ADVANTAGE www.hdswaterworks.com K•DSUPPLY. WATERWORKS Local Knowledge Local Experience x,,�Local Service, Nationwide' :re'ght Delivery Handling Restock Misc. 145.52 12,52 50.64 221.92 Subtotal: 547.80 Other: 0.00 is: NET 30 . Ordered By: BRIAN Tax: 39.85 Invoice Total• $587,65 :' .his transaction is governed by and subject to HD Supply Waterworks' standard terms and conditions, which are incorporated by reference and accepted. To review these terms and conditions, please visit: www.waterworks.hdsuppiy.com/TandC. 01 Page 1 of 1 1 SUPPLY WATERWORKS 1830 Craig Park Court St. Louts, MO 63146 I'llllllllll'I'I'lllrrl111ildllllui116111111iIrIIIIiIILlllrll EUREKA CONSTRUCTION 20141 ICENIC TRL LAKEVILLE MN 55044-7708 INVOICE Invoice # Invoice Date Account # Sales Rep Phone # Branch# 243 • Total Amount Due H518876 7127/17 125763 JONATHAN HINES 763.428.7473 St Michael, MN $63,760.50 Remit To: HD SUPPLY WATERWORKS, LTD. PO BOX 28330 ST LOUIS, MO 63146 Shipped to: c/o SITE: INTERSECTION OF CTY RD 116 & CLYDESDALE TRAIL DJ -(952)923.3961 MEDINA, MN CUSTOMER JOB- 17.005 MEDINA Thank you for the opportunity to serve youl We appreciate your prompt payment. )ate Ordered Date Shipped Customer PO # Job Name +/19/17 7/21/17 SEE BELOW MEDINA Product Code .9VBAA .9VB668A .9VBGA :1T084ME :1 T082M E '1 T081 ME :1 T089M E :1T12X080ME :1T124ME :1T12X120ME :1T12ROSME :1T12T120ME :1T12R06ME :1T12T060ME :1T12CE :1T12PE :1T08CE Description NUT VALVE BOX ADAPTOR II TYPE A 668-S VALVE BOX ASSY DOM "G" VALVE BOX ASSEMBLEY DOM 8 MJ 45 BEND EPDXY USA C153 8 MJ 22-1/2 EPDXY USA C153 8 MJ 11-1/4 EPDXY USA C153 8 MJ 90 BEND EPDXY USA C153 12X8 MJ CROSS EPDXY USA C153 12 MJ 45 BEND EPDXY USA C153 12X12 MJ CROSS EPDXY USA C153 12X8 MJ REDR EPDXY USA C153 12X12 MJ TEE EPDXY USA C153 12X6 MJ REDR EPDXY USA 0153 12X6 MJ TEE EPDXY USA C153 12 MJ CAP EPDXY USA CP DI 0153 12 MJ PLUG EPDXY USA C153 8 MJ CAP EPDXY USA CP DI C153 12 SP 0.670 E0024X 10174 02691361691 82 P4463983 0002:0010 Job # Bill of Lading Shipped Via 17-005 B.C.21642/MORK H518876 Quantity Ordered Shipped 6/O 7 • 6 7 8 4 4 1 1 7 6 7 8 4 4 1 1 12 12 1 1 1 1 1 1 1 1 2 2 1 1 Invoice # Price UM Extended Price 1 28.77000 EA 191.12000 EA 240.12000 EA 145.02000 EA 141.66000 EA 1 128.90000 EA 181.94000 EA 503.52000 EA 5 353.14000 EA 685.48000 EA 222.90000 EA 567.97000 EA 218.20000 EA 395.45000 EA 1 231.78000 EA 1 250.74000 EA 121.16000 EA CONTINUED... 201.39 1,146.72 1,680.84 1,160.16 566.64 515.60 181.94 503.52 4,237.68 685.48 222.90 567.97 218.20 790.90 .00 .00 121.16 Page 2 of 4 BW Field Log 4269- Print Preview Page 1 of 2 Thursday, July 6, 2017 7:00 AM- 5:00 PM (10 HR) Foreman: Ryan Spychalla Supervisor: Al Ames Status: Transferred Business Unit: Eureka Construction Safety Meeting: No Field Log Totals Employee Equipment 37.50 HR 19.50 HR Field Log 4269 printed on 7/18/2017 10:08 AM [17005] CSAH 115/CR 116 Road Reconstruction Budget Job Totals, Employee Equipment Production Accounts [05-080] Potholing & Locating Utilities Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours 37.50 HR 19.50 HR 0.10 LS [99-010] Extra Work 1.00 LS Estimated Qty. (0.10) LS Reported Qty. 1.00 LS Remaining Qty. 28.00 HR Employee Hours 13.00 HR Equipment Hours 1.00 HR 0.00 HR 40.00 HR (41.00) HR 9.50 HR 6.50 HR Notes: Pothole for boring South of tracks telecom rogers Notes: Watermain pothole and start excavating for cut fiber and cap by caseys gas station Resources mployees_. http://192.168.2.15/B2 W/api/PrintV iew/Get?viewType=FieldLogView&objectID=e7316e,.. 7/18/2017 B2W Field Log 4269- Print Preview Page 2 of 2 Armando Hernandez [HERARM] Laborer 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours Ryan Spychalla [SPYRYA] Foreman Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours Equipment BH-14-01 [Linkbelt 235 Excavator] Jordan Johnson Meter: 0 Breakdown: No [99-010] Extra Work Total Hours VE-12-01 [VacTron Vacuum Excavator] Armando Hernandez Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities Total Hours 9.00 HR 3.00 HR 12.00 HR 9.50 HR 3.50 HR 13.00 HR 3.00 HR 3.00 HR 9.50 HR 9.50 HR Jordan Johnson [JOHJOR] Excavator Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours PK-15-03 [Dodge 3500 Ram 1 Ton] Ryan Spychalla Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours 9.50 HR 3.00 HR 12.50 HR 3.50 HR 3.50 HR 7.00 HR http://192.168,2,15B2W/api/PrintView/Jet?viewType=FieldLogView&objectlD=e7316e... 7/18/2017 B2W Field Log 4272- Print Preview Page 1 of 2 Saturday, July 8, 2017 7:00 AM- 5:00 PM (10 HR) Foreman: Ryan Spychalla Supervisor: Al Ames Status: Transferred Business Unit: Eureka Construction Safety Meeting: No Field Log Totals Employee Equipment 1.00 HR 1.00 HR Field Log 4272 printed on 7/18/2017 10:08 AM [17005] CSAH 115/CR 116 Road Reconstruction Budget Job Totals_. Employee Equipment Production Accounts [99-010] Extra Work Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours Notes: Fill generator for pumping at boring pit Resources Employ_ees_ Michael Holland [HOLMIC] Grademan 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours Equipment 1.00 HR 1.00 HR 0.00 HR. 0.00 HR 41.00 HR (41.00) HR 1.00 HR 1.00 HR 1.00 HR 1.00 HR http://192.168.2.15/B2W/api/PrintView/Get?viewType=FieldLogView&objectlD=f63ff79... 7/18/2017 ' B2W Field Log 4272- Print Preview Page 2 of 2 PK-15-02 [Chevy 2500 Silverado 3/4 Ton] Michael Holland Meter: 0 Breakdown: No [99-010] Extra Work Total Hours 1.00 HR 1.00 HR http: // 192.16 8.2.15/B2 W/api/Pr intV i ew/Get?viewType=Fi e1 dL og V iew&o bj ectlD=f63 ff 79... 7/18/2017 }32W Field Log 4297- Print Preview Page 1 of 2 Wednesday, July 12, 2017 7:00 AM- 5:00 PM (10 HR) Foreman: Ryan Spychalla Supervisor: Al Ames Status: Transferred Business Unit: Eureka Construction Safety Meeting: No Field Log Totals Employee Equipment 20.50 HR 12.00 HR Field Log 4297 printed on 7/18/2017 10:09 AM [17005] CSAH 115/CR 116 Road Reconstruction Budget Job Totals___,,: Employee Equipment Production _Account$ [05-080] Potholing & Locating Utilities Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours Notes: Pothole Resources Employees,._.__. 20.50 HR 12.00 HR 0.00 LS [99-010] Extra Work 1.00 LS Estimated Qty. 0.00 LS Reported Qty. 1.00 LS Remaining Qty. 9.00 HR Employee Hours 4.00 HR Equipment Hours 1.00 HR 0.00 HR 40.00 HR (41.00) HR 11.50 HR 8.00 HR Notes: Watermain extra cut and cap predig Haul load of clear rock from shop http :// 192.16 8.2.15/B 2 W /ap i/PrintV iew/Get?vi ewType=FieldLo gV i ew&obj ectID=ac972d... 7/18/2017 B2W Field Log 4297- Print Preview Page 2 of 2 Armando Hernandez[HERARM] Laborer 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080) Potholing & Locating Utilities [99-010] Extra Work Total Hours Jordan Johnson [JOHJOR] Excavator Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours Equipment.-,-_-, BH-15-01[Kabota KX054R3] Jordan Johnson Meter: 0 Breakdown: No [99-010] Extra Work Total Hours PK-15-03 [Dodge 3500 Ram 1 Ton] Ryan Spychalla Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours 3.00 HR 3.00 HR 6.00 HR 3.00 HR 3.00 HR 6.00 HR 3.00 HR 3.00 HR 1.00 HR 3.00 HR 4.00 HR Brady Mark [MARBRA] Loader Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours Ryan Spychalla [SPYRYA] Foreman Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours DT -17-01 [ Mack Dump Truck] Brady Mark Meter: 0 Breakdown: No [99-010] Extra Work Total Hours VE-12-01 [VacTron Vacuum Excavator] Armando Hernandez Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities Total Hours 2.00 HR 2.00 HR 3.00 HR 3.50 HR 6.50 HR 2.00 HR 2.00 HR 3.00 HR 3.00 HR http://192.168.2,15/B2W/api/PrintV iew/Get?viewType=FieldLogView&objectID=ac972d... 7/18/2017 . • B2W Field Log 4298- Print Preview Page 1 of 2 Thursday, July 13, 2017 7:00 AM- 5:00 PM (10 HR) Foreman: Ryan Spychalla Supervisor: Al Ames Status: Transferred Business Unit: Eureka Construction Safety Meeting: No Field Log Totals Employee Equipment 40.00 HR 34.00 HR Field Log 4298 printed on 7/18/2017 10:09 AM [17005] CSAH 115/CR 116 Road Reconstruction Budget Job, Totals ._, Employee Equipment Production Accounts [02-010] Equipment Mobilization Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours 40.00 HR 34.00 HR 1.00 EACH 25.00 EACH 0.00 EACH 24.00 EACH 4.00 HR 4.00 HR [05-080] Potholing & Locating Utilities Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours Notes: Brady move d 6 k and kubota mini Notes: Pothole [99-010] Extra Work Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours 0.00 HR 0.00 HR 41.00 HR (41.00) HR 13.00 HR 8.00 HR Notes: Watermain cut and cap and predig for valve removals Resources Employees ._ 0.00 LS 1.00 LS 0.00 LS 1.00 LS 23.00 HR 22.00 HR http://192.168.2.15B2 W/api/PrintView/Get?viewType=FieldLogView&objectID=64dcfb... 7/18/2017 B2W Field Log 4298- Print Preview Page 2 of 2 Armando Hernandez [HERARM] Laborer 7:00 AM- 5:00 PM (10.00 HR) No Show: No • Injured Today: No [05-080] Potholing & Locating Utilities Total Hours Jordan Johnson [JOHJOR] Excavator Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities Total Hours Equipment DT -17-01 [ Mack Dump Truck] Brady Mark Meter: 0 Breakdown: No [02-010] Equipment Mobilization Total Hours SK -14-01 [Kubota SBL 90] Jordan Johnson Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities Total Hours 11.50 HR 11.50 HR 11.50 HR 11.50 HR 4.00 HR 4.00 HR 11.00 HR 11.00 HR Brady Mark [MARBRA] Loader Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [02.010] Equipment Mobilization Total Hours Ryan Spychalla [SPYRYA] Foreman Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours PK-15-03 [Dodge 3500 Ram 1 Ton] Ryan Spychalla Meter: 0 Breakdown: No [99-010] Extra Work Total Hours VE-12-01 [VacTron Vacuum Excavator] Armando Hernandez Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities Total Hours 4.00 HR 4.00 HR 13.00 HR 13.00 HR 8.00 HR 8.00 HR 11.00 HR 11.00 HR http:// 192.168.2.15/B2 W/api/PrintV iew/Get?viewType=f ieldLogV iew&objectlD=64dcfb... 7/18/2017 B2W Field Log 4310- Print Preview Page 1 of 3 Friday, July 14, 2017 7:00 AM- 5:00 PM (10 HR) Foreman: Ryan Spychalla Supervisor: Al Ames Status: Transferred Business Unit: Eureka Construction Safety Meeting: No Field Log Totals Employee Equipment 43.00 HR 40.00 HR Field Log 4310 printed on 7/18/2017 10:10 AM [17005] CSAH 115/CR 116 Road Reconstruction Budget Job Totals Employee Equipment Production Accounts [05-080] Potholing & Locating Utilities Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours Notes: Pothole Resources Employees, 43.00 HR 40.00 HR 1.00 LS [99-010] Extra Work 1.00 LS Estimated Qty. (1.00) LS Reported Qty. 1.00 LS Remaining Qty. 20.50 HR Employee Hours 19.00 HR Equipment Hours 1.00 HR 0.00 HR 40.00 HR (41.00) HR 22.50 HR 21.00 HR Notes: Watermain extra valve replacement Material to backfill was to wet for compaction Hauled seven loads of common to backfill hole Common from Clydesdale WB http://192.168.2.15/B2W/api/PrintView/Get?viewType=FieldLogView&objectlD=l2e 159... 7/18/2017 B2W Field Log 4310- Print Preview Page 2 of 3 Armando Hernandez [HERARM] Laborer 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours Jordan Johnson [JOHJOR] Excavator Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours Ryan Spychalla [SPYRYA] Foreman Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours Equipment,,._., 10.00 HR 1.00 HR 11.00 HR 9.50 HR 3.00 HR 12.50 HR 13.50 HR 13.50 HR Brady Mark [MARBRA] Loader Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours Michael Holland [HOLMIC] Grademan 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [05-080] Potholing & Locating Utilities Total Hours 5.00 HR 5.00 HR 1.00 HR 1.00 HR http://192.168.2.15/B2W/api/PrintView/Get?viewType=FieldLogView&objectlD=12e 159... 7/18/2017 B2W Field Log 4310- Print Preview Page 3 of 3 DT -17-01 [ Mack Dump Truck] Brady Mark Meter: 0 Breakdown: No [99-010] Extra Work Total Hours PK-15-02 [Chevy 2500 Silverado 3/4 Ton] Michael Holland Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities Total Hours SK -14-01 [Kubota SBL 90] Jordan Johnson Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours 5.00 HR 5.00 HR DZ-14-01 [Cat D6KS] Jordan Johnson Meter: 0 Breakdown: No [99-010] Extra Work Total Hours PK-15-03 [Dodge 3500 Ram 1 Ton] Ryan Spychalla Meter: 0 Breakdown: No 1.00 HR [99.010] Extra Work 1.00 HR Total Hours 9.00 HR 3.00 HR 12.00 HR VE-12-01 [VacTron Vacuum Excavator] Michael Holland Meter: 0 Breakdown: No [05-080] Potholing & Locating Utilities [99-010] Extra Work Total Hours 3.00 HR 3.00 HR 8.00 HR 8.00 HR 9.00 HR 2.00 HR 11.00 HR http:// 192.16 8.2.15 /B 2 W /api/PrintV i ew/Get?viewType=Fief dLog V iew& obj ectID=12e 15 9... 7/18/2017 B2W Field Log 4274- Print Preview • Page 1 of 2 Friday, July 7, 2017 7:00 AM- 5:00 PM (10 HR) Foreman: Bruce Ohmann Supervisor: Al Ames Status: Transferred Business Unit: Eureka Construction Safety Meeting: No Weather: Sunny High Temp.: 95 Field Log Totals Employee Equipment 58.50 HR 25.50 HR Field Log 4274 printed on 7/18/2017 10:08 AM [17005] CSAH 115/CR 116 Road Reconstruction Budget Job Totals,____ ._._._.. Employee Equipment Production Accounts [99-010] Extra Work Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours 25.50 HR Notes: Started to dig to cut and cap watermaln and ground water was to much to keep up with, had Blake drilling come out and test to see if dewaterable and is in this location, backfllled hole and waiting for dewatering. Used a load of inch and halfcleaarrrroockto try and fight the 58.50 HR 25.50 HR 11.00 HR 0.00 HR 30.00 HR (41.00) HR water Resources Employees, 58.50 HR http://192.168.2.15/B2W/api/PrintView/Get?viewType=f ieldLogView&objectlD=a3ebe0... 7/18/2017 B2W Field Log 4274- Print Preview Page 2 of 2 Bruce Ohmann [OHMBRU] Foreman Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours Randy Mans [MANRAN] Loader Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No Total Hours Todd Hendrickson [HENTOD] Excavator Operator 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours Equipment BH-14-01 [Linkbelt 235 Excavator] Todd Hendrickson Meter: 0 Breakdown: No [99-010] Extra`Work Total Hours 14.50 HR 14.50 HR 0.00 HR 11.00 HR 11.00 HR 11.00 HR 11.00 HR Kevin Ness [NESKEV] Pipe Layer 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No (99-010) Extra Work Total Hours Ryan Hood [HOORYA] Top Man 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today: No [99-010] Extra Work Total Hours Tyler Hoffman [HOFfYL] Bottom Man 7:00 AM- 5:00 PM (10.00 HR) No Show: No Injured Today; No [99-010] Extra Work Total Hours PK-06-02 [Chevy Silverado] Bruce Ohmann Meter: 0 Breakdown: No [99-010] Extra Work Total Hours 11.00 HR 11.00 HR 11.00 HR 11.00 HR 11.00 HR 11.00 HR 14.50 HR 14.50 HR http://192.168.2.15/B2 W/api/PrintV iew/Get?viewType=FieldLogV iew&obj ectlD=a3ebe0... 7/18/2017 B'2W Field Log 4292- Print Preview Page 1 of 2 Thursday, July 13, 2017 7:00 AM- 5:00 PM (10 HR) Foreman: Bruce Ohmann Supervisor: Al Ames Status: Transferred Business Unit: Eureka Construction Safety Meeting: No Weather: Sunny High Temp.: 95 Field Log Totals Employee Equipment 65.00 HR 39.00 HR Field Log 4292 printed on 7/18/2017 10:09 AM [17005] CSAH 115/CR 116 Road Reconstruction Budget Job Totals Employee Equipment Production Accounts [99-010] Extra Work Estimated Qty. Reported Qty. Remaining Qty. Employee Hours Equipment Hours 65.00 HR 39.00 HR 13.00 HR 0.00 HR 28.00 HR (41.00) HR 65.00 HR 39.00 HR Notes: Cut and caped water main along side of caseys and pre dug hole for tomarow morning Used 8" cap Resources Employees_ http://192,168.2.15/B2W/api/PrintView/Get?viewType=FieldLogView&objectID-4896e9... 7/18/2017 STREET STRIPING SERVICES AGREEMENT This Agreement is made this 16th day of April 2019, by and between Twin City Striping Inc., 1846 110th Street S.E. Delano, MN 55328, a Minnesota corporation (the “Contractor”) and the City of Medina, a Minnesota municipal corporation (the “City”). Recitals 1. The City has been authorized to enter into a contract for street striping services; and 2. The City has approved the contract for street striping services with the Contractor; and 3. The parties wish to define the scope of services and terms of their agreement. NOW, THEREFORE, the City and the Contractor agree as follows: Terms 1.0 SCOPE OF SERVICES. The Contractor will perform street striping services for the City urban residential and commercial streets as approved by the Public Works Director. 2.0. TERM. The term of this contract will be from April 19, 2019 to November 30, 2021. 3.0 COMPENSATION. The City shall compensate the Contractor a per linear foot rate of $0.079, for street striping services as defined in the Scope of Services above and approved by the Public Works Director. 3.01 The Contractor shall pay for all licenses and permits. The City is tax exempt. 4.0 INDEPENDENT CONTRACTOR. 4.01 Both the Contractor and the City acknowledge and agree that the Contractor is an independent contractor and not an employee of the City. Any employee or subcontractor who may perform services for the Contractor in connection with this Agreement is also not an employee of the City. The Contractor understands that the City will not provide any benefits of any type in connection with this Agreement, including but not limited to health or medical insurance, worker’s compensation insurance and unemployment insurance, nor will the City withhold any state or federal taxes, including income or payroll taxes, which may be payable by the Contractor. 4.02 The Contractor will supply and use its own equipment, tools, and materials, including traffic control, to complete the services under this Agreement. 4.03 The Contractor acknowledges that any general instruction it receives from the City has no effect on its status as an independent contractor. Agenda Item # 5D 5.0 INSURANCE. The Contractor will maintain adequate insurance to protect itself and the City from claims and liability for injury or damage to persons or property for all work performed by the Contractor and its respective employees or agents under this Agreement. The Contractor shall name the City as an additional insured under its general liability policy in limits acceptable to the City. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is effective. 6.0 WORKER’S COMPENSATION. 6.01 The Contractor will comply with the provisions of the Minnesota worker’s compensation statute as an independent contractor before commencing work under this Agreement. 6.02 The Contractor will provide its own worker’s compensation insurance and will provide evidence to the City of such coverage before commencing work under this Agreement. 7.0 INDEMNIFICATION. The Contractor will hold harmless and indemnify the City, its officers, employees, and agents, against any and all claims, losses, liabilities, damages, costs and expenses (including defense, settlement, and reasonable attorney’s fees) for claims as a result of bodily injury, loss of life, property damages and any other damages arising out of the Contractor’s performance under this Agreement. 8.0 APPLICABLE LAW. The execution, interpretation, and performance of this Agreement will, in all respects, be controlled and governed by the laws of Minnesota. 9.0 ASSIGNMENT. The Contractor may not assign this Agreement or procure the services of another individual or company to provide services under this Agreement without first obtaining the express written consent of the City. The Contractor shall provide the City with copies of all contracts for assigned services. 10.0 ENTIRE AGREEMENT; AMENDMENTS. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 11.0 NO WAIVER BY CITY. By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law. 12.0 TERMINATION. Either party may terminate this Agreement at any time, for any reason. IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year written above. CITY OF MEDINA By __________________________________ Kathleen Martin, Mayor By __________________________________ Jodi M. Gallup, City Clerk TWIN CITY STRIPING (CONTRACTOR) By ____________________________ Wayne R. Jones, Owner Resolution No. 2019- April 16, 2019 Member _______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2019- RESOLUTION ACCEPTING DONATION FROM HAMEL VOLUNTEER FIRE DEPARTMENT RELIEF ASSOCIATION WHEREAS, The Hamel Volunteer Fire Department Relief Association has donated a check in the amount of $13,758.12 (the “Donation”) to the city of Medina (the “City”); and WHEREAS, the Donation will be distributed to the Hamel Volunteer Fire Department for equipment funding; and WHEREAS, the City wishes to accept the Donation and express its gratitude to the Hamel Volunteer Fire Department Relief Association. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Medina, Minnesota, that the City accepts the Donation and thanks the Hamel Volunteer Fire Department Relief Association. Dated: April 16, 2019. ____________________________________ Kathleen Martin, Mayor ATTEST: ___________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ______ and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item # 5E Resolution No. April 16, 2019 Member_______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. RECOGNIZING TOM GREGORY FOR FIFTEEN YEARS OF SERVICE TO THE CITY OF MEDINA WHEREAS, Tom Gregory has been a valued full time City of Medina employee in the Police Department of the City since April 19, 2004; and WHEREAS, Tom has served as a Patrol Officer for 15 years; and WHEREAS, Tom became a Field Training Officer in 2006; and WHEREAS, Tom has trained the last four Patrol Officers and the last seven Community Service Officers hired; and WHEREAS, Tom continues to serve as the City’s Hennepin County Radio representative for the Standard Operating Procedure committee; and WHEREAS, Tom manages the evidence room, by serving as the Evidence Manager; overseeing all the improvements and policies for the last 15 years; and WHEREAS, Tom is the City’s local expert in truck enforcement; and WHEREAS, Tom is the Reserve Officer Coordinator; and WHEREAS, Tom received a life saving award in 2013 for saving a young girl’s life by administering CPR; and WHEREAS, Tom was recognized in 2013 for his response and handling of a kidnapping case where the suspects were arrested, and the victim was rescued; and WHEREAS, Tom was recognized in 2016 by the Medina Reserve unit for his great leadership of the group; and WHEREAS, Tom, in 2016, was involved with the rescue of a female from a burning vehicle where bystanders notified the department of Tom’s caring and professional conduct; and WHEREAS, Tom, on August 11, 2018, was credited for saving a man’s life by talking the man down, who was standing on a ladder with a rope around his neck, from committing suicide; and WHEREAS, Tom has received numerous letters of appreciation for his service; and WHEREAS, the City of Medina expresses sincere gratitude for Tom’s continued service to the Medina community. Agenda Item # 7A Resolution No. April 16, 2019 2 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina acknowledges and thanks Tom Gregory for fifteen years of service to the community. Dated: April 16, 2019. ____________________________ Kathleen Martin, Mayor ATTEST: ______________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Wally and Bridget Marx Page 1 of 3 April 16, 2019 Easement Vacation City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: April 10, 2019 MEETING: April 16, 2019 City Council SUBJ: Wally and Bridget Marx – 2800 Parkview Drive – Final Plat; Easement Vacation Overview On April 2, the City Council granted preliminary plat approval for School Lake Nature Preserve 2nd Addn, which proposes to rearrange the property lines between 2800 Parkview Drive and the adjacent outlot. These parcels are part of the School Lake Nature Preserve CD-PUD development east of Parkview Drive and north of County Road 24. The applicant has requested final plat approval. Standard drainage and utility easements were platted around the perimeter of the lot on the original School Lake Nature Preserve plat. These easements would cut through the middle of the lot when it is realigned on the new plat. The applicant has requested that the City vacate all of the drainage and utility easements within the lot and proposes to replace them with new easements around the lot on the School Lake Nature Preserve 2nd Addn plat. Final Plat Consistency with the City’s Comprehensive Plan, CD-PUD standards, zoning and subdivision regulations, and other relevant policies was reviewed during review of the Preliminary Plat. The purpose of a final plat review is to ensure that the final plat is consistent with the approved preliminary plat and to ensure that all the conditions of approval have been met. Consistency with Preliminary Plat The proposed final plat is essentially identical to the approved preliminary plat. Preliminary Plat Conditions The following conditions were applied to the preliminary approval. Since the plat was rearranging the lot and outlot, there were not many conditions. The conditions were more relevant to the final recording of the plat rather than things which needed to be updated on the plat. Therefore, staff recommends that the conditions be carried forward onto the Final Plat resolution. 1. The Owner shall abide by the requirements of the wetland protection ordinance, including easement, signage, and vegetation requirements. 2. The Owner shall submit any amendments to HOA covenants for review and approval of the City. 3. The Owner shall take necessary actions to update the legal description of the Conservation Easement to include the replacement conservation area. Agenda Item # 8B Wally and Bridget Marx Page 2 of 3 April 16, 2019 Easement Vacation City Council Meeting 4. The Owner shall meet the requirements of the City Attorney related to title issues and recording procedures. 5. The application for final plat approval shall be submitted within 180 days of approval or the preliminary plat approval shall be considered null and void, unless the Owner requests and the City Council grants an extension of such deadline. 6. The Owner shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the amended Planned Unit Development, plat, and other relevant documents. Easement Vacation According to Minnesota Statute 462.358 subd. 7: “The governing body of a municipality may vacate any publicly owned utility easement…which are not being used for sewer, drainage, electric, telegraph, telephone, gas and steam purposes or for boulevard reserve purposes, in the same manner as vacation proceedings are conducted for streets…” According to Minnesota Statutes 412.851, “The council may by resolution vacate any street, alley, public grounds, public way, or any part thereof, on its own motion or on petition of a majority of the owners of land abutting on the street, alley, public grounds, public way, or part thereof to be vacated. When there has been no petition, the resolution may be adopted only by a vote of four-fifths of all members of the council. No vacation shall be made unless it appears in the interest of the public to do so after a hearing preceded by two weeks' published and posted notice.” There are no utilities in the easements proposed to be vacated and replacement easements are proposed around the perimeter of the lot on the 2nd Addition plat. Staff believes it is in the public interest for the easements to be located along the perimeter rather than bisecting the lot. Staff, therefore, recommends approval of the vacation contingent upon the dedication of new easements to be dedicated upon the 2nd Addition plat. Potential Action Staff published notice for a public hearing on the proposed vacation at the April 16 meeting. The City Council should hold the hearing prior to consider the request. If, following the hearing, the Council concurs that the vacation would be in the public interest (subject to dedication of replacement easements on the 2nd addition plat), staff would recommend the following action: Move to adopt the resolution vacating drainage and utility easements within Lot 2, Block 2, School Lake Nature Preserve. If the Council also finds that the final plat concurs that the vacation would be in the public interest (subject to dedication of replacement easements on the 2nd addition plat), staff would recommend the following action: Move to adopt the resolution granting final approval of the School Lake Nature Preserve 2nd Addition plat. Wally and Bridget Marx Page 3 of 3 April 16, 2019 Easement Vacation City Council Meeting Attachments 1. Draft resolution vacating drainage and utility easements 2. Draft resolution granting final plat approval 3. School Lake Nature Preserve 2nd Addition plat Resolution No. 2019-## DATE Member ______ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2019-## RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS WITHIN LOT 2, BLOCK 2, SCHOOL LAKE NATURE PRESERVE WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, School Lake Nature Preserve, LLC (the “Applicant”) owns property within the City at 2800 Parkview Drive (the “Property”) which is legally described as: Lot 2, Block 2, School Lake Nature Preserve, Hennepin County, Minnesota; and WHEREAS, drainage and utility easements were dedicated to the public upon certain portions of the Property on the plat of School Lake Nature Preserve, Hennepin County, Minnesota; and WHEREAS, the Applicant has requested approval of the School Lake Nature Preserve 2nd Addition plat (the “2nd Addition Plat”), which would alter the lot lines between the Property and the adjacent outlot; and WHEREAS, the 2nd Addition Plat proposes to dedicate drainage and utility easements to the public in appropriate locations based upon the updated lot line alignment; and WHEREAS, the Applicant has requested that the City vacate the drainage and utility easements originally dedicated upon the Property on the plat of School Lake Nature Preserve, subject to approval and recordation of the 2nd Addition Plat; and WHEREAS, pursuant to Minn. Stat. § 412.851, the City scheduled a public hearing to consider the proposed vacation; and WHEREAS, notice of the public hearing was posted, published in the official newspaper and mailed to the owners of affected properties, all in accordance with law; and WHEREAS, the City Council held the public hearing on the proposed vacation on April 16, 2019, at which hearing all interested parties were heard; and WHEREAS, following the public hearing, the City Council determined that if the Applicant records the 2nd Addition Plat, the drainage and utility easements dedicated upon such 2nd Addition Plat would better serve the public interest than those originally dedicated upon the Property on the plat of School Lake Nature Preserve; and Resolution No. 2019-## 2 DATE WHEREAS, upon such finding, the City Council determined that the vacation of the drainage and utility easements dedicated on the School Lake Nature Preserve plat upon the Property is in the public interest, subject to dedication of drainage and utility easements on the 2nd Addition Plat. NOW, THEREFORE, BE IT RESOLVED by the city council of the city of M edina, Minnesota as follows: 1. Subject to the recording of the School Lake Nature Preserve 2nd Addition plat, the the City hereby declares that all of the drainage and utility easements on the Property dedicated on the plat of School Lake Nature Preserve and depicted in Exhibit A are vacated. 2. With the exception of the drainage and utility easements upon the Property (Lot 2, Block 2, School Lake Nature Preserve, Hennepin County, Minnesota), all other drainage and utility easements dedicated to the public on the plat of School Lake Nature Preserve shall continue remain dedicated for public use. 3. The city administrator or his designee is authorized and directed to prepare and present to the Hennepin County Auditor a notice that the City has completed these vacation proceedings and record with the Hennepin County Recorder the vacation of the easement described in Exhibit A only in connection with the recording of the School Lake Nature Preserve 2nd Addition plat which dedicates new drainage and utility easements as described herein. Dated: ______________________________ Kathleen Martin, Mayor ATTEST: ______________________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member ____ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2019-## 3 DATE EXHIBIT A Legal Description of Vacated Drainage and Utility Easements All Drainage and Utility Easements upon Lot 2, Block 2, School Lake Nature Preserve, Hennenpin County, Minnesota as shown and dedicated to the public on the School Lake Nature Preserve plat Resolution No. 2019-# DATE Member ________ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2019-## RESOLUTION GRANTING FINAL APPROVAL OF THE SCHOOL LAKE NATURE PRESERVE 2ND ADDITION PLAT WHEREAS, the city of Medina (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, School Lake Nature Preserve, LLC (the “Owner”) owns property located east of Parkview Drive and north of County Road 24 (the “Property”), which is legally described as: Lot 2, Block 2 and Outlot E, School Lake Nature Preserve, Hennepin County, Minnesota; and WHEREAS, on April 2, 2019, the city council adopted Resolution No. 2019-18, granting preliminary approval of a plat which would to alter the property lines between the lot and outlot by replatting the Property as School Lake Nature Preserve 2nd Addition, subject to certain terms and conditions; and WHEREAS, the Owner has requested final approval of the plat; and WHEREAS, the City Council reviewed the proposed final plat on April 16, 2019; and WHEREAS, upon review of the final plat the city council finds that, subject to certain terms and conditions, the plat is substantially consistent with the approved preliminary plat and the terms and conditions thereof, the requirements of the City’s subdivision regulations, and the requirements, terms and conditions of the CD-PUD district. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants final plat approval for School Lake Nature Preserve 2nd Addition, subject to the following terms and conditions: 1. The Owner shall abide by the requirements of the wetland protection ordinance, including easement, signage, and vegetation requirements. 2. The Owner shall submit any amendments to HOA covenants for review and approval of the City. 3. The Owner shall take necessary actions to update the legal description of the Conservation Easement to include the replacement conservation area. 4. The Owner shall meet the requirements of the City Attorney related to title issues and recording procedures. 5. The City shall reserve the right to review and approve any changes resulting from approval of the plat by the Hennepin County Surveyor. Resolution No. 2019-18 2 April 2, 2019 6. The plat shall be filed within one year of the date of the city council resolution granting approval or the approval shall be considered void, unless a written request for time extension is submitted by the Owner and approved by the City Council. 7. The Owner shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the amended Planned Unit Development, plat, and other relevant documents. Dated: By: ______________________ Kathleen Martin, Mayor Attest: By: ___________________________ Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member __________ upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Maxxon Page 1 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: April 9, 2019 MEETING: April 16, 2019 City Council SUBJ: Public Hearing – Maxxon – Variance and Site Plan Review –920 Hamel Road Background Early in 2018, the City Council adopted resolution 2018-10, which granted site plan review approval to Maxxon Corporation construction of a 5350 square foot two-level addition at 920 Hamel Road. At this point, the applicant has not constructed the addition. The subject property is located within the Shoreland Overlay District of Elm Creek, which flows along the east edge of the property. As a result, hardcover is limited to 25% of the lot. The property was developed prior to this limitation, and existing hardcover on the site is approximately 50%. The applicant originally proposed to off-set the new hardcover for the addition by removing bituminous parking lot and replacing with Grasspave, a pervious surfacing. This resulted in no net increase in hardcover when approved last year. Since the project was approved, the City began planning for construction of a stormwater pond north of the site in connection with the reconstruction of Hickory Drive. Rather than replacing parking lot area with Grasspave, the applicant is now proposing to construct improvements on the site which would collect stormwater from the building and parking lot and pipe it to the City’s pond. The applicant requests a variance from the 25% hardcover limitation in the shoreland overlay district to add 1,318 square feet of hardcover for the addition. If the variance is approved, rather than investing in the cost of the Grasspave in the parking lot, the applicant proposes to construct improvements to capture stormwater from the site and direct it to the City’s storm pond. The existing eastern parking lot and much of the existing buildings drains, untreated, directly to Elm Creek. The applicant argues that this should result in improved water quality and rate control. The existing structures are an aggregate of 24,843 square feet, and include 14,457 square feet of office and 10,386 of warehouse. The proposed addition contains 2907 s.f. of office and 2283 s.f. of warehouse. The addition will be in-filled between the two existing buildings. The property is zoned Commercial-General. Property to the north and west is similarly zoned, the apartment building west of the property is zoned Commercial-General, property to the south is zoned Rural Residential, and property to east is zoned urban residential. An aerial of the site can be found at the top of the following page. Agenda Item # 8C Maxxon Page 2 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting Variance City code section 825.45 subd 2 establishes the following criteria for granting variances: (a) A variance shall only be granted when it is in harmony with the general purposes and intent of the ordinance. (b) A variance shall only be granted when it is consistent with the comprehensive plan. (c) A variance may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. Economic considerations alone do not constitute a practical difficulty. In order for a practical difficult to be established, all of the following criteria shall be met: (1) The property owner proposes to use the property in a reasonable manner. In determining if the property owner proposes to use the property in a reasonable manner, the board shall consider, among other factors, whether the variance requested is the minimum variance which would alleviate the practical difficulty and whether the variance confers upon the applicant any special privileges that are denied to the owners of other lands, structures, or buildings in the same district; (2) The plight of the landowner is due to circumstances unique to the property not created by the landowner; and (3) The variance, if granted, will not alter the essential character of the locality. Maxxon Page 3 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting The purpose and intent of the hardcover limitation is for nutrient loading, erosion, and other effects of stormwater runoff from the hardcover into Elm Creek. The applicant argues that their proposed improvements better meet this intent by capturing the runoff from the entire site which currently drains directly to Elm Creek. A similar argument relates to consistency with the Comprehensive Plan. The applicant argues that there are practical difficulties because: 1) The property is proposed to be used in a reasonable manner. Office and warehouse uses are permitted in the district. The applicant attempted to minimize the variance by reducing hardcover by removing a concrete patio and not increasing the loading dock area. The applicant is proposing to fill-in between the existing buildings, so no hardcover is being pushed closer to Elm Creek. The applicant is also proposing to capture stormwater from an area that is significantly larger than the comparatively low amount of new hardcover proposed. 2) The number of commercial properties developed within the shoreland overly district is fairly limited, approximately 5 properties. 3) The variance will not alter the essential character of the locality. Staff believes that improvements to convey stormwater from the entire site to the City’s stormwater pond is more consistent with the intent of the shoreland overlay district than the current situation. The significantly larger area of existing hardcover which is being treated beyond the new hardcover appears to minimize the variance. For these reasons, staff believes it is reasonable to argue that the criteria are met. Proposed Site Plan The proposed site plan is the same as approved early in 2018 except the following changes: 1) A portion of the parking lot is no longer proposed to be converted to Grasspave surfacing. 2) The addition is 4 feet larger to the west (approximately 160 square feet larger). 3) The applicant proposes to reduce the width of the eastern parking lot to reduce hardcover. 4) The applicant proposes to alter grading on the site and to install storm sewer to capture stormwater and connect to the City’s stormwater pond. 5) No loading dock door is proposed in the addition, and no expansion is proposed to the loading dock area. The original site plan proposed a new loading dock in the addition and the removal of one of the existing doors. If the City approves the variance and amended site plan, staff is recommending that the previous approval be rescinded and replaced. The proposed addition is 5,350 square feet and is proposed between the two existing structures. The addition includes 2907 s.f. of office and 2443 s.f. of warehouse. The proposed location of the addition meets the setback requirements of the CG zoning district. Staff noted that the existing structures do not conform with setbacks in two instances, but the addition does not affect this situation and the addition meets all relevant setbacks. Following is a summary comparing the proposed addition and the proposed building after the addition to the dimensional standards of the CG district. Maxxon Page 4 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting CG District Requirement Proposed Addition (only) Proposed structure w/ addition Minimum Front Yard Setback 25 feet 47.2 feet 23.3 feet Minimum Rear Yard Setback 20 feet 161 feet 134 feet Minimum Side Yard Setback 10 feet 172 feet 40 feet Setback from Major Collector (Hamel Road) 50 feet 89 feet 28.1 feet Setback from Residential (east) 50 feet 161 feet 134 feet Setback from Residential (south) 50 feet 89 feet 28.1 feet -61.1 feet w/ROW Minimum Parking Setbacks Front Yard 25 feet 5 feet (Hamel Road) Rear and Side Yard 5 feet 30 feet Residential (west) 25 feet 25 feet Minimum setback from OHW 50 feet 148 feet 120 feet Parking from Elm Creek 50 feet 43 feet Maximum Hardcover 25% 51.7% (increased from 50.2%) Building Height 30 feet 20 feet 20 feet As displayed in the table, various aspects of the existing facility, highlighted in yellow, do not conform with current regulations. The property was developed in the 1980s and various regulations have changed since that time. State law and City ordinance allow nonconformities to be continued and improved, but not expanded. The proposed addition meets all relevant dimensional standards, with the exception of the added hardcover. The Shoreland Overlay District restricts grading and vegetation removal within the shore impact zone, 50 feet from Elm Creek. The applicant proposes no disturbance to this area. Except for the changes noted above, the remaining aspects of the site plan were approved back in 2018. The information is summarized below for context. Building Materials and Design The Commercial zoning district includes the following architectural standards. The Planning Commission and Council can discuss whether the proposed addition is consistent with the standards or recommend conditions if not. Materials The Commercial zoning districts requires: “All exterior building materials shall be durable and meet the following standards: (a) A minimum of 30 percent of the building exterior shall be brick, natural stone, stucco (not Exterior Insulation and Finish System or similar product), copper, or glass. (b) A maximum of 70 percent may be decorative concrete, split face (rock face) decorative block, and/or decorative pre-cast concrete panels. Decorative concrete shall be color impregnated in earth tones (rather than painted) and shall be patterned to create a high- quality terrazzo, brick, stucco, or travertine appearance. Maxxon Page 5 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting (c) A maximum of 20 percent may be wood, metal (excluding copper), or fiber cement lap siding, if used as accent materials which are integrated into the overall building design” The applicant proposes to utilize a combination of brick, stone, and glass in the exterior of the proposed addition, which meets the requirements of the district. Modulation The Commercial districts require: “buildings shall be modulated a minimum of once per 40 feet of building perimeter to avoid long, monotonous building walls. This modulation may include varying building heights, building setbacks, or building materials/design. The portions of the building which exceed two stories or 35 feet shall be set back a minimum of six feet from the lower portion of the building.” The addition is less than 40 feet wide and is proposed to incorporate materials which provide modulation from the existing materials on the two existing structures. Fenestration and Transparency The Commercial districts require: “Building elevations which face a public street shall include generous window coverage. Alternative architectural elements may be approved by the City when windows are not practical.” The east elevation of the addition includes approximately 27% windows. The west elevation of the addition includes approximately 10% window coverage. Multi-sided Architecture The Commercial districts require: “any rear or side building elevation which faces a public street, an interior access drive for the development, or a residential zoning district, shall include design and architectural elements of a quality generally associated with a front façade. The elevation(s) shall be compatible with the front building elevation. Additional signage shall be permitted for an elevation facing a public street or interior access drive, as regulated within the sign ordinance. Multi-sided architecture shall not be required in situations where the rear or side building elevation is fully screened from view from the adjacent street or residential property.” The applicant has proposed to incorporate brick and stone and windows along the higher portion of the western elevation, generally similar to the east elevation. Stormwater The applicant proposes to grade the site, install curb/gutter and stormsewer improvements to capture site stormwater and pipe it to the City’s pond which will be constructed to the north. Staff recommends that an agreement related to the construction and maintenance of the stormsewer be required. Historical aerial photographs have shown evidence of past washing of vehicles, equipment or other materials in the loading dock areas which created the potential for illicit discharge of chemicals to Elm Creek. Staff recommends a condition reinforcing the fact that the City’s illicit discharge ordinance applies and that no outdoor cleaning of vehicles or materials is permitted. Maxxon Page 6 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting Wetlands and Floodplains Elm Creek is located along the eastern boundary of the property. A “Zone A” floodplain is located adjacent to the creek, but is far downslope from any proposed work. No impacts are proposed. Wetlands are adjacent to Elm Creek in the location as well. A Site Plan Review triggers the City’s wetland protection ordinance. A buffer with an average width of 30-feet in width will be required upslope from the wetland. Staff recommends this as a condition of approval. Transportation/Access/Loading The primary access to the property is from Hamel Road, where most of the parking is located. The property also has three curb cuts on Hickory Drive, which serve loading docks. Hamel Road is designated as a major collector. The City Engineer has not recommended that the 5,900 square foot addition would cause capacity concern or necessitate any improvements. As noted above, three curb cuts on Hickory Drive provide access to seven existing loading docks. Trucks cannot circulate on the site and need to back off of Hickory Drive in order to access the loading docks. The southern curb cut substantially exceeds the maximum width of 32 feet permitted. The applicant originally proposed additional loading docks to be served from this existing curb cut, but has since removed additional docks. Parking The property includes 55 parking spaces, and parking also tends to occur in the loading dock areas of the property. The existing site appears to fall short of minimum parking standards, even before the addition. Staff calculates that the existing minimum parking requirement per ordinance is 64 spaces. The property owner states that parking has never been a concern based on their operations, and, in fact, the parking lot is often half empty. The property owner also owns property across Hickory Drive at 3575 Hickory Drive. The owner utilizes the existing structure on the site for warehousing, and there is also outside storage on the property which is intended to be moved into the expanded warehouse. As such, the owner is proposing joint/shared parking on the property across the street. Existing parking areas exist on the 3575 Hickory property, and the applicant has submitted a plan which shows that a total of 24 parking spaces could be accommodated (the applicant’s plan shows 31 spaces, but 7 are in front of the garage doors on the existing structure). Code would only require 5 parking spaces for the existing structure on the property. The 19 parking spaces would more than cover the required additional parking created from the addition (13 spaces), and comes within 2 spaces of meeting the required parking by ordinance for both structures after the addition. Staff recommends a parking easement be recorded against the 3575 Hickory Drive property to preserve the 19 parking spaces for the use of the Maxxon property. The ordinance does permit the City to grant flexibility to the minimum parking requirements as follows: “A waiver may be granted by the City to reduce the required number of parking spaces. Parking reduction waivers shall be recorded with a legal instrument acceptable to the City. A waiver may be granted where it can be demonstrated that such reduction is justified due to: (i) factors having an impact on parking demand and capacity; Maxxon Page 7 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting (ii) the achievement of other competing City objectives including, but not limited to, preservation of unique or historic buildings, preservation of community character, tree or natural resource preservation; or (iii) unique or extenuating circumstances unforeseen by this ordinance.” Based on the applicant’s operation, staff believes existing parking will be sufficient, even without creating additional parking on the 3575 Hickory property. This could be argued as a factor having an impact on parking demand, especially for a reduction of 2 spaces (or 2.5%). The City’s code also allows a reduction in the number of parking spaces constructed if the applicant provides proof of parking which can be constructed in the future if deemed necessary by the City. Staff recommends a proof of parking agreement be required in lieu of constructing additional parking at this time. Lighting The applicant proposes new lighting fixtures around the entire structure. The CG district requires all exterior lighting to be fully downcast and shielded and limits light trespass to 0.5 footcandles at the property line, and to 0.0 footcandles at any residential property line. Staff recommends a condition for additional shielding or otherwise providing compliance with the lighting code. Landscaping and Tree Preservation The City’s tree preservation ordinance would allow the removal of 9 existing trees without replacement. The applicant proposes to remove 5 trees in connection with the construction. The Commercial zoning districts require the planting based upon the perimeter of the lot, in this case resulting in 25 overstory trees, 12 ornamental trees, and 41 shrubs. Existing trees can be used towards this count, so it appears that no trees would be required. The applicant proposes 13 additional trees and 45 shrubs within their landscaping plan, but it appears that all landscaping is proposed to the east of the building. Staff recommends that some planting be incorporated to the west of the structure. The Commercial zoning districts also require: “a minimum of eight percent of the total land area within parking, driveway, and loading dock areas shall be landscaped.” Since no parking or loading area is being added, the situation is not being made more noncompliant. Utilities, Mechanical Equipment, and Trash and Recycling Facilities The Commercial districts require that all utility equipment, meters and transformers shall be placed either inside of the building or screened. Mechanical and HVAC equipment is required to be screened whether on the rooftop or on the ground. The code also requires: “All trash and material to be recycled shall be stored within the principal building, within an accessory structure, or within an enclosed outdoor area adjacent to the principal structure. The accessory structure or enclosed area Maxxon Page 8 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting shall be constructed of similar materials and have compatible architecture as the principal structure and shall abide by yard setback requirements.” The applicant has added a note that any new equipment will be screened. Staff recommends a condition requiring detail. The Commercial zoning district does not permit outside storage or materials, so staff recommends a condition related to this requirement. Planning Commission Recommendation The variance criteria were discussed on pages 2 and 3. The City has a good deal of discretion reviewing variances. In fact, the variance should only be approved in the criteria are met. The purpose of a Site Plan Review is “to determine whether it is consistent with the requirements of this ordinance, including the applicable development standards and the purpose of the zoning district in which the property is located.” The Site Plan Review only applies to the new improvements which are proposed. Staff noted a number of circumstances in which the existing buildings do not comply with current regulations for background. The applicant is attempting to accommodate the expansion and improvement of the property and comply with current regulations within the context of these nonconformities. The updated site plan is contingent upon approval of the variance to allow the additional hardcover within the shoreland overlay district. If the variance is not approved, the site plan review would not be able to be approved. As noted, the site plan was approved back in 2018 with the use of Grasspave in the parking lot. If the variance and this site plan review were not approved, the approval would still be in place for the previous version of the site plan. The Planning Commission reviewed the variance and amended site plan at their March 12 meeting. No one provided public comment at the meeting. Commissioners believed the proposed site plan would better serve the purpose and intent of the ordinance and that it might the criteria for a variance. The Planning Commission unanimously recommended approval of the variance and amended site plan review subject to the conditions noted below. After the Planning Commission meeting, the applicant proposed to add the additional 4 feet on the west of the addition and to reduce the width of the eastern parking lot. The net result was a reduction of the variance. Staff believed the change was minor enough that an additional review by the Planning Commission was not necessary, especially since the variance was reduced. The Planning Commission recommended approval of the variance and amendment site plan subject to the following conditions: 1) Approval of the Site Plan Review shall be contingent upon approval and effectuation of a lot combination of the Property. 2) The Owner shall enter into an agreement with the City in a form and of substance acceptable to the City Attorney to ensure construction and long-term maintenance of the stormsewer improvements and other relevant City requirements and policies. Maxxon Page 9 of 9 April 16, 2019 Variance and Site Plan Review City Council Meeting 3) The Owner shall enter into a permanent parking agreement in a form and of substance acceptable to the City Attorney to ensure parking is reserved upon the neighboring property for the benefit of the subject Property. 4) The Owner shall enter into an agreement with the City in a form and of substance acceptable to the City Attorney to ensure construction of the proof-of-parking on the neighboring property if deemed necessary by the City in the future. 5) The Owner shall abide by the requirements of the wetland protection ordinance, including, but not limited to, dedication of buffer easements, installation of signage and establishing appropriate vegetation. 6) The Applicant shall install all improvements shown on the plans dated _____, except as may be modified herein. The Applicant shall update grading and drainage plans such that site drainage is conveyed to the City’s stormwater pond. The design of all improvements shall be reviewed and approved by the City Engineer prior to commencing construction. 7) All comments from the City Engineer shall be addressed. 8) The Applicant shall meet the requirements of the wetland protection ordinance including easement, vegetation and signage. 9) The Applicant shall update lighting plans such that no lighting exceeds 0.5 footcandles at the property lines and shall otherwise meet the requirements of the lighting ordinance and CG zoning district. 10) Landscaping plans shall be updated to include some plantings west of the structure. 11) The use on the Property shall abide by the requirements of the Illicit Discharge Ordinance and no pollutants shall be washed from vehicles or equipment in a way to discharge to wetlands or waterbodies. 12) Any new mechanical or utility equipment and any new trash/recycling storage shall be screened as required by the CG zoning district. Verification that no such equipment or storage is proposed shall be provided prior to building permit, or the location and screening shall be provided. 13) The site plan review approval granted by Resolution 2018-10 is hereby revoked and replaced by this approval. 14) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the site plan review and the review and creation of related documents. Potential Action The City Council, in its role as the board of adjustments and appeals, should first hold a public hearing on the variance request. Following the hearing, if the Council finds that the variance criteria have been met, the following action would be appropriate: Move to direct staff to prepare a resolution approving the variance and site plan review subject to the condition recommended by the Planning Commission. Attachments 1. List of Documents 2. Excerpt from draft 3/12/2019 Planning Commission minutes 3. Resolution 2018-10 4. Engineering Comments dated 2/28/2019 5. Applicant Narrative 6. Plans (Site Plan updated 3/20/2019; Arch updated 3/14/2019) Project: LR-17-220– Maxxon Lot Combination, Variance and Site Plan Review The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall. Documents Submitted by Applicant Document Received Date Document Date # of pages Electronic Paper Copy? Notes Application 11/13/2017 11/13/2017 3 Application Y Application-Variance 2/11/2019 2/11/2019 3 Application-Variance Y Fee 11/13/2017 11/10/2017 1 Deposit Y $5000 Plans 11/13/2017 11/13/2017 8 Plans-11-13-2017 Y Plans-Updated 12/19/2017 12/18/2017 9 Plans-12-19-2017 Y Plans-Updated-Arch only 1/25/2018 12/18/2017 8 Plans-01-24-2018 Y 5 pages arch. updated Lighting Information 12/19/2017 12/14/2017 7 LightingInfo Y Narrative 11/13/2017 11/13/2017 2 Narrative Y Narrative-Updated 12/19/2017 12/18/2017 2 Narrative-12-19-2017 Y Title Commitment 10/20/2017 10/31/2017 29 TitleCommitment Y Site Plan-Variance 2/11/2019 2/11/2019 1 SitePlan-02-11-2019 Y ArchPlans-Variance 2/21/2019 2/21/2019 2 Arch-02-21-2019 Y Narrative-Variance 2/8/2019 2/8/2019 1 Narrative-02-08-2019 Site Plan-Variance 3/22/2018 3/20/2019 1 SitePlan-03-22-2019 Arch Plans-Variance 3/14/2018 3/14/2019 1 ArchPlan-03-22-2019 Documents from Staff/Consultants/Agencies Document Document Date # of pages Electronic Notes Legal Comments 12/3/2017 1 Legal Comments Legal Comments 2/25/2019 1 Legal-2-25-2019 City Engineer Comments 11/27/2017 2 Engineering11-27-2017 City Engineer Comments 1/4/2018 3 Engineering1-4-2018 City Engineer Comments 2/28/2019 3 Engineering-02-28-2019 Police Comments 11/20/2017 1 PoliceComments Building Official Comments 11/21/2017 1 BuildingComments Planning Commission Report 1/12/2018 9 PlanningReport 24 pages w/ attachments City Council Report 1/31/2018 10 CouncilReport 26 pages w/attachments Notice-Variance 3/1/2019 4 Notice-03-01-2019 6 pages w/ affidavit and labels Planning Commission Report 3/7/2019 9 PlanningReport-03-12-2019 18 pages w/ attachments City Council Report 4/9/2019 9 CouncilReport 19 pages 2/ attachments Public Comments Document Date Electronic Notes Planning Commission minutes 1/18/2018 PCMinutes Planning Commission minutes 3/12/2019 PCMinutes-03-12-2019 Medina Planning Commission Excerpt from DRAFT 3/12/2019 Meeting Minutes 1 Maxxon – 920 Hamel Road – Amended Site Plan Review and Variance to Exceed 25% Hardcover Limitation within the Shoreland Overlay District of Elm Creek Finke stated that this Site Plan was approved on February 20, 2018 through a series of applications. He stated that the amended Site Plan would result in additional hardcover, which would exceed the 25 percent hardcover limitation within the Shoreland Overlay District as the site is already at 50 percent hardcover. He stated that the original request included replacement of some of the parking area with grass pavers which would result in no net increase for the hardcover. He noted that the City has also moved forward on stormwater improvements in conjunction with the road project that is sized to accommodate the drainage area for the site. He stated that the previously approved request had the drainage going directly to Elm Creek and with this request, staff has asked the site to be regraded to direct the water to the City pond. He stated that the loading docks will not be expanded, which will allow the driveway to be reduced to help reduce the variance. He reviewed the criteria that should be considered when weighing a variance request. He stated that if this request is approved, the old approval would be replaced with this approval. He stated that if the variance is approved, staff believes that the site plan approval would be appropriate as well. He noted that this is not a public hearing and advised that the City Council will hold the public hearing when they consider the request. Reid asked if the Elm Creek Watershed reviewed the request. Finke stated that the organization did receive notice of the request and did not have comments. He stated that the organization more broadly supports capturing more water and routing it to the stormwater project. Galzki asked if there would be new curb and gutter along the back edge of the parking lot to route the water, or whether that would be done through grading only on the east parking lot. Finke stated that the intent is that the final plans would be submitted to the City Engineer in compliance with the staff comments to capture the water. He stated that when the parking lot is redone, the intent would be to have curb and gutter. Piper referenced the site plan and proposed addition, asking if that was an empty space or whether it connects. Finke provided additional details noting that the two buildings are connected via skyway with empty space and patio in between. Nester commented that it would be good to route the water away from the creek. Motion by Nielsen, seconded by Galzki, to recommend approval of the variance and amended site plan review subject to the conditions noted in the staff report. Motion carries unanimously. Member Pederson introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION 2018-10 RESOLUTION GRANTING SITE PLAN REVIEW APPROVAL TO MAXTECH FOR PROPERTY AT 920 HAMEL ROAD WHEREAS, the city of Medina (the "City") is a municipal corporation, organized and existing under the laws of Minnesota; and WHEREAS, Westcreek Properties, LLC (the "Owner") owns property located at 920 Hamel Road (the "Property"), which are legally described as: 1,ot 4, except the West 30 feet of Lot 4 as measured at right angles from the most Westerly line of Lot 4. Block 1, Medina Creekside Addition; Flennepin County, Minnesota. and Lot 5. Block 1. Medina Creekside Addition. Hennepin County. Minnesota. r Torrens Property. Certificate No. 1196972.) and Lot 6, Block 1. Medina Creekside Addition, Hennepin County. Minnesota. Torrens Property. Certificate No. 1196971.) ; and WHEREAS, MaxTech, Inc. (the "Applicant") operates on the Property and has requested approval of a site plan review for construction of 5,190 square foot addition between the two existing buildings on the Property; and WHEREAS, the Planning Commission reviewed the site plan at the January 18, 2018 meeting and forwarded a recommendation of approval to the City Council; and WHEREAS, the City Council reviewed the requested site plan at the February 7, 2018 meeting and reviewed the Planning Commission recommendation and testimony of interested parties; and WHEREAS, the City Council finds that the proposed site and building plans are generally consistent with the requirements and intent of the Commercial -General District, subject to certain terms and conditions which are noted herein. NOW, THEREFORE BE IT RESOLVED, that the City Council of Medina, Minnesota hereby grants site plan review approval to the Owner and Applicant for the proposed addition, subject to the following terms and conditions: Resolution No. 2018-10 February 20, 2018 1) Approval of the Site Plan Review shall be contingent upon approval and effectuation of a lot combination of the Property. 2) The Owner shall enter into an agreement with the City in a form and of substance acceptable to the City Attorney to ensure construction and long-term maintenance of pervious parking lot surfacing and other relevant City requirements and policies. 3) The Owner shall enter into a permanent parking agreement in a form and of substance acceptable to the City Attorney to ensure parking is reserved upon the neighboring property for the benefit of the subject Property. 4) The Owner shall enter into an agreement with the City in a form and of substance acceptable to the City Attorney to ensure construction of the proof -of -parking on the neighboring property if deemed necessary by the City in the future. 5) The Owner shall abide by the requirements of the wetland protection ordinance, including, but not limited to, dedication of buffer easements, installation of signage and establishing appropriate vegetation. 6) The Applicant shall install all improvements shown on the plans dated December 19, 2017, except as may be modified herein. The design of all improvements shall be reviewed and approved by the City Engineer prior to commencing construction. 7) All comments from the City Engineer shall be addressed. 8) The Applicant shall meet the requirements of the wetland protection ordinance including easement, vegetation and signage. 9) The Applicant shall update lighting plans such that no lighting exceeds 0.5 footcandles at the property lines and shall otherwise meet the requirements of the lighting ordinance and CG zoning district. 10) Landscaping plans shall be updated to include some plantings west of the structure. 11) Eight percent of new loading dock area shall be landscaped, or any additional loading dock area shall be off -set by the removal of an equal area of loading dock area to comply with parking lot/loading dock landscaping requirements. 12) The use on the Property shall abide by the requirements of the Illicit Discharge Ordinance and no pollutants shall be washed from vehicles or equipment in a way to discharge to wetlands or waterbodies. 13) Any new mechanical or utility equipment and any new trash/recycling storage shall be screened as required by the CG zoning district. Verification that no such equipment or storage is proposed shall be provided prior to building permit, or the location and screening shall be provided. 14) The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for the cost of reviewing the site plan review and the review and creation of related documents. Dated: February 20, 2018. Attest: By: B Bob Mitchell, Mayor Resolution No. 2018-10 February 20, 2018 2 The motion for the adoption of the foregoing resolution was duly seconded by member Anderson and upon vote being taken thereon, the following voted in favor thereof: Anderson, Cousineau, Martin, Mitchell, Pederson And the following voted against same: None Whereupon said resolution was declared duly passed and adopted. Resolution No. 2018-10 3 February 20, 2018 1    701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800    Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com  February 28, 2019 Mr. Dusty Finke Planner City of Medina 2052 County Road 24 Medina, MN 55340-9790 Re: Maxxon Corporation Bldg/Site Expansion – Engineering Review City Project No. LR-17-220 WSB Project No. 011151-000 Dear Mr. Finke: We have reviewed the Maxxon Corporation variance application and plans dated February 11, 2019. The applicant proposes to construct a new building connecting the two existing structures, modify the loading dock access/layout, and reconstruct the rear parking lot. The documents were reviewed for general conformance with the City of Medina’s general engineering standards and Stormwater Design Manual. We have the following comments with regards to engineering and stormwater management matters. Site Plan 1. The City is planning to reconstruct Hickory Drive in 2019. The work will include minor regrading of the road to better convey drainage, the addition of concrete curb and gutter, bituminous pavement, storm sewer installations, and a stormwater pond north of the Maxxon site. The City requests that the applicant work with the City during the planning stages to identify areas of permanent improvements to the Maxxon driveway and site drainage conveyance adjacent to Hickory Drive or to the proposed pond. Depending on the schedule of the Maxxon addition, temporary improvements may be necessary to accommodate drainage and access until the City’s project is constructed. 2. Add a legend for the various hatching patterns. 3. Add a heavy-duty pavement section to the plans for the loading dock/truck area in consideration of the onsite soil conditions. The preference is to have a final design determined prior to construction and not have to make hasty decisions during construction. Grading and Erosion Control Plan 4. Provide grade percentages where new pavement and valley gutters are proposed. Plans show the valley gutter at 0.5% but also include for the new bituminous areas. 5. Show in more detail the roof drain locations (on all buildings), how the roof drains on the new addition will be conveyed to the proposed storm sewer system in the parking lot, and Medina Maxxon Corporation Bldg/Site Expansion – Engineering Review February 28, 2019 Page 2 how the existing roof drains on the southerly building can be connected and/or conveyed to the proposed storm sewer collection system. See comment number 18. 6. Show the connection from the roof drain located on the northwest building corner north to the City’s proposed storm sewer system. 7. Add a legend for the various hatching patterns. 8. Add a 3-foot sump to the northerly proposed structure. See the City’s Hickory Drive project plans for recommended structure inverts and sizes. The northerly structure should be 48- inches in diameter and have and opening manufactured for the City’s connection, please note on the invert information. 9. Note on the plans the Maxxon contractor will be required to coordinate with the City’s contractor on the proposed improvements. The City wants to minimize disruption (on both projects) and coordinate the storm sewer connections on the Maxxon property. 10. Provide updated grading plan with next submittal. Include rim and invert information for the proposed storm sewer structures. Stormwater Management 11. Stormwater runoff from the proposed building expansion, existing northerly building, and parking lot is now being directed to the proposed City stormwater pond to the north. The southerly existing building roof drains convey runoff to the Hamel Road right-of-way and directly into Elm Creek. The runoff from this roof should also be collected by the proposed storm sewer collection system (either in the parking lot or along Hickory Drive) or conveyed overland into the proposed storm sewer system. Wetland Management 12. A wetland boundary was estimated for the site in June 2018. This boundary is missing from the site plan. The wetland boundary an associated wetland buffer must be added to the site plan. 13. The wetland surrounding Elm Creek is classified as a Manage 1 on Medina’s Functional Classification of Wetlands map. As such, an average 30-foot wide (minimum 20-foot wide) upland buffer must be established on the upland side of the wetland boundary. Upland buffer signage must be shown on the site plan and be placed per lot line and every 250 feet thereafter and on all common lot lines. Buffer signs must meet the criteria set forth in Section 828.43 Subd. 7 of Medina City Code. Provide an engineer’s estimate for the storm sewer improvements and schedule for the construction work. This information is used to calculate the appropriate letter of credit (LOC) amounts and construction engineering costs respectively. The City, or agents of the City, are not responsible for errors and omissions on the submitted plans. The owner, developer, and engineer are fully responsible for changes or modifications required during construction to meet the City’s standards. Medina Maxxon Corporation Bldg/Site Expansion – Engineering Review February 28, 2019 Page 3 Please contact me at 763-287-8532 if you have any questions. Sincerely, WSB & Associates, Inc. Jim Stremel, P.E. City Engineer DW 1 0 0 ' l i n e H H H REPLACE TREE REPLACE TREE REPLACE TREE REMOVE TREE REPLACE LIGHT REPLACE LIGHT NEW LIGHT AREA TRIPLE WIDTH OF ROOT BALL 2" 6" M I N MULCH RING 2' BEYOND TREE PIT TREE MUST MEET OR EXCEED ANSI Z60.1 (AMERICAN STANDARD FOR NURSERY STOCK) DO NOT HEAVILY PRUNE THE TREE AT PLANTING. PRUNE ONLY CROSSOVER LIMBS, CO- DOMINANT LEADERS, AND BROKEN OR DEAD BRANCHES. SOME INTERIOR TWIGS AND LATERAL BRANCES MAY BE PRUNED; HOWEVER, DO NOT REMOVE TERMINAL BUDS OF BRANCHES THAT EXTEND TO THE EDGE OF THE CROWN. DIAMETER OF THE HOLE SHALL BE TRIPLE THE DIAMETER OF ROOT BALL, SIDES SHOULD GRADUALLY SLOPE. IF AUGER IS USED TO DIG PLANTING HOLES, SCARIFY SIDES OF HOLE WITH HAND TOOLS. SIT ROOTBALL ON 6" MOUND OF UNDISTURBED SOIL TO PREVENT SETTLING EACH TREE MUST BE PLANTED WITH FIRST MAIN LATERAL ROOT AT GROUND LINE AND SO THAT THE ROOT FLARE IS VISIBLE. REMOVE EXCESS SOIL IF NURSERY PLANTING DEPTH TOO DEEP. IF THESE CONDITIONS ARE NOT MET THE TREE WILL BE REJECTED. 3" MIN MULCH RING. DO NOT PLACE MULCH IN CONTACT WITH TREE TRUNK. KEEP MULCH 4" AWAY FROM TRUNK BASE 4" HIGH EARTH SAUCER BEYOND EDGE OF ROOTBALL CUT AND REMOVE WIRE, BURLAP, AND NAILS ON TOP 1/2 OF SOIL BALL. REMOVE ALL ROPE & TWINE AND DISPOSE OF OFF SITE LANDSCAPE & LIGHTING SYMBOL LEGEND OVERSTORY TREES CONIFEROUS TREES SHRUBS DEMOLISHED TREES ORNAMENTAL TREES EXISTING TREES WALL PACK LIGHT BOLLARD LIGHT REPLACEMENT GRASSPAVE SYSTEM LANDSCAPING NOTES PLANT MATERIAL LEGEND KEY SIZECOMMON NAME SCIENTIFIC NAME QTY. ROOT CONDITION BLUE SPRUCE Picea pungensA C - Overstory trees shall be 2" inches in diameter as measured six inches above the ground, and trees must be balled and burlapped. TYPE CONIFEROUS TREE 10 - Ornamental trees shall be 2" inches in diameter as measured six inches above the ground, and trees must be balled and burlapped. - Coniferous trees shall be 6 feet in height, the trees must be balled and burlapped. 1) TREE PRESERVATION - EXISTING TREES WITHIN CONSTRUCTION BOUNDARY ARE TO BE REMOVED FOR NEW CONSTRUCTION. EXISTING TREES NOT WITHIN THE CONSTRUCTION BOUNDARY SHALL BE PROTECTED. CITY OF MEDINA REQUIREMENTS (Section 828.41 - Tree Preservation and Replacement) LANDSCAPING REQUIREMENTS Subd 4. - Applicability (a) Removal of more than two (2) Significant (8" dia) trees on any property within a given calendar year. D EMERALD ARBORVITAE SHRUB 5Thuja occidentalis 'Emerald' SIENNA GLEN MAPLE Acer x freemanii 'Sienna'B OVERSTORY TREE 3 6' TALL 2" DIA. LITTLE GIANT ARBORVITAE Thuja occidentalis 'Little Giant'SHRUB 42 Subd 6. - Allowed Tree Removal (a) Activities other than Initial Site Development 2.06 acres = 15% allowed Removed Significant Trees 62 total Significant Trees (9 trees allowed) 5 Significant trees removed Subd 9. - Tree Preservation and Replacement Requirements (c) Tree Replacement Plan (i) Number and Size All other areas - 1 caliper inch per 1 inch removed Significant Trees 6 replacement trees located at front facade of building Subd 10. - Native Trees All Replacement Trees shall comply with the list in Subdivision 10. 3) ALL SHRUBS SHALL HAVE POLY EDGING WITH 3" DEEP DOUBLE SHREDDED HARDWOOD MULCH ON WEED BARRIER FABRIC. 4 ) ANY DISTURBED AREAS SHALL BE RESEEDED FOLLOWING CONSTRUCTION 2 ) EROSION CONTROL TO BE DETERMINED ON SITE 5 ) GRASSPAVE TO BE HYDROSEEDED OR SODDED WITH KENTUCKY BLUEGRASS OR APPROVED EQUAL VANMAN ARCHITECTS AND BUILDERS - 9600 54th Ave N #180 - Plymouth, Minnesota 55442 - 888.327.2817 - 763.541.9552 - 763.541.9857 - www.vanmanab.com COPYRIGHT 2016C Maxxon Corporation Hamel, Minnesota 12/18/2017 SCALE: 1" = 20'-0" A-5 1 ARCHITECTURAL LANDSCAPE PLAN SCALE: 3/4" = 1'-0" A-5 2 TREE PLANTING DETAIL A-5 T/ (E) ROOF 115' 0" T/ PARAPET 117' 0" T/ (E) HIGH ROOF 111' 5" T/ (E) LOW ROOF 109' 2 1/2" T/ (E) HIGH ROOF 116' 1 1/2" T/ (E) LOW ROOF 112' 2 1/2" BRICK STONE ALUMINUM DOOR CAST STONE SILLS ALUMINUM STOREFRONT SIGNAGE BY OWNER SOLDIER COURSE BRICK MAIN LEVEL GRADE 89' 3" NEW ADDITION T / PRECAST FTI 115' - 6" T/ (E) ROOF 115' 0" STONE ALUMINUM DOOR UPPER LEVEL GRADE 100' 0" NEW ADDITION SOLDIER COURSE BRICK BRICK ALUMINUM WINDOWS T / (E) PRECAST LOW 113' - 6" T / PRECAST FTI 115' - 6" VANMAN ARCHITECTS AND BUILDERS - 9600 54th Ave N #180 - Plymouth, Minnesota 55442 - 888.327.2817 - 763.541.9552 - 763.541.9857 - www.vanmanab.com COPYRIGHT 2016C MaxTech Hamel, Minnesota 02/21/2019 SCALE: 1/8" = 1'-0"A-3 1 EAST ELEVATION SCALE: 1/8" = 1'-0"A-3 2 WEST ELEVATION A-3 GENERAL NOTE: ANY NEW MECHANICAL OR HVAC EQUIPTMENT WILL BE SCREENED PER COMMERCIAL-GENERAL DISTRICT REQUIREMENTS GENERAL NOTE: ANY NEW MECHANICAL OR HVAC EQUIPTMENT WILL BE SCREENED PER COMMERCIAL-GENERAL DISTRICT REQUIREMENTS T/ (E) ROOF 115' 0" UPPER LEVEL GRADE 100' 0" (E) STONE VERTICAL NICHIHA VINTAGE WOOD MAIN LEVEL GRADE 89' 3" T/ (E) ROOF 115' 0" MAIN LEVEL GRADE 89' 3" (E) STONE HORIZONTAL NICHIHA VINTAGE WOOD UPPER LEVEL GRADE 100' 0" VANMAN ARCHITECTS AND BUILDERS - 9600 54th Ave N #180 - Plymouth, Minnesota 55442 - 888.327.2817 - 763.541.9552 - 763.541.9857 - www.vanmanab.com COPYRIGHT 2016C Maxxon Corporation Hamel, Minnesota 12/18/2017 SCALE: 1/8" = 1'-0" A-4 1 SOUTH ELEVATION SCALE: 1/8" = 1'-0"A-4 2 NORTH ELEVATION A-4 GENERAL NOTE: ANY NEW MECHANICAL OR HVAC EQUIPTMENT WILL BE SCREENED PER COMMERCIAL-GENERAL DISTRICT REQUIREMENTS GENERAL NOTE: ANY NEW MECHANICAL OR HVAC EQUIPTMENT WILL BE SCREENED PER COMMERCIAL-GENERAL DISTRICT REQUIREMENTS UPUP DN 2 A-301 3 A-301 5 A-301 up 491 SF R&D 123 336 SF LOBBY 133 Unexcavated MAIN LEVEL GRADE 89' 3" A-2011 A-201 2 729 SF R&D 124 4 A-301 1 A-301 26' - 6" 27 ' - 6 " 104 SF MENS 131 105 SF WOMENS 128 60 SF MECH 129 59 SF UNISEX 130 738 SF GYM 127 5' - 0"6' - 0 1/4"37' - 10" Unexcavated P12P12 P12P12 B12 B12 B12 B12 M3M3 M3 M3 124 125 126A 128 129 130 131 STAIR 'C' 126 STAIR 'D' 125 123 126B STC 50 INSULATED HM W/ FULL PERIMETER ACOUSTICAL SEALS AND AN AUTO DROP BOTTOM SEAL A-404 1 T/ SLAB 88' - 2" A-405 1 A 39 ' - 0 " 8' - 0" 5' - 0 " 5' - 0" 5' - 0 " EYE WASH SA F E T Y SH O W E R 4' - 1 3/4" 123 OPEN OFFICE 155 1' - 0 " MIN 5' - 0" M2nM2n M2n M2n M6 M3 M6M6 M3 M3 A-403 1 2 A-301 3 A-301 5 A-301 dn 1188 SF WAREHOUSE 220 759 SF R&D LAB 222 UPPER LEVEL GRADE 100' 0" 40 ' - 6 " A-2011 A-201 2 PP 729 SF R&D 221 4 A-301 36' - 9 1/2" 2' - 0 3/4" 26' - 6" 2' - 0 3/4" 29' - 3" 1 A-301 6' - 2 " 14 ' - 0 " M3r P12P12 P12P12 B12 B12 M3 M3 M3 B12 221 220B 223A223B 126C HALL 223 222A220A 6' - 7"4' - 10 1/2" 2' - 1 0 1 / 2 " STC 55 STC 30 M3r A-405 2 9' - 1 1/2" 8' - 3 1/4" 39 ' - 0 1 / 4 " ( F . V . ) 6' - 0 " 2 ' - 1 " 2 7 ' - 6 " 3 ' - 3 " 53' - 7"34' - 0 1/2"9' - 6" B C ABOVE 25 ' - 0 " 7' - 0 " 4' - 5 1/2" 3' - 6 " 16 ' - 1 " 9' - 8" 4' - 2 1/2" INSULATED HM W/ FULL PERIMETER ACOUSTICAL SEALS AND AN AUTO DROP BOTTOM SEAL INSULATED HM W/ FULL PERIMETER ACOUSTICAL SEALS AND AN AUTO DROP BOTTOM SEAL STORAGE 225STAIR 'C' 126 5' - 0" 126D 225 EYE WASH ra m p 8' - 0" ramp 3 M2n M2n M2n 1 9 1 2 3 4 5 6 FLOOR PLAN KEYNOTES GENERAL NOTES 1. ALL INTERIOR STUD PARTITIONS & FURRING SHALL BE DIMENSIONED TO THE CENTER OF STUD OR FURRING OR FACE OF EXISTING WALL UNLESS OTHERWISE NOTED. 2. ALL FURNISHINGS AND EQUIPMENT TO BE SUPPLIED BY OWNER. 3. ALL EXISTING EXTERIOR WINDOWS TO RECEIVE NEW WOOD TRIM. SEE 5/A-501 FOR SIZE AND 10/A-602 FOR DETAIL. ALIGN NEW WALL WITH EXISTING EQUIPMENT CONDUIT, COORDINATE WITH OWNER SINK - MECHANICAL CONTRACTOR TO PROVIDE & INSTALL EXISTING FIRE EXTINGUISHER CABINET LAVATORY - MECHANICAL CONTRACTOR TO PROVIDE & INSTALL 7 EXISTING ELECTRICAL PANEL TO REMAIN 8 INFILL EXISTING OPENING TO MATCH ADJACENT CONSTRUCTION 9 LOC BYPASS FUME HOOD 10 PATCH EXISTING WALL TO MATCH ADJACENT 11 FLAT SCREEN TV BY OWNER, PROVIDE POWER AND DATA 12 ELECTRICAL CONTRACTOR PROVIDE POWER AND DATA TO SURFACE 13 REINSTALL SALVAGED DEFIBRILLATOR 14 EQUIPMENT BY OWNER 15 STAINLESS STEEL COUNTERTOP REROUTE AND REATTACH SERVER ROOM EQUIPMENT AS NECESSARY, SEE MECHANICAL 16 TEMPORARY WALL FINISHED TO MATCH ADJACENT WALL AND DEMOLISHED IN LOBBY RENOVATION PHASE 17 CEILING MOUNTED PROJECTOR BY OWNER 18 REPLACE EXISTING GYP BD WITH NEW VAPOR BARRIER, 5/8" GYP BD TO DECK. FINISH WITH GLEN-GERY STRATFORD THIN BRICK 19 SPEAKMAN SE-625 COMBINATION SHOWER AND EYE WASH, PROVIDE TEMP CONTROL TO MAINTAIN 75-80 DEGREES. WALL TYPES SEE PLAN EXISTING WALL (E) 3 5/8" METAL STUDS M3 4 7/8" 5/8" GYP BD EACH SIDE 3 5/8" METAL STUDS FRICTION FIT SOUND BATTS FULL HEIGHT OF WALL (FLOOR TO DECK ABOVE)M3b 4 7/8" 5/8" GYP BD EACH SIDE 3 5/8" METAL STUDS M3n 5/8" GYP BD ONE SIDE B12 12" CMU P12 12" PRECAST 3 5/8" METAL STUDS FRICTION FIT SOUND BATTS FULL HEIGHT OF WALL (FLOOR TO DECK ABOVE)M3r 5 3/8" 5/8" GYP BD EACH SIDE DIETRICH RCSD RESILIENT CHANNELS, 24" OC 2" METAL STUDS M2n 5/8" GYP BD ONE SIDE 9600 54TH AVE NORTH, SUITE 180 PLYMOUTH, MN 55442 (763) 541-9552 FAX: (763) 541- 9857 www.vanmanab.com COPYRIGHT C ISSUE DATE: 2019 SIGNATURE: #DATE DESCRIPTION I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA DATE: REGISTRATION #55239 PRINT NAME: Holly Burley 02/21/2019 FLOOR PLANS A1715 A-102 MAXXON CORPORATION HAMEL, MN Office Renovation For: SCALE: 1/8" = 1'-0"A-102 1 MAIN LEVEL FLOOR PLAN SCALE: 1/8" = 1'-0"A-102 2 UPPER LEVEL FLOOR PLAN Charlies – 172 Hamel Road Page 1 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: April 10, 2019 MEETING: April 16, 2019 Planning Commission SUBJ: Charlie’s – 172 Hamel Road – PUD Concept Plan Review Summary of Request Steve and Richard Andres have requested that the City review a Planned Unit Development (PUD) Concept Plan for installation of a small restaurant constructed with shipping containers at 172 Hamel Road. The applicant is considering a PUD in order to allow flexibility for building materials and building design standards to allow use of the shipping containers in the building design. The proposed restaurant is fairly small, just over 700 square feet, predominantly take-out and delivery with limited seating. The applicant would be interested in rooftop or patio seating in the future. The subject property is located at the northwest corner of Hamel Road and Sioux Drive in Uptown Hamel. The property currently contains a two-story office building and the Hamel Library. The restaurant is proposed in the northeast quadrant of the property. The site slopes down steeply north of the parking lot. St. Anne’s Catholic Church is located to the west of the site, Farmer’s State Bank to the southeast, and Argent Parc to the southwest. Agenda Item # 8D Charlies – 172 Hamel Road Page 2 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting Purpose of Concept Plan Review/Review Criteria According to Section 827.33 of the City Code: “As the first step in the review procedure for a PUD, an applicant shall complete and submit…[a] Concept Plan...” “Comments and actions by the City during review of the Concept Plan are purely advisory and in no way shall bind the City to subsequent approval…nor imply any future approval.” The City has a great deal of discretion in the Planned Unit Development. The Concept Plan process allows the developer to receive feedback in order to determine whether they will invest in the formal development proposal. The purpose of the PUD district is described below. A PUD should meet these objectives in order to be approved. The applicant has described how they believe the criteria are met within their attached narrative. “Section 827.25. PUD - Planned Unit Development Regulations - Purpose. PUD - Planned Unit Development provisions are established to provide comprehensive procedures and standards designed to allow greater flexibility in the development of neighborhoods and/or nonresidential areas by incorporating design modifications and allowing for a mixture of uses. The PUD process, by allowing deviation from the strict provisions of this Code related to setbacks, lot area, width and depth, yards, and other development standards is intended to encourage: Subd. 1. Innovations in development to the end that the growing demands for all styles of economic expansion may be met by greater variety in type, design, and placement of structures and by the conservation and more efficient use of land in such developments. Subd. 2. Higher standards of site and building design. Subd. 3. The preservation, enhancement, or restoration of desirable site characteristics such as high quality natural resources, wooded areas, wetlands, natural topography and geologic features and the prevention of soil erosion. Subd. 4. Innovative approaches to stormwater management and low-impact development practices which result in volume control and improvement to water quality beyond the standard requirements of the City. Subd. 5. Maintenance of open space in portions of the development site, preferably linked to surrounding open space areas, and also enhanced buffering from adjacent roadways and lower intensity uses. Subd. 6. A creative use of land and related physical development which allows a phased and orderly development and use pattern and more convenience in location and design of development and service facilities. Subd. 7. An efficient use of land resulting in smaller networks of utilities and streets thereby lower development costs and public investments. Subd. 8. A development pattern that effectuates the objectives of the Medina Comprehensive Plan. (PUD is not intended as a means to vary applicable planning and zoning principles.) Subd. 9. A more desirable and creative environment than might be possible through the strict application on zoning and subdivision regulations of the City.” Charlies – 172 Hamel Road Page 3 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting Comprehensive Plan/Zoning The subject property is guided Uptown Hamel in the Comprehensive Plan and zoned Uptown Hamel-2 (UH-2). As described in the PUD purpose above, the Comprehensive Plan provides guidance during the review of PUDs. The underlying zoning designation is the point of reference when determining if the requested modifications result in a more desirable development and better achieve the objectives of the City. Restaurants are a permitted use within the UH-2 district. The development standards of the district will be described later. The Comprehensions Plan includes the following definition and list of objectives for the Uptown Hamel land use. “Uptown Hamel (UH) the Uptown Hamel land use allows residential and commercial uses to be mixed on adjacent sites and to be mixed within the same building or property. Residential development in this designation may be between 4.0 and 15.0 units per acre. The Uptown Hamel area is served by urban services. The Uptown Hamel land use allows for a mix of residential and commercial uses to create a vibrant, walkable, and attractive place; a place to shop, work and live. Objectives: 1. Allow a mix of residential and commercial uses to co-exist on adjacent parcels as well as within the same structure or on the same parcel. Uptown Hamel is intended to provide flexibility in terms of residential and commercial uses. As a result, it is difficult to project future uses in the area, but it is estimated that approximately 40% of the land will be utilized for residential purposes, 40% for commercial uses, and 20% for office uses. 2. Consider alternatives for meeting parking requirements including parking in the rear of buildings, shared parking, on-street, underground, or ramp parking. 3. Use building standards that enhance and maintain the small town heritage and traditional small-town look including brick facades, traditional street lighting, and overhangs over the sidewalk, boardwalks, and the like. Establishment of design guidelines to support this objective. 4. Involve residents, businesses, community groups and other stakeholders in the planning of these areas. 5. Create master plans for mixed-use areas to ensure integration of uses and responsiveness to adjacent land uses. 6. Establish design criteria for platting and developing site plans which will be compatible with surrounding physical features, existing land uses and the preservation of ecologically significant natural resources. 7. Encourage underground or structured parking through flexibility to standards, including increased residential density up to 20 units per acre. 8. Emphasize resident and pedestrian safety. 9. Require utilities to be placed underground wherever possible for reasons of aesthetic enhancement and safety. 10. Regulate noise, illumination, and odors as needed to maintain public health and safety.” Charlies – 172 Hamel Road Page 4 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting Proposed Site Layout The restaurant is proposed to be located in the greenspace to the northeast of the existing parking lot on the site. A patio space is also proposed between the parking lot and the restaurant. The existing two-story building includes approximately 4,000 gross square feet of office space. The parking area is currently not striped, but the applicant has shown how the lot could be laid out to accommodate 17 total parking spaces, 5 of which would need to be compact. The Uptown Hamel district requires buildings to be close to the street with parking behind the building. The proposed building is approximately one foot from the Sioux Drive right-of-way. The existing office building is close to Hamel Road. Without moving or removing the historic Hamel Library, it would be difficult to locate the new structure close to Hamel Road. The Uptown Hamel districts states “…there shall be no parking between the principal building and 1) the front property line or 2) the side lot line abutting a street.” The existing parking is located between the library and Hamel Road, but is not proposed to be expanded. The restaurant location would be between the parking lot and Sioux Drive. The following table summarizes the dimensional standards of the Uptown Hamel district and the proposed concept plan. Flexibility would be permitted through the PUD process if the City determines such flexibility serves the purposes of the PUD district. In this case, it does not appear that modifications to the dimensional standards are being requested. UH Requirement Proposed Minimum Lot Size N/A 22,772 s.f. Minimum Lot Width N/A 161 feet Minimum Lot Depth N/A 138 feet Min. Front Yard Setback 0 feet 1 foot (Sioux Dr.) 66 feet (Hamel Rd) Max. Front Yard Setback 10 feet 1 foot (Sioux Dr.) 66 feet (Hamel Rd) Rear Yard Setback As necessary 42 feet Side Yard Setback 0 or 8 feet 121 feet Max. Building Size 12,000 s.f. 704 square feet Max Height 50 feet 20 feet Max. Hardcover 90% 64% Architectural Design The applicant proposes to utilize four shipping containers to create the building for the restaurant. The applicant believes this unique design could draw people to Hamel, as they are not aware of a similar design in the Midwest. The shipping containers would be a metal exterior, which is not listed in the allowable materials in Uptown Hamel: • “Materials. Exterior materials shall consist of one or more of the following: natural brick, stucco, stone, wood, glass, or commercial grade fiber cement lap siding with a wood Charlies – 172 Hamel Road Page 5 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting appearance which is installed per manufacturer’s specifications. Treated or anodized metal may be used for trim.” The applicant is requesting modification of the exterior material requirements through the PUD process. The Planning Commission and City Council should provide feedback on whether they find that this modification serves the purposes of the PUD district. The Uptown Hamel districts also include the following architectural requirements (in italics): • General. All new buildings, structures, expansions, remodeling, and development plans shall conform to these design standards and be compatible and complementary to the buildings proposed to be retained downtown. Elements of compatibility include, but are not limited to: building height, form, mass and bulk, fenestration, exterior material appearance, color, exterior material durability, detailing, setbacks, landscaping, exterior lighting and site improvements. • Building - Street. Building design shall make the street visually more interesting, functionally more enjoyable and useful and economically more viable. Buildings, porches, and plaza spaces shall be designed to bring the building and its activity more in contact with the street. • New Building and Major Expansions. New buildings… should be compatible with adjacent and nearby buildings. Buildings shall be designed and oriented consistent with this ordinance, proposed use of the property, uses on adjacent properties and nearby amenities. Buildings shall be designed and oriented so as not to detract from one another or vistas. Views from the residential areas should be protected. Where these views exist, partial loss of the view may be an unintended but justified result when development takes place consistent with other provisions of this ordinance. Entrances shall be placed for easy access from the street. Utilities shall be placed underground and meters and transformers shall be hidden from view. • Integrate – Coordinate. New buildings, structures, remodeling and expansion shall be integrated and coordinated with development on abutting property. Elements for integration and coordination include, but are not limited to, sidewalk and pedestrian ways and their continuity; site lighting; site access; building orientation; building entrances… The design of the building is purposefully unique, and the Planning Commission and Council should provide feedback on whether they find this to be compatible and complementary with Uptown Hamel. The patio is proposed as a gathering space to connect with the sidewalk to Hamel Road. The proposed uses on the site are constructed to share the parking lot and proposed patio space. • Porches (Overhangs – Canopies – Arcades). Porches, which overhang into walks, are one of Uptown Hamel’s trademarks. These features should be preserved, enhanced, and improved. New commercial structures on Hamel Road and Sioux Drive are expected to be designed and constructed with these features. The proposed building design does not include a porch or overhang. The building is not located near Hamel Road, and will sit substantially above Sioux Drive because of the slope. As a result, an overhang near the street is not practical. An overhang on the patio could be considered. Charlies – 172 Hamel Road Page 6 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting • Fenestration – Modulation. Windows and openings shall be generous, especially on the street side, and their placement and design shall express the pedestrian- friendly, livability of the town center. …Buildings shall be modulated a minimum of once per 40 feet in frontage to avoid long, monotonous building walls. This modulation may include varying building height, building setback, or building materials/design. At the street level, at least 30 percent of the façade should be glass in windows and doors. The building is not greater than 40 feet in frontage in either location, but modulation is provided with the vertical feature in the center. It appears that less than 30% of the façade facing Hamel Road and Sioux Drive include glass. Although the building will sit higher than Sioux Drive, it will still be visible. Staff recommends architectural elements and, if possible, windows to be incorporated into the eastern building front as well. • Plazas. Plazas or small extensions of the sidewalk into or on private property are encouraged especially at key focal points and selected locations. Plazas will serve as a unifying link between businesses and sidewalks. The design and form of the plazas shall accommodate social and business interaction, provide a setting for buildings, sidewalks and other plazas, and should accommodate sitting, watching and in some instances outdoor food services. Plazas shall include special pavements (for example, concrete brick pavers or exposed aggregate), decorative lights and decorative trees, shrubs and flowers with emphasis on providing a variety of color, texture, and form throughout the year. … Decorative fences and walls will be used to delineate spaces and to accommodate grade changes. Plaza furniture is encouraged including benches, drinking fountains, bike racks, waste containers, kiosks, and decorative signs and plaques. Monuments and sculpture will be encouraged e.g. clock towers, gazebos, water fountains, etc. …” The applicant proposes a large patio area in front of the restaurant, as is encouraged in the Uptown Hamel requirements. Design of this patio should account for the items listed above. Outdoor/Rooftop Dining The applicant has shown rooftop dining as a future possibility. The scale of the proposed outdoor area is fairly small, perhaps 18 seats. Uptown Hamel allows outdoor dining areas with the following requirements: • Shall be allowed only in connection with a restaurant or bar which has inside seating for at least 20 people. Roof-top dining is encouraged and must have suitable access and safety measures for patrons and employees. • The outdoor dining/drinking/entertainment area shall not be larger than one- half of the inside seating area. • The outdoor dining/drinking/entertainment area shall be delineated by decorative fencing, landscaping, building walls or some combination of these or similar features, and may be included in the green space areas with the use of pervious surface materials. • If the sale of intoxicating liquor is inside, the outside area may be required to have all access to the space from only inside the principal building. • The establishment’s hours of operation may be limited and noise reduction measures may be required in order to minimize impact on surrounding land uses. As proposed, the restaurant would not have sufficient inside seating to allow outdoor dining. Modifications to these requirements could be provided with the PUD, so staff would recommend that the Planning Commission and Council provide feedback as well. Charlies – 172 Hamel Road Page 7 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting Parking The concept plan shows 18 parking spaces, 5 of which are proposed to be compact stalls and 4 of which are proposed to be parallel stalls along the north of the parking lot. Staff believes the northwestern most parallel space would be difficult to utilize and should not be encouraged. Uptown Hamel allows flexibility for parking requirements as follows: “Flexibility in the number of required off-street parking spaces and loading facilities is allowed in [Uptown Hamel] because: 1) many parcels were developed prior to enactment of parking and loading requirements; 2) some parcels are small; 3) some parcels have little open space; and 4) there is a need to retain continuity of buildings fronting on Hamel Road and in the future on Sioux Drive, and there is a preference for “infill” on Hamel Road to be buildings, not parking lots or structures. In providing this flexibility, the city will consider the use and need for parking, the amount of off- street parking that is being provided, the amount of nearby on- street parking, any nearby public parking lots, peak parking demands for the use, joint use of parking facilities, and other relevant factors. In granting a parking reduction, concern for the overall benefits to the Uptown Hamel district will be considered as well as use and enjoyment of adjacent properties and economic impacts. The city council may establish and allow a fee in lieu of required parking to be paid towards the full number of off-street parking spaces required by the zoning ordinance. The proceeds of this fee shall be utilized by the city to achieve alternative parking solutions in the Uptown Hamel Districts. This fee shall be established under the then-current city fee schedule.” The standard parking requirements are: The existing office would require 16 parking spaces. The City’s regulations do not account for a takeout style restaurant with limited seating. Staff reviewed requirements in other communities and found a range of 100-200 s.f. per stall. This would result in 3-7 stalls for the takeout and 6 stalls for the future rooftop dining. This would result in a parking requirement of 25 parking stalls with the rooftop dining. The applicant has indicated that they are working on an agreement with a nearby property to share parking. The City also operates a parking lot one block to the south. With even a small amount of shared parking, staff believes the parking needs of the site could be accommodated. Access/Transportation/Loading The existing driveway is located approximately 90 feet west of Sioux Drive and 25 feet west of Mill Drive. The offset of these access points is not ideal, but there is not much which can be done to improve the access location because of the existing building. Stacking from the stop sign at east-bound Hamel Road may extend in front of the driveway location, forcing a vehicle leaving the site to wait to turn left onto Hamel Road. So long as a vehicle does not block westbound Hamel Road, this should not cause congestion concerns. Office 1 stall per 250 s.f. Restaurant 1 stall per 3 seats Charlies – 172 Hamel Road Page 8 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting The applicant proposes a loading dock to the north of the building, which can be accessed from the site. Loading from the site rather than public streets is strongly encouraged in the Uptown Hamel area. Stormwater/LID Review/Grading Review The concept plan does not include grading and drainage plans. Stormwater management is provided for the Uptown Hamel area in Rainwater Park. The applicant will need to provide plans for how stormwater from the area of new impervious surface will be conveyed to the system without impacting adjoining properties. The location proposed for the restaurant currently slopes about 8 feet to the north and east. The grading plan will need to show how this can be accommodated without negatively impacting other property or the right-of-way. Sewer/Water An additional water service stub was provided for the property with the Hamel Road reconstruction. The applicant will either need to show that the existing sewer service will suffice for both the office building and the restaurant or will need to connect in Hamel Road and reconstruct the street when complete. Landscaping and Tree Preservation It appears that a couple of trees would need to be removed in the proposed location of the building. Removal of two trees is exempt from tree preservation and the removal of 20% of the significant trees is allowed without replacement. The applicant has shown landscaping along the patio, but a full landscaping plan will be provided upon formal application. Review of Uptown Hamel Standards The City is currently working with students from the Humphrey School of Public Affairs at the University of Minnesota to review the standards of the Uptown Hamel area. A summary of the public engagement process is expected in early May, after which the City will need to determine what, if any, changes are appropriate for the Uptown Hamel requirements. While it is difficult to summarize the feedback, there has been a lot of interest in encouraging restaurant uses in Hamel. Opinions on architectural design have been mixed but tended towards traditional architecture. Preference has been towards a diversity of design rather than uniformity. It will be a fairly long time until the standards of Uptown Hamel are adjusted. On one hand, it may be preferable for at least the public engagement feedback summarized to inform this decision. On the other hand, the proposed restaurant is comparatively small in scale and the design standards in Hamel have evolved over time. Public Hearing/Planning Commission Comments The Planning Commission held a public hearing on the concept at the April 9 Planning Commission meeting, minutes of which are attached for reference. Two written comments Charlies – 172 Hamel Road Page 9 of 9 April 9, 2019 Concept Plan Review Planning Commission Meeting received, which are also attached. Two speakers also appeared, one speaker from Argent Parc summarized their written comments and raised concerns related to traffic safety at the intersection, noise and smell. An owner of a number of buildings in Hamel spoke in support of the project. Most Planning Commissioners were supportive of a restaurant in Hamel, but split on the proposed architectural design. Two Commissioners supported the more traditional material/design standards of Hamel rather than a PUD to allow the alternative design. Three Commissioners were supportive of the requested flexibility to the design guidelines. Staff Comments As noted above, the City has a great deal of discretion in the Planned Unit Development. A PUD is not intended as merely a means to deviate from the requirements of the zoning code, but rather to meet the objectives which are described in the PUD purpose and to better active the stated objectives of the City. The primary deviations from the standard zoning codes which are requested by the applicant related to the building materials and the potential rooftop dining. To the extent that flexibility is sought for parking, this is permitted in the Uptown Hamel standards. Staff recommends that the Planning Commission and City Council provide as frank feedback as possible on the proposal to help the applicant determine how to proceed. If the Planning Commission and Council find that the deviations sought meet the PUD and other objectives of the City, staff provided the following comments for consideration during a future formal application: 1. With the exception of modifications explicitly approved related to building materials and outdoor dining, the proposed construction shall comply with relevant standards of the City Code. 2. Additional architectural elements, including windows, should be provided along the eastern façade. 3. Additional windows should be provided along the southern façade 4. The grading and drainage plan shall be designed to prevent impacts on adjoining property and, at the least, to convey stormwater from new impervious surfaces to the Uptown Hamel storm sewer system. 5. Civil plans shall be provided for review and approval of the City Engineer. 6. Conditions related to the outdoor dining area shall be determined during the general plan of development to limit impacts on other property. 7. Provisions for shared parking should be submitted for review by City staff. 8. Provisions for snow removal which does not impact adjacent property shall be provided at the general plan of development. Attachments 1. List of Documents 2. Excerpt from 4/9/2019 Planning Commission minutes 3. Public Comments received (Bilski, Schubbe) 4. Applicant Narrative 5. Concept Plan 4/10/2019 Project: LR-19-246 – Charlies (172 Hamel) PUD Concept The following documents are all part of the official record of the above referenced request, even if some documents are not attached, or are only attached in part, to Planning Commission and City Council reports. All documents are available for review upon request at City Hall. Documents Submitted by Applicant Document Received Date Document Date # of pages Electronic Paper Copy? Notes Application 3/11/2019 3/11/2019 3 Application Y Deposit 3/11/2019 3/11/2019 1 Deposit Y $2000 Narrative 3/11/2019 7 Narrative Y Concept Plan 3/11/2019 3/6/2019 9 Concept Y Concept Plan-Updated 3/21/2019 3/21/2019 9 Concept-3-21-2019 Y Concept Plan-Updated 3/25/2019 3/22/2019 9 Concept-3-25-2019 Y Topographical Overlay 3/25/2019 3/21/2019 1 Topo Y Documents from Staff/Consultants/Agencies Document Document Date # of pages Electronic Notes Notice 2/22/2019 12 Notice 15 pages w/ affidavit and list Engineering Comments 3/20/2019 2 EngComments-3-20 Engineering Comments 3/29/2019 2 EngCommetns-3-29 Legal Comments 3/18/2019 1 LegalComments Building Official Comments 3/13/2019 1 BuiildingComments Preliminary Comments 3/20/2019 2 Incomplete-3-20-2019 5 pages w/ enclosures Planning Commission Report 4/5/2019 9 PCReport 26 pages w/ attachments City Council Report 4/10/2019 9 CouncilReport <over> 4/10/2019 Public Comments Document Date Electronic Notes Bilski Email 4/5/2019 Y Schubbe Letter 4/9/2019 Y Medina Planning Commission Excerpt from DRAFT 04/09/2019 Meeting Minutes 1 Public Hearing – 172 Hamel Road – Steve Andres – Planned Unit Development Concept Plan Review for Restaurant Constructed with Shipping Containers Finke presented a request for a PUD concept plan review for Charlie’s Restaurant at 172 Hamel Road, which is proposed to be constructed with shipping containers. He explained that a PUD is meant to achieve a set of objectives in return for flexibility from the traditional zoning codes. He provided an aerial photograph of the subject site along with the rendering of the concept constructed out of shipping containers. He stated that the Uptown Hamel district calls for a mix of uses on the site and allows for commercial or residential development. He stated that the City is currently reviewing the Uptown Hamel standards with help from a University of Minnesota student group and the final report is expected in May. He reviewed some of the design feedback that has been received thus far in the process, noting that there is a strong desire for additional restaurants and food service in the Uptown Hamel area. Finke reviewed the proposed site layout including design, outdoor/rooftop dining, parking, and access. Amic referenced a comment that was referenced in an email comment regarding snow and asked if that would be related to stormwater management. Finke stated that there is a staff comment related to a snow storage plan in attempt to avoid future issues. Grant Bender, applicant, stated that they would like to create a restaurant in Uptown Hamel and would like to bring something nice to the community. He stated that they have partnered with the Andres and together they are committed to adding to the community through investment and action. He provided background information on himself and his family. He stated that he has owned several very good restaurants that were successful. He stated that he would be the developer along with the designer of the menu and concept. He stated that he is working with Studio M Architects to develop this concept and provided examples of other projects the group has worked on. He stated that the focus for this restaurant would be to serve families and have a family style menu and carryout options. He provided additional information on the fast-casual dining concept, which has evolved from food trucks. He stated that this concept would provide Uptown Hamel with diversity that could spur additional development. He thanked Finke and his team for presenting the thorough staff report and believed that the staff suggestions can be accommodated. Galzki asked what drew the applicant to this location. Bender replied that the traffic flow and proximity to Highway 55 drew him to the proposed location. He noted that there are additional locations that could house potential restaurants but noted that he likes the corner location. He stated that he also likes the idea of having a patio adjacent from the library and adjacent to the park. He explained that location is important in the restaurant business and this location just drew him in. Reid opened the public hearing at 7:31 p.m. David Schubbe stated that this item was on the agenda for the Board meeting the previous night for his residential community. He stated that he has been a resident since January of 2007, after living in Plymouth for 30 years. He stated that he likes the idea of a restaurant in Uptown Hamel but has concern with traffic congestion and safety. He also expressed concern with noise pollution during construction and from traffic to and from the site. He also had concern with scent pollution. He Medina Planning Commission Excerpt from DRAFT 04/09/2019 Meeting Minutes 2 stated that he would also be concerned with planning standards and did not think this proposal fits with the requirements. He referenced parking and expressed his concerns related to parking. He was concerned with available parking as the primary customer would be expected to be a takeout customer. He stated that the results of the student study have not yet been presented and would like to see the results from that study. He stated that while he would like to see a restaurant in Uptown Hamel, he was unsure that this intersection was the right location. Larry Hoglund stated that he and a few partners have been investing in Uptown Hamel for the past 10 to 15 years and own about seven or eight properties. He stated that he and his partners have always envisioned Uptown Hamel to be a unique opportunity to create an old-world small-town community. He stated that they are pro-restaurant as an Uptown Hamel business owner, noting that they are often asked for a food service business in that area. He believed that the concept of high-quality food is a great concept. He stated that this would be a great addition and he fully supports this concept. Reid closed the public hearing at 7:41 p.m. Amic stated that he thinks this is a great concept. He stated that this will have a modern look but seems tasteful and retro as well. He stated that he likes the idea of a small place that would allow people in this area to get some food. Nester stated that she agrees that this is a great idea and as a mom of small children it would be highly desirable to have high quality takeout food. Galzki agreed that Uptown Hamel needs a restaurant. He stated that his family is often looking for a sit-down restaurant. He was unsure that this would be the right type and location compared to what has been envisioned for the area. He stated that it is a great idea and a great start, but was unsure that the location and architecture would be fitting. Nielsen stated that she loves the idea. She believed that Medina needs to look at change and it would be nice to try something different. She stated that she likes the idea of the shipping containers. Reid stated that she would love to have a restaurant in Uptown Hamel and understands the intent with the shipping containers. She noted that Uptown Hamel is supposed to have a traditional feel with traditional materials. She did not believe that the proposed architecture would fit with the existing character. She stated that perhaps the restaurant could have a different look or different location. She was also unsure that the PUD criteria would be met through this request. Bender stated that he thinks Uptown Hamel is in poor quality, noting that there are many buildings that are not being maintained. He stated that there is an eclectic mix of people that frequent establishments in this area and he would be scared that the City would be afraid to make this area better. Nester stated that this would touch on a creative environment of a PUD. Nielsen stated that she would like to see the community take some risks. She stated that if the business were to not be successful, the shipping containers could be removed. She hoped that the community could support new ideas. Finke stated that this will be presented to the City Council for future input the following week. 1 Dusty Finke From:Dennis Bilski <dennisbilski@comcast.net> Sent:Friday, April 05, 2019 6:00 PM To:Dusty Finke Subject:PID 12-118-23-41-0065 PUD concept plan review Dear Mr. Finke:    I own the property immediately to the north of the above‐mentioned property.  Access to my property is off  Sioux Drive.    I recently received the notice of the hearing regarding the development of the site above.  I will be out of town  the night of the hearing, but thank you for considering the following observations.    Currently the site gets very little over‐all traffic.  Rain water and trash from the current site travel unimpeded  from the current site plan down the hill onto my property.  With the increase in traffic to the site, the trash  situation can only get worse.  Collection and redirection of rain water would be a benefit and certainly  necessary.  There was no plan cited in the documents I was given for the management of snow on the  property.  Any storage of snow on the north will undoubtedly lead to run off of snow melt to my property.  Is  there a plan for regular removal of snow from the property?  Will the development of the site allow storage of  snow in areas that are designated parking spots?    Regarding access to the site from Hamel drive, the driveway itself is located very near the Sioux Drive/Hamel  Road “T”.  That road is a 2 out of 3 way stop with nonstop traffic from southbound Sioux Dr traffic having the  nonstop side of the intersection.  That nonstop is a must for winter driving as stopping at the top of the Sioux  Drive hill could lead to dangerous traffic situations in the winter.  If there is any delay entering the newly  developed site from westbound Hamel Road leaving a car signaling right turn from Hamel Road into the  driveway but stopped and blocking westbound traffic on Hamel Road for any reason whatsoever, traffic that  would be heading south up the Sioux Drive hill and wanting to turn right onto Hamel road would be forced to  stop and subsequent cars on Sioux Drive would be forced to stop of the hill.  Among other possibilities, I can  see this happening if people who were parked in parking spots 1 or 2 as marked on proposed site plan were  trying to exit the site.  In order for cars parked in those spots to exit, the cars would most likely, but not  necessarily, need to be backed from there parking spots across the entrance traffic of the site from Hamel  Road.  Space gets very very tight especially in winter as snows can lead to parking lot boundaries shrinking.    Thank you for considering my observations.    Dennis Bilski  612‐387‐4145    1 We a r e p r o p o s i n g t o d e v e l o p a n e w r e s t a u r a n t i n D o w n t o w n H a m e l . T h e r e s t a u r a n t w i l l f o c u s o n ro t i s s e r i e c h i c k e n , p i z z a a n d s i d e i t e m s t o p r ov i d e a t a k e - h o m e f a m i l y d i n i n g e x p e r i e n c e . Th e b u i l d i n g ’ s m a i n s t r u c t u r e i s t o b e d e si g n e d u s i n g c a r g o s h ip p i n g c o n t a i n e r s . Pa r k i n g a g r e e m e n t s h a v e b e e n s e c u r e w i t h a d j a c e n t l o t s a s w e l l a s w i t h c u r r e n t t e n a n t s o n t h e pr o p e r t y . I n a d d i t i o n , w e h a v e a d d e d s p a c e s t o c u r r e n t l o t . Th e r e s t a u r a n t i s t o f o c u s o n t o - g o o r c a r r y o u t s e r v i c e s b u t m a i n t a i n a s m a l l n u m b e r o f s e a t s ( 1 2 - 18 ) a n d a p a t i o w i t h a f i r e p i t f o r g u e s t s t o s t ay a n d e n j o y t h e i r d i n i n g e x p e r i e n c e o n s i t e . So m e p o t e n t i a l f e a t u r e s i n c l u d e a s i m p l e f o u n d a t i on f o r e a s e o f c o n s t r u c t i o n , a g r e e n r o o f / w a l l f o r ae s t h e t i c a s w e l l a s a s u s t a i n a b l e a p p r o a c h t o t he s i t e , a n d a s i m p l e y e t m o d e r n a p p r o a c h t o t h e in t e r i o r d e s i g n . T h i s w o u l d i n c l u d e r e u s e d a r ch i t e c t u r a l e l e m e n t s , b a r n w o o d , c o p p e r a n d c o r e 1 0 st e e l e l e m e n t s . Th e p r o j e c t i s t o b e m o d e r n , b u t r e s p e c t t h e n a t u re o f M e d i n a a n d t h e s u r r o u n d i n g a r e a s . T h e ve r t i c a l t o w e r f e a t u r e o f t h e d e s i g n i s i n t e n d e d t o d r i v e a w a r e n e s s o f d o w n t o w n H a m e l t o H i g h w a y 55 t r a f f i c . 2  Ma i n b u i l d i n g w i l l u s e h i g h c u be 4 0 ’ c o n t a i n e r f o r b a c k o f th e h o u s e k i t c h e n , 3 x 2 0 ’ c on t a i n e r s w i l l e a c h b e u s e d fo r a d i s p l a y k i t c h e n , c u e , o r d e r a n d d i n e o p e n s p a c e a n d a n a r c h i t e c t u r a l f o c a l p o i n t t o w e r . S o m e o f t h e s i d e w a l l s an d a p o r t i o n o f t o w e r m a y b e c l a d i n r e u s e d b a r n w o o d f r o m a l o c a l s a l v a g e .  De s i g n e d b y S t u d i o M A r c h i t e c t s ww w . s t u d i o m a r c h i t e c t s . n e t in c o n j u n c t i o n w i t h A B C o n c e p t s - R i c h a r d a n d S t e v e A n d r e s ( P r o p e r t y Ow n e r s ) a n d G r a n t B e n d e r ( H o s p i t a l i t y a n d R e s t a u r a n t P r o f e s s i o n a l )  To b e b u i l t b y C h a m e l e o n C o n c e s s i o n s ( c r e a t e d C a r g o F o o d A u t h o r i t y , F o o d T r u c k H a l l i n M S P T e r m i n a l a n d m a n y ot h e r f o o d t r u c k s ) ww w . b u i l d m e a f o o d t r u c k . c o m  Fo u n d a t i o n w i l l b e g r a d e d s l a b w i t h u t i l i t y h o c k - u p s  HV A C m o d u l a r u n i t s - s e l f c o n t a i n e d , u t i l i t i e s - n a t u r a l g a s , e l e c t r i c , c i t y s e w e r a n d w a t e r  Gr e e n c o n c e p t d e s i g n  Pl a n t e d r o o f t o p / w a l l  Re c l a i m e d l o c a l w o o d s a s e x t e r i o r f a c e - k e e p i n g M e d i n a s t y l e , b a r n - w o o d s i n t e r i o r w i t h i r o n ( l o c a l i r o n w o r k f o r m a ta l e n t e d b l a c k s m i t h i n o u r a r e a ) m i x e d - m e t a l a n d c o r e 1 0 s t e e l e l e m e n t s .  Co m m u n i t y G a t h e r i n g A r e a - O u t d o o r F i r e p l a c e o n p a t i o w i t h s u s t a i n a b l e h a r d s c a p e a n d l a n d s c a p e  So l a r p o w e r  0% w a s t e i n i t i a t i v e s  In t e r i o r l i v e c o o k i n g f e a t u r e s - R o t i s o l Ro t i s s e r i e o v e n , T u r b o - C he f P i z z a O v e n s , b o t t l e d an d d r a f t n o n - a l c o h o l i c be v e r a g e s , i c e c r e a m a n d p i e s . F e a t u r i n g m a n y l o c a l p r o d u c e r s .  90 % c a r r y - o u t m e n u c o n c e p t 3  In c r e a s i n g l y , r e s t a u r a t e u r s a r e o p e n i n g n e w s p o t s i n a n o t h e r u n l i k e l y l o c a t i o n : s h i p p i n g c o n t a i n e r s . W h i l e i t w o u l d b e e a s y t o wr i t e t h i s o f f a s o n e m o r e q u i r k y g i m m i c k , s h i p p i n g c o n t a i n e r s a r e n ’ t j u s t a c u r i o s i t y . T h e y ’ r e a l s o a n i n e x p e n s i v e , s u s t a i n a b l e op t i o n f o r e c o - c o n s c i o u s o w n e r s l o o k i n g t o l e s s e n t h e e n v i r o n m e n t a l i m p a c t o f t h e i r c o n s t r u c t i o n .  Fu s i n g t o g e t h e r 4 s h i p p i n g c o n t a i n e r s t o m e e t o u r k i t c h e n a n d s e r v i c e n e e d s . “ T h e s u s t a i n a b il i t y p i e c e i s h u g e f o r u s ” . “ I t j u s t f i t s in w i t h w h o w e a r e a n d o u r c u l t u r e a n d o u r b u s i n e s s m o d e l . ” G r a n t B e n d e r  Th e d e s i g n m o d e l c o m e s w i t h a d v a n t a g e s o u t s i d e o f r e s c u i n g s h i p p i n g c o n t a i n e r s f r o m a j u n k y a r d . O n e p e r k i s t h e i n e x p e n s i v e co n s t r u c t i o n c o s t s t h a t a l l o w d e v e l o p e r s t o a v o i d t h e h i g h c o n s t r u c t i o n d e b t t h a t d r i v e p l e n t y o f r e s t a u r a n t s o u t o f b u s i n e s s . Th e r e ar e s t i l l p e r m i t s t o s e c u r e a n d m o d i f i c a t i o n s t o m a k e , b u t i f b u s i n e s s f i z z l e s o u t , y o u c a n a l w a y s p a c k y o u r s h i p p i n g c o n t a i n e r u p an d t r y a g a i n s o m e w h e r e n e w .  Th e c o m p a c t n a t u r e o f s h i p p i n g c o n t a i n e r s a l s o h e l p s o w n e r s s q u e e z e r e s t a u r a n t s i n t o t i g h t c i t y s p a c e s  Ma d e o f t h e s a m e s t r u c t u r a l s t e e l u s e d t o c o n s t r u c t b r i d g e s a n d s k y s c r a p e r s , s h i p p i n g c o n t a i n e r s s t a c k a n d s u s t a i n t h e w e i g h t o f ot h e r s h i p p i n g c o n t a i n e r s d u r i n g c o n s t r u c t i o n .  Wh a t t h e s h i p p i n g - c o n t a i n e r d e s i g n p r o v i d e s i s t h e a b i l i t y t o p r e f a b r i c a t e , t o d o w o r k i n a s h o p a n d p u t i t o n a t r u c k , s h i p i t t o t h e si t e , s i t i t d o w n o n t h e s i t e , a n d t h e n j u s t m a k e f i n a l c o n n e c t i o n s . T h a t l o w e r s s u b c o n t r a c t o r l a b o r d r a m a t i c a l l y .  Si n c e s h i p p i n g c o n t a i n e r s a r e s o e a s y t o m o d i f y , s t a c k , a n d b u i l d u p o n , s p a c e c a n a l s o b e e x p a n d e d i n c r e a t i v e w a y s .  Th e r e ’ s a l w a y s t h e q u e s t i o n o f e n d u r a n c e : a r e s h i p p i n g c o n t a i n e r r e s t a u r a n t s a p a s s i n g p h a s e o r a l a s t i n g b u s i n e s s m o d e l ? T h e co n c e p t h a s b e e n m a ki n g h e a d l i n e s s i n c e a t l e as t 2 0 1 0 , a n d f e w f a d s l a s t a f u l l d e c a d e . B u t c o n s i d e r i n g t h e m u l t i p l e p r e f a b op t i o n s c o m i n g t o m a r k e t a n d b u i l d e r s o f f e r i n g s p e c i a l i z e d c o n s u l t i n g s e r v i c e s , t h e r e ’ s p l e n t y o f i n d i c a t i o n t h e s e r e p u r p o s e d sp a c e s a r e n ’ t g o i n g a w a y . 4 Su b d . 1 – I n n o v a t i o n s i n d e v e l o p m e n t m a y b e m e t b y g r e a t e r v a r i e t y i n t y p e , d e s i g n , a n d p l a c e m e n t o f s t r u c t u r e s a n d m o r e ef f i c i e n t u s e o f l a n d  Sh i p p i n g c o n t a i n e r s a r e a l e s s e x p e n s i v e , s u s t a i n a b l e o p t i o n t h a t l e s s e n t h e e n v i r o n m e n t a l i m p a c t o f c o n s t r u c t i o n . A un i q u e a n d a t t r a c t i v e d e p a r t u r e f r o m c o m m on d e s i g n s t r u c t u r e s i n H a m e l ( M e d i n a ) .  Th e c o m p a c t n a t u r e o f s h i p p i n g c o n t a i n e r s a l l o w s u s t o b r i n g a n e w i n n o v a t i v e d e s i g n t o H a m e l a n d e a s i l y r e p u r p o s e a n em p t y s p a c e d u e t o t h e e a s e o f u s e o f t h e s t r u c t u r e .  Th e s h i p p i n g c o n t a i n e r s e r v e s a s a p r e f a b o p t i o n w i t h p l e n t y o f c u s t o m i z a t i o n t o e n s u r e i t b l e n d s i n t o t h e e x i s t i n g en v i r o n m e n t .  As t h e f i r s t a n d o n l y s h i p p i n g c on t a i n e r r e s t a u r a n t i n M i n n e s o t a , w e a r e a l r e a d y d r aw i n g i n t e r e s t f r o m re s t a u r a n t d e s i g n pu b l i c a t i o n s a n d o t h e r m e d i a ; d o w n t o w n H a m e l a n d t h e c i t y of M e d i n a a s w e l l a s o t h e r l o ca l r e t a i l e r s w il l b e n e f i t f r o m th e m a r k e t i n g i m p a c t th i s p r o j e c t b r i n g s . Su b d . 3 – T h e p r e s e r v a t i o n , e n h a n c e m e n t , o r r e s t o r a t i o n o f d e s i r a b l e s i t e c h a r a c t e r i s t i c s  Th e u s e o f s h i p p i n g c o n t a i n e r s w i l l r e q u i r e l e s s g r a d i n g an d d i s r u p t i o n t o t h e c u r r e n t s p a c e .  Th e d r a i n a g e o f t he e x i s t i n g p r o p e r t y w il l b e e n h a n c e d t h r o u g h h a rd s c a p e a n d l a n d s c a p e .  We p l a n t o i m p l e m e n t a g r e e n r o o f a n d w a l l w h i c h i s c o m m o n i n s h i p p i n g c o n t a i n e r d e s i g n . T h e s e e l e m e n t s p r e s e r v e an d e n h a n c e t h e s i t e n a t u r a l l y .  Pa r k i n g a g r e e m e n t s h a v e b e e n s e c u r e w i t h a d j a c e n t l o t s a s w e l l a s w i t h c u r r e n t t e n a n t s o n t h e p r o p e r t y . I n a d d i t i o n , w e ha v e a d d e d s p a c e s t o c u r r e n t l o t 5 Su b d . 5 – M a i n t e n a n c e o f o p e n s p a c e i n p o r t i o n s o f t h e d e v e l o p m e n t s i t e a n d e n h a n c e d b u f f e r i n g f r o m a d j a c e n t ro a d w a y s  As p a r t o f o u r d e s i g n , w e p l a n t o c r e a t e c o m m u n i t y s p a c e w i t h a f i r e p i t f e a t u r e a n d o p e n s e a t i n g a r e a ; w e al s o h o p e t h a t t h i s i n c r e a s e s t r a f f i c t o t h e h i s t o r i c l i b r a r y o n t h e c o r n e r .  De v e l o p e d s i t e w i l l p r o v i d e a f u r t h e r b u f f e r f r o m S i o u x R d . Su b d . 7 – A n e f f i c i e n t u s e o f l a n d r e s u l t i n g i n s m a l l e r n e t w o r k s a n d u t i l i t i e s  Th e u s e o f a c o n d e n s e d f o u n d a t i o n a l f o o t p r i n t d u e t o m o d u l a r d e s i g n w i l l c e n t r a l i z e u t i l i t y ho o k u p s a n d pr o v i d e f o r t h e n e e d o f o n l y o n e w a s t e w a t e r h o o k - u p a n d r e d u c e d n e t w o r k n e e d s .  Th e u s e o f a g r e e n r o o f / w a l l ( c o m m o n i n c o n t a i n e r d e s i g n ) a s w e l l a s s o l a r p a n e l s a n d m o r e g l a z i n g (i n c r e a s e d t h e r m a l e f f i c i e n c i e s ) d u e t o m o d u l a r d e s i g n r e d u c e s d e p e n d e n c i e s a n d i m p a c t t o u t i l i t i e s . Co n t a i n e r ” t o w e r ” i n c o r p o r a t e s t h e r m a l f l o w t e c h n o l o g y a n d f u r t h e r c o n s e r v e s a n d m o d e r a t e s u t il i t y ne e d s .  Ze r o w a s t e i n i t i a t i v e d u e t o d e s i g n w i l l r e s u l t i n l e s s w a s t e r e m o v a l a n d p r o v i d e a c l e a n e r s i t e . 6 7 PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 2 1 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 03 . 2 2 . 1 9 PU D R E V . NO T T O S C A L E CH A R L I E S - P R O P O S E D S I T E P L A N 1 A1 . 1 SI T E P L A N LO C A T I O N AR E A % O F A R E A BI T U M I N O U S A R E A : 8 , 4 8 4 S Q . F T . 3 7 . 7 % CO N C R E T E A R E A : 1 , 7 7 0 S Q . F T . 7 . 9 % HI S T O R I C B U I L D I N G A R E A : 1 4 8 S Q . F T . > 1 % PR O P O S E D B U I L D I N G A R E A : 7 1 0 S Q . F T . 3 . 2 % EX I S T I N G B U I L D I N G A R E A : 2 , 4 3 4 S Q . F T . 1 0 . 8 % GR E E N S P A C E A R E A : 8 , 9 6 8 S Q . F T . 3 9 . 9 % TO T A L S I T E A R E A : 2 2 , 5 1 4 S Q . F T . K-3438WELLWORTHTOILETSVITREOUS CHINA PI Z Z A P R E P T A B L E TURBOCHEF VA C C U M PA C K A G E R JA C K E T E D KE T T L E ROTISSERIE TURBOCHEF 8' - 0 " 16 ' - 0 " 8'-6" 40 ' - 0 " VE S T I B U L E 1 A1 . 3 KI T C H E N ORDERING AREA RE S T R O O M 1 A1 . 4 KI T C H E N 27'-1012" 1 A1 . 6 1 A1 . 5 FU T U R E S T A I R TO R O O F T O P D I N I N G PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 2 1 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 03 . 2 2 . 1 9 PU D R E V . Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - P R O P O S E D F L O O R P L A N 1 A1 . 2 FL O O R P L A N GR A D E 0' - 0 " A . F . F . T. O . C O N T A I N E R 20 ' - 0 " A . F . F . OP E R A B L E D O O R S H/ M D O O R PA I N T E D B L A C K FU T U R E R O O F T O P C A N O P Y GL A Z I N G FU T U R E G U A R D R A I L T. O . C O N T A I N E R 8' - 6 " A . F . F . T. O . C A N O P Y S T R U C T . 16 ' - 6 " A . F . F . CO N T A I N E R S T O HA V E W E A T H E R E D S T E E L AP P E A R A N C E - T Y P . GL A Z I N G IN T E R I O R L I T L E D SI G N A G E T. O . G L A Z I N G - T Y P . 7' - 2 " A . F . F . BT M . O F S I G N A G E 18 ' - 0 " A . F . F . 4" LI V E W A L L PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 2 1 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 03 . 2 2 . 1 9 PU D R E V . Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - N O R T H W E S T E L E V A T I O N 1 A1 . 3 EL E V A T I O N S GL A Z I N G TO P O F V E R T I C A L C O N T A I N E R 20 ' - 0 " A . F . F . T. O . C O N T A I N E R 8' - 6 " A . F . F . FU T U R E C A N O P Y SU P P O R T S 4" T. O . C A N O P Y S T R U C T U R E 16 ' - 6 " A . F . F . GR A D E 0' - 0 " A . F . F . PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 2 1 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 03 . 2 2 . 1 9 PU D R E V . Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - S O U T H E A S T E L E V A T I O N 1 A1 . 4 EL E V A T I O N S T. O . C O N T A I N E R 8' - 6 " A . F . F . H/ M D O O R P A I N T E D B L A C K 4" GR A D E 0' - 0 " A . F . F . T. O . C A N O P Y S T R U C T U R E 16 ' - 6 " A . F . F . T. O . C O N T A I N E R 20 ' - 0 " A . F . F . PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 2 1 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 03 . 2 2 . 1 9 PU D R E V . Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - S O U T H W E S T E L E V A T I O N 1 A1 . 5 EL E V A T I O N S T. O . C O N T A I N E R 8' - 6 " A . F . F . FI X E D D O O R S W E L D E D I N P L A C E GR A D E 0' - 0 " A . F . F . T. O . C O N T A I N E R 20 ' - 0 " A . F . F . PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 2 1 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 03 . 2 2 . 1 9 PU D R E V . Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - N O R T H E A S T E L E V A T I O N 1 A1 . 6 EL E V A T I O N S T. O . C O N T A I N E R 8' - 6 " A . F . F . FI X E D D O O R S W E L D E D I N P L A C E GR A D E 0' - 0 " A . F . F . T. O . C O N T A I N E R 20 ' - 0 " A . F . F . PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 0 6 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - N O R T H E A S T E L E V A T I O N 1 A1 . 6 EL E V A T I O N S 703 . 2 1 . 1 9 PU D R E V . 0 3 . 2 2 . 1 9 T. O . C O N T A I N E R 8' - 6 " A . F . F . FI X E D D O O R S W E L D E D I N P L A C E GR A D E 0' - 0 " A . F . F . T. O . C O N T A I N E R 20 ' - 0 " A . F . F . PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 0 6 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - N O R T H E A S T E L E V A T I O N 1 A1 . 6 EL E V A T I O N S 803 . 2 1 . 1 9 PU D R E V . 0 3 . 2 2 . 1 9 T. O . C O N T A I N E R 8' - 6 " A . F . F . FI X E D D O O R S W E L D E D I N P L A C E GR A D E 0' - 0 " A . F . F . T. O . C O N T A I N E R 20 ' - 0 " A . F . F . PR O J E C T # : DR A W N B Y : CH E C K E D B Y : IS S U E : D A T E : p. 612.524.5375 530 NORTH 3RD STREET #230 minneapolis, minnesota 55401 WWW.STUDIOMARCHITECTS.NET STUDIO M ARCHITECTS, INC. C 2 0 1 3 S T U D I O M A R C H I T E C T S f. 612.844.1240 SH E E T T I T L E : 15 9 2 SM A AM 03 . 0 6 . 1 9 PU D S U B . CHARLIE'S 172 HAMEL ROAD HAMEL, MN 55340 Sc a l e : 1 / 8 " = 1 ' - 0 " CH A R L I E S - N O R T H E A S T E L E V A T I O N 1 A1 . 6 EL E V A T I O N S 903 . 2 1 . 1 9 PU D R E V . 0 3 . 2 2 . 1 9 Planning Department Update Page 1 of 2 April 16, 2019 City Council Meeting MEMORANDUM TO: Mayor Martin and Members of the City Council FROM: Dusty Finke, Planning Director; through City Administrator Scott Johnson DATE: April 10, 2019 SUBJ: Planning Department Updates – April 16, 2019 City Council Meeting Land Use Application Review A) Charlie’s Restaurant PUD Concept – 172 Hamel Road – Steve Andres has requested review of a Planned Unit Development (PUD) Concept Plan for construction of a restaurant at the corner of Hamel Road and Sioux Drive. The applicant seeks a PUD to provide flexibility to use cargo shipping containers for the building structure. The Planning Commission held a public hearing on April 9, 2019 and provided comments. Staff intends to present the Concept to the City Council on April 16. B) Maxxon Variance/Site Plan Review – 920 Hamel Road – The City Council approved a site plan review for an addition at Maxxon back in 2018. At that time, the applicant had proposed pervious surfacing in the parking lot to offset the added hardcover for the addition. The City and applicant have been in discussions about potentially making alternative improvements to the site to capture the runoff into the Hickory Drive pond project. The applicant has now requested a variance from the 25% hardcover limitation in the Elm Creek shoreland district to invest in the alternative site improvements rather than pervious bituminous. The Planning Commission reviewed at the March 12 meeting and recommended approval. A public hearing on the variance is scheduled for the April 16 Council meeting. C) School Lake Nature Preserve CD-PUD Amendment – Wally and Bridget Marx have requested an amendment to the CD-PUD to shift the location of one of the lots in the development. Staff has conducted a preliminary review and requested additional information. The Planning Commission held a public hearing at the March 12 meeting and recommended approval. The Council granted preliminary approval at the April 2 meeting. The applicant has requested final plat approval, which staff intends to present at the April 16 meeting. D) School Lake Nature Preserve Easement Vacation – Wally and Bridget Marx have requested that the City vacate the drainage and utility easements within the lot being re-platted in the 2nd Addition plat. New easements will be granted on the new plat. A public hearing is scheduled for the April 16 City Council meeting. E) Raskob Elm Creek Addition – 500 Hamel Road – The John W Raskob Trust has requested to subdivide the 8 acres (approximately 4 net acres) of property into two separate parcels so that the family could market the two separately. The Planning Commission held a public hearing at the April 9 meeting and recommended approval. Staff intends to present to the Council on May 7. F) Medina Mini-Storage Site Plan Review – 4790 Rolling Hills Road – Highway 55 Rental Portable Storable LLC (Jeff Pederson) has requested a Site Plan Review for construction of a 5,140 square foot mini-storage building within the existing paved area. The Planning Commission held a public hearing at the April 9 meeting and recommended approval. Staff intends to present to the Council on May 7. G) Cavanaughs Meadowwoods Park Third Addition/OSI Expansion – Arrowhead Drive, north of Highway 55 – Arrowhead Holdings (real estate company for OSI) has requested approval of a site plan review, preliminary plat and rezoning to construct a 2nd building north of their existing facility. The applicant proposes to construct the building on a separate lot and to rezone the property to Planning Department Update Page 2 of 2 April 16, 2019 City Council Meeting Business, in line with the updated Comprehensive Plan. The Council adopted approval documents on November 7. The applicant has now requested final plat approval. The applicant has also proposed some slight adjustments to the site plan, which were presented at the Planning Commission on March 12. The Planning Commission recommended approval of the amended site plan. Staff will present to the City Council when the final plat is prepared. H) Richardson Lot Combination – PIDs 18-118-23-24-0116 and 18-118-23-24-0117 – Big Island Land LLC (Dale Richardson) has requested a lot combination of two vacant parcels along Ardmore Avenue, just west of County Road 19. The parcels do not meet relevant lot standards and the applicant desires to combine them to construct a single home. The application is currently incomplete, and staff has requested additional information. Staff will schedule when complete for review. I) Ditter Concept Plan – Jim Ditter, Tom Ditter, and Ditter Properties have requested review of a concept plan related to the potential subdivision of four existing parcels totaling approximately 25 acres into five lots. The application will be left open in case the Ditters have additional information to provide in the coming months. J) Johnson ADU CUP, Maxxon, Dykhoff Septic Variance, Hamel Brewery, St. Peter and Paul Cemetery – The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. K) Woods of Medina, Hamel Haven subdivisions – These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before the plats are recorded Other Projects A) RR-UR Rezoning – The Planning Commission held a public hearing on the proposed rezoning of 5 parcels in the Northwest corner of the City to the Rural Residential-Urban Reserve (RR-UR) zoning district. These properties were designated Future Development Area in the updated Comp Plan and are currently zoned Rural Business Holding. An owner requested that one of the parcels not be rezoned to allow for limited business development in the next decades until development is permitted. The Planning Commission recommended 3 of the parcels be rezoned to RR-UR, and leaving two commercial. Staff intends to present the ordinance to the City Council on May 7. B) Tolomatic Administrative Site Plan Review – Tolomatic has requested approval of a site plan review to expand its parking lot at 3800 CR 116. The site plan has been approved and staff will work with the applicant on conditions of approval. C) Three Rivers Park Administrative Site Plan Review – Three Rivers Park has proposed to demolish and reconstruct a number of buildings within the Baker Park campground. It appears that the total square footage of the structures would not increase within the campground. Staff has reviewed the plans and determined that, subject to conditions noted in the approval, that the construction complies with relevant requirements. D) Uptown Hamel – the group of students from the Humphrey School of Public Affairs held Open Houses on March 2, March 6, March 11, with attendance of a few dozen people total. The group also met with the Uptown Hamel Business Association. They are putting together a summary of the feedback, collecting additional surveys, and preparing a visual preference survey for April. TO: City Council FROM: Edgar J. Belland, Director of Public Safety, Through City Administrator Scott Johnson DATE: April 10, 2019 RE: Police Department Updates City Clean-up Day / Drug Take Back On April 27th we will be conducting the fourth annual “Drug Take Back” event during Medina City Clean-up Day. Over the last three years we have collected over 400 pounds of prescription drugs during the events. By taking in the drugs, we prevent them from going in the garbage or into the sewer system which ultimately contaminates ground water. It also cuts down on the potential of children getting a hold of the drugs or people attempting to steal them. Squads We are still waiting for the squads we had ordered in January. For some reason they are back ordered through the Dodge dealership. Spring Weight Restriction Enforcement With the frost coming out of the roads, we are busy enforcing the spring weight restrictions. It was a long winter and the roads are in rough shape. Our officers have been issuing citations for the last two weeks. We were notified that the sewer companies have been exempt of all weight restrictions by the Governor due to the harsh winter and all the frozen septic systems. We have been trying to work with the companies to use as small of trucks as possible to keep the damage to the roads to a minimum. Weapon Cameras At our April department shoot we are implementing the weapon cams. The cameras will be installed, and new holsters will be issued. Sergeant Nelson is working on the program for down loading and storing of the video. Patrol Update: For the dates of March 27 to April 9, 2019, our officers issued 65 citations and 164 warnings for various traffic infractions. There was a total of 4 traffic accidents, 9 medicals, 7 alarms and 1 DWI. On 03-27-19, Officer Hall responded to Casey’s General store to take an auto theft report. Upon arrival, it was learned that a Kelly’s Towing tow truck had been stolen. The vehicle was parked outside the business while the driver was inside. The vehicle was located in Plymouth unoccupied a short time later with electronic items missing. Case was forwarded to investigations. MEMORANDUM On 03-28-19, Officer Gregory and I, responded to a medical at a local business. Upon arrival, I located a male, who it was learned that his hand and fingers were crushed in a press. In looking at the male’s hand it was clear to see that two of his fingers had been amputated. Medical assistance was rendered until North Memorial arrived and transported the male to the hospital. On 03-30-19, Officer Scharf, while working an impaired driving detail, stopped a vehicle for driving without headlights and other traffic violations. The driver was believed to be under the influence of narcotics and was subsequently arrested for DWI. With Officer Scharf being a newly certified Drug Recognition Expert, he was able to determine the driver was found to be under the influence of methamphetamines. A search warrant was obtained for the driver’s blood and the driver was booked into the Hennepin County Jail. On 04-05-19, Officer Gregory took a counterfeit bill report. A counterfeit $100 bill was passed through the pull tab booth at the Choo Choo Bar. This was not discovered until the bank located it in their deposit. Case forwarded to investigations. On 04-06-19, Officer Boecker stopped a vehicle for having a tail light out. The driver was subsequently arrested after being found to have an outstanding theft warrant and no driver license. On 04-09-19, Officer Boecker took a report of two checks that had been stolen from a mailbox. The reporting party indicated that she had placed two bills with checks inside her mailbox and her bank had contacted her after having both checks cashed at their branch office. The mail had been stolen and the checks were washed and then forged by an unknown party. Case forwarded to investigations. On 04-09-19, Sergeant Nelson and I responded to a road rage complaint where a driver had gotten out of his vehicle and got into a verbal altercation with another motorist. The vehicle was located, and the driver was found to not have a valid driver license and no insurance on his vehicle. The driver was arrested, booked, and released from the police department. Investigation Update: Officer Hall took a report of a stolen tow truck. The truck was later found unoccupied in a residential area. I sent out a crime alert for the suspects. The suspects were later identified. I completed a photo lineup and one witness identified the suspects. Investigation is ongoing. Received an adult protection report from the Minnesota Adult Abuse Reporting Center for a resident in the City of Loretto. After investigating, it was determined that there was no abuse. Conducting a background investigation for an On-Sale Liquor license in the city of Loretto. Completed background checks for two-gun permit applications A local business association board received an email from a tenant. The email was threatening in nature. I will be interviewing the suspect later this week. Investigation will continue. MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: April 9, 2019 MEETING: April 16, 2019 SUBJECT: Public Works Update STREETS • Public Works has been sealing cracks on Medina Road from Brockton Lane to County Rd 24 for the past two weeks and are currently working in the Independence Beach area. Medina Road is in its 10th year since its last overlay and will be seal coated this year. There doesn’t appear to be any reason why we could not get another five years plus before we overlay again. • Public Works has been dealing with several drainage issues over the past few weeks. • The roads are beginning to settle down and are much smoother than the past two months. • Seasonal weight restrictions are posted and being enforced by police. WATER/SEWER/STORMWATER • Public works is working closely with Toll Bros staff to get the I/I (inflow and Infiltration) under control in the sanitary manholes throughout the development. • The annual SWPPP (Stormwater Pollution Prevention Program) public hearing will be held at this council meeting. Staff will be on hand with a presentation for council and the public. • There was a plugged sanitary sewer service line in the Lennar addition this week. The issue was out by the street and related to installation. The developer has repaired the line. PARKS/TRAILS • The Eagle Scout who has agreed to do the installation of the dugouts and benches at Hamel Legion Park, has tentatively scheduled the install for this weekend, April 13th. The Scout will be utilizing local resources (residents knowledgeable in the field) to get the installation complete. • The trails look good with very little sod damage at this point. Public works will start sweeping the trails as soon as the threat of snow is gone. MISCELLANEOUS • We have very few applications for the full time Public Works position. Hopefully as the deadline approaches, we will receive more. • Katrina is continuing to work on the details for Clean Up Day which is scheduled on April 27th from 8:00 AM to 12:00 Noon. ORDER CHECKS APRIL 3, 2019 – APRIL 16, 2019 048647 ALLANTE ESTATES LLC ............................................................ $31.22 048648 BRONS, RAYMOND .................................................................... $76.33 048649 DESAI, ARCHANA/SARVESH ................................................... $250.00 048650 LATHIA, AMI .............................................................................. $500.00 048651 SUN LIFE FINANCIAL ............................................................ $1,254.86 048652 TINTO, MICHAEL/MELANIE ........................................................ $45.45 048653 TOLL BROS, INC ......................................................................... $22.23 048654 CENTERPOINT ENERGY ...................................................... $2,618.78 048655 HENN COUNTY PUBLIC HEALTH DEPT .................................... $60.00 048656 MARCO (LEASE) ....................................................................... $283.34 048657 MISHRA, ELLINA ....................................................................... $210.00 048658 PREMIUM WATERS INC ............................................................. $21.09 048659 ASPEN MILLS INC ................................................................. $1,147.95 048660 BEAUDRY OIL & PROPANE .................................................. $1,257.62 048661 BLUE CROSS BLUE SHIELD OF MN ................................... $33,093.05 048662 CONTEMPORARY IMAGES ................................................... $2,229.45 048663 CORE & MAIN LP ................................................................... $3,845.01 048664 ECM PUBLISHERS INC ............................................................ $653.83 048665 ENGEL WATER TESTING INC.................................................. $450.00 048666 FERGUSON ENTERPRISES INC ................................................ $79.97 048667 GOPHER STATE ONE CALL ...................................................... $87.75 048668 HAMEL LUMBER INC ................................................................ $222.83 048669 HAMEL FIRE RELIEF ASSN .................................................. $4,000.00 048670 HAMEL LIONS CLUB ................................................................ $690.00 048671 HAMEL VOLUNTEER FIRE DEPT ....................................... $82,625.00 048672 HENN COUNTY INFO TECH .................................................. $2,323.56 048673 HENN COUNTY SHERIFF......................................................... $174.00 048674 HENN CTY RECORDER/REGISTRAR ........................................ $70.50 048675 MATTHEW E HUNZ .................................................................. $190.40 048676 LEAGUE OF MN CITIES INS.TRUST ................................... $19,228.20 048677 LEXISNEXIS RISK DATA MGMT INC .......................................... $37.00 048678 CITY OF MAPLE PLAIN ............................................................ $732.51 048679 MEDTOX LABS ........................................................................... $50.33 048680 METROPOLITAN COUNCIL ................................................... $7,380.45 048681 METROPOLITAN COUNCIL ................................................. $32,076.54 048682 METRO ELEVATOR INC ........................................................... $185.00 048683 METRO WEST INSPECTION ............................................... $20,896.81 048684 METROPOLITAN CONSORTIUM ........................................... $1,250.00 048685 MN CHIEFS OF POLICE ASSN ................................................. $750.00 048686 MN DEPARTMENT OF HEALTH .......................................... $10,252.32 048687 MOTLEY AUTO SERVICE LLC .............................................. $1,689.00 048688 NORTH MEMORIAL .................................................................... $70.00 048689 OFFICE DEPOT ........................................................................ $113.26 048690 CITY OF ORONO ...................................................................... $821.97 048691 PERRY'S TRUCK REPAIR ........................................................ $344.40 048692 RECYCLING ASSOCIATION OF MN......................................... $300.00 048693 JAMIE R WIOME .................................................................... $6,804.00 048694 STREICHER'S ............................................................................. $66.96 048695 SUBURBAN TIRE WHOLESALE INC ........................................ $492.48 048696 TALLEN & BAERTSCHI .......................................................... $4,103.14 048697 TIMESAVER OFFSITE .............................................................. $325.00 048698 TITAN MACHINERY .................................................................. $342.75 048699 WESTSIDE WHOLESALE TIRE .................................................. $92.00 Total Checks $246,918.34 ELECTRONIC PAYMENTS APRIL 3, 2019 – APRIL 16, 2019 005035E PR PERA .............................................................................. $16,796.20 005036E PR FED/FICA ....................................................................... $16,650.16 005037E PR MN Deferred Comp ........................................................... $2,330.00 005038E PR STATE OF MINNESOTA .................................................. $3,890.35 005039E SELECT ACCOUNT ............................................................... $1,402.52 005040E CITY OF MEDINA ........................................................................ $20.00 005041E CIPHER LABORATORIES INC. .............................................. $5,906.30 005042E CENTURYLINK.......................................................................... $233.92 005043E CULLIGAN-METRO ..................................................................... $33.70 005044E FRONTIER .................................................................................. $56.75 005045E MEDIACOM OF MN LLC ........................................................... $220.99 005046E PAYMENT SERVICE NETWORK INC ....................................... $919.47 005047E PITNEY BOWES POSTAGE BY PHONE ............................... $1,000.00 Total Electronic Checks $49,460.36 PAYROLL DIRECT DEPOSIT APRIL 3 , 2019 0509344 JOHNSON, PATRICK M. ........................................................... $624.86 0509345 ALBERS, TODD M. .................................................................... $230.87 0509346 ALTENDORF, JENNIFER L. ................................................... $1,430.55 0509347 ANDERSON, JOHN G. .............................................................. $230.87 0509348 BARNHART, ERIN A. ............................................................. $2,385.47 0509349 BELLAND, EDGAR J. ............................................................. $2,790.57 0509350 BOECKER, KEVIN D. ............................................................. $2,279.18 0509351 CONVERSE, KEITH A. ........................................................... $4,488.72 0509352 DESLAURIES, DEAN ................................................................ $230.87 0509353 DINGMANN, IVAN W. ............................................................. $1,985.76 0509354 ENDE, JOSEPH...................................................................... $1,644.66 0509355 FINKE, DUSTIN D. ................................................................. $2,402.99 0509356 GALLUP, JODI M. ................................................................... $1,799.74 0509357 GLEASON, JOHN M. .............................................................. $1,944.75 0509358 GREGORY, THOMAS ............................................................ $1,997.23 0509359 HALL, DAVID M. ..................................................................... $2,164.01 0509360 JACOBSON, NICOLE ................................................................ $943.45 0509361 JESSEN, JEREMIAH S. .......................................................... $2,408.83 0509362 JOHNSON, SCOTT T. ............................................................ $2,206.31 0509363 JONES, KATRINA M............................................................... $1,419.97 0509364 KLAERS, ANNE M. ................................................................. $1,370.92 0509365 LEUER, GREGORY J. ............................................................ $2,028.52 0509366 MARTIN, KATHLEEN M ............................................................ $327.07 0509367 MCGILL, CHRISTOPHER R. .................................................. $1,524.51 0509368 MCKINLEY, JOSHUA D .......................................................... $2,043.73 0509369 NELSON, JASON ................................................................... $2,678.59 0509370 PETERSON, DEBRA A. .......................................................... $2,008.21 0509371 REINKING, DEREK M ............................................................ $1,966.65 0509372 ROBBINS, MELISSA ................................................................. $911.05 0509373 SCHARF, ANDREW ............................................................... $2,233.31 0509374 SCHERER, STEVEN T. .......................................................... $2,501.97 Total Payroll Direct Deposit $55,204.19